NIH ANNOUNCES CHANGES TO PHS 398 AND 2590 FORMS by Klipart

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									   NIH ANNOUNCES CHANGES TO PHS 398 AND 2590 FORMS

On July 10, 2001 NIH announced revisions to its “Application for a DHHS Public
Health Service Grant” (PHS 398, rev. 5/01) and its “U.S. Department of Health
and Human Services Public Health Service Non-Competing Grant Progress
Report” (PHS 2590, rev. 5/01). The new forms, with detailed instructions, are
available now from http://grants.nih.gov/grants/forms.htm and may be used
immediately by recipients. The forms now allow an applicant to complete the
fields using Adobe Acrobat Reader Software, which is available free at
http://www.adobe.com/products/acrobat/readstep.htm. Current application forms
may be used through 1/09/02 but applications using the previous version (rev.
4/98) will be returned to the applicant.

NIH has updated the PHS 398 and 2590 lead-in pages to provide both HTTP and
FTP links, and the files are identical from both links. NIH indicates that the FTP
link provides a faster connection for downloading, but if problems occur, the
HTTP links provided below are an alternative:
        http://grants.nih.gov/grants/funding/phs398/phs398.html
        http://grants.nih.gov/grants/funding/2590/2590.htm

In addition, NIH has announced it will continue to provide pre-printed PHS 2590
face pages for awards with start dates through September 2002, after which NIH
will discontinue mailing the pre-printed 2590 face page. Notification of progress
report due dates will become electronic.

The initial July 10 announcement (NOT-OD-01-049) was supplemented on
August 9 (NOT-OD-01-054). The supplement stresses that the newly revised
application kits were developed in response to the mandates in P.L 106-107.
NIH has indicated that it welcomes comments and suggestions from the user
community to make these application forms even more user-friendly. In that
spirit, NIH will continue to consider and incorporate additional suggestions from
the public prior to the mandatory use date. Consequently, the institutes urge
applicants to monitor the PHS 398 and 2590 websites to be sure to download the
most current forms and instructions prior to proposal submission. In addition,
NIH will announce changes and revisions through its NIH Guide and its NIH
Forms and Application Page (http://grants.nih.gov/grants/forms.htm).

Although the many changes to the 398 and 2590 forms are identified in the two
announcements, and the reader is encouraged to access the announcements
directly, the most notable changes include the following:

FOR BOTH THE PHS 398 AND 2590 FORMS
 The new version is primarily available in downloadable electronic form
 Fields may be completed directly using Adobe Acrobat Reader Software
 Links have been added to instructions on required Policy Information, Guide
  Notices, and Procedures
 Social security number and organizational codes: eliminated
 Human Subjects Research Box: significantly expanded
 Continuation Page, Biographical Sketch, and Other Support (for PHS
  398 only) Pages: now provided in Microsoft Word to enable applicants to
  format text or import tables and graphics. Applicants may substitute their own
  pages for these format pages as long as formatting and margin requirements
  are met.

PHS 398
 SBIR/STTR programs: special instructions are incorporated into the revised
  forms and instructions
 Budget Justification Page for modular research grant applications:
  added, along with specific instructions for these applications
 Biographical Sketch: standardized format (not form), with a maximum of 4
  pages, mandated for all applications, including modular grants; sample
  provided
 Other Support: standardized format page (not form) mandated for all
  applications, including modular grants but NIH emphasized the information
  was not to be provided until or unless requested by NIH staff
 Resources: standardized format page (not form) developed, with flexibility in
  length of individual items
 Checklist: Assurances and Certifications: modified
 Facilities and Administrative (F&A) Costs: provides space to calculate
  F&A costs for all budget years
 Research Plan: modified to put all human subjects issues under the Human
  Subjects section. Applicants are urged to review the guidance for preparing
  the human subjects research section (see instructions, pages 19 and 24)
 Appendix Material: Only accepted, not submitted, manuscripts may be
  included

PHS 2590
 Name change: the PHS 2590 is now named “Grant Progress Report.” NIH is
  considering additional changes to the 2590 as a result of its being identified
  as a report, rather than an application
 Race/Ethnicity Tables: updated according to OMB criteria
 NRSA Summary of Trainees form: revised race/ethnicity table provided for
  trainee reporting

								
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