Policies GENERAL TABLE OF CONTENTS
Part Subject Page
(Adopted Nov. 7, 1996) 1 Basic Concepts 4.2
(Amended June 26, 1997
February 1999, April,
1999, Dec. 1999, Nov. 2 Operation 4.3
2000, Sept. 2005, Feb. 09
June 09` `)
3 Administration 4.3
4 Directors 4.5
5 Officers 4.9
6 ACER- CART 4.11
(Canadian Association of Retired Teachers)
7 Committees - General 4.11
8 Finance Committee 4.13
9 Pensions & Benefits Committee 4.17
10 Postscript Committee 4.19
11 Heritage Committee 4.21
12 Membership Committee 4.22
13 Nominations Committee 4.22
14. Social Concerns Committee 4.23
15. Excellence in Public Education 4.23
16. Health & Housing Committee 4.24
17. Advocacy Committee 4.24
18. Personnel Committee 4.25
Appendix A General Background about Committees 4.26
Page 4.1 19. BCRTA Policies 4.28
PART 1 ~ BASIC CONCEPTS
and 1.1.0 Purpose
Procedures To provide a ready reference to policies and procedures
established by the Association from time to time.
1.1.1 Policies and Procedures should be read in conjunction
with the BCRTA Constitution and Bylaws, and BCRTA
Rules of Order.
(a) a course of action or principle of action adopted or
proposed by the Association;
(b) the values, rules and standards of the Association.
1.3.1 The date of a Policy or Procedure shall be recorded at
the time of listing.
1.3.2 Terms of reference for Committees may include both
Policy and Procedure.
1.4.0 Formulation and Review of Policies
1.4.1 The AGM is a policy approving or determining body.
1.4.2 The BCRTA Bylaws give the Directors all the powers to
conduct the affairs of the Association. Accordingly,
Policies and Procedures are established in accordance
with the Bylaws.
1.4.3 Statements in Policies and Procedures remain in force
until they are amended or deleted.
1.4.4 Policies and Procedures shall be reviewed regularly.
PART 2 - OPERATION
2.1.0 The BCRTA maintains a non-partisan policy in matters both
Policies economic and political.
2.2.0 The BCRTA co-sponsors the BCTF/BCRTA retirement seminars.
2.3.0 The BCRTA will assist in the formation of a Branch and advise
in the conduct of its affairs.
2.4.0 Annual General Meeting (AGM)
2.4.1 The business of an AGM shall be limited to the items
listed in the Agenda.
2.4.2 (a) An item considered by a member or a Branch to be
of interest to the general membership and germane
to the purposes of the Association may, by May 31st,
be presented to the Directors for inclusion in the AGM
Agenda. The member or Branch shall be informed
of the decision.
(b) In the event of an adverse decision of the Directors,
the member or Branch shall be informed that the
Agenda of the AGM may be amended by a
resolution passed at the AGM pursuant to rules 4
and 5 of BCRTA Rules of Order.
2.4.3 Distribution of printed materials (other than those included
in the folder issued at the time of registration) shall be
permitted if approved by the President or a Committee or a
Committee Chair. In the case of disagreement, the
President’s decision shall apply.
2.4.4 The inclusion of printed material in the AGM folder
from a member or Branch shall require prior approval
of the Directors.
2.4.5 The expenditure of funds for an AGM must have prior
approval of the Directors. (other than transportation,
housing, food, meeting rooms and coffee service)
PART 3 ~ ADMINISTRATION
3.1.0 The Office Administrator of the Association is responsible for
Page 4.3 its management, operation and all activities proper to it.
UNIT 4 3.1.1 The Office Administrator reports to the President or
the President’s designate.
BCRTA 3.2.0 In all instances, requests for information or assistance will be
Policies directed to the Office Administrator.
3.2.1 A request for information not approved by the
Procedures Office Administrator will require the approval of
the President or his/her designate.
3.3.0 Special services to individual members and to Branches shall
be charged at the cost of materials plus a handling charge of
3.4.0 Employees of the association will respect picket lines that may
involve premises of the B.C. Teachers’ Federation.
3.5.0 Roles of the Office Administrator are:
3.5.1 to establish and implement basic administrative policies
and procedures with regard to the operation of the
office, including maintenance of day-to-day financial
records and membership records;
3.5.2 to maintain day to day financial records and books of
3.5.3 to establish and maintain a close liaison with offices
such as the Teachers’ Pension Plan, Medical
Services Plan, Pacific Blue Cross, Canada Pension
Plan, Old Age Security and Pharmacare, in order to
be able to inform, explain or assist members in
matters of individual concern;
3.5.4 to maintain close observation of relationships between
committees and branches and communicate any
significant problems to those concerned first and then
to the President;
3.5.5 to advise on operating procedures of committees;
3.5.6 to evaluate performance of staff;
3.5.7 to assist in the formulation of Association policies;
3.5.8 to assist in the production of The Postscript;
3.5.9 to inform members of current affairs of the association and
BCRTA matters of common interest;
and 3.5.10 to guide and interpret long-term planning;
3.5.11 to support the Directors’ decision-making and the work
of committees; and
3.5.12 to provide advice to the Directors and keep them informed.
PART 4 ~ DIRECTORS
4.1.1 To carry out the directions of the AGM and take the
initiative in furthering the aims of the Association.
4.2.1 Directors must have a clear recognition of their
responsibilities as distinct from the responsibilities of
4.2.2 Every Director should be knowledgeable and respectful
of the wide role of the Office Administrator, and
recognize the need to maintain open communication
with the Office Administrator in all matters and affairs
of the association.
4.2.3 The Directors will establish for the Office Administrator
clear expectations and definitions of general
4.2.4 The Directors will establish a procedure for evaluating
the performance of the Office Administrator.
4.2.5 Annually, the Office Administrator’s term of employment
and those of the office employees with respect to remuneration
working conditions and duties will be reviewed by the
4.2.6 A Director may be appointed the intermediary to:
(a) facilitate cooperation by acting as a link between
management and the Directors and, if required,
Page 4.5 between staff and management.
UNIT 4 (b) provide for the Office Administrator a ready source for
consultation on any matter or concern arising in
Policies 4.2.7. In the event of disagreement after due consultation between
and the Directors and the Office Administrator in respect to the
Procedures terms of an employment agreement, or any particular issue or
matter arising from the performance of duties, an appeal by the
Office Administrator may be made to another intermediary
named by either party and acceptable to the other, to assist in
the resolution of the issue or matter in question.
4.3.0 Re Bylaw 28
The Greater Vancouver Region includes the areas of West
Vancouver, North Vancouver, Port Moody, Vancouver,
Burnaby, New Westminster, Richmond, Delta, Surrey, White
Rock, Coquitlam, Port Coquitlam, Pitt Meadows, Maple Ridge
The Fraser Valley Region includes the areas of Mission,
Abbotsford, Chilliwack, Kent, Agassiz and Hope.
4.3.1 Re Bylaw 28
(a) Each Director is representative of all members of
(b) The concern of any member or any Branch shall be
the concern of every Director.
4.4.0 The Directors shall review all proposals and resolutions for
changes in the existing medical/dental plans and advise the
BCRTA pension representatives regarding priorities and
strategies with respect to pursuing any revisions in those
4.5.0 The Directors shall, in reviewing prospective changes and
priorities in the medical, extended health, and dental plans,
consider and respect:
(a) The principle of equity in ensuring that proposed
changes are in the best interest of a majority of the
retired plan members;
(b) The impact of any plan change upon the Inflation
Adjustment Account, ensuring that a prudent assess-
Page 4.6 ment is made of the cost impact of any change upon
the long term interests of all the plan members;
(c) The wishes of the retired plan members as articulated
at BCRTA Annual General Meetings, Branch meetings,
BCRTA and the Delegates’ Conferences.
and 4.5.1 The Directors shall review annually the terms of reference
for each committee.
