Directions for Administering and Scoring Regents Examinations

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					                                       The University of the State of New York
                                     THE STATE EDUCATION DEPARTMENT
                                             Albany, New York 12234


       Directions for Administering and Scoring Regents Examinations
                        January 2004 Administration

INTRODUCTION                                               quiet. Make preparations before the testing period to
     This booklet contains information needed for          keep noise and other distractions to a minimum. Place
administering and scoring Regents Examinations.            a “Do Not Disturb” sign on the door to prevent
Several days in advance of the Regents Examination         interruptions.
period, give a copy of this booklet to each proctor who          If examinations are to be administered in a
will be responsible for administering Regents Exam-        classroom, the room must be properly prepared. Clear
inations. This will give the proctors sufficient time to   desks and shelves under the desks of all books, papers,
familiarize themselves with the information in this        and other materials. Completely cover or remove all
booklet before the beginning of the Regents                charts or maps pertinent to the subject being tested
Examination period.                                        and all board work.
     The Regents Examinations, Regents Competency                Make arrangements in advance to seat the
Tests, and Proficiency Examinations: School Adminis-       students so that each student will be clearly visible to
trator’s Manual provides additional information            the proctor at all times and so that there will be the
concerning the Regents Examination program. You            least possible opportunity for any communication
may access this manual at http://www.emsc.nysed.           between students. Seating of students in alternate rows
gov/ciai/testing/hsinfogen/sam2001.pdf on the Depart-      is recommended.
ment’s web site.
     Four separate publications provide detailed infor-    Materials Provided by Students and the School
mation concerning the Comprehensive Examination in              Inform students before each examination that
English, the Mathematics A and B examinations, the         they are expected to provide their own pens, pencils,
science examinations, and the Global History and           erasers, and rulers. Inform them also about the use of
Geography and United States History and Govern-            calculators and bilingual dictionaries and glossaries.
ment examinations. These publications are entitled         This booklet provides information about the use of
Information Booklet for Administering and Scoring          such materials.
the Regents Comprehensive Examination in English,               Your school must provide other materials
Information Booklet for Administering and Scoring          required by students, such as ruled answer paper,
Regents Examinations in Mathematics A and Mathe-           scrap paper, and coordinate graph paper for the
matics B, Information Booklet for Administering and        mathematics Regents Examinations.
Scoring Regents Examinations in the Sciences, and
Information Booklet for Administering and Scoring          Use of Calculators
Regents Examinations in Global History and Geog-
raphy and United States History and Government.                 Schools must ensure that each student has the
These publications are included in the shipment of         appropriate type of calculator specified below when
nonsecure materials. Give copies of these publications     taking a Regents Examination in science or
to the proctors and teachers involved in the               mathematics.
administration and scoring of these examinations                When students enter the testing room, clear or
several days in advance of the Regents Examination         reset the memory of any calculator with programming
period.                                                    capability. Remove any applications that have been
                                                           added to graphing calculators. Students may not use
CONDUCTING THE EXAMINATIONS                                calculators that can be used to communicate with
                                                           other calculators. Also, students may not use
Preparation of Examination Room                            operating manuals, instruction or formula cards, or
      The room in which examinations are admin-            other information concerning the operation of
istered should be well lighted, well ventilated, and       calculators.

DET 541 Jan (1-04—50,000) 93-93756
      Science Regents Examinations. For the Living            •   Third Reading of Listening Selection. Proctors
Environment examination, all students who wish them               may read the listening passage (Part A, Session
must have a four-function or scientific calculator. All           One) of the Regents Comprehensive Examination
students taking the Physical Setting/Chemistry and                in English a third time to LEP students. This
Physical Setting/Earth Science examinations must                  accommodation is not permitted on State
have a four-function or scientific calculator. All                examinations in languages other than English.
students taking the Physical Setting/Physics examina-         •   Bilingual Dictionaries and Glossaries. LEP
tion must have a scientific or graphing calculator.               students may use bilingual dictionaries and
      Mathematics Regents Examinations. All                       glossaries when taking Regents Examinations in
students taking the Sequential Mathematics Course III             all subjects except languages other than English.
Examination or the Mathematics A Examination must                 The bilingual dictionaries and glossaries may
have a scientific calculator. Students taking the                 provide only direct translations of words.
