Exercise 3: Prioritize Job Functions
This exercise will help you pare down your list of job functions to the most important
1. On the Job Description Worksheet, write a letter grade next to each item on your
complete list of job functions to indicate the item's relative importance. Items that
are most important deserve an "A," while the least important should get a "C."
2. Consulting your graded list, jot a note next to each item about why you graded it
as you did. Some of those reasons may include:
Task is the reason the position exists.
Task is best suited to being done by this position.
Task would be nice to have but not critical.
Task would be the ________ (second/third/fourth) thing I would need
done right away.
And so on.
3. Now, count your As (the most important rating). At this point, many managers
will have either too many or too few "A" level tasks. As a rough guide, you
should target ten to 12 tasks to list on your job description. In your mind, all ten
or 12 should be absolutely crucial to the job.
4. If you have too many "A" items, repeat step 1 with only the items on your "A"
list. Be ruthless, using absolute necessity as the litmus test. If the task is not
absolutely necessary, it's a "B" or "C."
5. If you have too few "A" items, look at your "B" list. Which of those items are
truly important to the job?
6. Once you've gotten your list down (or up) to ten or 12 items, list those on the Job
Description Worksheet, under "Prioritized List of Job Functions."