Committee goals for each fiscal year shall be recommended to
the Board by the Committee Chairs.
4.5.2 Role of Director at Large/CART
To participate as a prudent and responsible
representative of the association at national meetings, in
the fulfilment of the mandate of CART, as defined in
4.6.1 A Branch may send its allotted number of delegates or
fewer than entitled. The Branch may make rules regarding
distribution of its voting cards or may leave it up to the
4.6.2 Delegates are free to vote as they see fit on questions at the
meeting, unless they have been specifically instructed by
their Branch’s General Meeting.
4.6.3 All voting (except for elections) shall be conducted solely by
show of voting cards. There shall be no roll call votes.
4.6.4 Delegates may vote only the cards of their own Branch.
4.6.5 Each delegate shall be guaranteed the right to hold at least
one voting card, but no delegate may hold more than four
4.6.6 All counts of voting cards shall be taken by the assigned
4.6.7 Attendance at general meetings be open to the media, except
when meetings move into committee of the whole.
4.7.0 Election of Officers & Directors
4.7.1 Elections shall be by secret ballot.
4.7.2 Ballots shall be distributed on entry to the AGM by the
Office Administrator and staff.
c) 2nd Vice President
BCRTA e) Directors for Greater Vancouver and Fraser Valley Region
Policies f) Directors for rest of B.C. outside of (d)
and g) ACER/CART representative
Procedures 4.7.5 Further nominations for any position may be made from the
floor during elections.
4.7.6 All nominees shall be introduced at the close of nominations.
4.7.7 A ballot for elections shall be valid if marked for at least one
candidate but shall not be valid if marked for more than the
number of vacancies to be filled.
4.7.8 The validity of a ballot shall be the sole responsibility of the
Chairperson of the Nominations Committee.
4.7.9 No candidate shall be declared elected unless he/she receives
more than 50 percent of the valid ballots cast. Blank ballots and
those ballots deemed spoiled by the Chairperson of the
Nominating Committee shall not be valid ballots. If at the time
of balloting for a particular office there is a sole nominee for that
office, that person shall be declared elected.
4.7.10 Following an indecisive ballot and before a second vote, the
candidate with the fewest votes shall be dropped from the
4.7.11 Candidates defeated in an election for an office shall be deemed
to have been nominated for the office next to be filled. At any
time prior to the conducting of a ballot, any candidate may, by
giving notice to the meeting, withdraw from that election. Such
candidate(s) may exercise his or her right to be nominated from
the floor for other positions further on in the elections.
4.7.12All Directors’ terms are two years.
4.7.13 Should a Director, part-way through his/her term of office,
accept a nomination for a Table Officer position, his/her
position as Director shall be declared vacant as of the following
July 1, and the AGM shall fill the position for the unexpired
portion of the term.
4.7.14 Ballots from Annual General Meeting elections will
automatically be destroyed unless there is a motion to retain
4.17.15 No speaker shall, without the consent of the delegates, speak
UNIT 4 more than once or for longer than four minutes on each motion, main or
secondary. This rule shall not deprive the mover of the right to close
BCRTA debate provided there has not been a procedural motion to close debate.
PART 5 ~ OFFICERS
and 5.1.0 President
5.1.1. The President, together with the assistance of the
Office Administrator, shall propose an agenda for all Directors
and General meetings. BCRTA Rules of Order will be used
in the conduct of all meetings.
5.2.0 Duties of the President are:
5.2.1 to monitor Committee activities and initiate action
required by motions passed at Directors’ or
5.2.2 to travel to regional or Branch meetings when requested;
5.2.3 to ensure effective communication with the membership,
Branches, Committees and professional organizations with
5.3.0 Duties of the First Vice-President are:
5.3.1 to assist the President in the purposes of the Association;
5.3.2 to establish a good rapport with the Office Administrator;
5.3.3 to be aware of all Directors’ tasks;
5.3.4 to be aware of aspects of all Committees;
5.3.5 to understand the role and responsibilities of the Office
Administrator and office staff;
5.3.6 to travel to Branches when requested by the President.
5.4.0 Duties of the Second Vice-President are:
5.4.1 to carry out duties assigned by the President;
5.4.2 to Chair the Delegates’ Conference on the day
prior to the AGM;
5.4.3 to contact Branch Presidents for items to be included in
the Agenda for the Conference;
5.4.4 to prepare the Agenda and programme for the Delegates’
Day Conference; and
5.4.5 to facilitate the operation of the Delegates’ Day Conference
5.5.0 Duties of the Treasurer are:
5.5.1 (a) to be knowledgeable of the day-to-day financial
operation of the Association and report to the
Finance Committee as required;
(b) to recommend, in consultation with the Finance
Committee, policies and practice intended to ensure
sound financial management;
(c) to utilize the following categories when reporting to
UNIT 4 the Finance Committee on the disposition of the
BCRTA (i) the Operating Account
Policies (ii) the Reserve Fund
and (iii) the Capital Fund
5.5.2 to attend the office on a weekly or regular basis to meet with
the Office Administrator;
5.5.3 to ensure that sufficient funds are in the Operating Account
for normal operations;
5.5.4 to be a member of the Finance Committee.
5.6.0 Duties of the Immediate Past President are:
5.6.1 to offer assistance and counsel when requested by
the President; and
5.6.2 to Chair the Nominations Committee.
PART 6 ~ ACER-CART ~ Canadian Association of Retired Teachers
6.1.0 The BCRTA supports the maintenance of a national
organization of retired teachers.
6.1.1 The BCRTA ,as a founding member, endorses the Constitution
and Bylaws of the Canadian Association of Retired Teachers,
as adopted in June 1994 and its mandate, namely:
(a) to facilitate and promote liaison and mutual
assistance among its member organizations;
(b) to promote the interests of its member
(c) to develop strategies for joint action on matters of
common concern to member organizations;
(d) to cooperate with other seniors’ organizations on
matters of common concern; and
(e) to promote excellence in education.
6.1.2 Director At Large/ACER-CART
The ACER-CART Director shall:
UNIT 4 (a) participate as a prudent and responsible representative
of the Association at national meetings in the fulfilment
of the mandate of ACER-CART; and
BCRTA (b) take an active and constructive part in ACER-CART
Procedures PART 7 ~ COMMITTEES
7.1.1 The Association may establish Standing Committees that exist
year-round and/or Ad Hoc Committees that exist to accomplish a
goal and then cease to exist to serve the various functions of the
7.1.2 The term of office of all Standing Committees shall be one year.
7.1.3 Each committee shall consist of the Chair who shall be a Director
of the Association appointed by the President following the AGM.
And a slate of 3,5, or 7 members recommended to the Directors by
the Chair. Only in extraordinary circumstances shall a committee
have more than seven members.
Notwithstanding the above, the Board of Directors may appoint a
member who is not a Director to Chair a Committee, where the
member’s particular expertise makes this desirable.
7.1.4 In finalizing the composition of the Committee the Chair shall first
consider the others Directors, members with particular back
ground/interest in the miission, responsibilities and objectives of
the committee, geographic representation, and the committee
work as a trianing ground for potential Directors.
7.1.5 It is expected that non=Directors will serve on two committees to
maximize use of committee travel funds
7.1.6 Committees will meet normally as a preliminary to the regular
Directors’ Meeting; but may vary meeting arrangmeents beyond
the normal format e.g. tele-conferencing, electronic meetigns,
email and regular mail correspondents, reaction groups within a
branch et al.
