Santa Clara University - Business Expense Report for PURCHASES
Name of Claimant: Claimant's Signature:
(By signing this form, you are formally requesting reimbursement and verifying all items listed are business related expenses )
Address of Claimant: Social Security Number: Approval Signature:
(Supervisor/Treasurer) Please Print Name, Phone, and Sign verying approval for this claim Note: Faculty and Staff that have direct deposit set up with UFO or LFO cannot receive a check Note: If you do not have direct deposit, your reimbursement will be mailed to you, please update your address
FUND
DEPT-ID
PROG
ACTIVITY
SUBCLASS
GRANT
Once this form is COMPLETED, PRINT IT, SIGN IT, APPROVE IT and attach all required ORIGINAL receipts. Personal or non-reimbursable items on receipt should not be listed on this form.
1st Type of Expense: DATE(s): Business Purpose: Business Location: Guests/Attendees: SubTotal 1st Claim: $
ACCT CODE:
-
2nd Type of Expense: DATE(s): Business Purpose: Business Location: Guests/Attendees: SubTotal of 2nd Claim: $
ACCT CODE:
-
3rd Type of Expense: DATE(s): Business Purpose: Business Location: Guests/Attendees: SubTotal of 3rd Claim: $
ACCT CODE:
-
TOTAL OF REIMBURSEMENT:
$
-
**** Print this form, attached original receipts, sign it, seek approval, then route it to LFO
Santa Clara University
Last Updated: 05/24/05 Account 5002 5003 5008 5011 5012 5052 5056 5060 5064 5066 5068 5069 5072 5073 5074 5075 5076 5080 5081 5152 5153 5154 5155 5159 5160 5202 5204 5210 5252 5254 5302 5352 5354 5356 5366 5368 5372 5407 5408 5410 Descr Undergraduate Tuition Study Abroad Graduate Tuition Tuition-Pmts Intl Prog Tuition-JD/MBA Acad Year Continuing Education Fees Application Fees Orientation Fees Transcript Fees Course Fees Student Fees-Other Health Insurance Fees Fees-Seminars/Conf/Pgms Fees-Membership/Club Dues Fees-Penalty/Late Chgs Fees-Parking Fees-Miscellaneous Fines Forfeited Deposits Gifts-Cash Gifts-Investments Gifts-Assets Pledge Revenue Development Gifts/Donations (Non-Devel) Grants/Contracts-Private Fed Grants/Contracts-SPO Federal Financial Aid Federal Aid-Adm Overhead State Grants/Contracts State Financial Aid Grants/Contracts-Local Endow-Income Rec'd/Pool Endow-Income Distrib/Pool Endow-Interest Endow-Dividends Endow-Rental Income Endow-Other Income Loan Interest Cancelled Interest-Notes/Other Interest-Investments
TRANSACTION ACCOUNT LIST
Budget Account UGTUIT UGTUIT GTUITN GTUITN GTUITN REVFEE REVFEE REVFEE REVFEE REVFEE REVFEE REVFEE REVFEE REVFEE REVFEE REVFEE REVFEE REVFEE REVFEE GIFTS GIFTS GIFTS GIFTS GIFTS GRANTS GRANTS GRANTS GRANTS GRANTS GRANTS GRANTS ENDINC ENDINC ENDINC ENDINC ENDINC ENDINC OTHINT OTHINT OTHINT Account Type Revenue Revenue Revenue Revenue Revenue Revenue Revenue Revenue Revenue Revenue Revenue Revenue Revenue Revenue Revenue Revenue Revenue Revenue Revenue Revenue Revenue Revenue Revenue Revenue Revenue Revenue Revenue Revenue Revenue Revenue Revenue Revenue Revenue Revenue Revenue Revenue Revenue Revenue Revenue Revenue
5418 5422 5452 5454 5460 5464 5468 5472 5482 5485 5502 5506 5510 5514 5551 5552 5553 5554 5555 5556 5558 5560 5561 5563 5564 5566 5575 5576 5579 5580 5599 5602 5604 5606 5608 5610 5802 5804 5806 5808 5810 5820 5841 5890
