Adult registration is an ongoing and continuous process throughout most of the
trimester. Anyone 16 years of age or older is eligible to be registered.
High school students must bring an original ACredit Certification for Adult
Education@ form from their high school before they can be registered. The form
must be completely filled out. Counselors are the only personnel who can fill
out registration forms for high school students.
All high school students must see a counselor in order to be registered. Dual-
enrollment high school students cannot take vocational/technical classes.
B. VERIFICATION OF STUDENT SCHEDULE
Instructors need to review the ASchedule and Fee Receipt@ form for each student
who enters their class. Do not admit any student without a student schedule
form for the current trimester. If a student does not have a current trimester
schedule, send the student to the office so that he/she may register properly.
Instructors do not keep the student=s schedule form.
The instructor should add a new student to his/her AAttendance Report@ using the
information provided on the student schedule. If a student=s name is not printed on
the NEXT attendance report, please write his/her name in the next available line.
Should the student=s name not appear within the second attendance report, please
contact the registrar=s office IMMEDIATELY!
Adult/Vocational fees are established on a yearly basis by the Florida Legislature
and require School Board approval. The actual fee which the student pays is
determined by the Statement of Intent Form which is printed on the reverse side of
D. PRORATIONS AND REFUNDS
The student is entitled to a full refund before his/her class begins, 50% refund
through the second week of class, and no refund is due after the second week of
In order to process a refund, the student must complete and sign a ARefund Form@
which can be obtained in the Main Office. Refunds take up to two weeks to be
E. BREAK SCHEDULE
Classes scheduled for three hours or longer are entitled to a 15-minute break per
class meeting. The break time for off-campus sites, if applicable, is coordinated
by the off-campus facility and the off-campus coordinator. For on-campus
classes, a class break schedule is published at the beginning of each term.
The school bookstore is located inside the media center/ library. It is open
Monday through Thursday from 6:30 p.m. to 8:45 p.m.
In most adult and vocational classes, students are expected to purchase the
required books. High school and dual enrolled students must purchase the
required books within one week of entering class. In the ABE classes, class sets
are provided. Instructors, however, need to encourage their students to
purchase books for homework and review purposes.
G. FOOD CONCESSION/ CAFETERIA
Food and beverages are available in the cafeteria. (NO FOOD, DRINKS, OR
SNACKS ARE PERMITTED IN THE CLASSROOMS.) The concession is open
during all break periods in the evenings.
If an instructor leaves the classroom during the scheduled class break, the
classroom door(s) must be locked. Students are not to be left unsupervised in
H. HOUSEKEEPING PROCEDURES: EATING, DRINKING AND SMOKING
Teachers are asked to assist in the following ways:
1. Do not permit smoking anywhere on School Board property.
2. Do not allow food or beverages in the classroom. If you plan to have food or
beverages for a special event, plan to reserve a section of the cafeteria.
3. Allow no one to remove equipment or material from your classroom other
than the custodian or office-authorized personnel.
4. If you rearrange the furniture, be sure that it is returned to its original position
at the end of the evening. Erase the boards that you have used before
leaving the room at the end of the evening.
5. Turn off the lights and close the doors securely when you leave the room for
6. Do not leave your materials in the classroom unless you have been assigned
a cabinet for your exclusive use. Contact your assigned administrator if you
need a cabinet for your classroom.
7. Always try to leave the classroom in a better condition than you found
it. Any help you can give the custodians will be greatly appreciated. A few
adjustments on your part can turn an otherwise difficult situation into a
pleasant learning experience. If you should repeatedly find your room in a
completely unkempt condition, report it to the principal.
I. IN-COUNTY FIELD TRIP PROCEDURES
Field trips for students are permitted if they have value in meeting educational
objectives and are directly related to the curriculum.
1. Personnel involved with submitting or approving field trip requests must
carefully review Board Rule (6Gx13-6A-1.22) which can be found at the end
of this section.
2. All In-County and Out-of-County trips require approval from the principal, his
assigned Administrative Director and the Assistant Superintendent, Office of
Adult/Vocational, Alternative and Community Education.
3. The Field Trip Permission Request Form (FM-2431) must be submitted at
least four (4) weeks before the activity is to take place. A sample form is
available at the end of this section.
4. When applicable, a signed parental permission form must be on file at the
school prior to the student=s participation. Attendance must be recorded on
the attendance report as usual.
5. Each off-campus teacher is permitted to participate in a maximum of two (2)
field trips per month. The M-DCPS/MSAC instructor provides instructional
support during the field trip. The off-campus facility/site manager is totally
responsible for all transportation arrangements. He/She is also responsible
for the entire field trip and its supervision.
6. If an off-campus site wishes to have a field trip for an entire class without
following the above-cited procedures, the center will need to be notified.
