Letter to Community Requesting Help in Hiring
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Date Name Address City, State, Zip Dear name: We’d like your help in hiring the right person to work with you and others in the community. The UW Cooperative Extension in ___name______ County has a position open for a Nutrition Educator in the Wisconsin Nutrition Education Program. We’re looking for someone to teach nutrition and food budgeting programs to individuals and families living on limited economic resources. I have enclosed a copy of a position announcement that describes the job. Feel free to make copies and post it. If you know people who might be a good match for this job, encourage them to apply. We are especially interested in persons who have had community experience working with limited income families—either volunteer or paid. Applications are available by calling phone number. The deadline for applications is __date__. Please note: This position requires a criminal records review prior to employment. If you have any questions about this position or suggestions for recruitment, please give me a call.
Thank you for you help.
Sincerely, Your name Your title
Enclosure: position announcement
WNEP Hiring Forms and Sample Letters
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Application Packet Letter
Date Name Address City, State, Zip Dear Name :
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Thank you for your interest in the Nutrition Educator position with University of Wisconsin Extension, Cooperative Extension, Name County. We are pleased to provide you with the enclosed application materials. To apply for this position, you’ll need to do the following: 1. Complete the application form. If you’d like to attach a resume, you may. However, we do require a completed application. Make sure that you include the names, phone numbers, and addresses of 3 people you would like to use as references. Complete the Application Survey Form. The Survey Form collects data that helps UWEX strengthen its recruiting efforts. Please return the form even if you choose to leave some questions unanswered. Enclose evidence of your completion of High School or GED. If you have completed any coursework or degrees beyond High School, enclose a copy of your transcripts. If you would like to keep your application confidential, fill out and sign the statement regarding confidentiality. If asked, UW-Extension is required under Wisconsin statutes to provide a list of all nominees and applicants who have not requested in writing that their identities remain confidential. The identities of all finalists must be released upon request. Mail your application, the Application Survey Form, transcripts and confidentiality statement to name of coordinator and address.
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Application documents can made available in alternative formats by contacting name at phone number, e-mail or phone #TTY. NOTE: IF YOUR OFFICE DOES NOT HAVE TTY CAPABILITY, INCLUDE THE FOLLOWING STATEMENT IN ADDITION TO THE ABOVE: If you use a TTY, please contact Wisconsin TRS at 1-800-9473529 and ask them to place a call to name and phone number. A criminal records review will be conducted prior to employment. In compliance with the Wisconsin Fair Employment Act, convictions and pending charges will be considered only as they relate to this position. UW-Extension is an equal opportunity/affirmative action employer. We promote excellence through diversity and encourage all qualified individuals to apply. Thanks again for applying for this position. We will keep you informed regarding the status of your application. If you have any questions, please don’t hesitate to call. Sincerely, Your Name Your Title Enclosures: Application form, Confidentiality form
WNEP Hiring Forms and Sample Letters
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Application Has Been Received Letter
Date Name Address City, State, Zip Dear Name :
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Thank you for your recent application for the position of Nutrition Educator. We are in the process of carefully considering your qualifications for the job. The deadline for applications is date . Shortly after the application deadline you will be notified of your status. The box below indicates whether or not your application is complete. If not, the missing pieces have been listed. Missing items must be in our office by day, date and time in order for your application to be considered. If you have any questions, please call name and phone number. If you have not already done so, we request that you complete the enclosed Applicant Survey Form. The applicant survey Form collects data that helps UWEX strengthen its recruiting efforts. Please submit the form even if you choose to leave some questions unanswered. Mail to completed form to: name and address of WNEP Coordinator. All information you provide will be kept confidential and separate from your employment application. Your interest in the University of Wisconsin Extension Nutrition Education Program is appreciated, and we wish you success in your job search. Sincerely, Your Name Your Title
____ Your application is complete. In order for your application to be considered, we need the following information before the deadline listed above: ____ Application Form ____ Applicant Survey Form ____ Transcript (High School or GED) ____ Transcript (College, Technical School or other program, if applicable) ____ 3 references (names, addresses, and phone numbers) ____ Other
WNEP Hiring Forms and Sample Letters
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Applicant Won’t Be Interviewed Letter
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Date Name Address City, State, Zip Dear Name:
Thank you for your interest in the position of Nutrition Educator with University of Wisconsin Extension. The screening of all candidates has been completed. Your qualifications were reviewed carefully, and it was determined that other applicants more nearly met the position requirements. Therefore, you are not among those chosen for further consideration. Again, we thank you for your interest and for the time you spent in completing the application materials. Although you were not selected for an interview at this time, we hope you will apply if there are future positions that are of interest to you. Sincerely,
