The University of the State of New York
THE STATE EDUCATION DEPARTMENT
Albany, New York 12234
Directions for Administering and Scoring Regents Examinations
January 2004 Administration
INTRODUCTION quiet. Make preparations before the testing period to
This booklet contains information needed for keep noise and other distractions to a minimum. Place
administering and scoring Regents Examinations. a “Do Not Disturb” sign on the door to prevent
Several days in advance of the Regents Examination interruptions.
period, give a copy of this booklet to each proctor who If examinations are to be administered in a
will be responsible for administering Regents Exam- classroom, the room must be properly prepared. Clear
inations. This will give the proctors sufficient time to desks and shelves under the desks of all books, papers,
familiarize themselves with the information in this and other materials. Completely cover or remove all
booklet before the beginning of the Regents charts or maps pertinent to the subject being tested
Examination period. and all board work.
The Regents Examinations, Regents Competency Make arrangements in advance to seat the
Tests, and Proficiency Examinations: School Adminis- students so that each student will be clearly visible to
trator’s Manual provides additional information the proctor at all times and so that there will be the
concerning the Regents Examination program. You least possible opportunity for any communication
may access this manual at http://www.emsc.nysed. between students. Seating of students in alternate rows
gov/ciai/testing/hsinfogen/sam2001.pdf on the Depart- is recommended.
ment’s web site.
Four separate publications provide detailed infor- Materials Provided by Students and the School
mation concerning the Comprehensive Examination in Inform students before each examination that
English, the Mathematics A and B examinations, the they are expected to provide their own pens, pencils,
science examinations, and the Global History and erasers, and rulers. Inform them also about the use of
Geography and United States History and Govern- calculators and bilingual dictionaries and glossaries.
ment examinations. These publications are entitled This booklet provides information about the use of
Information Booklet for Administering and Scoring such materials.
the Regents Comprehensive Examination in English, Your school must provide other materials
Information Booklet for Administering and Scoring required by students, such as ruled answer paper,
Regents Examinations in Mathematics A and Mathe- scrap paper, and coordinate graph paper for the
matics B, Information Booklet for Administering and mathematics Regents Examinations.
Scoring Regents Examinations in the Sciences, and
Information Booklet for Administering and Scoring Use of Calculators
Regents Examinations in Global History and Geog-
raphy and United States History and Government. Schools must ensure that each student has the
These publications are included in the shipment of appropriate type of calculator specified below when
nonsecure materials. Give copies of these publications taking a Regents Examination in science or
to the proctors and teachers involved in the mathematics.
administration and scoring of these examinations When students enter the testing room, clear or
several days in advance of the Regents Examination reset the memory of any calculator with programming
period. capability. Remove any applications that have been
added to graphing calculators. Students may not use
CONDUCTING THE EXAMINATIONS calculators that can be used to communicate with
other calculators. Also, students may not use
Preparation of Examination Room operating manuals, instruction or formula cards, or
The room in which examinations are admin- other information concerning the operation of
istered should be well lighted, well ventilated, and calculators.
DET 541 Jan (1-04—50,000) 93-93756
Science Regents Examinations. For the Living • Third Reading of Listening Selection. Proctors
Environment examination, all students who wish them may read the listening passage (Part A, Session
must have a four-function or scientific calculator. All One) of the Regents Comprehensive Examination
students taking the Physical Setting/Chemistry and in English a third time to LEP students. This
Physical Setting/Earth Science examinations must accommodation is not permitted on State
have a four-function or scientific calculator. All examinations in languages other than English.
students taking the Physical Setting/Physics examina- • Bilingual Dictionaries and Glossaries. LEP
tion must have a scientific or graphing calculator. students may use bilingual dictionaries and
Mathematics Regents Examinations. All glossaries when taking Regents Examinations in
students taking the Sequential Mathematics Course III all subjects except languages other than English.
Examination or the Mathematics A Examination must The bilingual dictionaries and glossaries may
have a scientific calculator. Students taking the provide only direct translations of words.