Classes will be cancelled. Part-time instructor will not work for the center
on that day and no compensation will be received.
7. If an off-campus site wishes to have a field trip for only a selected group of
students without following the above-cited procedures, the center will need to
be notified. The Part-time instructor will be allowed to teach the
remaining students at the off-campus site.
J. MAILBOXES/MEANS OF COMMUNICATION
All on-campus teachers have been assigned a mailbox located in the Teacher=s
Lounge. Teachers are requested to leave attendance reports in their boxes when
they sign-out. All messages and communications will be placed in your box.
Teachers need to check their mailboxes when they sign in for work.
Off-campus personnel receive school-related information through the registrar=s
office, via facsmiles to their off-campus locations, direct U.S. home mailing, and
visits from school representatives.
Staff parking is available on a first-come, first-served basis in the back of northwest
area of the building.
Students and visitors are to use the parking lots in front of the school building (east
and west lots).
Parking areas are patrolled by M-DCPS police officers and/or security monitors from
6:00 p.m. to 10:00 p.m., Monday through Thursday.
Supplies are to be requested through the principal’s secretary. Materials that need
to be purchased must have prior approval from the principal. An employee will not
purchase any materials without the principal=s approval.
M. CUSTODIAL REQUEST
Any situation requiring custodial help should be referred to the principal’s secretary
who will contact the night lead custodian.
There is an assistant principal in charge of security. There are M-DCPS police
officers and/or security monitors assigned to insure the protection of the student
body, staff and general safety in the facility. Your cooperation will permit them to
perform their jobs more effectively. Please report all safety hazards to any of the
above mentioned as soon as they occur.
A picture ID will be issued to all students and staff. Students and staff are required
to wear their ID’s in the building at all times. ID validation will be required each
trimester. Students without ID’s will be asked to leave the center.
All visitors are to be directed to the Main Office for assistance.
Visitor passes must be approved and signed by an administrator. If a visitor’s pass
is given, it is good for one night only (the date on the pass).
If you see a stranger in the hall, do not hesitate to ask if you may be of service in
directing him/her. If you ask to see his/her visitor=s pass, it will contain the
Information about students will be given by authorized personnel in the office ONLY.
You are not to provide addresses or telephone numbers to anyone. Send inquiries
for such information to the Main Office.
A classroom key box is located in the Main Office. The procedures for obtaining a
key are outlined below.
1. You must sign in on the key log sheet.
2. Secure the key to your classroom from the key box.
3. Return the key to the key box before you leave for the evening.
4. Sign out for the key on the key log sheet after you have returned it to the box.
Under no circumstances shall any employee loan students a school key for room,
cabinet, or lock.
Q. LEAVING STUDENTS/ROOM UNATTENDED
Teachers are responsible for the general welfare of their students and classroom
while on duty. Keep a watchful eye on both. DO NOT leave students unattended.
LOCK the classroom door each time you leave.
R. STUDENT PROGRESS AND FOLDERS
A folder should be kept for each student in all major academic, ABE, and vocational
classes. Each folder should be marked with the teacher=s name, the student=s
name, and the subject.
The contents of student folders should, in general, reflect the nature and quality of
teaching and planning. They should reveal student progress to the teacher and the
student through samples of completed work.
The following suggestions should be taken into consideration when evaluating the
contents of student folders.
1. Written self-expression
2. Work checked by teachers
3. Corrected work rewritten by students
4. Homework (labeled as such)
5. Variety work (classroom work)
6. Pupil accessibility to and use of folders
7. Good written form, including the date
8. Emphasis on Basic Skills in all subject areas
For high school credit-earning classes, a specific form, AStudent Performance
Record@, is required for each student.
S. ABE & ABE/ELDERLY (ADULT LIFE STAGES) CURRICULA FOR OFF-CAMPUS
Adult Basic Education (ABE) and Adult Life Stages curricula and resource guides
have been assigned to each off-campus site. These notebooks should be kept in a
convenient location for use by all teachers. Curriculum updates and assistance is
provided on an ongoing basis to all ABE/ELD teachers by the off-campus
T. GROUP EDUCATIONAL PLANS (AIEPs) FOR ADULT LIFE STAGES CLASSES
All ABE/ADULT LIFE STAGES teachers are required to write AIEPs for the classes
they teach. AIEPs are yearly plans which are updated and reviewed at a minimum
of every six months. All original AIEPs are filed in the adult center=s office for
district and state audit purposes. AIEPs forms and assistance with their preparation
will be provided by the off-campus coordinator. Only use the form found at the end
of this section.
U. ADULT INDIVIDUALIZED EDUCATIONAL PLAN (AIEP) FOR DISABLED
All on-campus and off-campus instructors who teach AAdults with Disabilities@
(AwD) classes are required to write AIEPs for each of their students. Each AIEP will
include an addendum. The new form can be found at the end of this section.