7.1.7 At its first meeting of the year a committee will:
a) reviews its mission statement and responsibilities and
develop a set of objectives and an action plan for the year,
b) review current policy re: travel and expense allowances and
expense vouchers, and
Page 4.11 c) prepare a working budget which attaches appoximate dollar
figures to the elements of its action pla.
UNIT 4 7.1.8 If the working budget exceeds the AGM approved amount by
more than 10% the additional expenditure must be approved
by a two-thirds majority of the Directors.
BCRTA 7.1.9 The Chair of each committee is expected to work with the Treasurer
Policies and the Office Administrator and monitor the expenditure of the
and budget monies.
7.1.10 If, in the Chair’s opinion, the Committee needs the assistance of the
Office Administrator to advise on established procedures, the his-
tory of the committee, and to provide office support for a particular
project, the Chair should invite the Office Adminstrator to attend an
appropriate committee meeting.
7.1.11 Committee Chairs and members are not dissuaded from
communication independently with other parties, but shall not have
the authority to do so in the name of the BCRTA.
7.1.12 If a committee wishes to communicate with another party in the
name of the BCRTA the substance and intent of the communication
must be debated by the Directors and must go forward over the
signature of/or with the express approval of the President of the
7.1.13 If a committee wishes to have the President write a formal letter to
another party it is incumbent upon the Committee Chair to provide
the factual content to be embedded in the communication.
7.1.14 Communications for general distribution to members or branches
shall be handled by the BCRTA office once approved by the
7.1.15 Committee Chairs may request priority consideration from the
Editor of the Postscript for the inclusion of materal that is of such
significance that all members should receive it; but the committee
must give timely warning to the Editor and observe the policy of the
7.1.16 A Director or member who feels that the mission or responsibilities
of a Standing Committee no longer supports the mission of the
Association significantly may request that the Committee be
disbanded. Such a request must be made in writing to the President,
and must make specific reference to the mission and/or the respon-
sibilities of that Committee.
PART 8 ~ FINANCE COMMITTEE
8.1.0 The mission of the Finance Committee is to review the Associa-
tion’s income and expenditures regularly, oversee a cost-efficient organiza-
tion, and review the investment of monies that are surplus to immediate
8.1.1 The committee shall consist of the Chair, the Treasurer and
two members appointed by the Directors. At the discretion of
the Board of Directors, the number of committee members
may be increased.
8.1.1 The Finance Committee shall meet as often as
necessary to carry out its duties.
8.2.0 The committee shall be responsible for:
8.2.1 developing an Annual Budget for the forthcoming year and
present same to the Directors at the last regulary scheduled
meeting prior to the Annual General Meeting (AGM).
8.2.2 recommending the Annual Budget for the forthcoming year to
the AGM for debate and ratification.
8.2.3 advising the Directors re: changes to the budget, and their
implications during the budget year;
8.2.4 reporting the current status of all funds regularly to the
8.2.5 reviewing requests from and making recommendations to the
Directors with respect to income and expenditures;
8.2.6 reviewing income and expenditures and making
recommendations to the Directors to help ensure a
8.2.7 following the Investment Policy and the financial operation
of the Assocation; and
8.2.8 reviewing the investment of monies which are surplus to
immediate requirements in consultation with the Investment
Sub-Committee and the Financial Advisor.
8.3.1 The accounting records shall be maintained electronically
Page 4.13 in the BCRTA office.
UNIT 4 8.4.0 Budget
8.4.1 A budget shall be submitted to the Directors annually
prior to the start of the next business year.
BCRTA Capital Fund
and 8.5.1 The Capital Fund shall not exceed 30% of the annual
Procedures budget of the Association. These funds shall be expended
at the discretion of the Directors for equipment, fixtures
and furniture as required.
8.5.2 When the Capital Fund falls below 30% of the annual budget, the
interest earned by the fund shall be retained in the fund until
the 30% of the annual budget of the Association is achieved.
8.5.3 All interest earned by the fund in excess of that required by policy
8.5.2 shall be transferred to the Operating Account.
8.454 All expenditures from the Capital Fund shall be made through the
(a) Any equipment, fixture or furniture that has a life
expentancy of three or more years and a capital value in
excess of $500 shall be purchased from the Capital Fund.
(b) The request for capital expenditures shall be presented, in
writing, to the Finance Committee for consideration.
(c) The Finance Committee shall present its recommendations
to the Directors.
(d) On approval of the Directors, the Office Administrator shall
be responsible for the purchase.
(e) The Office Administrator shall seek three competitive bids
prior to making capital purchases.
(f) Emergency requests shall be made to the BCRTA Officers
(through the Chair of the Finance Committee) for
(g) Emergency approvals shall be presented to the next
Directors’ meeting for endorsement. (Directors, Dec. 1998))
8.6.0 Petty Cash Fund
8.6.1 The Office Administrator shall be issued a credit card in the anme
of the Association . The credit card shall have a limit of $2000 and
shall be kept secureed in the office.
8.6.2 The Office Administrator shall keep an accounting of the money
expended from the credit card.
Page 4.14 8.6.3 The Treasurer shall ensure that the limit of the credit card not
(Directors, Dec. 1998))
8.7.0 Reserve Fund
BCRTA 8.7.1 The purpose of the Reserve Fund is to meet expenditures
Policies which were not foreseen when the annual budget was
8.7.2 The Reserve Fund shall be maintained at not less than 30%
of the annual estimated revenue.
8.7.3 Expenditures from the Reserve Fund shall be authorized either
(a) a general meeting; or
(b) 75% of the full Directorship.
8.8.0 Operating Account
8.8.1 Membership fees will be deposited into the Operating Account.
8.8.2 Administrative fees collected from Johnson Inc. from the
MEDOC travel,Home Insurance Plan and the Long-Term Care Plan
will be deposited in the Operating Account.
8.8.3 Grants, interest and Branch monies will be deposited into the
8.8.4 Operating expenses of the BCRTA will be paid from the
8.8.5 Any surplus as determined at the end of the fiscal year shall be
transferred into the Reserve Fund.
(Directors, Nov. 2000)
UNIT 4 8.9.0 Insurance
8.9.1 A BCTF insurance policy provides indemnity to
members of the B.C. Retired Teachers’ Association while
on official business, excluding everyday travel to and
BCRTA from work.
a) Commercial General Liability, which covers for legal liability to
third parties arising from injury sustained while on BCTF property;
b) Umbrella Liability, which provides additional coverage for the
c) crime, covering for forgery counterfeit currency, etc.
d) group travel, which covers staff and members for injury caused
by an accident while travelling on RTA business.
8.9.2 “official business” means on the business of the insured,
or while on assignment by or at the direction of the insured,
for the purpose of furthering the business of
8.10.0 Special Events
8.10.1 All special events which do not relate to or are not part of the
overall operation of the BCRTA must be self-supporting.
8.10.2 Any surplus funds from a special event which is of an
ongoing nature, e.g., golf tournament, shall be retained
for future events.
8.10.3 Any surplus funds from a special event which is not of
an ongoing nature, e.g., anniversary, shall be
transferred to the Operating Account.
8.11.0 Travel and expense allowance
8.11.1 Approved costs of members and staff for travel, meals
accommodation and miscellaneous expenses while
attending to BCRTA business will be reimbursed upon
receipt of a BCRTA expense voucher.
8.11.2 BCRTA expense rates/items will parallel those paid by the BCTF.
8.12.0 Expense Vouchers
8.12.1 Expense vouchers are reviewed and approved by the
8.12.2 If an expense is in question, the Treasurer will request
further explanation from the person submitting the expense.
8.12.3 If the Treasurer still questions the expense, the matter will be
referred to a review committee for final decision.
8.12.4 A review committee shall consist of a member of the Finance
Page 4.16 Committee, an Officer and one additional Director.