Mathematics A Examination may also use graphing Bilingual dictionaries or glossaries that provide
calculators without symbol manipulation. Students definitions or explanations are not permitted.
taking the Mathematics B Examination must have a • Simultaneous Use of English and Alternative
graphing calculator without symbol manipulation. Language Editions. For those Regents Exam-
Students with disabilities are permitted to use inations for which the Department provides
graphing calculators when they take the Sequential written translations, LEP students may use both an
Mathematics Course III Examination if their English and an alternative language edition of the
Individualized Education Program (IEP) or Section 504 test simultaneously. However, they should be
Accommodation Plan (504 Plan) documents the need instructed to record all of their responses in only
for this testing accommodation. one of the two editions. The alternative language
edition used by the student should be so indicated
Testing Accommodations on the student’s answer document.
for Students with Disabilities • Oral Translation for Lower Incidence Languages.
Principals must ensure that students with Schools may provide LEP students with an oral
disabilities receive the testing accommodations translation of a Regents Examination when there
specified in their Individualized Educational Program is no translated edition provided by the Depart-
or Section 504 Accommodation Plan when they take ment. This accommodation is permitted for State
State examinations. Under certain circumstances, examinations in all subjects except English and
special accommodations may be made for general languages other than English. All translations
education students taking State examinations. The must be oral, direct translations of the English
School Administrator’s Manual provides the guide- editions. Written translations are not allowed. No
lines to be followed in such circumstances. clarifications or explanations may be provided.
Translators should receive copies of the English
Testing Accommodations for edition of the tests one hour prior to administration.
Limited-English-Proficient Students The Department’s Office of Bilingual Education
Schools may provide the following testing accom- and the Bilingual Education Technical Assistance
modations to limited-English-proficient (LEP) students: Centers (BETACs) can assist schools in locating
• Time Extension. Schools may extend the test time suitable translators.
for LEP students. Principals may use any reason- • Writing Responses in the Native Language. LEP
able extensions, such as “time and a half” (the students making use of alternative language
required testing time plus one-half of that amount editions or of oral translations of Regents
of time), in accordance with their best judgment Examinations may write their responses to the
about the needs of the LEP students. Principals open-ended questions in their native language.
should consult with each student’s classroom Scoring the tests is the responsibility of the school.
teacher in making these determinations. However, the Department’s Office of Bilingual
• Separate Location. Schools are encouraged to Education and the BETACs can assist schools in
provide optimum testing environments and locating persons who can translate the students’
facilities for LEP students. They may administer responses into English to facilitate scoring of the
Regents Examinations to LEP students individ- answer papers.
ually or in small groups in a separate location.
Use of Machine-Scorable Answer Sheets of school personnel since the deadline. The purpose of
Schools may use machine-scorable answer sheets the Uniform Statewide Admission Deadline is to
for the objective portions of any Regents Exami- eliminate any possibility of the exchange of
nation. Schools must provide such answer sheets and information between students at different examination
score them. Because many Regents Examinations do centers. All school personnel must strictly comply
not lend themselves to machine scoring, schools must with these regulations.
ensure that students are not placed at a disadvantage Latecomers for Regents Examinations are not
by the use of inappropriate answer sheets. generally entitled to have the closing time extended.
Answer sheets supplied by the school must However, if students started an examination late
provide the same number of response options as are because of extenuating circumstances beyond their
given in the examination questions, and the choices control, the principal may authorize an extension of
must be labeled 1, 2, 3, 4, not A, B, C, D. Schools the closing time of the Regents Examination for these
must develop local instructions for using the answer students. Further, when a Regents Examination is
sheets and provide them to the proctors administering administered under special conditions to a student
the examinations. who is injured or ill or who has a disability, the
principal has the discretion to extend the time in order to
If a school uses a machine-scorable answer sheet allow the student reasonable time to complete the
for the Comprehensive Examination in English, the Regents Examination under the special examination
school must use a separate sheet for each session of conditions. Please refer to the School Administrator’s
the examination. Students may not use the same Manual for more specific information about such
answer sheet for both sessions. situations. A full report concerning each authorization
should be sent to the Department at the end of the
Time Regulations Regents Examination period.