Your Name Your Title
WNEP Hiring Forms and Sample Letters
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Interview Confirmation Letter
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Date Name Address City, State, Zip Dear Name: We are delighted that you are interested in the Nutrition Educator position and are looking forward to meeting with you at time, day and date at address. Any expenses related to the interview, such as travel or document copying, are your responsibility. You will be meeting with myself and several other members of our team, which includes: List names and titles of interview team It is the policy of the University of Wisconsin-Extension to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need assistance or accommodations to interview because of a disability, please contact name and phone # of person responsible. Employment opportunities will not be denied to anyone because of the need to make reasonable accommodations for a person’s disability. UWEX is committed to providing a high quality and reasonably safe and secure environment for its workforce, partners and clients. To this end, the position you are being considered for requires a criminal records review. In order to conduct the review, it is necessary for you to fully complete and return the attached Application Supplement. In no way will this information be used to discriminate on the basis of age, gender, race or any other protected class status. The information you provide will be maintained separately from your application materials. Your completed Application Supplement form (disclosure form) should be postmarked by, or hand-delivered to, the UW-Extension Office of Human Resources no later than _date of interview__. The mailing address appears at the bottom of this letter. If you do not complete and return the enclosed form by the due date, you may not be considered further for this position. The actual check of pending charge and/or conviction records will be conducted only if you are a finalist for the position. In compliance with the Wisconsin Fair Employment Act, convictions and pending charges will be considered only as they related to this position. If you have any questions regarding the form or the criminal records review, please contact the UWEX Human Resources Office at 608-262-9475. If you have any questions before our meeting, feel free to give me a call. You are also invited to visit our website at www.uwex.edu/ces/wnep for information about our program. We’re looking forward to the opportunity to visit with you. Sincerely,
Your name Your title
WNEP Hiring Forms and Sample Letters
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Applicant Not Selected After Interview Letter
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Date Name Address City, State, Zip
Dear Name : Thank you for taking the time to visit with us about the Nutrition Educator position. I’m sorry to say that you were not selected for this position. After conducting all of the interviews, we considered the strengths and limitations of each candidate. It is out judgment that the person selected for the position is the best qualified for this vacancy. We enjoyed meeting you and wish you well in whatever direction your professional goals take you. Thank you for your interest in employment opportunities with University of Wisconsin Cooperative Extension. Sincerely,
Your name Your title
WNEP Hiring Forms and Sample Letters
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Advertising samples
Hispanic Nutrition and Youth Educator UW-Extension has a bi-lingual nutrition educator position open in name County. Recruit and provide nutrition education to limited income families in homes and community settings. Teach youth groups (ages 6-12) in community. Training provided. HS grad or GED required. Communication skills in Spanish/English. Previous work or volunteer teaching/leadership experience in community highly desirable. Must have transportation needed to fulfill position responsibilities. Salaried position with benefits. Contact phone and e-mail for application information and complete job description. Position closes date. A criminal records review will be conducted prior to employment. In compliance with the Wisconsin Fair Employment Act, convictions and pending charges will be considered only as they relate to this position. UWEX is an equal opportunity/affirmative action employer. We promote excellence through diversity and encourage all qualified individuals to apply.
Help others learn basic nutrition and food budgeting UW-Extension has a nutrition educator position open in __name county. Provide nutrition and food budgeting education to individuals and families living on limited incomes through home visits and small groups throughout county. Previous work or volunteer experience working with low income families highly desirable. Training provided. HS grad or GED required. Must have transportation needed to fulfill position responsibilities. Salaried position with benefits. Contact phone and e-mail for application information and complete job description. Position closes date. A criminal records review will be conducted prior to employment. In compliance with the Wisconsin Fair Employment Act, convictions and pending charges will be considered only as they relate to this position. UWEX is an equal opportunity/affirmative action employer. We promote excellence through diversity and encourage all qualified individuals to apply.
WNEP Hiring Forms and Sample Letters
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Interview Questions for Nutrition Educator
Choose from among the following when selecting your interview questions. Ideally, you’ll schedule enough time to ask all of them. However, depending upon the time staff has available to spend interviewing and the number of candidates, you may need to pick and choose. If so, select at least one question from each qualification area listed in bold. Pick at least 3-4 questions from the “Other Questions” options. Remember that all candidates must be asked the same questions.