Dividends Investment Income-Other Pooled Gains Allocation Pooled Gains Distrib Capital Gain/Loss-Securities Capital Gain/Loss-Real Estate Capital Gain/Loss-Other Unrealized Gains/Losses Unreal Gain Rec'd-Pool Unreal Gain Distrib Room Revenue Board Revenue Room & Board Study Abroad Forfeited Dining Points Sales-Taxable Sales-Nontaxable Special Events-Non SCU Cafe Cash Sales Department Sales AP Discounts Service Charge Sales Complimentary Tickets Ticket Sales Advertising Sales Program Sales Concessions Sports Broadcasting Game Guarantees Sale of Plant Asset Commissions Sponsorship Payments Property Income-Land Property Income-Building Property Income-Equipment Property Income-Housing Property Income-Other Research Overhead Actuarial Adjust-Annuity Expired Annuities/Trusts Reimbursed Cancelled Loan Miscellaneous Income Attorney Fees Pledge Receivable Recovery Department Transfer In
OTHINT OTHINT CPGAIN CPGAIN CPGAIN CPGAIN CPGAIN CPGAIN CPGAIN CPGAIN R&B R&B R&B R&B SALES SALES SALES SALES SALES SALES SALES SALES SALES SALES SALES SALES SALES SALES SALES SALES SALES RENTAL RENTAL RENTAL RENTAL RENTAL REVOTH REVOTH REVOTH REVOTH REVOTH REVOTH REVOTH REVINT
Revenue Revenue Revenue Revenue Revenue Revenue Revenue Revenue Revenue Revenue Revenue Revenue Revenue Revenue Revenue Revenue Revenue Revenue Revenue Revenue Revenue Revenue Revenue Revenue Revenue Revenue Revenue Revenue Revenue Revenue Revenue Revenue Revenue Revenue Revenue Revenue Revenue Revenue Revenue Revenue Revenue Revenue Revenue Revenue
5891 5893 5894 5895 5896 5897 6000 6010 6020 6030 6100 6105 6110 6125 6130 6150 6200 6205 6210 6350 6365 6370 6372 6373 6380 6502 6509 6550 6551 6552 6553 6612 6638 6640 6702 6706 6712 6730 6752 6758 6780 6801 6805 6810
Additions-Other Non-Taxable Sales-Internal Sales Income-Internal Rental Income-Internal Misc Income-Internal Unusual Gain or Income Faculty - Annual Salaries Faculty - Quarterly & Semester Faculty - Summer Faculty - Supplemental & Other Academic Staff Staff Salaries Union Salaries Premium Earnings Staff - Other Compensation Temp Agency-Staff Replacement Student Wages Student-Need Based Aid Student Stipends Benefits Tuition Remission-Employees Tuition Remission-Dependents Tuition Remission-Tuition Exch FACHEX Vacation Pay Accrual Supplies/F&E <$5K Computer/Software/Periph<$5K Lab Supplies and Equip $<5K Instr Supplies and Equip $<5K Rsch Supplies and Equip $<5K Thtr Supplies and Equip $<5K Telephone Calls Charges Installation-Telephone Telephone Chargebacks Copying Expense Printing Expense Photo Reproduction Copy/Printing Chgbacks Postage Charges Mail/UPS/Fed Express Mailing Chargebacks Conference & Seminar Fees Travel Advances Domestic Travel
REVINT REVINT REVINT REVINT REVINT REVINT FACSAL FACSAL FACSAL FACSAL STFSAL STFSAL STFSAL STFSAL STFSAL STFSAL SWAGE SWAGE SWAGE BENEXP BENEXP BENEXP BENEXP BENEXP GENEXP SUPPLY SUPPLY INSTRU INSTRU INSTRU INSTRU PHONE PHONE PHONE REPROD REPROD REPROD REPROD MAIL MAIL MAIL TRAVEL TRAVEL TRAVEL
Revenue Revenue Revenue Revenue Revenue Revenue Salary & Benefits Salary & Benefits Salary & Benefits Salary & Benefits Salary & Benefits Salary & Benefits Salary & Benefits Salary & Benefits Salary & Benefits Salary & Benefits Salary & Benefits Salary & Benefits Salary & Benefits Salary & Benefits Salary & Benefits Salary & Benefits Salary & Benefits Salary & Benefits Salary & Benefits Discretionary Discretionary Discretionary Discretionary Discretionary Discretionary Discretionary Discretionary Discretionary Discretionary Discretionary Discretionary Discretionary Discretionary Discretionary Discretionary Discretionary Discretionary Discretionary
6820 6830 6840 6860 7002 7004 7006 7008 7022 7052 7054 7068 7072 7075 7077 7079 7080 7102 7103 7104 7105 7106 7202 7208 7302 7308 7323 7324 7402 7404 7410 7418 7420 7422 7423 7424 7425 7430 7902 7903 7432 7490 7491 7492