(Directors, December 1998))
PART 9 ~ PENSIONS & BENEFITS COMMITTEE
9.1.0 The mission of the Pensions & Benefits Committee is to safeguard the
BCRTA economic security of the membership, and to recommend policy affect
ing the Pension Plan, Health Benefits and other benefit and insurance
Procedures 9.2.0 The Directors shall appoint two members of the Pension & Benefits
Committee to the BCTF Pension Committee and the Teacher Pension
Plan Advisory Committee (TPPAC).
9.3.0 The Copmmittee’s responsibilities are to:
9.3.1 participate in formulating policy affecting the pension plan and
medical/dental benefits and report regularly to the Directors
for input and guidance;
9.3.2 report regularly to the membership with respect to the pension
plan and the medical/dental benefits;
9.3.3 review other benefit and insurance programs e.g. travel, house
hold, auto, etc, to determine if there is sufficient member interest
to warrant the development, implementation and.or continuation
of the program; and
9.3.4 be responsibile for implementing, monitorying and reporting on
the status of all BCRTA approvied benefit and insurance
9.4.0 The Pensions & Benefits Committee shall consist of a
minimum of three members appointed by the Directors.
9.4.2 The Directors shall appoint the Chair of the Committee.
9.4.3 The Chair shall select the committee members and inform the
9.4.4 The selected committee members should have a background in
pension and benefit plan policy development and
9.5.0 That the BCRTA maintain a continuing and recognized role in any
decision-making that leads to changes in the Teachers’ Pension Plan.
9.5.1. That one of the BCRTA members of the TPPAC be appointed to
the Teachers’ Pension Board of Trustees.
Page 4.17 9.5.2 That the Pension & Benefits Committee and other members of
the British Columbia Retired Teachers’ Association appointed
by the President act as delegates to the British Columbia
UNIT 4 Teachers’ Federation Annual General meeting and vote,
pursuant to Bylaw 8.2 of the British Columbia Teachers’
Federation Constitution and Bylaws, on recommendations and/
or resolutions concerning pensions and retiree benefits.
Policies 9.5.3 That the Pension & Benefits Committee review the BCTF AGM
and penison recommendations/resolutions with the Directors or
Procedures Officers to receive voting instructions.
Policy - Pension
9.6.0 That the Teachers’ Pension Plan remain a defined benefit pension
9.6.1 That the Teachers’ Pension Plan become a fully-funded pension
9.6.2 That changes in the pension plan be based on the principle
of equity so that the majority, if not all, of the active and retired
members of the plan benefit from any change in the plan.
9.6.3 That changes in the plan which benefit a minority of members
be made only under special circumstances and for reasons
most members would agree are sound and compelling.
9.6.4 That pensions be protected against inflation through an annual
increase reflective of changes in the Canadian cost of living.
(Directors, Dec. 1999)
Policy - Health Benefits
9.7.0 That the schedule of dental and EHB plan benefits be determined by
the Teachers’ Pension Board in consultation with the licensed benefit
9.7.1 That the health benefits be available to all persons who are in
receipt of a BC teacher pension.
9.7.2 That the cost for the health benefits, paid from the Inflation
Adjustment Account (IAA), not exceed 80% of the employer
contribution to the IAA.
9.7.3 That any proposed changes to the schedule fo health benefits
take into consideration:
(a) the wishes of the members as expressed through AGMs,
Branch meetings and Branch President’s Conferences;
(b) the long-term interest of all members; and
(c) the long-term cost impact.
9.8.0 Other Benefit and Insurance Programs
9.8.1 That the BCRTA may utilize the services of a broker to investi-
UNIT 4 gate, implement, monitor and report on any or all benefit and
BCRTA 9.8.2 That benefit and insurance programs designed by and for
Policies BCRTA members be administered by an outside agency or
and agencies with the BCRTA role resticted to making the program
available, monitoring its applicability and publicizing its
9.8.3 That as of February 11, 1999 and until revoked by a motion of
the Directors, Johnson Inc. be the BCRTA Broker of Record for
the investigation and implementation of insurance programs.
(Directors, June 2005)
PART 10 ~ POSTSCRIPT COMMITTEE
10.1.0 The mission of the Postscript Committee is to communicate with
the members of the BCRTA as the official publication of the
10.1.1 The Postscript Committee shall consist of a Chair, Editor and
at least one additional member approved by the Directors.
From amongst the Committee members, an Assistant Editor
shall be appointed.
10.2.0 The Committee’s responsibilities are to:
10.2.1 be supportive of the goals, objectives, policies and
procedures of the BCRTA;
10.2.2 place the interests of the membership as a whole before those
of any individual, body or interest group within the BCRTA;
10.2.3 present information comprehensively, accurately and fairly,
and acknowledge mistakes when they occur;
10.2.4 publish material (with the author’s permission), and present
various sides of the issue when reporting information on
10.2.5 provide a forum for the exchange of members’ views;
10.2.6 report regularly on matters of importance in the areas of
pensions, benefits, and other welfare issues;
10.2.7 comply with the normal restrictions imposed by any
responsibile publication as to brevity, clarity, legality and
10.2.8 assist in the development and clarification of guidelines for
editorial policy; and
10.2.9 distribute copies of the current issue to the membership at the
end of November, February, May and August of each year.
10.2.10The Postscript may report on issues concerning BCRTA
Policies activities,but need not report routine committee work
10.2.9Articles printed in the Postscript shall bear the name of
the author or identify the source of the material.
10.2.10No BCRTA member shall have unlimited access to
the Letters to the Editor section.
10.2.11All print materials shall conform to the normal
restrictions imposed by any responsible publication as
to brevity, clarity, legality and taste. Any submission
that does not meet these standards may be edited to
conform or it will be returned to the author for
10.2.12 If the Editor decides not to publish a contributed
article submitted by a member or to change it signi-
icantly, the writer and the Postscript Committee shall
be so notified.
10.2.13 Any BCRTA group, staff person, or a member within
the BCRTA, who is criticized in the Postscript, shall have
the opportunity to respond in a subsequent issue.
10.2.14 When the Editor decides that a particular issue has been
discussed sufficiently in the Postscript, he or she shall
exercise closure and so inform the Postscript Committee.
10.2.15 The Editor shall be knowledgeable about the budget
for the Postscript and shall consult regularly with the
Office Administrator and the Postscript Committee con-
cerning the layout and materials used to make the
Bulletin attractive and cost effective.
10.2.16 If the Editor is unable to be present at the time a
Postscript is being prepared his/her duties shall fall to
the Assistant Editor.
10.2.17 The Editor shall receive copies of the Minutes of the
Directors’ Meetings and, when appropriate, other
print materials relating to the operation of the BCRTA.
10.3.0 The Editor and/or the Committee will:
BCRTA 10.3.1 review materials submitted for publication;
10.3.2 give preference to Canadian content;
Policies 10.3.3 check the source of previously published material;
Procedures 10.3.5 assist in the development and clarification of guidelines
for editorial policy;
10.3.6 approve all submissions to be published in the Postscript; and
10.3.7 assist in proofreading.
10.4.Paid advertisements are not accepted for the Postscript.
10.5.1 Materials prepared by the Editor will be submitted,
along with the original documents, to the Office
Administrator who will prepare the mock-up Bulletin.
10.5.2 Deadlines for submissions to the Postscript shall be
October 31, January 31, April 30 and July 2 of each year.
10.5.3 The Postscript will be issued to the membership at the end
of November, February, May and August of each year.
10.5.4 The August issue shall include the Summary of Reports
to the AGM.
10.5.5 Copies of the BCRTA Postscript shall be sent to the
membership, the BCTF Pensions Committee, the BC
Pension Corporation, CART and other associations of
retired teachers across Canada.
10.5.6 Original copies of materials published shall be kept in
the BCRTA until the next issue is published, and then recycled.