Mathematics A Examination may also use graphing                   Bilingual dictionaries or glossaries that provide
calculators without symbol manipulation. Students                 definitions or explanations are not permitted.
taking the Mathematics B Examination must have a              •   Simultaneous Use of English and Alternative
graphing calculator without symbol manipulation.                  Language Editions. For those Regents Exam-
      Students with disabilities are permitted to use             inations for which the Department provides
graphing calculators when they take the Sequential                written translations, LEP students may use both an
Mathematics Course III Examination if their                       English and an alternative language edition of the
Individualized Education Program (IEP) or Section 504             test simultaneously. However, they should be
Accommodation Plan (504 Plan) documents the need                  instructed to record all of their responses in only
for this testing accommodation.                                   one of the two editions. The alternative language
                                                                  edition used by the student should be so indicated
Testing Accommodations                                            on the student’s answer document.
for Students with Disabilities                                •   Oral Translation for Lower Incidence Languages.
     Principals must ensure that students with                    Schools may provide LEP students with an oral
disabilities receive the testing accommodations                   translation of a Regents Examination when there
specified in their Individualized Educational Program             is no translated edition provided by the Depart-
or Section 504 Accommodation Plan when they take                  ment. This accommodation is permitted for State
State examinations. Under certain circumstances,                  examinations in all subjects except English and
special accommodations may be made for general                    languages other than English. All translations
education students taking State examinations. The                 must be oral, direct translations of the English
School Administrator’s Manual provides the guide-                 editions. Written translations are not allowed. No
lines to be followed in such circumstances.                       clarifications or explanations may be provided.
                                                                      Translators should receive copies of the English
Testing Accommodations for                                        edition of the tests one hour prior to administration.
Limited-English-Proficient Students                               The Department’s Office of Bilingual Education
    Schools may provide the following testing accom-              and the Bilingual Education Technical Assistance
modations to limited-English-proficient (LEP) students:           Centers (BETACs) can assist schools in locating
• Time Extension. Schools may extend the test time                suitable translators.
   for LEP students. Principals may use any reason-           •   Writing Responses in the Native Language. LEP
   able extensions, such as “time and a half” (the                students making use of alternative language
   required testing time plus one-half of that amount             editions or of oral translations of Regents
   of time), in accordance with their best judgment               Examinations may write their responses to the
   about the needs of the LEP students. Principals                open-ended questions in their native language.
   should consult with each student’s classroom                   Scoring the tests is the responsibility of the school.
   teacher in making these determinations.                        However, the Department’s Office of Bilingual
• Separate Location. Schools are encouraged to                    Education and the BETACs can assist schools in
   provide optimum testing environments and                       locating persons who can translate the students’
   facilities for LEP students. They may administer               responses into English to facilitate scoring of the
   Regents Examinations to LEP students individ-                  answer papers.
   ually or in small groups in a separate location.

                                                          2
Use of Machine-Scorable Answer Sheets                           of school personnel since the deadline. The purpose of
     Schools may use machine-scorable answer sheets             the Uniform Statewide Admission Deadline is to
for the objective portions of any Regents Exami-                eliminate any possibility of the exchange of
nation. Schools must provide such answer sheets and             information between students at different examination
score them. Because many Regents Examinations do                centers. All school personnel must strictly comply
not lend themselves to machine scoring, schools must            with these regulations.
ensure that students are not placed at a disadvantage                Latecomers for Regents Examinations are not
by the use of inappropriate answer sheets.                      generally entitled to have the closing time extended.
     Answer sheets supplied by the school must                  However, if students started an examination late
provide the same number of response options as are              because of extenuating circumstances beyond their
given in the examination questions, and the choices             control, the principal may authorize an extension of
must be labeled 1, 2, 3, 4, not A, B, C, D. Schools             the closing time of the Regents Examination for these
must develop local instructions for using the answer            students. Further, when a Regents Examination is
sheets and provide them to the proctors administering           administered under special conditions to a student
the examinations.                                               who is injured or ill or who has a disability, the
                                                                principal has the discretion to extend the time in order to
     If a school uses a machine-scorable answer sheet           allow the student reasonable time to complete the
for the Comprehensive Examination in English, the               Regents Examination under the special examination
school must use a separate sheet for each session of            conditions. Please refer to the School Administrator’s
the examination. Students may not use the same                  Manual for more specific information about such
answer sheet for both sessions.                                 situations. A full report concerning each authorization
                                                                should be sent to the Department at the end of the
Time Regulations                                                Regents Examination period.