Foreign Travel Game Travel Recruiting Travel Employee Relocation Food Charges Room Charges Entertainment Gifts/Prizes/Awards Fundraising Expense Repair & Maint-Facilities Repair & Maint-Equip & Other Maintenance Chgbcks Custodial Chargebacks Contract Maintenance-Hardware Contract Maintenance-Software Contract Maintenance-Network Other Departmental Chargebacks Professional Services Outside Services Agency Temporary Help Marketing & Advertising Honoraria Facility Rental Equipment Rental Game Guarantees On-Line Services Participant Stipend-SPO Participant Other-SPO Membership Dues Subscriptions & Publications Miscellaneous Expenses Procurement Card Expend Actuarial Adjustment Expired Annuity/Trust Anuity Trust Payments Loss on Disposal of Assets Other Losses Room&Board Allowance Cost Of Goods Sold Spoilage/Pilferage Indirect Costs Department Transfer Out Contingency Prior Year Expense/Deduct
TRAVEL TRAVEL TRAVEL TRAVEL SPCEVT SPCEVT SPCEVT SPCEVT SPCEVT R&M R&M R&M R&M R&M R&M R&M R&M CONTRS CONTRS CONTRS CONTRS CONTRS CONTRS CONTRS CONTRS CONTRS PARTC PARTC MISC MISC MISC MISC MISC MISC MISC MISC MISC MISC MISC MISC IDC EXPINT EXPINT EXPINT
Discretionary Discretionary Discretionary Discretionary Discretionary Discretionary Discretionary Discretionary Discretionary Discretionary Discretionary Discretionary Discretionary Discretionary Discretionary Discretionary Discretionary Discretionary Discretionary Discretionary Discretionary Discretionary Discretionary Discretionary Discretionary Discretionary Discretionary Discretionary Discretionary Discretionary Discretionary Discretionary Discretionary Discretionary Discretionary Discretionary Discretionary Discretionary Discretionary Discretionary Discretionary Discretionary Discretionary Discretionary
7494 7495 7496 7657 7658 7659 7660 7661 7662 7663 7665 7666 7667 7669 7701 7702 7720 7721 7722 7723 7724 7725 7726 7727 7728 7731 7732 7770 7802 7816 7822 7824 7828 7832 7840 7842 7860 7952 7954 7956 7958 7960 7962 7964
Sales Expense-Internal Rental Exp-Internal Misc Expense-Internal Research Equip-SCU Research Equip-Spnsr Govt Funded Equip-SCU Govt Funded Equip-Spnsr Furniture Over $5,000 Equipment Over $5,000 Computers Over $5,000 Software Over $5,000 Peripherals Over $5,000 Vehicle Purchase Art Acquisitions CIP Land CIP Land Improvement Design Costs CIP Building CIP Building Improvement Overhead & Profit Program Management Construction Consultants Facilities Permits and Fees Facilities Marketing Facilities Testing CIP Other Improvement Environmental Costs Capital Expenditures (Contra) Books Binding-Commer/Preservat Libr Materials-Misc Monographs Periodicals Newspapers Serials Res Share/Doc Delivery Online Services Electricity Electrical Cost Allocation Gas Gas Cost Allocation Water Water Cost Allocation Trash
EXPINT EXPINT EXPINT ASSET ASSET ASSET ASSET ASSET ASSET ASSET ASSET ASSET ASSET ASSET CIPEXP CIPEXP CIPEXP CIPEXP CIPEXP CIPEXP CIPEXP CIPEXP CIPEXP CIPEXP CIPEXP CIPEXP CIPEXP CIPEXP LIBRAQ LIBRAQ LIBRAQ LIBRAQ LIBRAQ LIBRAQ LIBRAQ LIBRAQ LIBRAQ UTILTY UTILTY UTILTY UTILTY UTILTY UTILTY UTILTY
Discretionary Discretionary Discretionary Discretionary Discretionary Discretionary Discretionary Discretionary Discretionary Discretionary Discretionary Discretionary Discretionary Discretionary General University General University General University General University General University General University General University General University General University General University General University General University General University General University Library Acquisitions Library Acquisitions Library Acquisitions Library Acquisitions Library Acquisitions Library Acquisitions Library Acquisitions Library Acquisitions Library Acquisitions General University General University General University General University General University General University General University