(Directors, Oct. 2000)
PART 11 ~ HERITAGE COMMITTEE
11.1.0 The mission of the Heritage Committee is to encourage the
preservation of educational heritage in BC.
11.2.0 The Committee shall consist of the Chair and three or more
members recommended by the Chair and approved by the Directors.
11.3.0 The committee’s responsibilities are to
BCRTA 11.3.1 stimulate interest in developing local heritage projects;
Policies 11.3.2 to encourage and assist Branches that are initiating a heritage
11.3.3 maintain a registry of current heritage projects, publications
Procedures and collection sites;
11.3.4 identify a heritage contact in each branch;
11.3.5 adjudicate the Heritage Grant Applications; and
PART 12 ~ MEMBERSHIP COMMITTEE
12.1.0 The mission of the Membership committee is to recruit all persons
eligible for membership in the BCRTA, and to assist members in
the formation and operation of branches.
12.2.0 The Committee shall consist of a Chair and three or more members
as recommended by the Chair and approved by the Directors.
12.3.0 The committee’s responsibilities are to:
12.3.1 encourage all persons eligible for membership in the BCRTA
pursuant to Part 2 of the Bylaws to become members of the
12.3.2 encourage and assist in the formation of new branches, and to
maintain a close relationship with branches and assist them
12.3.3 prepare and distribute information showing the benefits of
12.3.4 communicate with branches through regular Director-Branch
contact to emphasize information on inportant issues and to
12.3.5 ass ist branches in recruiting and retaining their executive
members. (dir mtg. oct/05)
PART 13 ~ NOMINATIONS COMMITTEE
13.1.0 The mission of the Nominations Committee is to ensure that there
is a full slate of candidates for the offices to be filled by election at
each Annual General Meeting (AGM).
13.2.0 The immediate Past President will Chair this Committee and be
assisted by other members as selected by the Chair and
approved by the Directors.
13.3.0 The committee’s responsibilities are to:
UNIT 4 13.3.1 Notify the membership, by April 30th, of the vacancies to be filled
by election at the AGM, and further to indicate that the curriculum
vitae of nominees must be received in the BCRTA office by July 31st
for inclusion in the Fall Postscript and the Summary of Reports.
13.3.2 Prepared for presentation at the AGM pursuant to Bylaw 28.
BCRTA a list of nominees for offices to be filled by election
and 13.4.0 A member seeking nomination will be required to complete a
Procedures nomination form of the Association.
PART 14 ~ SOCIAL CONCERNS COMMITTEE
14.1.0 The Committee shall consist of the Chair and three or more
members recommended by the Chair and approved by the Directors.
14.2.0 Its purposes are to:
14.2.1 review seniors concerns by which is meant current
or potential social issues relating to our members, both
as retired teachers and as seniors per se;
14.2.2 provide information to the Directors on these issues; and
14.2.3 prepare information and communicate with the
membership as authorized by the Directors.
PART 15 ~ EXCELLENCE IN PUBLIC EDUCATION COMMITTEE
15.1.0 The mission of the Excellence in Public Education Committee is to
recognize and publicize excellent educational practice in BC pub
lic schools, and to encourage and support retired teachers in
maintaining an interest in the K-12 public education system.
15.2.0 The Committee shall consist of the Chair and one or two members
recommended by the Chair and approved by the Directors.
15.3.0 The Committee’s responsibilities are to encourage and support
retired teachers to
15.3.1 continue to be involved in the public educational system;
15.3.2 share their expertise and knowledge for the benefit of the K-
12 public education system;
15.3.3 maintain currency in matters pertaining to public education;
15.3.4 exercise their franchise in the best interests of education;
BCRTA 15.4.0 And further, the committee’s responsibilities include
and 15.4.1 communicating with, and supporting other groups having a
Procedures vested interest in public education;
15.4.2 identifying and recognizing the activities of teachers,
administrators and others who promote excellence in public
15.4.3 identifying and recognizing programs and undertakings that
promote excellence within the BC K-12 public education
15.4.4 providing input to any review by the BC College of Teachers
of standards for education, competence, and professional con
duct of educators in British Columbia
(Dir. Mtg. Oct/08)
PART 16 - HEALTH & HOUSING COMMITTEE
16.1.0 That the purposes of the Seniors’ Health & Housing Committee
• review seniors’ concerns in health and housing issues
relating to our membership both as retired teachers and
as seniors per se;
• provide information to the Directors on these issues; and
• prepare information and communicate with the
membership as authorized by the Directors
(Dir. Mtg. Oct/02)
PART 17 - ADVOCACY COMMITTEE
17.1.0 The mission of the Advocacy Committee is to develop materials and
strategies that inform members and encourage them to take a pro-
active position in support of issues affecting their well-being.
17.2.0 The Committee’s responsibilities are:
· To respond to issues referred by the BCRTA Directors, committees,
branches and individuals and to make recommendations.
· To maintain a watching brief on various developments in society
that may impact on the well-being of members.
· To provide advocacy leadership and support for public policy
initiatives affecting the well-being of members.
· To create position papers on identified issues that advocate specific
public policy changes in areas affecting the well-being of members.
· To advise the BCRTA Directors on advocacy strategies that can be
used by branches and individual members to advocate on specific
· To consult with kindred groups on issues pertinent to the health
and well-being of members.
Objectives of the Committee for the current year are posted on the RTA website
PART 18 ~PERSONNEL COMMITTEE
18.1.0 The mission of the Personnel Committee is the recruitment and evaluation
of staff, and the negotiation of terms of employment with the Office Ad-
ministrator and the Administrative Assistant.
18.2.0 The Committee shall be comprised of the Past President, President, 1st Vice
President and the Treasurer.
18.3.0 The Committee’s responsibilities are to
· monitor the performance of the Office Administrator and the
AdministrativeAssistant in terms of the current job description for each
· review the above job descriptions regularly and make such changes as are
· maintain currency in the procedure for evaluating the performance of the
· conclude a formal written appraisal of the performance of the Office
· negotiate the renewal of the individual contracts with the Office Adminis-
trator and the Administrative Assistant, as necessary and
· act as the initial arbitrators, on behalf of the Association, in the resolution of
any dispute respecting the interpretation, application or alleged violation of
the terms of the individual contracts .
Objectives of the Committee for the current year are posted on the RTA website
GENERAL BACKGROUND ABOUT COMMITTEES
Establish committees when it’s apparent that issues are too complex and/or
numerous to be handled by the entire board.
For ongoing, major activities establish standing committees that exist year
round; and for sort-term activities strike ad hoc committees that cease when
the activities are completed. Standing committees should be included in the
Committees recommend policy for approval by the entire board.
Committees make full use of board members’ expertise, time and commit-
ment, and ensure diversity of opinions on the board.
They do not supplant responsibility of each board member; they operate at
the board level and not the staff level.
Committees may meet monthly (this is typical to new organizations, with
working boards), every two months, or every three months; if meetings are
not held monthly, attempt to have committees meet during the months
between full board meetings.
Minutes should be recorded for all board meetings and for Executive Com-
mittee meetings if the Bylaws indicate the Executive Committee can make
decisions in place of the board when needed.
Ensure the committee has a specific charge or set of tasks to address, and
ensure board members understand the committee’s charge.
Have at least two board members on each committee, preferably three.
Don’t have a member on more than two committees.
In each board meeting, have each committee chair report the committee’s
work since the last board meeting.
Consider having non-board volunteers as members of the committee.
Page 4.26 Committee chairs are often appointed by the board chair; consider asking
committee members for a volunteer for committee chair.
If committee work is regularly effective and the executive committee has a
strong relationship with the chief executive, consider having board meetings
every other month and committee meetings between the board meetings.