Interim reviews need to be completed on the official AIEP and the teacher=s copy.
Completed copies should be retained by each teacher. Each teacher must complete
a ARoster for Students for Whom AIEPS Have Been Written@ form for financial
compensation. No teacher will be reimbursed unless the form is signed. A copy of
this form can be found at the end of this section. All mentioned forms are available
from the off-campus coordinator, and for on-campus classes from one of the full-
V. USE OF COMPUTERS
Please refer to the detailed memorandum in Section VIII of this handbook entitled:
AMiami-Dade County Public Schools Network Security Policy.@
In addition, under no circumstances are you permitted to play board and/or
computer games in the adult center. Please refer to the memorandum entitled:
ABoard and Computer Games in the Workplace,@ which is located in Section VIII of
All staff with an E-mail account either existing or newly established, will receive an
electronic copy of the E-mail policy via the District E-Mail system.
Highlights of the policy include:
$ An explanation of the limits of personal use of the M-DCPS e-mail system,
including prohibitions on advertising a product or service for profit, advertising
or fund-raising for unsanctioned non-MDCPS organizations, and publicizing
unsanctioned, non-MDCPS activities.
$ Prohibitions against e-mails with misleading ASender@ information or illegally
$ The requirement that users are responsible for storing e-mails that must be
retained according to state law.
$ The assertion that there can be no privacy expected in the e-mail system and
that all e-mails are legally discoverable, meaning that any e-mail that can be
retrieved may be used in a court case.
X. SUCCESS STORIES
Pride in your students and their accomplishments is paramount in teaching. If you
have a Asuccess story in your class/program, please share it with us for possible for
use at the district level and/or any of our center’s publications.
Y. ADULT INDIVIDUALIZED EDUCATIONAL PLAN (AIEP) FOR DISABLED
STUDENTS - SPECIFIC PROCEDURES FOR OFF-CAMPUS CLASSES
1. All AIEPs will be completed and ready to conference two weeks prior to due
2. Off-campus coordinator will conference and sign as the LEA representative
at each off-campus work locations.
3. No AIEPs shall be taken to the adult center without having been completed.
4. When specific student files are needed, provide a list for the off-campus
coordinator who will obtain them for you.
5. Teachers are required to complete their semi-annual reviews on time. The
interim report date must be written on the front of the AIEP.
6. All teachers must have a fully completed copy of each AIEP available at their
teaching location. These copies need to be kept in the provided manual.
Z. ON-CAMPUS STUDENT REFERRAL
Information regarding this procedure will be provided by the assistant principals in a
AA. LESSON PLANS
Lesson planning is an essential component of the teaching process. Appropriate
planning also ensures continuity of the learning and teaching experiences. All
teachers are required to develop weekly lesson plans which shall reflect one or more
objectives, activities, homework assignments (when applicable) and procedures to
monitor student progress.
We also require emergency lesson plans to be kept on file for the substitute teacher.
Teachers are expected to develop and present two appropriate lesson plans which
can be used for this purpose. These plans will be used for emergency, last minute
type of situations. If you know ahead of time that you are going to be absent, you will
need to provide us with the customary plans for the substitute.
Sample lesson plan forms are available from your assigned assistant principal and
the off-campus coordinator.
BB. USE OF VIDEOS/MOVIES
Videos/movies can be useful in enriching the classroom curriculum. When using
videos/movies to supplement the educational curriculum, remember to break
frequently for questions and answers. Showing a full-length video/movie without
frequently pausing for educational purpose is not appropriate. Teachers must also
consider showing age appropriate videos/movies.
CC. JURY DUTY/SUBPOENAED AS A WITNESS
Board Rule 6GX13-4E-1.04 dictates that any full-time or regular part-time employee
who is summoned as a member of a jury panel or as a witness not involved in
his/her personal litigation or any employee subpoenaed in the line duty to represent
the School Board as a witness or defendant is entitled to be reported as absent
without los of pay; however, in order to be paid for this assignment, an official
notification from the court indicating time spent must be provided.
MEMORANDUM June 20,2003
TO: Faculty and Staff
Miami Springs Adult and Community Education Center
FROM: Robert Hernandez, Principal
Miami Springs Adult and Community Education Center
SUBJECT: INFORMATION FROM THE CRDC
The latest publication from the Office of the Civil Rights and Diversity Compliance
(CRDC), which is part of Miami-Dade County Public Schools, addresses a concern
related to relationships between staff members and adult students.
Please review the information below and feel free to contact us if additional
clarification is needed.