The examination schedules and the examinations
themselves indicate the specific hours during which Distribution of Teacher Dictation Copies
Regents Examinations must be administered. January For those Regents Examinations that test
examinations are scheduled for 9:15 a.m. or for 1:15 p.m. listening skills or auditory comprehension, distribute
To allow sufficient time for giving directions and Teacher Dictation Copies to the teachers who will
distributing examination materials, instruct students to administer the examinations one hour before the
be in their seats at least 15 minutes before the time scheduled starting time. This will give the teachers
specified for starting each examination. sufficient time to familiarize themselves with the
At the discretion of the principal, schools may materials in the Teacher Dictation Copies before the
begin Regents Examinations earlier than the specified beginning of the examinations.
time. Regardless of the starting time, do not permit
any student under any circumstances to hand in his or
Supervision of Students
her test materials and leave the examination room
before the Uniform Statewide Admission Deadline, 1. Identification of Students. Schools must verify
which in January is 10:00 a.m. for morning the identity of each student who enters the
examinations and 2:00 p.m. for afternoon examination room, especially students who are
examinations. not enrolled in the school in which they are
taking the examinations. Keep accurate records
The school must admit to an examination all
of the students who take each examination so that
students who arrive at the examination room before
it will be possible to confirm the presence or
the Uniform Statewide Admission Deadline, even if
absence of a student for each examination.
the students arrive after the starting time scheduled by
the school. Students who arrive at the examination 2. Checking for Unauthorized Materials. Provide
after the Uniform Statewide Admission Deadline but close supervision of students who are taking
who have been under the supervision of school Regents Examinations at all times during the
personnel since the admission deadline should be examination session. Inspect all materials
admitted to the examination if the principal is students bring into the examination room as they
reasonably certain that the students did not have an enter to make sure that the materials do not
opportunity to exchange information with other contain any unauthorized notes or printed
students who had already left the examination. material that would give the user an unfair
advantage. See page 1, “Materials Provided by
Do not admit students who arrive after the
Students and the School,” for information
deadline and who have not been under the supervision
concerning the materials that students may bring other violations of State testing policies and
into the examination room. procedures.
3. Obtaining Information from Other Students. Do Note: Some students with disabilities may use
not permit students to obtain information from certain recording/playback devices ONLY IF this
other students in any way during the accommodation is specifically required as a
examination. If, in the opinion of the proctor, provision of the student’s Individualized Educa-
such an attempt has occurred, warn the students tion Plan or Section 504 Accommodation Plan. If
that any further attempts will result in the not, the general policy on communications devices
termination of their examinations. If necessary, as provided above is in effect, and the school may
move the students to another location. If these not allow the use of any such equipment.
steps fail to end attempts to obtain information, 5. Aid to Students. No one, under any circum-
notify the principal immediately and terminate stances, may interpret or explain examination
the students’ examinations. questions to students, nor may anyone review or
4. Student Use of Communications Devices. At the comment on the answer paper of a student while
beginning of each Regents Examination, proctors an examination is in progress. In response to
must read the following statement to all students: inquiries by students concerning the meaning or
You may not use any communications device interpretation of questions, proctors should advise
while taking a State examination, either in the students to use their own best judgment.
room where the test is being administered or 6. Clock. A clock should be in sight of all students.
while on a supervised break (such as a bathroom If this is not possible, it is the duty of the proctors
visit). Such devices include, but are not limited to indicate the time on the board at intervals not
to, CD and audiocassette players, radios, cellular exceeding 1/2 hour throughout the examination
telephones, pagers, MP3 players, Personal Digital period.
Assistants, video devices, and associated 7. Temporary Absence from Examination Room. Do not
headphones, headsets, microphones, or earplugs. permit any student to leave and then return to the
If your cell phone rings, you may not answer examination room during any session of the exam-
it. If your pager beeps or vibrates, you may not ination unless accompanied by a proctor. Students
look at it. You must therefore turn these and who withdraw from the sight of the proctor during any
other such devices OFF right now and secure examination session must have their examinations for
them underneath your desk [or in the location that session terminated. Any examination paper that is
specified by the principal], OFF and away from removed from the examination room without
your desktop. Your examination will be invalidated authorization must be invalidated.
and no score will be calculated for you if you use 8. Emergency Evacuation of a School Building.
any such device or related communications Evacuation of a school building during an
technology or if you wear headphones while in the examination may be required because of an
testing room. emergency, such as a fire alarm or a bomb threat.