7966 7968 7970 8002 8004 8005 8006 8007 8008 8010 8011 8014 8020 8052 8054 8056 8102 8104 8106 8202 8210 8222 8228 8351 8401 8503 8506 8508 8510 8512 8514 8516 8518 8520 8522 8524 8526 8528 8530 8532 8534 8536 8538 8540
Trash Cost Allocation Solar Solar Cost Allocation Audit Fees Legal Fees Bad Debt Expense Bank Fees Collection Costs Custodial/Trustee Fees Investment Mgmt Fees Administration Expenses Bond Issuance Costs Miscellaneous Fees Income Taxes Property Taxes Other Taxes Insurance Self Insurance Insurancee Claims Undergraduate Financial Aid Emery Graduate Financial Aid Athletics Financial Aid Federal Financial Aid State Financial Aid Other Costs/Losses P&I Cancel/Teach-ab P&I Cancel/Teach-def Interest Cancel/Teach P&I Cancel/Milit-c P&I Cancel/Milit-g Interest Cancel/Milit P&I Cancel/Death Interest Cancel/Death P&I Cancel/Disability Interest Cancel/Disab P&I Cancel/Bankruptcy Interest Cancel/Bnkrpt P&I Cancel/Assigned To Us Interest/Assigned To Us Penalty Chgs/Assg To Us P&I Cancel/Other Interest Cancel/Other P&I Cancel/Law Enforcemt
UTILTY UTILTY UTILTY GENEXP GENEXP GENEXP GENEXP GENEXP GENEXP GENEXP GENEXP GENEXP GENEXP TAXES TAXES TAXES INSUR INSUR INSUR FINADE FINADE FINADE FINADE FINADE FINADE LOANS LOANS LOANS LOANS LOANS LOANS LOANS LOANS LOANS LOANS LOANS LOANS LOANS LOANS LOANS LOANS LOANS LOANS LOANS
General University General University General University General University General University General University General University General University General University General University General University General University General University General University General University General University General University General University General University Financial Aid Financial Aid Financial Aid Financial Aid Financial Aid Financial Aid General University General University General University General University General University General University General University General University General University General University General University General University General University General University General University General University General University General University General University
8542 8546 8548 8549 8703 8704 8705 8706 8707 8708 8713 8714 8729 8730 8733 8734 8735 8736 9002 9102 9302 9502 9602 9802
Interest Cancel/Law Enf P&I Cancel/Sub Mat 15% P&I Cancel/Early Int 15% P&I Cancel Nurse/Med Depreciation Expense-Bldg Depreciation Expense-Bldg Impr Depreciation Expense-Othr Impr Depreciation Expense-Eq & Furn Depreciation Expense-Computer Depreciation Expense-Auto & Tr Depreciation Exp-Lease-Bldg Depreciation Exp-Lease-Equip Interest Expense Bond Issue Costs Amortization Bond Discount Bond Premium Internally Funded Debt Loss on Defeasance of Debt Debt Transfer Program/RevShare Transfer Reinvest Transfer Other Non-Dept Transfers Auxiliary Contribution Xfer Macro Budget/Reserve Transfers
LOANS LOANS LOANS LOANS DEPREC DEPREC DEPREC DEPREC DEPREC DEPREC DEPREC DEPREC DEBT DEBT DEBT DEBT DEBT DEBT TRNSF TRNSF TRNSF TRNSF TRNSF TRNSF
General University General University General University General University General University General University General University General University General University General University General University General University Debt Debt Debt Debt Debt Debt Transfers Transfers Transfers Transfers Transfers Transfers
OUNT LIST