Can an employee date an adult student who is not a
student at the school they work in? Should the
principal address this situation if it is occurring? If
School Board Rule 6Gx13- 4A-1.09, Employee-
Student Relationships, strictly prohibits School Board
personnel from engaging in unacceptable
relationships and/or communications with students,
regardless of location. Unacceptable relationships and/or
communications with students include, but are not limited to,
the following: dating; any form of sexual touching or
behavior; making sexual, indecent or illegal proposals,
gestures or comments; exploiting an employee-student
relationship for any reason; and/or demonstrating any
other behavior, which gives an appearance of impropriety.
Tie Board Rule does not differentiate between a minor
student and an adult student. It further states that any
School Board employee who has knowledge of, or
reasonable cause, to suspect that another School
Board employee is engaging in an
unacceptable relationship and/or communication with a
student, as defined, shall immediately report such
information to a site or region supervisor.
cc: Dr. Donna N. Dearman
03 -04 Staff Handbook
MEMORANDUM June 27,2003
TO: Adult/Vocational Center Principals
Elementary/Middle/Senior High School Principals
FROM: Willa S. Young, Associate Superintendent
SUBJECT: USE OF SCHOOL FACILITIES/RESOURCES
It is imperative that students attending evening classes at our adult/vocational centers and off-
campus satellite centers located in Miami-Dade County Public Schools facilities be provided the
same quality programs as students enrolled in our day classes. Because we work with limited
resources, we have the obligation to share equipment and space equitably among our
programs. Media centers, as well as computer, science, and vocational labs, are facilities that
must be equally available to both day and evening school students.
In addition, assessment plays an important accountability role in the reporting process required
by Florida Department of Education for continued district funding under current workforce
development legislation. Priority should be given for identifying a secured location for storage
of testing materials.
Understanding the sensitive nature of sharing facilities, adult school principals shall give priority
consideration to available host school staff when hiring night-class instructors. This procedure
should result in maximum effective use of costly equipment, while minimizing loss as well as
misuse. If for some reason a physical area needs to be excluded from use by either program,
the day principal must submit a written request to the region superintendent for
Your cooperation in supporting this procedure is appreciated. I have every confidence that day and
evening staff can reach common solutions regarding the use of facilities/resources without need for
region or district intervention. If you have questions or concerns, please contact my office at 305
cc: Mr. Merrett R. Stierheim
Superintendent's Distribution List B
Dr. John J. Goonen, Jr. Mr. Nelson
Civil Rights and Diversity Compliance
THE SCHOOL BOARD OF MIAMI-DADE COUNTY, FLORIDA, ADHERES TO A POLICY OF
NONDISCRIMINATION IN THE EDUCATIONAL AND WORK ENVIRONMENTS.
It is the policy of the School Board, that all students and employees be treated with respect. The
School Board strives affirmatively to provide a workplace and educational environment free from
discrimination and harassment (including sexual harassment), as required by law. Through this policy,
the School Board establishes its intent to provide equal access, opportunity, and treatment to
students in the provision of educational programs and activities and to applicants and employees in
all aspects of the employment process. Slurs, innuendos, hostile treatment, violence, or other verbal
or physical conduct against a student or employee reflecting his/her race, ethnic origin, gender, or any
other of the categories described below, will NOT be tolerated by the School Board.
The School Board Policy covers the Sexual Harassment will NOT be tolerated.
following protected categories:
Sexual Harassment includes:
> Gender > Marital Status
> Race > Religion > Unwelcome sexual advances;
> Color > Sexual Orientation > Requests for sexual favors; and
> Age > Political Beliefs > Other verbal or physical conduct of a
> Disability > Pregnancy
> Social and Family Background When:
> Linguistic Preference * Submission to such conduct is made -
either explicitly or implicitly - a term or
> Ethnic or National Origin condition of employment or participation
in an educational program;
* Submission to or rejection of such
conduct by an individual is used as the
RETALIATION AGAINST A STUDENT basis for employment or educational
OR EMPLOYEE WHO FILES A decisions affecting such individual; or
COMPLAINT IS PROHIBITED BY LAW. * Such conduct has the purpose or effect of
unreasonably interfering with an
individual's work or academic
performance or creating an intimidating,
hostile, or offensive working or
If any student, employee, or applicant has a complaint of discrimination/harassment that cannot be
resolved with the appropriate school system administrator, said complaint can be made to:
Civil Rights and Diversity Compliance
1500 Biscayne Boulevard, Suite 234
Miami, Florida 33132
Telephone: 305.995.1580 - TDD 305.995.2400
INSTRUCTIONS TO ACCESS AND COMPLETE FIELD TRIP FORM ONLINE
1. Log on to www.dadeschools.net.
2. On the left side of the screen, click on "District Offices."
3. Click on the letter "R" and scroll down to "Records and Forms Management."
4. Go to "Forms Management" and click on "Forms Search."
5. Type 2431 in the provided box and click submit.
6. A page will then provide you with the link
http://forms.dadeschools.net/webpdf/2431.pdf. The field trip form will appear.
7. Type information. Use provided sample form as a guide.