      The examination schedules and the examinations
themselves indicate the specific hours during which             Distribution of Teacher Dictation Copies
Regents Examinations must be administered. January                    For those Regents Examinations that test
examinations are scheduled for 9:15 a.m. or for 1:15 p.m.       listening skills or auditory comprehension, distribute
To allow sufficient time for giving directions and              Teacher Dictation Copies to the teachers who will
distributing examination materials, instruct students to        administer the examinations one hour before the
be in their seats at least 15 minutes before the time           scheduled starting time. This will give the teachers
specified for starting each examination.                        sufficient time to familiarize themselves with the
      At the discretion of the principal, schools may           materials in the Teacher Dictation Copies before the
begin Regents Examinations earlier than the specified           beginning of the examinations.
time. Regardless of the starting time, do not permit
any student under any circumstances to hand in his or
                                                                Supervision of Students
her test materials and leave the examination room
before the Uniform Statewide Admission Deadline,                1.   Identification of Students. Schools must verify
which in January is 10:00 a.m. for morning                           the identity of each student who enters the
examinations and 2:00 p.m. for afternoon                             examination room, especially students who are
examinations.                                                        not enrolled in the school in which they are
                                                                     taking the examinations. Keep accurate records
      The school must admit to an examination all
                                                                     of the students who take each examination so that
students who arrive at the examination room before
                                                                     it will be possible to confirm the presence or
the Uniform Statewide Admission Deadline, even if
                                                                     absence of a student for each examination.
the students arrive after the starting time scheduled by
the school. Students who arrive at the examination              2.   Checking for Unauthorized Materials. Provide
after the Uniform Statewide Admission Deadline but                   close supervision of students who are taking
who have been under the supervision of school                        Regents Examinations at all times during the
personnel since the admission deadline should be                     examination session. Inspect all materials
admitted to the examination if the principal is                      students bring into the examination room as they
reasonably certain that the students did not have an                 enter to make sure that the materials do not
opportunity to exchange information with other                       contain any unauthorized notes or printed
students who had already left the examination.                       material that would give the user an unfair
                                                                     advantage. See page 1, “Materials Provided by
      Do not admit students who arrive after the
                                                                     Students and the School,” for information
deadline and who have not been under the supervision
                                                            3
     concerning the materials that students may bring              other violations of State testing policies and
     into the examination room.                                    procedures.
3.   Obtaining Information from Other Students. Do                 Note: Some students with disabilities may use
     not permit students to obtain information from                certain recording/playback devices ONLY IF this
     other students in any way during the                          accommodation is specifically required as a
     examination. If, in the opinion of the proctor,               provision of the student’s Individualized Educa-
     such an attempt has occurred, warn the students               tion Plan or Section 504 Accommodation Plan. If
     that any further attempts will result in the                  not, the general policy on communications devices
     termination of their examinations. If necessary,              as provided above is in effect, and the school may
     move the students to another location. If these               not allow the use of any such equipment.
     steps fail to end attempts to obtain information,        5.   Aid to Students. No one, under any circum-
     notify the principal immediately and terminate                stances, may interpret or explain examination
     the students’ examinations.                                   questions to students, nor may anyone review or
4.   Student Use of Communications Devices. At the                 comment on the answer paper of a student while
     beginning of each Regents Examination, proctors               an examination is in progress. In response to
     must read the following statement to all students:            inquiries by students concerning the meaning or
        You may not use any communications device                  interpretation of questions, proctors should advise
     while taking a State examination, either in the               students to use their own best judgment.
     room where the test is being administered or             6.   Clock. A clock should be in sight of all students.
     while on a supervised break (such as a bathroom               If this is not possible, it is the duty of the proctors
     visit). Such devices include, but are not limited             to indicate the time on the board at intervals not
     to, CD and audiocassette players, radios, cellular            exceeding 1/2 hour throughout the examination
     telephones, pagers, MP3 players, Personal Digital             period.
     Assistants, video devices, and associated                7.   Temporary Absence from Examination Room. Do not
     headphones, headsets, microphones, or earplugs.               permit any student to leave and then return to the
        If your cell phone rings, you may not answer               examination room during any session of the exam-
     it. If your pager beeps or vibrates, you may not              ination unless accompanied by a proctor. Students
     look at it. You must therefore turn these and                 who withdraw from the sight of the proctor during any
     other such devices OFF right now and secure                   examination session must have their examinations for
     them underneath your desk [or in the location                 that session terminated. Any examination paper that is
     specified by the principal], OFF and away from                removed from the examination room without
     your desktop. Your examination will be invalidated            authorization must be invalidated.
     and no score will be calculated for you if you use       8.   Emergency Evacuation of a School Building.
     any such device or related communications                     Evacuation of a school building during an
     technology or if you wear headphones while in the             examination may be required because of an
     testing room.                                                 emergency, such as a fire alarm or a bomb threat.
