Banner Student Information System
AUTHORIZATION FORM for Administrative Staff
This form is used to authorize access to basic functions in the Banner Student Information System (SIS). Before you request
access, you must take GEN 300 – Introduction to Banner. Please additionally register for all necessary SIS training for
specific SIS task instruction. Information for SIS training can be found at: http://knowledgebase.mcgill.ca/article.asp?article=2139&p=4.
*Note: If requesting Minerva Access only, attending GEN 300 is not required.
Fill in the information below and fax this form to your security designate for approval. A list of security designates is available at
www.mcgill.ca/inb/login/designates. After the form is approved, it should be faxed to Enrolment Services at 398-4893. Queries
regarding access to the Student Information System should be directed to email@example.com.
Section 1: Applicant Information
Name: _________________________________________/______________________________________ (please print)
Last Name First Name
McGill ID: _____________________________________ Admin Unit: _______________ (see www.mcgill.ca/pia/unit/)
Banner Userid: _____________________ Email Address: ___________________________________________________
Department(s): ____________________________________________________ Fax No: _________________________
I understand and agree that I will use my Banner userid and/or McGill ID for legitimate administrative use only, and will use it
in compliance with the “Code of Conduct for Users of McGill Computing Facilities"
I will not share my userid with others and I understand that misuse may result in disciplinary action being taken by
the University against me.
I understand that my SIS access may be revoked if the appropriate Banner training is not taken within a reasonable timeframe.
Applicant Signature: _______________________________________________ Date: ____________________________
Supervisor Signature: ______________________________________________ Date: ____________________________
Section 2: SIS Access
I will be replacing _________________________________________ (Name), _____________________ (Banner Userid)
and will require the same access as that user. In this case, the Security Designate must complete Section 4 for the person you
New Banner users: with the help of your supervisor, please check off the additional access required for your position:
[ ] Graduation Approval for ___________________________________________________ Department(s)
[ ] Grade Entry Approval for ___________________________________________________ Department(s)
[ ] Course Schedule for _______________________________________________________ Department(s)
[ ] Admissions __ Graduate __ Undergraduate___________ _________________________ Department(s)
[ ] Course Permit
[ ] Location Management (this includes access to the appropriate Minerva Reports)
Minerva Access only*
[ ] Class List ONLY
[ ] Advising Transcripts on the web
[ ] Degree Evaluation
[ ] Updating Citizenship on the web
[ ] Updating Permanent Code on the web
[ ] Viewing Citizenship and Permanent Code on the web
[ ] Mercury-Access to online course evaluation system (Note: Dept. Chair’s signature required, in lieu of supervisor’s signature)
I require access to the following imaging application:
Admissions Application (B-S-ADMN)
[ ] Scan and Index
[ ] View only Are you? _ admissions staff _student affairs office staff
Student Application (B-S-ID)
[ ] Scan and index
[ ] View only
[ ] Other, please specify form name(s) _________________________________________ Action [ ] Query [ ] Update
Banner SIS – Authorization Form for Administrative Staff Page 2
Section 3: Data Warehouse Access
I need Banner SIS Data Warehouse access to:
[ ] Admissions (for central offices and admissions offices only)
[ ] Student Views
[ ] Web Query Form
[ ] Other, please specify: ____________________________________________________________________
I understand that I can access the data warehouse using query tools, such as Crystal Reports or Microsoft Access. I will contact
my LAN administrator regarding the preferred approach in my unit.
Section 4: Removal of SIS Access
Please revoke all SIS access for: ________________________________ (Name), ___________________ (Banner Userid)
Specify reason below.
[ ] Left McGill University;
[ ] Left this department;
[ ] is on Leave of Absence (this includes maternity and disability leaves).
Section 5: Approval – Faculty Security Designate
I authorize the above applicant to access the Banner system as indicated:
Name: _______________________________________/__________________________________ (please print)
Last Name First Name
Signature: _____________________________________________ Date: ____________________ Phone No.: ________
The University is governed by the Act respecting Access to Documents held by Public Bodies and the Protection of Personal
Information which generally declared confidential the records, documents and information concerning staff and students. I agree
to respect and enforce such confidentiality and not to use without authorization or to subvert any information to which I am have
access during the performance of my assigned duties at McGill.
Details on the Code of Conduct are available at: http://www.mcgill.ca/secretariat/policies/informationtechnology/.