For Principals and Proctors: In any situation in which the safety of the
Any student observed to be using any students is endangered, the principal has full
communications device while taking a State authority to interrupt the examination immediately.
examination must be directed to turn it off and If possible, keep the students under supervision
put the device away immediately. In order to during the emergency. Then, if work can be
allow for all possible outcomes of procedural due resumed, extend the time for the examination so
process, the student should be allowed to that the students will be allowed their full time
complete the examination. for the examination.
The incident must be reported promptly to the 9. Preserving Integrity of Students’ Responses. No
school principal. If the principal determines that one, under any circumstances, including the
the student was using a communications device student, may alter the student’s responses on the
during the test administration, the student’s test test once the student has handed in his or her test
must be invalidated; no score may be calculated materials. Teachers and administrators who
for that student. engage in inappropriate conduct with respect to
The incident must be reported in writing to administering and scoring State examinations
the Office of State Assessment, as is the case for may be subject to disciplinary actions in
all testing irregularities, misadministration, or
accordance with Sections 3018 and 3020 of local board of education, or a person designated by
Education Law. such board, together with the student’s parents or
Student Declaration guardians and (if so desired by the parents) an attorney,
all of whom shall be given the opportunity to ask
Each student writing a Regents Examination is questions of the school officials and any other person
required to sign the following declaration at the having direct personal knowledge of the facts. The
completion of the examination: principal shall report promptly to the Office of State
“I do hereby affirm, at the close of this exam- Assessment via fax to 518-474-1989 the name of each
ination, that I had no unlawful knowledge of student penalized under this regulation, together with a brief
the questions or answers prior to the exam- description of circumstances and the final action taken.
ination and that I have neither given nor
received assistance in answering any of the Directions to Students
questions during the examination.”
Before a Regents Examination begins, advise
The declaration for each examination is printed on students:
the answer paper. Check to be sure that each student has 1. To remove all books, notes, or other aids from
signed the declaration before the student leaves the their reach or sight during the examination.
room. Do not score papers lacking a signed declaration
2. To read the questions carefully and to follow
until the student’s signature has been obtained.
Fraud 3. To make sure that they have completely filled
in the heading of the answer sheet or answer
Fraud includes the use of unfair means to pass an booklet.
examination, such as giving aid to or obtaining aid
4. To use a pen in writing their answers, with the
from another person during an examination.
Section 225 of the Education Law makes fraud in
examinations a misdemeanor. a. making drawings and diagrams
A student should be considered as having b. marking machine-scorable answer sheets
committed fraud only when there is evidence that the 5. Not to use red ink or red pencil.
student attempted to either obtain or give aid while 6. Not to erase answers written in ink, but to
taking an examination. If a student violates one of the cross out the original answer with a single line
prescribed State and/or local policies for taking and then write the new answer.
examinations, but did not attempt to either obtain or 7. To sign the student declaration at the proper
give aid, the student should not be accused of fraud. time.
For example, if a student leaves the examination room
8. That any attempt either to obtain or give aid
without the permission of a proctor but is under the
will result in the termination of their
supervision of school personnel at all times while out
of the room and there is no evidence that the student
attempted to either obtain or give aid, the student 9. That the use of any communications device
should be disciplined only for leaving the examination such as a cell phone or pager is prohibited and
room without permission and not for having will result in the invalidation of their
committed fraud. examination.
If, in the judgment of the principal, a student has
been found guilty of committing or of attempting to Directions for Specific Examinations
commit fraud during an examination, the principal is The following sections provide specific directions
authorized to cancel the student’s examination. The for administering each Regents Examination.
student should be excluded from any subsequent
examinations until such time as the student has Comprehensive Examination in English
demonstrated by exemplary conduct and citizenship,
to the satisfaction of the principal, that the student is The Comprehensive Examination in English is
entitled to restoration of this privilege. When an administered in two three-hour sessions on separate
examination is canceled, do not enter any score on the days. To complete the examination, students must
student’s permanent record. attend both sessions. For each session, distribute one
Before such penalty is applied, the student examination booklet, face up, to each student. Instruct
accused of fraud shall be given an opportunity to the students to check that they have the correct
examination booklet for the subject and date. Also
make satisfactory explanations and to meet with the
distribute to each student one essay booklet in which should become thoroughly familiar with these special
the student is to write answers to the essay questions. directions prior to the examination administration.
