POWERPOINT 2007- CREATING A MULTIMEDIA PRESENTATION
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POWERPOINT 2007- CREATING A MULTIMEDIA PRESENTATION KNOWN ISSUES: Creating a multimedia presentation in PowerPoint is a relatively simple process, but there are some issues that should be known. The compatibility issue, for example, can affect people who view the presentation who have different versions of PowerPoint. PowerPoint 2007 and 2008 save in the PPTX file format. If you have these versions, you can save to the older PPT format so all viewers can see your presentation, but you may lose some of the new features. If you want your students to view PPTX files, they can install the free file converter available on Microsoft’s Website. If problems arise, students can use the Microsoft Website to get software updates and install the file converter. One issue is that presentations created with PowerPoint for Mac sometimes cause problems for Windows users in terms of fonts, Excel tables, and linked audio. Embedded objects on the Windows side sometimes have issues functioning in the Mac environment. Remember to check your presentation to make certain it plays on both platforms. Follow the steps below for creating a multimedia PowerPoint presentation. Getting To get started creating your multimedia presentation, create a folder to store all of your Started presentation-related files. • For example, if you are creating a folder in My Documents, simply navigate to My Documents for XP users or Documents for Vista users, right-click in an empty space, and choose New and select Folder. Title the folder. Collecting Move all of your audio and video files to this folder. You can do this by right-clicking and either Files cutting or copying each file in its current location, returning to the new folder, and right-clicking in an empty space and pasting the file. Inserting After creating your PowerPoint slides, you can insert audio and/or video files. Audio To add an audio file, navigate to the slide where it is to be placed, click the Insert tab, click the drop down arrow below Sound, and choose an option from the menu. My personal suggestion is to either use the Sound from File or Record Sound option. If you have a sound track on a CD, rip it using a program such as Windows Media Player to your hard drive. Sound from To insert a sound from a file, choose the location where your file is stored. If you have not moved File your audio file yet to your newly created folder, please do so before inserting it into PowerPoint. • Navigate to the file in the folder, select it, and click OK. • Choose to have it play Automatically or When Clicked. • Click on the sound icon to adjust its properties. Within the Options tab, you can choose to hide the icon during the show or loop the audio until it is stopped. You can also increase the max sound file size or change how it is played, whether it’s played automatically, when clicked, or across slides. Recording Click the drop down arrow below Sound, and choose the Record Sound option. • Click the red circle to record, the square to stop, and the triangle to playback the recording. • Click OK when done. Inserting a To insert a video file from your computer on a slide, do the following: Video from • Navigate to the slide where it is to be placed, click the Insert tab, click the drop down File arrow below Movie, and choose Movie from File. • Navigate to the file, select it, and click OK. • Choose to have it play Automatically or When Clicked. • Click on the video icon to adjust its properties using the tools located within the Options tab, you can choose to hide it, loop it, play it full screen, etc. Inserting a Inserting a video from YouTube is slightly trickier, but we’ll walk through the process. YouTube • If you don’t see the Developer tab on the ribbon, click the Office button, choose Video PowerPoint Options, and place a check next to Show the Developer Tab. • Go to YouTube, and after choosing a YouTube video to embed, copy the URL next to the video. • Go back to PowerPoint. • Click on a slide where the YouTube video is to be placed. • On the Developer tab, click the More Controls icon. • Choose Shockwave Flash Object and click OK. • Click and drag a box on the desired slide to add the Flash object. • Right-click the object placeholder and select Properties. • Paste the URL in the Movie line. In the URL delete "watch?" and change the "=" sign to a “⁄” BEFORE: AFTER: • Also in the Properties window, you can adjust the options for Looping or Playing. Select True for looping if you want it to play again or False for it to play once. Select True for playing if you would like the video to play automatically or False to control when it is played. ***For the YouTube video to play, you must a live Internet connection. Packaging To make the PowerPoint presentation viewable on a different computer, you must package it. To the do this, follow the steps blow: Presentatio • Click the Office button, click Publish, and select Package for CD, which will enable you to n for use on save the presentation and linked files into a single folder. other computers • Choose Copy to Folder… to save the presentation, audio, and video files in a single folder. • Enter a title, choose a location, and click OK. All of the files you will need will be in a folder. To transfer your presentation to a different computer, move the entire folder.