TransPacific Data Private Limited
We are one of the leading document scanning services and document imaging services company that provides value pricing and quality document conversion services. Our executive team has over 15 years of experience converting files for US, UK and Canadian Companies allowing them to move to a paperless office. We provide such services to organizations and institutions as: file scanning and imaging services, electronic file conversion (to PDF, TIFF and over 240 other file formats), optical character recognition (OCR), and file indexing services. In today's document-intensive workplace, companies face the challenge of effectively managing their electronic and paper records to control operational costs, improve efficiencies, avert crises, and fulfill legal requirements. The quality and timeliness of information--how it's obtained, stored, retrieved, managed, and archived--provides a significant edge in today's competitive business environment. Hard-to-find or incorrect information can cost you dearly in terms of lost customers and productivity, compliance, and competitiveness. To prosper, every corporation and professional practice must acquire, store, and use the right information at the right time. Whether you're faced with a merger, lawsuit, or long-overdue "house cleaning," Our Document Management Services can help you develop effective, accurate document management systems. We can help you develop a new system or enhance your current one. To accomplish this, we provide the best technology available today. Our services encompass:
scanning, imaging, searching, and copying as well as subjective and objective coding document management audits record retention, schedule creation, and review electronic record conversion discovery assistance and complete electronic discovery services with data mining,.
Our Document Management Services is a cost-effective outsourcing solution for your document management function. Rely on us when your vital information must be efficiently controlled, easily found, and quickly dispatched We provide a range of information management solutions and services that help you to more efficiently manage your company documention and business data. Our solutions division supplies a range of document and information management solutions offering archiving, document lifecycle management, revision control and workflow. Our service division provides a complementary set of document and data capture services covering scanning of documents, drawings, microfilms and photographs. We also provide high volume data capture, Double key entry, OCR and PDF conversion to capture any form of information into electronic format.
TransPacific Data Private Limited
Forms Processing:
If your company collects data from paper-based documents, we can maximize your efficiency by providing the proper forms design and latest recognition technology. We’ll work with you to develop the best approach for streamlining your data collection process. Order forms, surveys and proxy forms are just a few of the applications that we can handle. We provide comprehensive, flexible solutions that can be implemented quickly and provide an immediate return on investment.
Take advantage of this process to:
Eliminate up-front capital expenditures involved in acquiring the necessary hardware and software. Reduce data entry personnel costs. Improve customer service. Save time and money by speeding the flow of accurate, useful information into your organization. Reduce the costs associated with fixing incorrectly entered data.
Let us help you with:
Determining the best way to automate your data collection process through needs analysis & process review. Expert forms design and printing services. Complete forms processing services including mail receipt, document preparation and data capture/validation. Clean, validated data delivered directly to your system via secure FTP, VPN or e-mail attachments
Services:
Data Services: ------------------The work can be categorized into following four: (a) Desktop Publishing (b) Data Entry (c) Data Processing (d) Data Conversion
Desktop Publishing:
Desktop publishing is a process, which formats and combines text, numerical data, photographs, charts, and other visual graphic elements to produce publication-ready material. Depending on the nature of a particular project, desktop publishers may
write and edit text, create graphics to accompany text,
TransPacific Data Private Limited
convert photographs and drawings into digital images and then manipulate those images, design page layouts, create proposals, develop presentations and advertising campaigns, typeset and do color separation, and translate electronic information onto film or other traditional forms.
The advent of desktop publishing has ushered in a new era of print. It is a rapidly changing field that encompasses a number of different kinds of jobs. Personal computers enable desktop publishing companies to perform publishing tasks that would otherwise require complicated equipment and human effort. What sort of material can be produced through desktop publishing? Desktop publishing caters to all sorts of companies and organizations as the material it produces is not industry specific. These include:
books business cards, calendars, magazines, newsletters and newspapers, packaging, slides, and tickets.
TransPacific Data Private Limited Data Entry
Data Processing:
Data Processing services cater to companies / organizations, which receive or generate large quantities of information that is handwritten/ typed and time sensitive. These forms can be sent either physically or can be scanned and transmitted to the vendor's facility. The data processing may be done using high speed, automated systems reading hand print, check-boxes, mark sense, reader response, bar codes, and most data slots that are on a form. Information can be processed from hard copy, fax or scanned version.