(The Department provides essay booklets to schools in After you administer Part 2, instruct the students
the shipment of nonsecure examination materials.) to continue with the rest of the examination. You must
Instruct the students to read the directions on the conclude the examination exactly three hours after the
cover of the examination booklet and to detach the actual starting time for Part 2. If students still remain
answer sheet for recording their answers to the at the end of this time, instruct them to stop working,
multiple-choice questions. Instruct the students to sign the declaration, and follow the directions printed
complete the heading on the answer sheet and on the on the last page of the examination booklet for
cover and each page of the essay booklet. resealing the examination booklet and scrap paper in
Session One of the examination includes a the envelope. Collect the envelopes containing the
listening section. The Directions for Teachers for examination booklets and any scrap paper. Then
Session One gives specific directions for administering collect the answer booklets and dismiss the students.
the listening section.
You must conclude each session of the Comprehensive Examination Spanish
examination exactly three hours after the actual Distribute one examination booklet, face up, to
starting time. For Session One, the starting time is the each student. Instruct the students to check that they
time when the proctor begins the administration of the have the correct examination booklet for the subject
listening section. If students remain at the end of the and date.
three-hour period, instruct them to stop working, sign Also distribute one answer booklet, face up to
the declaration, and put their pens down. Collect the each student. These answer booklets were provided to
answer sheets and the essay booklets. Then collect the schools by the Department in the shipment of
examination booklets and dismiss the students. The nonsecure examination materials. Students are to write
Information Booklet for Administering and Scoring their responses to Parts 2 through 4 in the answer
the Comprehensive Examination in English provides booklets.
further information about the administration and The directions for administering Part 2 are
scoring of this examination. included in the Teacher Dictation Copy. After
students complete Part 2, instruct them to continue
Comprehensive Examination in French with the rest of the examination.
Restricted Edition You must conclude the examination exactly three
The January 2004 Comprehensive Examination in hours after the actual starting time for Part 2. If students
French is provided in restricted form. The still remain at the end of this time, instruct them to
examination booklet for each student is enclosed in a stop working, sign the declaration, and put their pens
sealed envelope. Only students taking the examination down. Collect the answer booklets. Then collect the
may open an envelope and read the questions. A examination booklets and dismiss the students.
separate answer booklet is provided for students to
write their responses to Parts 2 through 4. Mathematics A
Each Teacher Dictation Copy is enclosed in a Mathematics B
sealed envelope. The teacher administering the Your school must make calculators available for
examination may open the envelope one hour before use by all students during the entire three-hour
the scheduled starting time in order to become examination period. For each examination, distribute
familiar with the material. The scoring key is also one examination booklet, face up, to each student.
enclosed in a sealed envelope. Only teachers rating Instruct the students to check that they have the
Parts 2 through 4 may open the envelope and read the correct examination booklet for the subject and date.
scoring key. All copies of the examination booklet, Instruct the students to read the directions on the
the Teacher Dictation Copy, and the scoring key are cover and detach the answer sheet on which they are
numbered, and all copies of these materials must be to record their answers to the Part I questions. Instruct
returned to the Department. the students to complete the heading on both the
Special directions for administering and scoring answer sheet and the examination booklet cover.
the restricted edition and for returning materials to the Make sure that students understand that they are
Department are included in the shipment of nonsecure to record their answers to Part I on the answer sheet
examination materials to the school. Each person and to write their answers and calculations for Parts II,
involved in the administration of the examination III, and IV in the examination booklet. When all
students seem to understand these directions, instruct answer sheet, to write their answers to the Part IIIA
them to begin the examination. questions in the examination booklet, and to write
You must conclude the examination exactly three their responses to the Parts II- and IIIB essay
hours after the actual starting time. If students still questions in the essay booklet. When all students seem
remain at the end of this time, instruct them to stop to understand these directions, instruct them to begin
working, sign the declaration, and put their pens the examination.
down. Collect the answer sheets and the examination You must conclude each examination exactly three
booklets and dismiss the students. hours after the actual starting time. If students still
The Information Booklet for Administering and remain at the end of this time, instruct them to stop
Scoring the Regents Examinations in Mathematics A working, sign the declaration, and put their pens down.
and Mathematics B contains further information about Collect the answer sheets, the essay booklets, and the
the administration and scoring of these examinations. examination booklets and dismiss the students.