Required Qualifications
Below (in bold) are the qualifications required on the job description for a Nutrition Educator. Also listed are questions that will help assess the applicant’s ability in each qualification needed. A. Ability to organize work and to work independently. Describe how you like to be supervised. What kinds of questions and decisions would you typically bring to your supervisor for discussion? Relate an example of when you chose not to involve your supervisor in a problem or issue and why not. This example could be for a non-paid position. B. Experience with socially, economically and/or culturally diverse populations. Demonstrated commitment to working with diverse audiences. Describe your experience working with socially, economically and/or culturally diverse populations. Why did you choose to work with this audience? Why do you think that it is important for UWEX to offer the programs it does? How would you explain the need for these programs to a friend who was skeptical about them? C. Ability to teach and present ideas effectively. What characteristics do you have that make you a good at teaching people? Describe a time when you helped someone with a diverse background such as (give an example from your county) learn something. How did you make it a positive and effective experience? D. Strong interpersonal skills in a team setting and on an individual basis. Describe your experience working as part of a team on either a paid or non-paid basis. Give an example of how your team solved a problem and tell us about your role in the process. Describe a time when you had to use verbal communication skills to get a point across or to help someone understand your way of thinking. E. Ability to keep accurate, complete and timely work records. Describe the records and reports you have had to complete. What did you do to ensure they were completed accurately and on time? F. Ability to regularly participate in meetings held at sites through the geographic area served. G. Ability to make individual arrangements for transportation adequate to meet position responsibilities and essential job functions. H. Ability to assume weekly travel throughout the county and occasional travel within the district and state. These three qualifications (F, G and H) are related to transportation. This position requires that the person be able to travel throughout the county meeting with families, individuals and organizations. (Describe for the candidate the average amount of time spent per day/week out of the office and how often they will be expected to travel for state and district meetings. If meetings require overnights, describe frequency to candidate.) Is there anything that will prevent you from doing that? I. Ability to schedule evening and occasional weekend work. This job requires that you be able to attend meetings and conduct training at various times, including some evenings and weekends. (Describe for the candidate the average amount of time per week/month that will require evening and weekend work.) Will this be a problem for you?
Preferred Qualifications
A. Paid or non-paid experience related to food and nutrition education.
WNEP Hiring Forms and Sample Letters 8
Tell us about your knowledge of food and nutrition. What are your thoughts on or experience with: The nutrition pyramid: Pre-natal nutrition: Healthy babies and food: Food safety: (Add topics important in your county) B. Previous paid or non-paid experience with families living with limited economic resources. Describe your experience working with families who are living with limited economic resources. Did you do anything differently than you would with families not on a limited income? Why or why not? C. Group leadership and/or informal teaching experience. Describe your leadership experiences(s) and give an example of a time when your leadership role made a difference. Tell us about a time when you had to help someone learn something. What did you do? What worked and what didn’t? D. Have knowledge and demonstrative ability to work cooperatively with other agencies and other community-based services and organizations. What agencies and community organizations in our county are you familiar with? Suppose you had a disagreement with someone in an agency not affiliated with the University system. How would you solve it? E. Residence in geographic area served. (This should be evident from the address given on the application. However, border counties may have special needs. If so, you will want to list the residence requirements on the position announcement so you don’t waste time interviewing applicants who are not eligible.)
Other questions
1. How did you find out about the job opening? 2. Why did you leave your last job(s) or why are you planning to leave? What would have made a difference in your job to keep you there? (You can also ask this question about a volunteer job.) 3. Describe the job or volunteer accomplishment you are most proud of. 4. What do you think will be the most challenging part of this job and why? 5. Why do you think you are the best candidate for this job? 6. What school or life experiences have you had that will help you in this job? 7. What motivates you to go that “extra” mile? 8. What other kinds of jobs are you applying for? Do you have any offers now, which require a decision by a certain date? 9. If you were offered this job, how soon could you start? 10. What questions do you have?
Information you must present during the interview:
This is a salaried position meaning that no overtime is paid. Describe the hours the person would be expected to work given the present programs. The person will be paid once per month. (Describe pay schedule.) Overview of benefits. You don’t need to provide a complete benefits orientation, simply list the benefits covered and provide the applicant with the handout covering benefits in detail. Salary or salary range. Reporting relationships. Other (list information you will provide to ensure that all applicants receive the same details about the job.
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WNEP Nutrition Educator Position—Final Interview Results
Please fill out this form to record the results of the final interview. Among other things, this information is needed to document the hiring process for Equal Employment Opportunity purposes and compiles the information needed for entry into UWEX’s Applicant Tracking Database System. For each candidate that was interviewed, clearly and concisely describe the top 3 to 5 Strengths and/or Limitations that are the basis for why the person was either hired or not hired. Please write your comments in terms of the specific essential job functions and minimum qualifications for the position. Refer to completed “Applicant Assessment Forms” for comments from members of the Interview team.
Date Interviews were Conducted: ___________________________ County: __________________________ County Coordinator: __________________________________
Name of Candidate chosen for the position: _________________________________ Starting date: _______________________ Strengths of this Candidate:
Limitations of this Candidate:
Name of Candidate not selected: _________________________________ Strengths of this Candidate:
Limitations of this Candidate:
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Name of Candidate not selected: _________________________________ Strengths of this Candidate:
Limitations of this Candidate:
Name of Candidate not selected: _________________________________ Strengths of this Candidate:
Limitations of this Candidate:
Name of Candidate not selected: _________________________________ Strengths of this Candidate:
Limitations of this Candidate:
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