     For Principals and Proctors:                                  In any situation in which the safety of the
         Any student observed to be using any                      students is endangered, the principal has full
     communications device while taking a State                    authority to interrupt the examination immediately.
     examination must be directed to turn it off and               If possible, keep the students under supervision
     put the device away immediately. In order to                  during the emergency. Then, if work can be
     allow for all possible outcomes of procedural due             resumed, extend the time for the examination so
     process, the student should be allowed to                     that the students will be allowed their full time
     complete the examination.                                     for the examination.
         The incident must be reported promptly to the        9.   Preserving Integrity of Students’ Responses. No
     school principal. If the principal determines that            one, under any circumstances, including the
     the student was using a communications device                 student, may alter the student’s responses on the
     during the test administration, the student’s test            test once the student has handed in his or her test
     must be invalidated; no score may be calculated               materials. Teachers and administrators who
     for that student.                                             engage in inappropriate conduct with respect to
          The incident must be reported in writing to              administering and scoring State examinations
     the Office of State Assessment, as is the case for            may be subject to disciplinary actions in
     all testing irregularities, misadministration, or
                                                          4
     accordance with Sections 3018 and 3020 of                  local board of education, or a person designated by
     Education Law.                                             such board, together with the student’s parents or
Student Declaration                                             guardians and (if so desired by the parents) an attorney,
                                                                all of whom shall be given the opportunity to ask
      Each student writing a Regents Examination is             questions of the school officials and any other person
required to sign the following declaration at the               having direct personal knowledge of the facts. The
completion of the examination:                                  principal shall report promptly to the Office of State
      “I do hereby affirm, at the close of this exam-           Assessment via fax to 518-474-1989 the name of each
      ination, that I had no unlawful knowledge of              student penalized under this regulation, together with a brief
      the questions or answers prior to the exam-               description of circumstances and the final action taken.
      ination and that I have neither given nor
      received assistance in answering any of the               Directions to Students
      questions during the examination.”
                                                                     Before a Regents Examination begins, advise
      The declaration for each examination is printed on        students:
the answer paper. Check to be sure that each student has            1. To remove all books, notes, or other aids from
signed the declaration before the student leaves the                    their reach or sight during the examination.
room. Do not score papers lacking a signed declaration
                                                                    2. To read the questions carefully and to follow
until the student’s signature has been obtained.
                                                                        instructions.
Fraud                                                               3. To make sure that they have completely filled
                                                                        in the heading of the answer sheet or answer
      Fraud includes the use of unfair means to pass an                 booklet.
examination, such as giving aid to or obtaining aid
                                                                    4. To use a pen in writing their answers, with the
from another person during an examination.
                                                                        following exceptions:
Section 225 of the Education Law makes fraud in
examinations a misdemeanor.                                             a. making drawings and diagrams
      A student should be considered as having                          b. marking machine-scorable answer sheets
committed fraud only when there is evidence that the                5. Not to use red ink or red pencil.
student attempted to either obtain or give aid while                6. Not to erase answers written in ink, but to
taking an examination. If a student violates one of the                 cross out the original answer with a single line
prescribed State and/or local policies for taking                       and then write the new answer.
examinations, but did not attempt to either obtain or               7. To sign the student declaration at the proper
give aid, the student should not be accused of fraud.                   time.
For example, if a student leaves the examination room
                                                                    8. That any attempt either to obtain or give aid
without the permission of a proctor but is under the
                                                                        will result in the termination of their
supervision of school personnel at all times while out
                                                                        examinations.
of the room and there is no evidence that the student
attempted to either obtain or give aid, the student                 9. That the use of any communications device
should be disciplined only for leaving the examination                  such as a cell phone or pager is prohibited and
room without permission and not for having                              will result in the invalidation of their
committed fraud.                                                        examination.
      If, in the judgment of the principal, a student has
been found guilty of committing or of attempting to             Directions for Specific Examinations
commit fraud during an examination, the principal is                 The following sections provide specific directions
authorized to cancel the student’s examination. The             for administering each Regents Examination.
student should be excluded from any subsequent
examinations until such time as the student has                 Comprehensive Examination in English
demonstrated by exemplary conduct and citizenship,
to the satisfaction of the principal, that the student is            The Comprehensive Examination in English is
entitled to restoration of this privilege. When an              administered in two three-hour sessions on separate
examination is canceled, do not enter any score on the          days. To complete the examination, students must
student’s permanent record.                                     attend both sessions. For each session, distribute one
      Before such penalty is applied, the student               examination booklet, face up, to each student. Instruct
accused of fraud shall be given an opportunity to               the students to check that they have the correct
                                                                examination booklet for the subject and date. Also
make satisfactory explanations and to meet with the
                                                            5
distribute to each student one essay booklet in which           should become thoroughly familiar with these special
the student is to write answers to the essay questions.         directions prior to the examination administration.