TransPacific Data Private Limited
Various services are offered under data processing the major being
Digitization E-Cataloging
Digitization is the process by which physical or manual records such as text, images, video, and audio are converted into digital forms. This is of paramount importance when projects need directions based on already established facilities and the implementing agency needs to find the scope for expansion. Digitization Services can further be classified into:
Cataloging Reclassification Retrospective Conversion Scanning Original Scripts Other Services
Benefits of Digitized:
Long term preservation of documents, Orderly archiving of documents, Easy and customized access to information, Easy information dissemination through images & text, CD-ROMs, internet, intranets, and extranets.
The Digitization process:
Identification of customer needs and the intended use of the digitized records. Translating customer needs to digitizing objectives by means of requirement specifications, system analysis, and designing the system for the planned product. A pilot application of technology for approval and testing is then developed. On its approval by the customer, a data source chart for the source material is developed. The source material may include printed forms, images, sounds, and video. The printed format requires maximum processing, as other formats can be easily converted into digital form. The documents are now printed so that their accuracy can be checked manually. These are scanned using special Optical Character Recognition (OCR) software and the historical documents are keyed in. The output is checked manually by proofreaders before being converted to the desired format (ASCII, HTML, PDF, MS-Word). The digitized data are integrated into an easily accessible form by incorporating indexes and tables of contents. These are now authored on CD-ROMs or other suitable media depending on the intended use of the data
Accuracy is achieved through a double keying system where every coding entry is made twice and automatically compared with proprietary software.
Forms Processing also makes part of Data Processing and major activities carried on within the same are: Credit Card Processing Insurance Claims Processing
TransPacific Data Private Limited
Market Research forms entry Warranty Registration Survey Forms Processing Order Processing
We can input data as either single or multipunch, for output in ASCII, column binary or a variety of other formats an widely different sources such as: Dictionaries, Manuals, Encyclopedia etc Surveys Questionnaires Company reports Index cards Market Research Tabulations Warranty registrations Guest/Customer comment cards Polling information Property tax records
When it comes to data format, we are flexible. Some of the typical formats in which we can deliver the data are: Database Format Excel Format (*.xls) Word Format (*.doc) Acrobat Portable Document Format (*.pdf) Access Format (*.mdb) Text Format (*.txt) HTML Format ASCII Binary Or any other type you need
Data Conversion:
In this age of Global Market and Customer Service - accurate data is perhaps one of the major dependencies for any organizations success. For an organization to function effectively data needs to be easily accessible. Earlier majority of the data was stored in the form of paper files or reports, which accumulated over the years, resulting in data loss due to various reasons. It is a tedious process to find the necessary data when it's required from archives and also to update and maintain the ever-increasing new data. Data conversion is a necessity in a world where technology is constantly striving to make life easier. The need for data conversion is at a peak now as data accessibility, quality, and diversity of information that a firm has at its disposal is becoming increasingly important to customers. Converting data to a readily available and easily accessible format is a must.
Requirement of Data Conversion
Voluminous information in hard formats makes its difficult to manage and accessible Inconsistent styles on data input Multiple Input format Complexity of data
TransPacific Data Private Limited
Types of data conversion, which are generally used within the Industry
Hard copies to soft copies (paper to computer) Voice to hard copies Blueprints, maps and diagrams to editable, retrievable, shareable data From invoices and applications to intelligent systems From hard copies to CRM Solutions
Need for Outsourcing data conversion?? Not all organizations have the expertise or resources to carry out the data conversion process. Data conversion is essential, but it is definitely not the core activity of most organizations that require it. Outsourcing will enable a company to concentrate on it's core activities while data conversion experts can handle the work efficiently, ensuring quality results. The company will save time and money on a process that would otherwise be too tedious and exhausting if performed in house. Benefits of Data Conversion Outsourcing can broadly be listed as:
Concentrate more on your core activities Get accurate results Faster turnaround on large volumes of data Quality checks and data validation for error free results - dedicated teams Statistics are monitored, maintained, and analyzed for each job Reduction in overtime costs Lower Capital Investment like - equipment purchase and maintenance costs Lower manpower and training costs Lower administrative expenses Lower personal overheads
Data Conversion Work can broadly be divided into following Categories .