The Information Booklet for Administering and
Sequential Mathematics, Course III Scoring the Regents Examinations in Global History
Your school must make calculators available for and Geography and United States History and
use by all students during the entire three-hour Government contains further information about the
examination period. For each examination, distribute administration and scoring of these examinations.
one examination booklet, face up, to each student.
Instruct the students to check that they have the Living Environment
correct examination booklet for the subject and date.
Distribute one examination booklet, face up, to
Instruct the students to read the directions on the each student. Instruct the students to check that they
cover, detach the answer sheet, and fill in the heading of have the correct examination booklet for the subject
the answer sheet. Also distribute graph paper and the and date.
paper on which the students will write their answers to
Instruct the students to read the directions on the
Part II. When each student has finished filling in the
cover and to detach the answer sheet on which they
answer sheet heading, instruct the students to open their
are to record their answers to the Part A questions.
examination booklets and begin work.
Instruct the students to complete the heading on both
You must conclude each examination exactly the answer sheet and the examination booklet cover.
three hours after the actual starting time. If students Make calculators available for use by all students who
still remain at the end of this time, instruct them to wish to have them during the entire scheduled time
stop working, sign the declaration, and put their pens period for this examination.
down. Collect the answer papers. Then collect the
Make sure that students understand that they
examination booklets and dismiss the students.
are to record their answers to the questions in
Part A on the answer sheet and to write their
Global History and Geography answers for the questions in Part B and Part C in the
United States History and Government examination booklet. When all students seem to
Distribute one examination booklet, face up, to understand these directions, instruct them to begin
each student. Also distribute to each student one essay the examination.
booklet in which the student is to write answers to the You must conclude the examination exactly three
Parts II- and III-B essay questions. (The Department hours after the actual starting time. If students still
provides essay booklets to schools in the shipment of remain at the end of this time, instruct them to stop
nonsecure examination materials.) Instruct the students working, sign the declaration, and put their pens
to check that they have the correct examination booklet down. Collect the answer sheets and examination
for the subject and date. booklets and dismiss the students.
Instruct the students to read the directions on the The Information Booklet for Administering and
cover of the examination booklet and to detach the Scoring the Regents Examinations in the Sciences
answer sheet on which they are to record their answers contains further information about the administration
to the Part I multiple-choice questions. Instruct the and scoring of this examination.
students to complete the heading on the answer sheet,
on the cover of the examination booklet, and on the Physical Setting/Chemistry
cover and each page of the essay booklet. Distribute one answer booklet for Part B–2 and
Make sure that students understand that they are Part C, one examination booklet, face up, and one
to record their answers to the Part I questions on the copy of the 2002 Edition of the Reference Tables for
Physical Setting/Chemistry to each student. (The Instruct the students to read carefully the
answer booklets are printed on ivory paper and are directions for recording their answers. Make sure that
shrink wrapped in the same package with the students understand that they are to record their
examination booklets.) Each student must also have a answers to the questions in Part A and Part B–1 on the
four-function or scientific calculator for his or her answer sheet and to record their answers to the
exclusive use during the entire examination. questions in Part B–2 and Part C in the answer
Instruct the students to check that they have the booklet. When all students seem to understand the
correct examination booklet and answer booklet for directions for recording their answers, instruct them to
the subject and date. Also, instruct the students to begin the examination.
follow the directions on the cover for detaching the You must conclude the examination exactly three
answer sheet for Part A and Part B–1 from the hours after the actual starting time. If students still
examination booklet. Have the students fill in the remain at the end of this time, instruct them to stop
heading on both the answer booklet and the answer working, close their examination booklets, sign the
sheet. declaration on the answer sheet, and put their pens
Instruct the students to read carefully the down. Then collect the answer booklet, answer sheet,
directions for recording their answers. Make sure that examination booklet, and reference tables from each
students understand that they are to record their student and dismiss the students.
answers to the questions in Part A and Part B–1 on the The Information Booklet for Administering and
answer sheet and to record their answers to the Scoring the Regents Examinations in the Sciences
questions in Part B–2 and Part C in the answer contains further information about the administration
booklet. When all students seem to understand the and scoring of this examination.
