EXPENSE REIMBURSEMENT FORMS
All Workshop Participants Receiving Travel Funding from Columbia University: 1. Complete the enclosed “Travel and Business Expense Report” in accordance with the sample provided. Please remember to add your social security number. Columbia University will mail your reimbursement check to the address you provide on this form. 2. Tape receipts to the blank sheets of paper provided. If you are a U.S. citizen or permanent resident, you do not need to complete any of the other forms. If you are not a US citizen or permanent resident: In addition to the instructions outlined above, please complete two forms: “W-8BEN Certificate of Foreign Status” “Statement for Non-Resident Aliens.” W-8BEN: Only complete Part I, items 1-5 as an individual (not as an organization). Remember to sign and date the form (Part IV). Columbia University will most likely mail your reimbursement check to this address. Statement for Non-Resident Alien Payments: Complete the entire form. If you do not have a social security number or ITIN, leave that line blank. Remember to sign and date the form. You are asked to submit a photocopy of your passport, including any pages with visa or I-94 information. All participants: Please give all of forms with original receipts to Michela Biasutti at the workshop, or mail them to the following address: Yael Degany Lamont-Doherty Earth Observatory Oceanography 107 61 Route 9W Palisades, NY 10964 USA
Please be aware of Columbia-mandated limits on reimbursements for meals: $25 for breakfast, $35 for lunch, and $50 for dinner. Also, we will not be able to reimburse any alcohol-related expenses--this workshop is being funded in part by the National Science Foundation, which prohibits the use of grant funds for the purchase of alcohol.