19.1.0 Indemnification 4.29
19.2.0 Health Benefits 4.29
19.3.0 Genetically Altered Products 4.29
19.4.0 World Trade Organization (WTO) 4.29
19.5.0 For Profit Health Services 4.29
19.6.0 Natural Gas Increases 4.30
19.7.0 BCRTA Delegates to the BCTF AGM 4.30
19.8.0 Regulatory Bodies 4.30
19.9.0 Pharmacare 4.30
19.10.0 Water 4.30
19.11.0 BCTF Collective Bargaining 4.30
19.12.0 Common Pension Policy 4.31-34
19.13.0 Commercialism in Schools 4.34
19.14.0 Privatization of BC Hydro 4.35
19.15.0 Branch Resolutions to the AGM 4.35
19.16.0 BCRTA Investment Policy 4.36-41
19.17.0 Health Care 4.42
19.18.0 Auto Insurance 4.43
19.19.0 Expense Vouchers 4.43
19.20.0 Donations “In Kind” 4.44
19.21.0 Branch Requests to Provincial Office 4.44
19.22.0 Committee Member attendance at AGM 4.44
UNIT 4 PART 19 - BCRTA POLICIES
The following are the stated policies of the BCRTA on:
Policies 19.1.0 Indemnification
and That either directly, or through a policy of insurance, the Association
Procedures will defend and indemnify all Branches, all members and employ-
ees against any corporate or individual liability arising from ap-
proved activities of the Association or of its Branches.
(Directors, April 1999)
19.2.0 Health Benefits
1. That the RTA supports the concept that the cost of health benefits
not exceed 50% of the employer contribution to the I.A.A.
2. That the RTA continues to support the provision of MSP, EHB and
dental plans to at least current levels for retired teachers, even if
support requires cost sharing.
(Directors, April 1999)
19.3.0 Genetically Altered Products
1. The BCRTA strongly supports the mandatory labeling of all foods
which have been subjected to genetic engineering.
2. The BCRTA recommends that until a government-established food
and drug laboratory has proven a particular genetically altered food
product safe for human and/or animals, use of that generically
altered product be restricted to experimentation only.
(Directors, Oct. 1999)
19.4.0 World Trade Organization (WTO)
1. The BCRTA strongly opposes the inclusion of trade in services in
the WTO agenda because such action could result in the loss or
diminishment of democratic control over the determination of the
kinds of services offered in this country and how those services are
administered. (Directors, Dec. 1999)
19.5.0 For Profit Health Services
1. The BCRTA strongly opposes for-profit provisions of any health
services. (Directors, Feb. 2000)
19.6.0 Natural Gas Increases
1. The BCRTA strongly opposes the continual increase in natural gas
prices emphasizing the detrimental effect of not only monetary loss but
also on the impact on the health of our senior citizens.
(Directors, Nov. 2000)
19.7.0 BCRTA Delegates to the BCTF AGM
1. That the BCRTA Officers be authorized to appoint the BCRTA del-
egates to the BCTF AGMs.
(Directors, Jan. 2001)
19.8.0 Regulatory Bodies
1. The BCRTA endorses the Council of Canadians’ stance that regulatory
bodies considering matters of significant public concern follow a se-
quence of public consultation before making any final decision re the
concerns. Directors, May 2001)
1. The BCRTA opposes any actions of the BC Government to limit
Pharmacare benefits or to reduce access to health care in BC through
the imposition of user fees.
1. The BCRTA urges the federal and provincial governments to recognize
that water is a human right and that they carry out the following poli-
a. Enact legislation prohibiting water exports.
b. Open negotiations to exempt water from International Trade
c. Develop a broad national water policy that ensures owner-
ship and control of Canada’s fresh water remains in public
d. Join with other countries and non-governmental organiza-
tions world-wide to promote more efficient use and conserva-
tion of local fresh water. (AGM, Sept. 2001)
19.11.0 BCTF Collective Bargaining
1. The BCRTA supports BCTF efforts to maintain free collective bargain-
ing in the education sector. (AGM, Sept. 2001)
2. That should extracurricular activities be deemed “essential services”,
Page 4.30 the BCRTA advise our members not to take part in any school, district,
or provincial extracurricular activity. (Directors, Oct. 2001)
19.12.0 Common Pension Policy
The BCRTA adopts the following as its policy:
A. Pension Goal
That the goal be the attainment of a pension plan that is fully
funded, jointly trusteed, service based, fully indexed and main
tains the relative economic status of members of the pension plan
and/or their designated beneficiaries following retirement,
disability or death.
B. Pension Design
1. Plan Members
That all members of the BCTF bargaining unit, administrative
officers, and superintendents in the BC public school system, and
all recipients of a BC teacher pension be members of the pension
plan (hereinafter referred to as plan members).
2. The Pension Plan
a. That the pension be:
i. vested after 20 months of contributory service;
ii. based on service and on highest average salary
iii. defined on a two percent formula integrated with
the Canada Pension Plan;
iv. indexed fully to the Canadian Consumer Price
v. payable at age 55, or later;
b. That the pension plan recognize, as contributory service,
up to five years of child rearing time.
c. That contributions, when vested, be locked-in to the plan,
to another registered pension plan, or to a locked-in RRSP.
d. That subject to spousal waiver, the plan member may
name a beneficiary eligible to receive a refund, a guaran
tee of pension payment, or a pre-retirement death benefit.
e. That there be no discrimination on the basis of gender or
marital status in the eligibility for, or the calculation of,
single life pensions or their equivalent.
3. Purchase of Service
That there be provision for:
a. reinstatement of refunds taken prior to January 1,
b. purchase of periods of leave of absence;
c. purchase of service in other jurisdictions; and
d. purchase of service by plan member who were em-
ployed in a less than 50% assignment prior to Janu-
ary 1, 1993, provided that the plan member had not
signed a waiver declining participation in the pen-
a. That there be portability between pension plans
i. transfers of service be cost neutral to the
ii. all service in the exporting plan be credited
for eligibility in the importing plan; and
iii. credited service for pension calculation be
determined by the ratio of the actuarial
liability in the exporting plan to the actuarial
liability in the importing plan.
b. That, if the actuarial liability in the exporting plan is
less than the actuarial liability in the importing plan,
the plan member be permitted to pay the difference
to receive full service credit.
5. Pre-Retirement Death Benefit
That, upon the death of a plan member prior to retirement, a
benefit be payable to a spouse, the named beneficiary or estate.
6. Group Disability Plans
That a plan member in receipt of benefits from an approved
group disability plan be credited with service for that period,
and that salary for pension calculation purposes be indexed.
7. Pension Options
a. That the normal form of a pension be single life 10-year
b. That the following further options be available:
i. single life no guarantee;
ii. single life five-year guarantee;
iii. single life fifteen-year guarantee;
iv. joint life and last survivor;
v. temporary annuity in the amount of the Old Age
vi. a combination of the above.
c. That a plan member who has a spouse be required to
select at least 60 percent of the pension on a joint life and
last survivor basis, unless the spouse signs a waiver.
1. That the pension plan be managed through a joint trust agree-
ment between the BCTF as the plan member partner, and the BC
Government as the plan employer partner.
2. That the Pension Board of Trustees be at least 20 persons repre-
senting equally each of the plan partners, with the provision that
an outside person may be appointed as a non-voting chair.
3. That the plan member partner trustees be nominated by and
from the Teachers’ Pension Plan Advisory Committee and ap-
pointed for three years by the BCTF Executive Committee as
a. three active plan members who are members of the
BCTF and/or BCTF staff;
b. one excluded plan member; and
c. one retired plan member.
