Policies and Procedures for On-Campus and Off-Campus

Document Sample
Policies and Procedures for On-Campus and Off-Campus Powered By Docstoc
					SECTION VI
 Policies and
Procedures for
On-Campus and
 Off-Campus
A.   REGISTRATION

     Adult registration is an ongoing and continuous process throughout most of the
     trimester. Anyone 16 years of age or older is eligible to be registered.

     High school students must bring an original ACredit Certification for Adult
     Education@ form from their high school before they can be registered. The form
     must be completely filled out. Counselors are the only personnel who can fill
     out registration forms for high school students.

     All high school students must see a counselor in order to be registered. Dual-
     enrollment high school students cannot take vocational/technical classes.

B.   VERIFICATION OF STUDENT SCHEDULE

     Instructors need to review the ASchedule and Fee Receipt@ form for each student
     who enters their class. Do not admit any student without a student schedule
     form for the current trimester. If a student does not have a current trimester
     schedule, send the student to the office so that he/she may register properly.
     Instructors do not keep the student=s schedule form.

     The instructor should add a new student to his/her AAttendance Report@ using the
     information provided on the student schedule. If a student=s name is not printed on
     the NEXT attendance report, please write his/her name in the next available line.
     Should the student=s name not appear within the second attendance report, please
     contact the registrar=s office IMMEDIATELY!




                                         6-1
C.   FEES
     Adult/Vocational fees are established on a yearly basis by the Florida Legislature
     and require School Board approval. The actual fee which the student pays is
     determined by the Statement of Intent Form which is printed on the reverse side of
     each application.

D.   PRORATIONS AND REFUNDS

     The student is entitled to a full refund before his/her class begins, 50% refund
     through the second week of class, and no refund is due after the second week of
     class.

     In order to process a refund, the student must complete and sign a ARefund Form@
     which can be obtained in the Main Office. Refunds take up to two weeks to be
     processed.




                                        6-2
E.   BREAK SCHEDULE
     Classes scheduled for three hours or longer are entitled to a 15-minute break per
     class meeting. The break time for off-campus sites, if applicable, is coordinated
     by the off-campus facility and the off-campus coordinator. For on-campus
     classes, a class break schedule is published at the beginning of each term.

F.   BOOKSTORE

     The school bookstore is located inside the media center/ library. It is open
     Monday through Thursday from 6:30 p.m. to 8:45 p.m.

     In most adult and vocational classes, students are expected to purchase the
     required books. High school and dual enrolled students must purchase the
     required books within one week of entering class. In the ABE classes, class sets
     are provided. Instructors, however, need to encourage their students to
     purchase books for homework and review purposes.




                                         6-3

G.   FOOD CONCESSION/ CAFETERIA

     Food and beverages are available in the cafeteria. (NO FOOD, DRINKS, OR
     SNACKS ARE PERMITTED IN THE CLASSROOMS.) The concession is open
     during all break periods in the evenings.

     If an instructor leaves the classroom during the scheduled class break, the
     classroom door(s) must be locked. Students are not to be left unsupervised in
     the classroom.

H.   HOUSEKEEPING PROCEDURES: EATING, DRINKING AND SMOKING

     Teachers are asked to assist in the following ways:

     1.    Do not permit smoking anywhere on School Board property.

     2.    Do not allow food or beverages in the classroom. If you plan to have food or
           beverages for a special event, plan to reserve a section of the cafeteria.

     3.    Allow no one to remove equipment or material from your classroom other
           than the custodian or office-authorized personnel.

     4.    If you rearrange the furniture, be sure that it is returned to its original position
           at the end of the evening. Erase the boards that you have used before
           leaving the room at the end of the evening.

     5.    Turn off the lights and close the doors securely when you leave the room for
           any reason.




                                         6-4
6.         Do not leave your materials in the classroom unless you have been assigned
           a cabinet for your exclusive use. Contact your assigned administrator if you
           need a cabinet for your classroom.

7.         Always try to leave the classroom in a better condition than you found
           it. Any help you can give the custodians will be greatly appreciated. A few
           adjustments on your part can turn an otherwise difficult situation into a
           pleasant learning experience. If you should repeatedly find your room in a
           completely unkempt condition, report it to the principal.




                                        6-5
I.   IN-COUNTY FIELD TRIP PROCEDURES

     Field trips for students are permitted if they have value in meeting educational
     objectives and are directly related to the curriculum.