Data Capture, as the name says - capturing forms to the system, which generally involves - scanning the forms, or getting the data in various formats like pdf, pcx, tiff images. Using various OCR software's the data images are converted to recognized text . Data Validation, once the data is captured and converted to text - verification and correction of the data needs to be done by supervisors. As sometimes the data cannot be recognized and converted by the OCR and thus correction or physical data entry is done . Data Output , which produces files based on the input from the forms and writes these files in a format suitable for processing by other applications or legacy systems. The output can be in any format as required by the client - txt, html, xml, doc etc .
TransPacific Data Private Limited
Document Management
We provide end-to-end data management services for an organization .The range of our services : Data Imaging & Conversion services: Data imaging and conversion processes are used to digitize the existing paper based documents and drawings. The steps involved in Data imaging and conversion processes are
Audit of existing paper documents & drawings Strategizing the digitization process Scanning of the documents Digital retouch or redesign as necessary Indexing Integration with the database.
Document Management Services: Document management services are a combination of system infrastructure, software and a set of policies to facilitate easy, secure and speedy access to information to all authorized personnel. Document management services are designed to foster teamwork and to automate and speed up routine work so employees maintain higher productivity. Electronic records and hardcopy files are valuable information assets, but only if they are properly managed and easily accessible. Integrated solutions provided by our company and its members can solve any corporate document management need. We understand how valuable your firm's records are and has the solutions to help your company efficiently and safely manage and maintain all your documents. We can provide document management solutions in areas such as: Accounts Payable Accounts Receivable Collections Customer Service Human Resources Marketing Order Processing Shipping & Receiving Warehouse Storage School records Maintaining efficient, well-organized information is critical to any organization's performance. Companies that improve their document management practices enjoy many rewards, including a competitive advantage., We can help you get to the next level.
TransPacific Data Private Limited
General Administration:
It is a known fact that 50-60% or more time of several employees of every organization is spent on administrative tasks. But since these administrative tasks do not come under core business activities - many companies take the wise decision to outsource these activities - as they tend to gain directly and substantially. We ensures that the administrative tasks that are outsourced to our BPO hand are implemented accurately and in the most cost effective manner. We deliver BPO solutions in sink with the corporate goals of companies, providing solutions that improve the range of choices for employees and significantly reduce turn-around- time for the client's administration department.
Few Samples 1. Input Provided by the Client
TransPacific Data Private Limited
1. Output generated as per the clients needs:
Institution : R-XVI School District Primary Address : 749 Driskill Drive City : Richmond State : MO Zip : 64085 Phone Number : 816-776-6912
Fax Number Staff Name Job Title Department Email Telephone (ext) : 816-776-5554 : Frederick, Kay : Secretary : Athletics/Transportation & Food Service : kfrederick@richmond.k12.mo.us : 21
Note: The input file received is the record of a school. From which, We have captured the necessary details required by the client.
TransPacific Data Private Limited
2.Input of School info from the Web for US Client
TransPacific Data Private Limited
2. Output of the School info
TransPacific Data Private Limited
3.Input in PDF Conversion of PDF to DOC for US client
TransPacific Data Private Limited
3. Output in DOC format
TransPacific Data Private Limited
4.Input in Tiff Conversion of Tiff to PDF for Canadian Client
TransPacific Data Private Limited
4. Output in PDF
Note: The above project was awarded to us by a Canadian Cleint to process the Oil well forms
Areas of service in Oil Well Forms: ========================= 1. Custom Data Entry: ----------------------We can routinely processing large sets of historical production data, sometimes as large
as several tens of thousands of wells. All data are entered manually using our proprietary software. The flexibility of our software ensuring double keying (data entry and verification) procedures allows us to compile, format and deliver data according to the client's timetable and specifications and in full confidentiality.
2. Well File Indexing and Digitizing: ---------------------------------------Converting paper files to digital format offers both immediate and long-term benefits:
--------------------------------------------------------------------------------------------a. Accurate , standardized indexing of all relevant document content. b. Quick search and data-retrieval capabilities.
TransPacific Data Private Limited c. Managed access to data. d. Data Protection. e. Does not require more storage space .
3. Scout Cards: --------------The scout cards consists of an index with information such as API number, Operator, Well Name, Spud Date, Completion Date and TD
We work closely with clients, first, to identify the most important files and datas for digitizing, then scan the documents and, finally, perform double entry( entry and verification )to capture all relevant fields for indexing and any other type of analysis as per the clients needs. We deliver the final database on CD-ROM or Up-load it in the clients FTP.