Adobe Application Forms and Electronic Submission

Adobe Application Forms and Electronic Submission November 14, 2008 Changes to electronic applications are on the way. Learn how this affects YOU today! NIH Transition to Adobe Forms Pilot completed OCT NOV Use PureEdge through Jan. 7 Small Business & Conference FOAs DEC JAN FEB Check FOA for new Adobe forms Begin using Adobe for most Jan. 1 receipts* Adobe forms available for Small Business & Conference FOAs * Most receipt dates on or after Jan 1, 2009 must use Adobe, except…  Small business (R41,R42, R43, R44) and conference (R13/U13s) grant applications with Jan. 7, 2009 AIDS submission deadlines  FOAs expiring on or before January 31, 2009 will continue to use Pure Edge until the expiration date. (See complete list). NIH Transition Schedule from PureEdge to Adobe for Standard Submission Dates Activity Code Final PureEdge Submission (STOP!) 9/25/2008 11/5/2008 11/16/2008 10/25/2008 1/7/2009 (AIDS) 1/7/2009 (AIDS) First Adobe Submission (GO!) 1/7/2009 (AIDS) 1/7/2009 (AIDS) 1/7/2009 (AIDS) 1/7/2009 (AIDS) 4/12/2009 4/5/2009 C06/UC6, R18/U18, R25, Gs, S1, S21, S22, SC1, SC2, SC3 R01 R03, R21, R33, R21/R33, R34, R36 R15 R13/U13 SBIR/STTR 3 Some FOAs are Being Published Without Electronic Application Forms • NIH is waiting for updates to be made to the SF424 (R&R). – System-to-System Providers should get in touch with Grants.gov for information on schema changes • We expect to add the newly updated forms to the Funding Opportunity Announcements (FOAs) by early December 2008 – New forms for small business and conference FOAs will be available in early February 2009 Advice: Develop your research plan and attachments now. Wait to complete the actual forms until you download the correct application in December. 4 More at: http://grants.nih.gov/grants/guide/notice-files/NOT-OD-08-117.html Adobe: Not very different… • The new Adobe forms look very similar to PureEdge forms • Changes mainly cosmetic • Overall electronic submission process remains the same: – – – – – – 5 Find opportunity Download application package Develop research plan and other PDF attachments Complete forms Submit application Check assembled application in eRA Commons Works on both Macs and PCs … but follow these important tips to ensure success • Adobe Reader 8.1.3 or 9.0 required to open forms – Stay tuned to Grants.gov’s Download Software page for changes (http://www.grants.gov/help/download_software.jsp) • A pop-up usually warns if you have a wrong version – If using an Adobe Acrobat product to create PDFs, check Grants.gov’s Web site for help on settings • To ensure the application reader opens in the correct version of Adobe Using an old version of Adobe Reader may prevent successful submission of your application! 6 Sample Changes to Application Forms • R&R Senior/Key Person Profile ─ Added Degree Type and Year (note this will allow NIH to remove Degree fields from PHS 398 Cover Pg Supplement) PHS 398 Changes FFATA Changes SF424 (R&R) Renewal • R&R Project/Performance Site Location(s) ─ Moved Congressional District data from R&R Cover Component ─ Added DUNS Number field • PHS 398 Checklist ─ Added Disclosure Permission Statement • R&R Other Project Information ─ Re-ordered and revised Human Subjects fields ─ Revised fields on Environmental Impact ─ Added field for impact on Historical Places 7 More at: http://grants.nih.gov/grants/forms.htm Reminder: Avoid Common eSubmission Errors • Use PDF format for text attachments and do not embed movies or other materials in PDF attachments. • R&R Senior/Key Person Profile(s) form ─ Include eRA Commons Username in the ‘Credential, e.g., agency login’ field for all individuals assigned a PD/PI role. ─ Include the Organization Name for all Senior/Key Persons listed. • R&R Budget form - Senior/Key Person effort must be greater than zero. Clicking ‘Submit’ is not the last step. Remember. . . if you can’t view it (in Commons), we can’t review it ! 8 More at: http://era.nih.gov/ElectronicReceipt/avoiding_errors.htm BE PREPARED!! NOW! • Review the Funding Opportunity and begin working on your research plan • Ensure ALL computers have Adobe 8.1.2 or 9.0 installed December • Go back to the FOA and download the new Adobe application package January • Submit your application in Adobe for most FOAs 9 Follow the Usual Process for Electronic Submission Support Contact Grants.gov Contact Center for questions on form functionality or submission of the forms to Grants.gov. Grants.gov Contact Center • E-mail: support@grants.gov • Phone: 1-800-518-4726 Contact the eRA Help Desk at NIH with post submission questions or technical issues that threaten NIH’s timely receipt of your application. – Document technical issues involving application submission with Grants.gov Contact Center and provide NIH with the contact center tracking number eRA Help Desk • Web support: http://ithelpdesk.nih.gov/eRA/ • Phone: 1-866-504-9552 or 301-402-7469 10 Adobe Transition Resources NIH Electronic Submission of Grant Applications Web site: http://era.nih.gov/ElectronicReceipt/ Grants.gov Web site (Applicant Resources): http://grants.gov/applicants/app_help_reso.jsp 11 Future Transitions to Electronic Submission with Adobe Forms • Career Development (K): February 12, 2009 • Fellowship (F): April 8, 2009 • Training (T): September 25, 2009 • Complex: TBD Electronic 80% Training (T) Fellowship (F) Career Dev. (K) Complex 2% 7% 6% 5% 12