     1.    Personnel involved with submitting or approving field trip requests must
           carefully review Board Rule (6Gx13-6A-1.22) which can be found at the end
           of this section.

     2.    All In-County and Out-of-County trips require approval from the principal, his
           assigned Administrative Director and the Assistant Superintendent, Office of
           Adult/Vocational, Alternative and Community Education.

     3.    The Field Trip Permission Request Form (FM-2431) must be submitted at
           least four (4) weeks before the activity is to take place. A sample form is
           available at the end of this section.

     4.    When applicable, a signed parental permission form must be on file at the
           school prior to the student=s participation. Attendance must be recorded on
           the attendance report as usual.

     5.    Each off-campus teacher is permitted to participate in a maximum of two (2)
           field trips per month. The M-DCPS/MSAC instructor provides instructional
           support during the field trip. The off-campus facility/site manager is totally
           responsible for all transportation arrangements. He/She is also responsible
           for the entire field trip and its supervision.

     6.    If an off-campus site wishes to have a field trip for an entire class without
           following the above-cited procedures, the center will need to be notified.
           Classes will be cancelled. Part-time instructor will not work for the center
           on that day and no compensation will be received.

     7.    If an off-campus site wishes to have a field trip for only a selected group of
           students without following the above-cited procedures, the center will need to
           be notified. The Part-time instructor will be allowed to teach the
           remaining students at the off-campus site.




                                         6-6

J.   MAILBOXES/MEANS OF COMMUNICATION

     All on-campus teachers have been assigned a mailbox located in the Teacher=s
     Lounge. Teachers are requested to leave attendance reports in their boxes when
     they sign-out. All messages and communications will be placed in your box.
     Teachers need to check their mailboxes when they sign in for work.

     Off-campus personnel receive school-related information through the registrar=s
     office, via facsmiles to their off-campus locations, direct U.S. home mailing, and
     visits from school representatives.

K.   PARKING

     Staff parking is available on a first-come, first-served basis in the back of northwest
     area of the building.

     Students and visitors are to use the parking lots in front of the school building (east
     and west lots).

     Parking areas are patrolled by M-DCPS police officers and/or security monitors from
     6:00 p.m. to 10:00 p.m., Monday through Thursday.

L.   SUPPLIES

     Supplies are to be requested through the principal’s secretary. Materials that need
     to be purchased must have prior approval from the principal. An employee will not
     purchase any materials without the principal=s approval.

M.   CUSTODIAL REQUEST

     Any situation requiring custodial help should be referred to the principal’s secretary
     who will contact the night lead custodian.




                                           6-7
N.   SECURITY

     There is an assistant principal in charge of security. There are M-DCPS police
     officers and/or security monitors assigned to insure the protection of the student
     body, staff and general safety in the facility. Your cooperation will permit them to
     perform their jobs more effectively. Please report all safety hazards to any of the
     above mentioned as soon as they occur.

     A picture ID will be issued to all students and staff. Students and staff are required
     to wear their ID’s in the building at all times. ID validation will be required each
     trimester. Students without ID’s will be asked to leave the center.

O.   VISITORS

     All visitors are to be directed to the Main Office for assistance.

     Visitor passes must be approved and signed by an administrator. If a visitor’s pass
     is given, it is good for one night only (the date on the pass).

     If you see a stranger in the hall, do not hesitate to ask if you may be of service in
     directing him/her. If you ask to see his/her visitor=s pass, it will contain the
     necessary information.

     Information about students will be given by authorized personnel in the office ONLY.
      You are not to provide addresses or telephone numbers to anyone. Send inquiries
     for such information to the Main Office.




                                          6-8

P.   KEYS

     A classroom key box is located in the Main Office. The procedures for obtaining a
     key are outlined below.

     1.     You must sign in on the key log sheet.

     2.     Secure the key to your classroom from the key box.
     3.     Return the key to the key box before you leave for the evening.

     4.     Sign out for the key on the key log sheet after you have returned it to the box.

     Under no circumstances shall any employee loan students a school key for room,
     cabinet, or lock.

Q.   LEAVING STUDENTS/ROOM UNATTENDED

     Teachers are responsible for the general welfare of their students and classroom
     while on duty. Keep a watchful eye on both. DO NOT leave students unattended.
     LOCK the classroom door each time you leave.




                              6-9
R.   STUDENT PROGRESS AND FOLDERS

     A folder should be kept for each student in all major academic, ABE, and vocational
     classes. Each folder should be marked with the teacher=s name, the student=s
     name, and the subject.
     The contents of student folders should, in general, reflect the nature and quality of
     teaching and planning. They should reveal student progress to the teacher and the
     student through samples of completed work.

