INSTRUCTIONS FOR DEQ SUBMITTAL FORM

I. The following items must be submitted with the plans and/or specifications.

project cost - The project cost is an estimate of the design and construction costs of the sewerage portion of the project.
For example, if a subdivision project is being submitted for review of the sewer lines, the cost will only include the
sewer lines.

one set of design calculations - One set of design calculations for a sewerage project must be submitted. The
calculations are the engineer’s calculations for sizing pipes, pumps, treatment units, etc. Basis of design includes flow
projections. All applicable calculations, including buoyancy calculations, should be submitted, and will usually be
acceptable for our review to begin. If pumps are part of the project, a pump curve for each type of pump used must be
submitted. If a pump station is connecting to a force main, provide the residual pressure at the point of hook up. If the
force main at the point of hook up is owned by HRSD, a pressure letter should be included with the project.

Receiving pump station – Identify the first downstream pump station that receives flow from this project.

flow acceptance letter(s) - A flow acceptance letter must be submitted from all owners (including private owners, city,
county, military, and HRSD) of the collection system where this sewage will flow. Each letter must state that the owner
accepts the flow; and that all existing pump stations, force mains, gravity sewer lines, and/or treatment plants, owned by
the letter writer and impacted by this project will be upgraded as necessary to meet current pressure and flow design
requirements, or have adequate capacity to accept the flow.

portable equipment form - If the method of continuous operation (see below) for a pump station is to provide a
portable pump or generator, then a “portable equipment form” must be filled out and submitted with the project. The
form must be signed by the owner, as the owner is responsible for ensuring the pump station has continuous operation.
Call this office if a form is needed.

correct number of plans and specifications - Most sewerage projects require four sets of plans and three sets of
specifications for approval. Specifications can be on the plans. If it is easier, submit only one set initially. Once the
project has been reviewed, the comment letter will ask for the additional copies.

II. The following items must be on the plans or in the specifications.

original P.E. seal, signature, and date on each cover sheet - This is a requirement of the Department of Professional
and Occupational Regulation §12.8.B. The signature and date should be across or below the seal. The date is the date
that the seal is signed.

facsimile P.E. seal, signature, and date on each subsequent plan sheet - This is also a requirement of the
Department of Professional and Occupational Regulation §12.8.B. The signature should be across or below the seal.

date on plans and specifications - The title page of plans and specifications needs to be dated in order to give the
project a time reference. This date is usually when the design is complete.

adequate title - The plans and specifications need to have an adequate title to identify the project. The title(s) will be
identified in the DEQ approval letter. If there are several phases to a project, that should be noted in the title.

legible plans - The plans which are submitted need to be the normal size of blueprints (maximum of 42-inches) and
must be dark enough to see all of the details. Half size plans are acceptable for large projects. One copy of the plans
will be scanned and kept in our files, so they need to be legible enough to scan.

owner of the sewerage project with an address - The owner of the project (and developer if different) need to be on
the plans in order to give the project ownership. This office needs the address(es) and contact person(s) in order to issue
the letter report for approval. If there is reluctance to put the address(es) and name(s) on the plans, include them in the
transmittal letter.
engineer with an address - The engineer’s (or company) name needs to be on the plans and specifications to identify
who designed the project. The address on the plans can be the city/county location as a minimum if there is reluctance
to put the full address on the plans. We will have the full address from the transmittal letter (if submitted).

project location (site plan) - The project location needs to be specific enough so if someone wanted to visit the site
based on this location map, it would be possible.

site plan with topography - The topography needs to be on the plans to identify the elevation(s) at the project site. If a
sewer line project is submitted, the plan and profile views will have the elevations, which will satisfy this requirement.

plan and profile views - Both views are needed for clarity of the project. Both views for a sewer line are needed to
identify elevations of other utilities in the area.

City/County specifications identified (if used) - This office has approved standard construction specifications for
gravity sewer lines and force mains for many cities and counties. If a sewer line project is located in a city or county that
has approved specifications, then a note on the plans referencing the local specifications can be made (provided the
locality agrees to the use of their specifications for the project). The advantage of noting approved construction
specifications is that the project will not need to include detailed construction specifications for gravity sewer lines and
force mains.

manhole stationing and sewer slopes - Gravity sewer line projects need to have the manholes identified (numbered,
lettered, etc.). The slopes between manholes must be identified on the plans along with the length and diameter of the

method of continuous operation - Continuous operation must be provided for pump stations and treatment facilities in
the event that power or equipment fails. Some options include providing portable equipment (pump or generator -
submit a portable equipment form), an onsite generator with automatic switchover, 24 hours of storage, or two power
feed sources. The extent of the continuous operation varies depending on the reliability class of the project. If portable
equipment is used (for pump stations), then a portable equipment form needs to be submitted with the project. Note -
all pump stations located in the cities of Virginia Beach, Chesapeake, Norfolk, Newport News and Hampton must be
equipped with a portable pump connection, even if another method of continuous operation is provided. Other methods
are acceptable and thus would not need the portable equipment form submitted. Call this office for details.

alarm system - An alarm system must be provided for all pump stations and treatment facilities. The extent of the
alarm system varies depending on the reliability class of the project. For a class I reliability area, the alarm must monitor
at least the high water level, the power failure, and each pump failure; must be equipped with a test function (button to
activate the alarm) and a back up power supply (such as a battery pack); and must transmit the alarm signal to a 24 hour
per day manned location. All of this information must be included on the plans or in the specifications. Basically, the
peninsula, southside, and the Eastern Shore are all reliability class I areas. Call this office for questions on reliability
class ratings and requirements of the alarm system.

electrical specifications - This office performs a basic review of the electrical components of a project. Therefore,
electrical specifications (for a pump station or a treatment facility) need to be included on the plans or in the
specifications. The electrical items that must be provided include breaker settings or fuse ratings, compliance with NEC
or UL, moisture resistant underground conduits, protection of concrete, metal, and safety devices against corrosion,
adequate protection from short circuits and overloads for three phase motors, and adequate electrical and equipment
testing performed by the contractor. Short, general statements covering the above items should be sufficient.

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