(The Department provides essay booklets to schools in                After you administer Part 2, instruct the students
the shipment of nonsecure examination materials.)               to continue with the rest of the examination. You must
      Instruct the students to read the directions on the       conclude the examination exactly three hours after the
cover of the examination booklet and to detach the              actual starting time for Part 2. If students still remain
answer sheet for recording their answers to the                 at the end of this time, instruct them to stop working,
multiple-choice questions. Instruct the students to             sign the declaration, and follow the directions printed
complete the heading on the answer sheet and on the             on the last page of the examination booklet for
cover and each page of the essay booklet.                       resealing the examination booklet and scrap paper in
      Session One of the examination includes a                 the envelope. Collect the envelopes containing the
listening section. The Directions for Teachers for              examination booklets and any scrap paper. Then
Session One gives specific directions for administering         collect the answer booklets and dismiss the students.
the listening section.
      You must conclude each session of the                     Comprehensive Examination Spanish
examination exactly three hours after the actual                      Distribute one examination booklet, face up, to
starting time. For Session One, the starting time is the        each student. Instruct the students to check that they
time when the proctor begins the administration of the          have the correct examination booklet for the subject
listening section. If students remain at the end of the         and date.
three-hour period, instruct them to stop working, sign                Also distribute one answer booklet, face up to
the declaration, and put their pens down. Collect the           each student. These answer booklets were provided to
answer sheets and the essay booklets. Then collect the          schools by the Department in the shipment of
examination booklets and dismiss the students. The              nonsecure examination materials. Students are to write
Information Booklet for Administering and Scoring               their responses to Parts 2 through 4 in the answer
the Comprehensive Examination in English provides               booklets.
further information about the administration and                      The directions for administering Part 2 are
scoring of this examination.                                    included in the Teacher Dictation Copy. After
                                                                students complete Part 2, instruct them to continue
Comprehensive Examination in French                             with the rest of the examination.
Restricted Edition                                                    You must conclude the examination exactly three
    The January 2004 Comprehensive Examination in               hours after the actual starting time for Part 2. If students
French is provided in restricted form. The                      still remain at the end of this time, instruct them to
examination booklet for each student is enclosed in a           stop working, sign the declaration, and put their pens
sealed envelope. Only students taking the examination           down. Collect the answer booklets. Then collect the
may open an envelope and read the questions. A                  examination booklets and dismiss the students.
separate answer booklet is provided for students to
write their responses to Parts 2 through 4.                     Mathematics A
    Each Teacher Dictation Copy is enclosed in a                Mathematics B
sealed envelope. The teacher administering the                       Your school must make calculators available for
examination may open the envelope one hour before               use by all students during the entire three-hour
the scheduled starting time in order to become                  examination period. For each examination, distribute
familiar with the material. The scoring key is also             one examination booklet, face up, to each student.
enclosed in a sealed envelope. Only teachers rating             Instruct the students to check that they have the
Parts 2 through 4 may open the envelope and read the            correct examination booklet for the subject and date.
scoring key. All copies of the examination booklet,                  Instruct the students to read the directions on the
the Teacher Dictation Copy, and the scoring key are             cover and detach the answer sheet on which they are
numbered, and all copies of these materials must be             to record their answers to the Part I questions. Instruct
returned to the Department.                                     the students to complete the heading on both the
    Special directions for administering and scoring            answer sheet and the examination booklet cover.
the restricted edition and for returning materials to the            Make sure that students understand that they are
Department are included in the shipment of nonsecure            to record their answers to Part I on the answer sheet
examination materials to the school. Each person                and to write their answers and calculations for Parts II,
involved in the administration of the examination               III, and IV in the examination booklet. When all
                                                            6
students seem to understand these directions, instruct           answer sheet, to write their answers to the Part IIIA
them to begin the examination.                                   questions in the examination booklet, and to write
     You must conclude the examination exactly three             their responses to the Parts II- and IIIB essay
hours after the actual starting time. If students still          questions in the essay booklet. When all students seem
remain at the end of this time, instruct them to stop            to understand these directions, instruct them to begin
working, sign the declaration, and put their pens                the examination.
down. Collect the answer sheets and the examination                   You must conclude each examination exactly three
booklets and dismiss the students.                               hours after the actual starting time. If students still
     The Information Booklet for Administering and               remain at the end of this time, instruct them to stop
Scoring the Regents Examinations in Mathematics A                working, sign the declaration, and put their pens down.
and Mathematics B contains further information about             Collect the answer sheets, the essay booklets, and the
the administration and scoring of these examinations.            examination booklets and dismiss the students.