directions for marking their answers, instruct them to
begin the examination. Physical Setting/Physics
You must conclude the examination exactly three Distribute one examination booklet, face up, and
hours after the actual starting time. If students still one copy of the 2002 Edition of the Reference Tables
remain at the end of this time, instruct them to stop for Physical Setting/Physics to each student. Instruct
working, close their examination booklets, sign the the students to check that they have the correct
declaration on the answer sheet, and put their pens examination booklet for the subject and date. Each
down. Then collect the answer booklet, answer sheet, student must also have a scientific or graphing
examination booklet, and reference tables from each calculator, protractor, and centimeter ruler for his or
student and dismiss the students. her exclusive use during the entire examination.
The Information Booklet for Administering and
Instruct the students to follow the directions on
Scoring the Regents Examinations in the Sciences
the cover for detaching the answer sheet for Part A
contains further information about the administration
and Part B–1 and for detaching the answer booklet for
and scoring of this examination.
Part B–2 and Part C. Have the students fill in the
heading on the answer sheet and the answer booklet.
Physical Setting/Earth Science
Instruct the students to read carefully the
Distribute one answer booklet for Part B–2 and directions on the cover for marking the answers on the
Part C, one examination booklet, face up, and one answer paper. Make sure that students understand that
copy of the 2001 edition of the Earth Science they are to record their answers to the questions in
Reference Tables to each student. (The answer Part A and Part B–1 on the separate answer sheet and
booklets are printed on ivory paper and are shrink to record their answers to the questions in Part B–2
wrapped in the same package with the examination and Part C in the answer booklet. When all students
booklets.) Each student must also have a four- seem to understand the directions for recording their
function or scientific calculator for his or her answers, instruct them to begin the examination.
exclusive use during the entire examination.
You must conclude the examination exactly three
Instruct the students to check that they have the hours after the actual starting time. If students still
correct examination booklet and answer booklet for the remain at the end of this time, instruct them to stop
subject and date. Also, instruct the students to follow the working, sign the declaration on the answer sheet, and
directions on the cover for detaching the answer sheet for put their pens down. Collect the answer sheets, answer
Part A and Part B–1 from the examination booklet. Have booklets, examination booklets, and reference tables
the students fill in the heading on both the answer sheet and dismiss the students.
and the answer booklet.
The Information Booklet for Administering and neutral manner, without intonating, emphasizing, or
Scoring Regents Examinations in the Sciences otherwise drawing attention to key words or phrases.
contains further information about the administration Passages and items must be read word-for-word, without
and scoring of this examination. any clarification or explanation. (However, such content
may be read more than once.)
Administering Examinations Reference Materials for Regents Examinations.
To Students with Disabilities Provide for students with disabilities all information
normally provided to students taking a Regents
Large-Type Examinations. In general, you Examination. All reference materials for Regents
should administer large-type examinations according Examinations—tables, charts, and graphs—are
to the same procedures as those used for regular available in large type and braille. These materials
examinations. Large-type examinations are exact will be supplied with the braille or the large-type
reproductions (136% enlargements) of the regular examinations. When reading a test to a student in
examinations. They have the same directions, accordance with the student’s Individualized
questions, etc., as the regular examinations. You may Education Program or Section 504 Accommodation
administer them in the same room, at the same time, Plan, the proctor may “read” the required reference
and with the same directions as those used for the information to the student as long as it does not give
regular examinations. the student an unfair advantage.
Braille Examinations. The braille examinations Students may not use English language
require no special directions to students. The proctor dictionaries—either printed or electronic.