     The following suggestions should be taken into consideration when evaluating the
     contents of student folders.

     1.     Written self-expression
     2.    Work checked by teachers
     3.    Corrected work rewritten by students
     4.    Homework (labeled as such)
     5.    Variety work (classroom work)
     6.    Pupil accessibility to and use of folders
     7.    Good written form, including the date
     8.    Emphasis on Basic Skills in all subject areas

     For high school credit-earning classes, a specific form, AStudent Performance
     Record@, is required for each student.

S.   ABE & ABE/ELDERLY (ADULT LIFE STAGES) CURRICULA FOR OFF-CAMPUS

     Adult Basic Education (ABE) and Adult Life Stages curricula and resource guides
     have been assigned to each off-campus site. These notebooks should be kept in a
     convenient location for use by all teachers. Curriculum updates and assistance is
     provided on an ongoing basis to all ABE/ELD teachers by the off-campus
     coordinator.




                                         6-10

T.   GROUP EDUCATIONAL PLANS (AIEPs) FOR ADULT LIFE STAGES CLASSES

     All ABE/ADULT LIFE STAGES teachers are required to write AIEPs for the classes
     they teach. AIEPs are yearly plans which are updated and reviewed at a minimum
     of every six months. All original AIEPs are filed in the adult center=s office for
     district and state audit purposes. AIEPs forms and assistance with their preparation
     will be provided by the off-campus coordinator. Only use the form found at the end
     of this section.

U.   ADULT INDIVIDUALIZED EDUCATIONAL PLAN (AIEP) FOR DISABLED
     STUDENTS-GENERAL PROCEDURES

     All on-campus and off-campus instructors who teach AAdults with Disabilities@
     (AwD) classes are required to write AIEPs for each of their students. Each AIEP will
     include an addendum. The new form can be found at the end of this section.
     Interim reviews need to be completed on the official AIEP and the teacher=s copy.
     Completed copies should be retained by each teacher. Each teacher must complete
     a ARoster for Students for Whom AIEPS Have Been Written@ form for financial
     compensation. No teacher will be reimbursed unless the form is signed. A copy of
     this form can be found at the end of this section. All mentioned forms are available
     from the off-campus coordinator, and for on-campus classes from one of the full-
     time counselors.




                                          6-11

V.   USE OF COMPUTERS

     Please refer to the detailed memorandum in Section VIII of this handbook entitled:
     AMiami-Dade County Public Schools Network Security Policy.@

     In addition, under no circumstances are you permitted to play board and/or
     computer games in the adult center. Please refer to the memorandum entitled:
     ABoard and Computer Games in the Workplace,@ which is located in Section VIII of
     this handbook.

W.   E-MAIL

     All staff with an E-mail account either existing or newly established, will receive an
     electronic copy of the E-mail policy via the District E-Mail system.
     Highlights of the policy include:

     $      An explanation of the limits of personal use of the M-DCPS e-mail system,
            including prohibitions on advertising a product or service for profit, advertising
            or fund-raising for unsanctioned non-MDCPS organizations, and publicizing
            unsanctioned, non-MDCPS activities.

     $      Prohibitions against e-mails with misleading ASender@ information or illegally
            copied material.

     $      The requirement that users are responsible for storing e-mails that must be
            retained according to state law.

     $      The assertion that there can be no privacy expected in the e-mail system and
            that all e-mails are legally discoverable, meaning that any e-mail that can be
            retrieved may be used in a court case.

X.   SUCCESS STORIES

     Pride in your students and their accomplishments is paramount in teaching. If you
     have a Asuccess story in your class/program, please share it with us for possible for
     use at the district level and/or any of our center’s publications.




                               6-12
Y.   ADULT INDIVIDUALIZED EDUCATIONAL PLAN (AIEP) FOR DISABLED
     STUDENTS - SPECIFIC PROCEDURES FOR OFF-CAMPUS CLASSES

     1.     All AIEPs will be completed and ready to conference two weeks prior to due
            date.

     2.     Off-campus coordinator will conference and sign as the LEA representative
            at each off-campus work locations.

     3.     No AIEPs shall be taken to the adult center without having been completed.

     4.     When specific student files are needed, provide a list for the off-campus
            coordinator who will obtain them for you.