                                                                      The Information Booklet for Administering and
Sequential Mathematics, Course III                               Scoring the Regents Examinations in Global History
      Your school must make calculators available for            and Geography and United States History and
use by all students during the entire three-hour                 Government contains further information about the
examination period. For each examination, distribute             administration and scoring of these examinations.
one examination booklet, face up, to each student.
Instruct the students to check that they have the                Living Environment
correct examination booklet for the subject and date.
                                                                      Distribute one examination booklet, face up, to
      Instruct the students to read the directions on the        each student. Instruct the students to check that they
cover, detach the answer sheet, and fill in the heading of       have the correct examination booklet for the subject
the answer sheet. Also distribute graph paper and the            and date.
paper on which the students will write their answers to
                                                                      Instruct the students to read the directions on the
Part II. When each student has finished filling in the
                                                                 cover and to detach the answer sheet on which they
answer sheet heading, instruct the students to open their
                                                                 are to record their answers to the Part A questions.
examination booklets and begin work.
                                                                 Instruct the students to complete the heading on both
      You must conclude each examination exactly                 the answer sheet and the examination booklet cover.
three hours after the actual starting time. If students          Make calculators available for use by all students who
still remain at the end of this time, instruct them to           wish to have them during the entire scheduled time
stop working, sign the declaration, and put their pens           period for this examination.
down. Collect the answer papers. Then collect the
                                                                      Make sure that students understand that they
examination booklets and dismiss the students.
                                                                 are to record their answers to the questions in
                                                                 Part A on the answer sheet and to write their
Global History and Geography                                     answers for the questions in Part B and Part C in the
United States History and Government                             examination booklet. When all students seem to
      Distribute one examination booklet, face up, to            understand these directions, instruct them to begin
each student. Also distribute to each student one essay          the examination.
booklet in which the student is to write answers to the               You must conclude the examination exactly three
Parts II- and III-B essay questions. (The Department             hours after the actual starting time. If students still
provides essay booklets to schools in the shipment of            remain at the end of this time, instruct them to stop
nonsecure examination materials.) Instruct the students          working, sign the declaration, and put their pens
to check that they have the correct examination booklet          down. Collect the answer sheets and examination
for the subject and date.                                        booklets and dismiss the students.
      Instruct the students to read the directions on the             The Information Booklet for Administering and
cover of the examination booklet and to detach the               Scoring the Regents Examinations in the Sciences
answer sheet on which they are to record their answers           contains further information about the administration
to the Part I multiple-choice questions. Instruct the            and scoring of this examination.
students to complete the heading on the answer sheet,
on the cover of the examination booklet, and on the              Physical Setting/Chemistry
cover and each page of the essay booklet.                             Distribute one answer booklet for Part B–2 and
      Make sure that students understand that they are           Part C, one examination booklet, face up, and one
to record their answers to the Part I questions on the           copy of the 2002 Edition of the Reference Tables for
                                                             7
Physical Setting/Chemistry to each student. (The                       Instruct the students to read carefully the
answer booklets are printed on ivory paper and are                directions for recording their answers. Make sure that
shrink wrapped in the same package with the                       students understand that they are to record their
examination booklets.) Each student must also have a              answers to the questions in Part A and Part B–1 on the
four-function or scientific calculator for his or her             answer sheet and to record their answers to the
exclusive use during the entire examination.                      questions in Part B–2 and Part C in the answer
     Instruct the students to check that they have the            booklet. When all students seem to understand the
correct examination booklet and answer booklet for                directions for recording their answers, instruct them to
the subject and date. Also, instruct the students to              begin the examination.
follow the directions on the cover for detaching the                   You must conclude the examination exactly three
answer sheet for Part A and Part B–1 from the                     hours after the actual starting time. If students still
examination booklet. Have the students fill in the                remain at the end of this time, instruct them to stop
heading on both the answer booklet and the answer                 working, close their examination booklets, sign the
sheet.                                                            declaration on the answer sheet, and put their pens
     Instruct the students to read carefully the                  down. Then collect the answer booklet, answer sheet,
directions for recording their answers. Make sure that            examination booklet, and reference tables from each
students understand that they are to record their                 student and dismiss the students.
answers to the questions in Part A and Part B–1 on the                 The Information Booklet for Administering and
answer sheet and to record their answers to the                   Scoring the Regents Examinations in the Sciences
questions in Part B–2 and Part C in the answer                    contains further information about the administration
booklet. When all students seem to understand the                 and scoring of this examination.