4. That a plan member trustee shall remain a member of the Teach-
ers’ Pension Plan Advisory Committee throughout the term of
D. Fund Financing
1. That the pension plan be fully funded to provide a basic pension
2. That contributions required to maintain a fully funded pension
Page 4.33 plan be shared equally by the plan members and the employer.
E. Plan Changes
That the following principles be followed in pursuing improve-
ments to the pension plan:
1. improvements shall be equitable in that they apply or are avail
able to a broad range of the plan members;
2. improvement shall be affordable in that they can be fully
funded within the established contribution rates, or within
increased contribution rates acceptable to the plan member
3. accrued pension for plan members and retired plan members
shall be protected; and
4. social policy, as endorsed by the member organizations, shall
be taken into consideration.
F. Early Retirement/Severance Plan
That any early retirement/severance plan be on a non-cost basis to
the pension plan.
1. That the BC government fund the Medical Services Plan of BC for
retired plan members.
2. That Extended Health and Dental Plan benefits be provided for
retired plan members.
H. That the administration of the Pension Plan, including services
and communications, be the best of any pension plan in Canada
(Directors, April 2002)
19.13.0 Commercialism in Schools
The BCRTA believes that:
• business partnerships should not violate the integrity of public
schooling or take advantage of students as a captive market;
• any business/education partnership must not exploit the school
or the student for material, ideological, or other advantage, and it
must have a positive impact on a student’s school and personal
• corporate logos should not appear in any educational materials
or school buildings and grounds; and
Page 4.34 • resources provided by education/business partnerships should
complement, not replace, public funding for education.
The BCRTA urge the federal government not to include any aspect
education in the General Agreement on Trade and Services (GATS).
(Directors, April 2002)
19.14.0 Privatization of BC Hydro
The BCRTA supports:
a) publicly-owned and administered electric power facili
ties as the most effective way to develop, control and
distribute electric power in British Columbia, and there
fore opposes privatization or deregulation of BC Hydro
or transmission lines;
b) continuous review of BC Hydro to improve its structure,
operation and/or administration, believing that this can
be done effectively without the introduction of more
private for-profit elements;
c) policies and actions which enhance BC Hydro’s ability to
provide the lowest-cost energy consistent with environ
mental sustainability and meeting the social needs of the
public as a whole;
d) strongly opposes any elements of legislation, regulation
or policy which could have the effect of diminishing that
e) strongly opposes any further creation or expansion of
private for-profit facilities unless they satisfy a public
process of needs analysis, environmental and social
impact analysis; and
f) calls for a public referendum on any government plan to
change the ownership structure or price regulation of
BC’s publicly-owned electric utility.
(Directors, April 2002)
19.15.0 Branch Resolutions to the AGM
1. Branches shall have the right to submit resolutions to the AGM.
2. A Branch resolution must be submitted to the BCRTA office not
later than August 15.
3. Branch resolutions shall be placed on the proposed AGM
Agenda by the President.
Page 4.35 4. A Branch resolution may be submitted by the Branch Executive
Committee or as a result of a motion at a Branch General
5. Branch resolutions shall not call for reaffirmation of present
policies or procedures.
6. Resolutions which seek to amend the BCRTA Constitution and
or Bylaws must be received in the BCRTA office not later than
7. Resolutions should be accompanied by supporting argument(s)
and evidence (including any financial implications).
8. The adoption by the AGM of a resolution does not imply adop
tion of any supporting material. Directors, April 2001)
19.16.0 BCRTA STATEMENT OF INVESTMENT POLICY
SECTION 1 – INTRODUCTION
1.1 To invest surplus funds and any special funds of the Association, sub-
ject to the approval of the Directors, as follows:
a) At least 50 percent of the funds to be invested in Guaranteed
Investment Certificates, Term Deposits and/or Treasury Bill
b) No more than 50 percent of the funds shall be invested in ve-
hicles which qualify for RRSP investment purposes.
SECTION 2 – GOVERNANCE
2.1 The investment management of the investment account will at all times
comply with BCRTA Policy, the BC Trustee Act, the BC Society Act and
any other applicable legislation.
2.2 External resources for the operation and management of the investment
account’s investments may be used when the use of such resources is
warranted and cost effective.
Responsibilities for Investments
2.3 The Directors of the BCRTA have the responsibility for the investment
of the fund, pursuant to Part 10 (51 & 52) and Part 11 (54 & 55) of the
BCRTA Constitution that states “
Page 4.36 51. Funds of the Association shall be deposited in accounts of the Association
at any chartered Canadian bank, credit union or trust company.
52. All withdrawals, transfers, redemptions and investment of funds
shall require the signature of two Signing Officers.
54. The Association shall administer special funds called the Operating,
Reserve, and Capital Funds: and, by resolution of an Annual Gen-
eral Meeting, may create other special funds.
55. The regulations governing the operation and administration of all special
funds shall be determined by the Directors.
2.5 Under Part 11 (54) of the Constitution, the Directors can delegate
certain investment responsibilities for the investment account to the
Finance Committee. The responsibilities of the Committee for the
investment account are set out in the Terms of Reference of the
2.6 Under Part 5, 5.5.4 of the Bylaws, the Directors can delegate certain
responsibilities for the investment account to the Treasurer.
2.7 The Directors’ responsibilities in connection with the investment
a) appointing a sub-Committee composed of three (3) members
of the Finance Committee with the Treasurer as Chair;
b) giving annual approval of the investment account policy;
c) appointing external financial investment manager(s), upon
the recommendation of the above committee to assist with
the investment of the investment account.
d) receiving and reviewing recommendations from the Finance
Committee on possible changes to the investment account
policy, and on the investment management and operation of
the investment account.
2.8 Pursuant to its Terms of Reference, the Finance Committee’s respon-
a) reviewing the investment fund policy annually;
b) recommending to the Directors, the selection, termination or
replacement of the Investment Manager(s), consultants and
any other independent experts;
c) reviewing the investment performance of the investment
account and the Investment Manager(s) semi-annually.
2.9 The Treasurer’s responsibilities include:
a) those stated in the Part 5,( 5.5.0) of the Bylaws, and the follow-
* meeting regularly with the Investment Manager(s) to
review the performance of the investment fund portfo-
* providing information on significant cash flow changes
to the Investment Manager(s).
SECTION 3 - INVESTMENT OBJECTIVES
3.1. The primary investment objective of the investment account is to
earn an annual rate of return that exceeds the annual rate of increase
in the Consumer Price Index by at least 3.0%, after deduction of
investment management and custodial expenses.
3.2. The risk objectives for the investment account are to:
a) ensure that the operating costs are met, benefits will be paid,
b) avoid having to increase the annual membership fee.
Page SECTION 4 – INVESTMENT PRINCIPLES
4.1. This Section describes the principles to be applied to the investment
management of the investment account.
4.2 The investment account is to be invested in investments that a pru-
dent person would make, in accordance with Section 2.1.
4.3 The selection of investments in the investment account should be made
in the context of the total portfolio, with a reasonable expectation of a fair
return or appreciation.
4.4 The investment objectives can best be achieved by investing in a mix of low
risk, diverse asset classes with varied investment characteristics.
SECTION 6 – FUND MANAGEMENT
6.1 Except as otherwise specified, the Directors, upon the recommendation
of the Finance Committee, will appoint one or more external profes-
sional investment managers (“Investment Managers”) to manage the
assets of the investment account. For the purposes of this Policy, the
Treasurer is also considered an Investment Manager.
6.2 The Directors, upon the recommendation of the Finance Committee,
shall develop an Investment Policy. The Investment
Management Structure shall be attached to the Policy as Appendix 1.
6.3 The selection of an external Investment Manager will be made in a
prudent manner, applying fair and reasonable identification, evaluation
and selection standards for a potential Investment Manager.