     5.     Teachers are required to complete their semi-annual reviews on time. The
            interim report date must be written on the front of the AIEP.
     6.     All teachers must have a fully completed copy of each AIEP available at their
            teaching location. These copies need to be kept in the provided manual.

Z.   ON-CAMPUS STUDENT REFERRAL

     Information regarding this procedure will be provided by the assistant principals in a
     separate cover.




                                          6-13

AA. LESSON PLANS

     Lesson planning is an essential component of the teaching process. Appropriate
     planning also ensures continuity of the learning and teaching experiences. All
     teachers are required to develop weekly lesson plans which shall reflect one or more
     objectives, activities, homework assignments (when applicable) and procedures to
     monitor student progress.

     We also require emergency lesson plans to be kept on file for the substitute teacher.
     Teachers are expected to develop and present two appropriate lesson plans which
     can be used for this purpose. These plans will be used for emergency, last minute
     type of situations. If you know ahead of time that you are going to be absent, you will
    need to provide us with the customary plans for the substitute.

    Sample lesson plan forms are available from your assigned assistant principal and
    the off-campus coordinator.

BB. USE OF VIDEOS/MOVIES

    Videos/movies can be useful in enriching the classroom curriculum. When using
    videos/movies to supplement the educational curriculum, remember to break
    frequently for questions and answers. Showing a full-length video/movie without
    frequently pausing for educational purpose is not appropriate. Teachers must also
    consider showing age appropriate videos/movies.

CC. JURY DUTY/SUBPOENAED AS A WITNESS

    Board Rule 6GX13-4E-1.04 dictates that any full-time or regular part-time employee
    who is summoned as a member of a jury panel or as a witness not involved in
    his/her personal litigation or any employee subpoenaed in the line duty to represent
    the School Board as a witness or defendant is entitled to be reported as absent
    without los of pay; however, in order to be paid for this assignment, an official
    notification from the court indicating time spent must be provided.




                                        6-14
MEMORANDUM                                                                 June 20,2003

TO:                Faculty and Staff
                   Miami Springs Adult and Community Education Center

FROM:               Robert Hernandez, Principal
                     Miami Springs Adult and Community Education Center

SUBJECT: INFORMATION FROM THE CRDC

The latest publication from the Office of the Civil Rights and Diversity Compliance
(CRDC), which is part of Miami-Dade County Public Schools, addresses a concern
related to relationships between staff members and adult students.

Please review the information below and feel free to contact us if additional
clarification is needed.

                         Can an employee date an adult student who is not a
                         student at the school they work in? Should the
                         principal address this situation if it is occurring? If
                         yes, how?

                         School Board Rule 6Gx13- 4A-1.09, Employee-
                         Student Relationships, strictly prohibits School Board
                         personnel from engaging in unacceptable
                         relationships and/or communications with students,
                         regardless of location. Unacceptable relationships and/or
                         communications with students include, but are not limited to,
                         the following: dating; any form of sexual touching or
                         behavior; making sexual, indecent or illegal proposals,
                         gestures or comments; exploiting an employee-student
                         relationship for any reason; and/or demonstrating any
                         other behavior, which gives an appearance of impropriety.
                         Tie Board Rule does not differentiate between a minor
                         student and an adult student. It further states that any
                         School Board employee who has knowledge of, or
                         reasonable cause, to suspect that another School
                         Board employee             is    engaging        in      an
                         unacceptable relationship and/or communication with a
                         student, as defined, shall immediately report such
                         information to a site or region supervisor.




cc:      Dr. Donna N. Dearman
         Administrative Assistants
         03 -04 Staff Handbook




WP9.0/C:\FIELDTRIP.FRM
   MEMORANDUM                                                                       June 27,2003

  TO:                    Adult/Vocational Center Principals
                         Elementary/Middle/Senior High School Principals

  FROM:                  Willa S. Young, Associate Superintendent
                         ACCESS Centers

  SUBJECT: USE OF SCHOOL FACILITIES/RESOURCES

  It is imperative that students attending evening classes at our adult/vocational centers and off-
  campus satellite centers located in Miami-Dade County Public Schools facilities be provided the
  same quality programs as students enrolled in our day classes. Because we work with limited
  resources, we have the obligation to share equipment and space equitably among our
  programs. Media centers, as well as computer, science, and vocational labs, are facilities that
  must be equally available to both day and evening school students.

  In addition, assessment plays an important accountability role in the reporting process required
  by Florida Department of Education for continued district funding under current workforce
  development legislation. Priority should be given for identifying a secured location for storage
  of testing materials.