directions for marking their answers, instruct them to
begin the examination.                                            Physical Setting/Physics
     You must conclude the examination exactly three                   Distribute one examination booklet, face up, and
hours after the actual starting time. If students still           one copy of the 2002 Edition of the Reference Tables
remain at the end of this time, instruct them to stop             for Physical Setting/Physics to each student. Instruct
working, close their examination booklets, sign the               the students to check that they have the correct
declaration on the answer sheet, and put their pens               examination booklet for the subject and date. Each
down. Then collect the answer booklet, answer sheet,              student must also have a scientific or graphing
examination booklet, and reference tables from each               calculator, protractor, and centimeter ruler for his or
student and dismiss the students.                                 her exclusive use during the entire examination.
     The Information Booklet for Administering and
                                                                       Instruct the students to follow the directions on
Scoring the Regents Examinations in the Sciences
                                                                  the cover for detaching the answer sheet for Part A
contains further information about the administration
                                                                  and Part B–1 and for detaching the answer booklet for
and scoring of this examination.
                                                                  Part B–2 and Part C. Have the students fill in the
                                                                  heading on the answer sheet and the answer booklet.
Physical Setting/Earth Science
                                                                       Instruct the students to read carefully the
     Distribute one answer booklet for Part B–2 and               directions on the cover for marking the answers on the
Part C, one examination booklet, face up, and one                 answer paper. Make sure that students understand that
copy of the 2001 edition of the Earth Science                     they are to record their answers to the questions in
Reference Tables to each student. (The answer                     Part A and Part B–1 on the separate answer sheet and
booklets are printed on ivory paper and are shrink                to record their answers to the questions in Part B–2
wrapped in the same package with the examination                  and Part C in the answer booklet. When all students
booklets.) Each student must also have a four-                    seem to understand the directions for recording their
function or scientific calculator for his or her                  answers, instruct them to begin the examination.
exclusive use during the entire examination.
                                                                       You must conclude the examination exactly three
     Instruct the students to check that they have the            hours after the actual starting time. If students still
correct examination booklet and answer booklet for the            remain at the end of this time, instruct them to stop
subject and date. Also, instruct the students to follow the       working, sign the declaration on the answer sheet, and
directions on the cover for detaching the answer sheet for        put their pens down. Collect the answer sheets, answer
Part A and Part B–1 from the examination booklet. Have            booklets, examination booklets, and reference tables
the students fill in the heading on both the answer sheet         and dismiss the students.
and the answer booklet.

                                                              8
     The Information Booklet for Administering and               neutral manner, without intonating, emphasizing, or
Scoring Regents Examinations in the Sciences                     otherwise drawing attention to key words or phrases.
contains further information about the administration            Passages and items must be read word-for-word, without
and scoring of this examination.                                 any clarification or explanation. (However, such content
                                                                 may be read more than once.)
Administering Examinations                                            Reference Materials for Regents Examinations.
To Students with Disabilities                                    Provide for students with disabilities all information
                                                                 normally provided to students taking a Regents
     Large-Type Examinations. In general, you                    Examination. All reference materials for Regents
should administer large-type examinations according              Examinations—tables, charts, and graphs—are
to the same procedures as those used for regular                 available in large type and braille. These materials
examinations. Large-type examinations are exact                  will be supplied with the braille or the large-type
reproductions (136% enlargements) of the regular                 examinations. When reading a test to a student in
examinations. They have the same directions,                     accordance with the student’s Individualized
questions, etc., as the regular examinations. You may            Education Program or Section 504 Accommodation
administer them in the same room, at the same time,              Plan, the proctor may “read” the required reference
and with the same directions as those used for the               information to the student as long as it does not give
regular examinations.                                            the student an unfair advantage.
     Braille Examinations. The braille examinations                   Students may not use English language
require no special directions to students. The proctor           dictionaries—either printed or electronic.