administering a braille examination does not need to
be able to read braille. The examination booklet RATING REGENTS EXAMINATIONS
provides the student with complete directions and
descriptions. The questions on braille examinations General Information
are the same as those on the printed examinations with At least two teachers must rate the answer papers
certain exceptions, which are described in the for the Comprehensive Examination in English and for
following paragraph. The questions are numbered the the examinations in Global History and Geography,
same as those on the printed examinations. Separate or United States History and Government, Living Environ-
special answer sheets are not provided with copies of ment, Physical Setting/Chemistry, Physical Setting/Earth
braille examinations. The student may answer the Science, and Physical Setting/Physics. Raters must
questions in any manner appropriate and familiar to follow the procedures described in the publications
the student. The student may write, type, or braille the Information Booklet for Administering and Scoring the
answers, dictate them to a proctor or a mechanical Regents Comprehensive Examination in English, Infor-
recording device, or use any combination of these methods. mation Booklet for Administering and Scoring the
When the Department transcribes an examination Regents Examinations in Global History and Geography
into braille, the Department modifies those questions and United States History and Government, and Infor-
that contain material that cannot be reproduced in a mation Booklet for Administering and Scoring the
manner understandable to a blind student. The Regents Examinations in the Sciences.
questions are reworded or replaced with questions that At least three teachers must rate the answer
measure skills similar to those measured by the papers for the Mathematics A and B examinations.
original questions. Unless otherwise noted, the scoring Raters must follow the procedures described in the
key provided by the Department can be used for both publication Information Booklet for Administering and
the printed and braille editions of the examination. Scoring the Regents Examinations in Mathematics A
Reader-Administered Examinations. A proctor and Mathematics B.
should use the regular examination booklet when If possible, two teachers should rate all other
reading an examination to a student with a disability. Regents Examination answer papers to ensure that
The principal should provide the proctor with an they are rated accurately. If your school uses machine-
examination booklet one hour in advance of the scorable answer sheets for an examination, the school
required starting time so that the proctor can become must hand score a sample of the answer sheets after
familiar with the examination questions before the machine scoring is completed to ensure that the
reading them to the student. machine scoring was done accurately. The Depart-
In cases where test items are to be read, the entire ment’s review of answer papers has found instances of
test must be read, including reading passages, questions, students receiving incorrect scores because of
and multiple-choice items. The test must be read in a inaccuracies in machine scoring.
Rating Examination Papers Passing Scores
After students hand in their answer papers, the The minimum passing score on a Regents
answer papers must not pass from the custody of the Examination for awarding Regents credit is 65.
teachers, and they must not be removed from the However, on only those Regents Examinations that
school building until the rating has been completed students must pass to earn a local diploma, Section
and the test scores have been recorded on students’ 100.5(a) of the Commissioner’s Regulations allows
permanent records. Teachers must use red pen or red public school districts and nonpublic schools to
pencil. When scoring student responses to objective establish lower passing scores, no lower than 55, for
questions, teachers should mark distinctly all incorrect specific high school classes based on the year of entry
and omitted answers. The teachers rating each answer into Grade 9.
paper must write their initials clearly on the paper. Students endeavoring to earn course credit in
Teachers must rate strictly according to the key accordance with Section 100.5(d) of the Commis-
provided by the Department. They may allow credit sioner’s Regulations must earn a score of 85.
for other answers only if those answers are clearly
equivalent to the key answer. Your school must obtain Recording Examination Scores
permission from the Department before students can The Department does not keep any records of
be given credit for any answer that is not clearly Regents Examination scores. Therefore, your school
equivalent to the key answer. A teacher may not give must maintain complete and accurate permanent
credit for answers that the teacher considers merely records. Each time a student takes an examination at
“possible” or “reasonable.” the scheduled time under proper supervision, your
In the interest of uniform rating standards, all school must enter the name of the examination, the
teachers involved in rating Regents Examinations date of the administration, and the score on the
should be thoroughly familiar with the rating student’s permanent record, unless the score has been
instructions provided by the Department. A scoring canceled because of fraud.
key accompanies each Regents Examination. It
Do not enter any score in the permanent records
contains the directions for rating multiple-choice and
as a Regents Examination score unless it has been
short-answer questions and, if applicable, guidelines
obtained on a Regents Examination; i.e., scores
for rating the essay parts of the examination. Separate
obtained on Department-approved alternative exam-
rating guides provide additional information on the
inations must not be recorded on the permanent
rating of the Mathematics and Physics Regents
record as Regents Examination scores.
Examinations. To order copies of these rating guides,
call the Office of State Assessment at 518-474-5900.
Rating Papers of Students with Disabilities
To the fullest possible extent, use the same
standards to rate the answer papers of students with
disabilities as are used to rate the papers of other
students. The principal may authorize variations only
if they are required by and consistent with approved
accommodations in testing procedures.