  Understanding the sensitive nature of sharing facilities, adult school principals shall give priority
  consideration to available host school staff when hiring night-class instructors. This procedure
  should result in maximum effective use of costly equipment, while minimizing loss as well as
  misuse. If for some reason a physical area needs to be excluded from use by either program,
  the day principal must submit a written request to the region superintendent for
  authorization.

  Your cooperation in supporting this procedure is appreciated. I have every confidence that day and
  evening staff can reach common solutions regarding the use of facilities/resources without need for
  region or district intervention. If you have questions or concerns, please contact my office at 305
  995-4252.




WSY:mat
M83

cc:        Mr. Merrett R. Stierheim
           Superintendent's Distribution List B
           Dr. John J. Goonen, Jr. Mr. Nelson
           J. Perez




WP9.0/C:\FIELDTRIP.FRM
WP9.0/C:\FIELDTRIP.FRM
WP9.0/C:\FIELDTRIP.FRM
WP9.0/C:\FIELDTRIP.FRM
WP9.0/C:\FIELDTRIP.FRM
WP9.0/C:\FIELDTRIP.FRM
                               Civil Rights and Diversity Compliance
                                     Discrimination/Harassment

          THE SCHOOL BOARD OF MIAMI-DADE COUNTY, FLORIDA, ADHERES TO A POLICY OF
               NONDISCRIMINATION IN THE EDUCATIONAL AND WORK ENVIRONMENTS.



                                    DISCRIMINATION/HARASSMENT

     It is the policy of the School Board, that all students and employees be treated with respect. The
     School Board strives affirmatively to provide a workplace and educational environment free from
     discrimination and harassment (including sexual harassment), as required by law. Through this policy,
     the School Board establishes its intent to provide equal access, opportunity, and treatment to
     students in the provision of educational programs and activities and to applicants and employees in
     all aspects of the employment process. Slurs, innuendos, hostile treatment, violence, or other verbal
     or physical conduct against a student or employee reflecting his/her race, ethnic origin, gender, or any
     other of the categories described below, will NOT be tolerated by the School Board.

    The School Board Policy covers the                 Sexual Harassment will NOT be tolerated.
    following protected categories:

                                                        Sexual Harassment includes:
     > Gender            > Marital Status

     > Race              > Religion                     > Unwelcome sexual advances;

     > Color             > Sexual Orientation           > Requests for sexual favors; and

     > Age               > Political Beliefs            > Other verbal or physical conduct of a
                                                          sexual nature
     > Disability         > Pregnancy

     > Social and Family Background                     When:

     > Linguistic Preference                            * Submission to such conduct is made -
                                                          either explicitly or implicitly - a term or
     > Ethnic or National Origin                          condition of employment or participation
                                                          in an educational program;
                                                        * Submission to or rejection of such
                                                          conduct by an individual is used as the
     RETALIATION AGAINST A STUDENT                        basis for employment or educational
     OR EMPLOYEE WHO FILES A                              decisions affecting such individual; or
     COMPLAINT IS PROHIBITED BY LAW.                    * Such conduct has the purpose or effect of
                                                          unreasonably interfering with an
                                                          individual's work or academic
                                                          performance or creating an intimidating,
                                                          hostile, or offensive working or
                                                          educational environment.


     If any student, employee, or applicant has a complaint of discrimination/harassment that cannot be
     resolved with the appropriate school system administrator, said complaint can be made to:



                                        Civil Rights and Diversity Compliance
                                         1500 Biscayne Boulevard, Suite 234
                                                 Miami, Florida 33132
                                     Telephone: 305.995.1580 - TDD 305.995.2400
                                                crdc@dadeschools.net

   INSTRUCTIONS TO ACCESS AND COMPLETE FIELD TRIP FORM ONLINE
WP9.0/C:\FIELDTRIP.FRM
1.   Log on to www.dadeschools.net.

2.   On the left side of the screen, click on "District Offices."

3.   Click on the letter "R" and scroll down to "Records and Forms Management."

4.   Go to "Forms Management" and click on "Forms Search."

5.   Type 2431 in the provided box and click submit.

6.   A    page    will   then    provide   you     with      the      link
     http://forms.dadeschools.net/webpdf/2431.pdf. The field trip form will appear.

7.   Type information. Use provided sample form as a guide.

8.   Print.




       WP9.0/C:\FIELDTRIP.FRM