administering a braille examination does not need to
be able to read braille. The examination booklet                 RATING REGENTS EXAMINATIONS
provides the student with complete directions and
descriptions. The questions on braille examinations              General Information
are the same as those on the printed examinations with                At least two teachers must rate the answer papers
certain exceptions, which are described in the                   for the Comprehensive Examination in English and for
following paragraph. The questions are numbered the              the examinations in Global History and Geography,
same as those on the printed examinations. Separate or           United States History and Government, Living Environ-
special answer sheets are not provided with copies of            ment, Physical Setting/Chemistry, Physical Setting/Earth
braille examinations. The student may answer the                 Science, and Physical Setting/Physics. Raters must
questions in any manner appropriate and familiar to              follow the procedures described in the publications
the student. The student may write, type, or braille the         Information Booklet for Administering and Scoring the
answers, dictate them to a proctor or a mechanical               Regents Comprehensive Examination in English, Infor-
recording device, or use any combination of these methods.       mation Booklet for Administering and Scoring the
     When the Department transcribes an examination              Regents Examinations in Global History and Geography
into braille, the Department modifies those questions            and United States History and Government, and Infor-
that contain material that cannot be reproduced in a             mation Booklet for Administering and Scoring the
manner understandable to a blind student. The                    Regents Examinations in the Sciences.
questions are reworded or replaced with questions that                At least three teachers must rate the answer
measure skills similar to those measured by the                  papers for the Mathematics A and B examinations.
original questions. Unless otherwise noted, the scoring          Raters must follow the procedures described in the
key provided by the Department can be used for both              publication Information Booklet for Administering and
the printed and braille editions of the examination.             Scoring the Regents Examinations in Mathematics A
     Reader-Administered Examinations. A proctor                 and Mathematics B.
should use the regular examination booklet when                       If possible, two teachers should rate all other
reading an examination to a student with a disability.           Regents Examination answer papers to ensure that
The principal should provide the proctor with an                 they are rated accurately. If your school uses machine-
examination booklet one hour in advance of the                   scorable answer sheets for an examination, the school
required starting time so that the proctor can become            must hand score a sample of the answer sheets after
familiar with the examination questions before                   the machine scoring is completed to ensure that the
reading them to the student.                                     machine scoring was done accurately. The Depart-
     In cases where test items are to be read, the entire        ment’s review of answer papers has found instances of
test must be read, including reading passages, questions,        students receiving incorrect scores because of
and multiple-choice items. The test must be read in a            inaccuracies in machine scoring.
                                                             9
Rating Examination Papers                                       Passing Scores
     After students hand in their answer papers, the                 The minimum passing score on a Regents
answer papers must not pass from the custody of the             Examination for awarding Regents credit is 65.
teachers, and they must not be removed from the                 However, on only those Regents Examinations that
school building until the rating has been completed             students must pass to earn a local diploma, Section
and the test scores have been recorded on students’             100.5(a) of the Commissioner’s Regulations allows
permanent records. Teachers must use red pen or red             public school districts and nonpublic schools to
pencil. When scoring student responses to objective             establish lower passing scores, no lower than 55, for
questions, teachers should mark distinctly all incorrect        specific high school classes based on the year of entry
and omitted answers. The teachers rating each answer            into Grade 9.
paper must write their initials clearly on the paper.                Students endeavoring to earn course credit in
      Teachers must rate strictly according to the key          accordance with Section 100.5(d) of the Commis-
provided by the Department. They may allow credit               sioner’s Regulations must earn a score of 85.
for other answers only if those answers are clearly
equivalent to the key answer. Your school must obtain           Recording Examination Scores
permission from the Department before students can                   The Department does not keep any records of
be given credit for any answer that is not clearly              Regents Examination scores. Therefore, your school
equivalent to the key answer. A teacher may not give            must maintain complete and accurate permanent
credit for answers that the teacher considers merely            records. Each time a student takes an examination at
“possible” or “reasonable.”                                     the scheduled time under proper supervision, your
      In the interest of uniform rating standards, all          school must enter the name of the examination, the
teachers involved in rating Regents Examinations                date of the administration, and the score on the
should be thoroughly familiar with the rating                   student’s permanent record, unless the score has been
instructions provided by the Department. A scoring              canceled because of fraud.
key accompanies each Regents Examination. It
                                                                     Do not enter any score in the permanent records
contains the directions for rating multiple-choice and
                                                                as a Regents Examination score unless it has been
short-answer questions and, if applicable, guidelines
                                                                obtained on a Regents Examination; i.e., scores
for rating the essay parts of the examination. Separate
                                                                obtained on Department-approved alternative exam-
rating guides provide additional information on the
                                                                inations must not be recorded on the permanent
rating of the Mathematics and Physics Regents
                                                                record as Regents Examination scores.
Examinations. To order copies of these rating guides,
call the Office of State Assessment at 518-474-5900.

Rating Papers of Students with Disabilities
     To the fullest possible extent, use the same
standards to rate the answer papers of students with
disabilities as are used to rate the papers of other
students. The principal may authorize variations only
if they are required by and consistent with approved
accommodations in testing procedures.




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