The selection shall take into account the following criteria:
a. relevant experience and expertise
b. suitability of investment style
c. investment performance record, including consistency of
performance and risk
d. structure of the organization
e. turnover of personnel
f. capacity and servicing capabilities
6.4 An Investment Manager, in performing his/her duties, shall: exercise
the care, diligence and skill of a prudent investment counselor and shall
at all times act on a basis that is both fair and reasonable;
a) adhere at all times to the Code of Ethics and Standards of Pro-
fessional Conduct adopted by the CFA Institute and to the inter-
nal conduct guidelines established by the Investment Manager;
b) manage the investment account in accordance with the terms of
its Investment Management Agreement with the BCRTA, its
Investment Management Mandate and the specific guidelines set
6.5 The responsibilities set out for an Investment Manager in the Invest-
ment Management Mandate shall also apply to any sub-advisors re-
tained by the Investment Manager,
6.6 Each Investment Manager shall be responsible for choosing brokers to
execute transactions in the best interests of the investment account.
6.7 The Committee, shall monitor and review the performance of the Invest-
ment Managers, in accordance with Section 7, and shall recommend to
the Directors any changes in Investment Managers as deemed to be in
the best of the investment account, and the Association.
SECTION 7 – MONITORING AND REVIEW
7.1 The Treasurer shall conduct an evaluation of the performance of the
external Investment Managers semi-annually. Such evaluation will
include both quantitative and qualitative measures, including an evalu-
ation of the rates of return, an analysis of the areas where the Investment
Managers have added or subtracted value, an evaluation of the degree
of risk taken in the pursuit of stated objectives and an assessment of any
changes in each Investment Manager’s firm.
7.2 The Finance Committee shall review the reports prepared by the Invest-
ment Managers and by the Treasurer. It shall review:
a. the investment returns of the investment account;
b. the level of risk within the investment account overall;
c. the acceptability of the performance of the Investment
Managers and of the investment account overall;
d. the economic conditions that may affect future perfor-
mance of the investment account and the potential
impact on the investment account;
e. the recommendations made by the Treasurer for
changes relating to the performance or management of
the investment account. [**this needs clarification]
Review of Policy
7.3 The Committee shall review the Statement of Investment Policy at least
once each year. It shall:
a. assess the Fund’s investment objectives and the impact of
any changes in the investment account’s cash flow;
b. examine the target rates of return for the Investment Man-
agers and for the investment account overall, and deter-
mine if such targets remain appropriate given the prevail-
ing economic conditions;
c. examine the cash flow levels, and determine the likelihood
of any changes in those levels and their impact, given the
prevailing economic conditions;
d. consider the impact of any changes in legislation.
6.3 The selection of an external Investment Manager will be
made in a prudent manner, applying fair and reasonable iden-
19.17.0 HEALTH CARE
BCRTA POSITION PAPER
The British Columbia Retired Teachers’ Association is an organization of
retired educators who formed an association to speak with one voice about their
common interests and concerns. One such major concern is Health Care for
The BCRTA made a submission to the Romanow Commission on Health
Care in November 200l. It strongly supported the final recommendations of the
Royal Commission and felt that they should be implemented as soon as
possible. The implementation has not occurred.
The Advocacy Committee of the BCRTA has developed a position paper to
reflect the common concerns and issues the membership has with health care
The BCRTA will continue to advocate for the restoration of quality health
care services for retired teachers and seniors. The following issues for health care
in B.C. are:
The BCRTA believes that:
~ Care is a continuum that includes home support for independent
living, primary and acute care, assisted living, long term and end
of life care.
~ Care must be timely and affordable, including travel subsidies
from remote/rural areas, and as close as possible to where the
Therefore: There must be an increase in the number of long term care beds,
including intermediate and extended care beds.
There must be an increase in the level of home care and home
The BCRTA believes that:
~ All federal transfer payments for health must be targeted for
health rather than going to general revenue.
~ Public input at the local/community level is essential in any aspect
of health care service.
Therefore: There must be transparency in federal, provincial and health
authority spending on health care costs.
There must be annual, independent, audited statements by the
QUALITY OF CARE
The BCRTA believes that:
~ Every individual should be guaranteed quality health care.
Therefore: The number of health care personnel must be increased to provide
home support/care as well as acute care.
Wait lists must be reduced.
All government funding for private health care must be reversed.
Respite service for in-home support workers/family, and end of
Page 4.42 life care must be provided.
The Fair Pharmacare program must be eliminated.
HEALTH RENEWAL & MAINTENANCE
The BCRTA believes that:
~ Physical, and social well-being is a critical part of a healthy
Therefore: Preventative programs focused on physical, social and mental well
being, must be available at the local level. There must also be an
increase in mental health services at this level.
There must be an increase in services for people with disabilities.
19.18.0 Auto Insurance
The BCRTA calls for:
a. BC public ownership, control and administration of auto
b. Universal compulsory coverage;
c. Nondiscriminatory rates, based on the individual driver’s
record, not on age, sex, marital status;
d. Public accountability through government and public advisory
e. Investments to be made in projects which reduce the accident
f. Maintenance of ICBC’s role in the optional insurance area.
The BCRTA opposes expansion of private “competition” in auto insurance
a. private insurance systems tend to develop features such as:
i. costliness, because of duplicated and competitive business
expenses and the pressure for increased profits;
ii. diversion of surplus or investment income away from the
public, and into private corporations;
iii transfer of money from BC to corporations based elsewhere,
including many foreign companies;
iv excessively high rates;
v discriminatory rate-setting based on age, sex, marital status,
and postal code, not on an individual’s driving record;
vi absence of accountability and control by the public;
vii problems with uninsured drivers (eg police in Ontario estimate
anywhere between eight and thirty percent of motorists drive
viii possible cancellation of policies unilaterally, and without notice;
ix little public power to rectify any flaws in the system, unfair
operating or administration;
x opportunity and incentive for collusion between companies.
b. international agreements such as FTAA and NAFTA and the WTO
rules could prevent any return to the public system.
(Dir. Mtg. April 2002)
19.19.0 Expense Vouchers
The BCRTA expense voucher items will be paralleled with the rates
paid by the BCTF effective July 1, 2004 (Dir Mtg March 2004)
19.20.0 Request for Donation “In Kind”
The business of the office and the staff of the BCRTA is to perform the work
which derives from actions to serve the Mission Statement of the Association, and
from the work of the Directors and the Standing/Ad Hoc committees.
PROBLEM: From time to time the BCRTA receives requests from its Branches
and from kindred organizations for unpaid assistance with:
* Clerical assistance;
* Photocopying and collating;
* Mailing etc.
In essence the requests ask for “donations in kind”.
The BCRTA would like to assist for the foregoing requests for “donations in kind”
provided that such assistance does not:
* Inconvenience or limit the day to day work of the Association.
* Incur overtime charges or “donated labour pressure” on the office
* Create a conflict within the Office Administrator’s and/or the
Administrative Assistant’s job descriptions, and further, provided that
*the assistance has the full support of both the Office Administrator
and the President/Directors;
*Is defensible because there is clear linkage and a common purpose
between the mission of the association and the mission/purposes of
the requesting organization.
Notwithstanding, the intent of the foregoing is that the Association reserve the
unfettered right to deny such requests without explanation.
19.21.0 Branch Requests to the Provincial Office (dir mtg. march09)
1. Branch requests to the Provincial Office for labels, lists etc, must be received
3-5 business days prior to when the information is required by the Branch.
2. The BCRTA office staff is an information source for Branch Presidents and
members, but there are not responsible for keeping a record of branch
activities nor are they expected to complete secretarial duties for the Branch
19.22.0 Committee Members attendance at AGM
Whe a committee member is asked to help out on Delegates’ Day he or she will be
invited to attend the AGM at BCRTA expense.