C E DENT A
ACADEMICS FOR STUD L S
TABLE OF CONTENTS
Academics for Student Athletes 5
Mission Statement 5
ASA Sport Abbreviations 5
ASA Learning and Resource Centers 6
Campus Learning and Resource Centers 7
Additional Student Services 8
Tutor Application and Assignments 9
Hiring Procedure 9
Work Limitations 9
Payroll Information 9
Pay Rates 9
Tutor Qualifications 9
Reporting a Tutoring Session 10
Books and Materials 11
Additional Guidelines for Tutors 11
General Policies 12
Dress Code 12
Academic Honesty 12
Further Guidelines on Helping with Writing Assignments 12
Oregon State University’s Policies Regarding Academic Honesty 12
APPENDIX I – NCAA Regulations Governing Tutor Conduct 14
General Academic Regulations 14
Limitations on Academic Support 14
Extra Benefits 15
Oregon State University Academics for Student Athletes
Welcome to the OSU Academics for Student Athletes tutorial staff! As a member of our team, you are an integral part of
helping our student athletes to become successful in their academic endeavors.
All persons affiliated with ASA, including tutors and student athletes are expected to adhere to the rules established by
Oregon State University and the National Collegiate Athletic Association (NCAA) regarding academic integrity. Further,
members of this office are expected to conduct themselves with personal integrity within the OSU community.
The following is your guide to applying for and working as a tutor. It is important that you read it carefully and understand
each section completely. If you have any questions, please meet with the Learning Services Counselor for clarification. Ask
Before You Act!
Academics for Student Athletes (ASA)
The mission of the Academics for Student Athletes (ASA) office is to provide academic and personal support to all student
athletes at Oregon State University. Our intent is to provide our students with the opportunity to achieve their potential for
intellectual, social and personal development. We strive to create a collaborative environment with campus departments to
help student athletes integrate into the OSU community.
Academics for Student Athletes provides a variety of support services to aid students in their academic endeavors. Services
include general academic support, tutoring services, academic skill development, study hall, and outreach opportunities.
Staff members assist student athletes with orientation, registration, and eligibility information, and also make referrals to
other support services on campus. All of these support activities are provided by ASA to all student athletes without
charge. The ASA office is located in Gill Coliseum room 221. For more information about the ASA office and the services
they provide please check out http://oregonstate.edu/studentathlete/.
Academics for Student Athletes Staff
Dr. Kate Halischak, 737‐9338 firstname.lastname@example.org
Director Gill 223C
Ardell Bailey, 737‐7359 email@example.com
Academic Counselor Gill 215 Sports: MBA, MWR
Lindy Brown, 737‐7366 firstname.lastname@example.org
Academic Counselor Gill 223B Sports: MGO, MSO, WBB, WGO, WSO
Clare Creighton, 737‐4026 email@example.com
Graduate Assistant Gill 217 Duties: MFB
Katrina Grubert, 737‐9951 firstname.lastname@example.org
Academic Counselor Gill 215A Sports: MBB, WCW, WGY, WVB
Megan O’Quin, 737‐4026 email@example.com
Academic Counselor Gill 217 Sports: MFB, WSB
Laura Smithers, 737‐7356 firstname.lastname@example.org
Learning Services Counselor Gill 223A Sports: MCW, WCC, WSW
ASA Sport Abbreviations (Sport Codes):
MBA Baseball WBB Women’s Basketball
MBB Men’s Basketball WCC Women’s Cross Country/Track
MCW Men’s Rowing WCW Women’s Rowing
MFB Football WGO Women’s Golf
MGO Men’s Golf WGY Gymnastics
MSO Men’s Soccer WSB Softball
MWR Wrestling WSO Women’s Soccer
WSW Women’s Swimming
ASA Learning and Resource Centers
The Learning Zone – Gill 219
Fall, Winter, Spring Term Hours:
Sunday, 3pm – 10pm
Monday – Thursday 8am – 10pm
Friday 8am – 5pm
Monday – Thursday 8am – 10pm
Friday 8am – 5pm
CLOSED SATURDAY & SUNDAY
Spirit Room – 3rd floor Valley Football Center (VFC)
Fall, Winter, Spring Term Hours:
Sunday‐Thursday, 8am – 10pm
CLOSED FRIDAY & SATURDAY
Monday, Tuesday, Thursday, 6:30 – 8:30pm
CLOSED SUNDAY, WEDNESDAY & FRIDAY
You need to receive prior approval from the Learning Services Counselor if you want to use an alternate location other than
Gill or the VFC. Your tutoring site must be on campus in an educational setting such as an office, the Valley Library, a
computer lab, etc. You must also provide a justification for using a different site. Ask Before You Act!
Campus Learning and Resource Centers
In addition to the staff and resources within the Academics for Student Athletes office, we encourage you to refer students
to these other campus resources:
The Center for Writing and Learning (CWL)
Located in Waldo Hall 123, phone 737‐5640
CWL’s On‐Line Writing Lab is http://osu.orst.edu/dept/writing‐center/owl.html.
CWL’s writing tips and reference information is at http://osu.orst.edu/dept/writing‐center/tips.html.
CWL’s link to other writing information, such as citation rules, grammar, scientific writing, etc., is
CWL also provides services at the Writing Desk, located at the Valley Library, phone 737‐8385.
Computer labs are available for students to use in the Valley Library, Milne Computer Center, Howland Hall, and Bexell Hall.
The Educational Opportunities Program (EOP) Learning Center
Some athletes are EOP students. The Writing Center at EOP is a place to work on any step in the writing process. The Math
Lab operates on a drop‐in basis. Students also have access to computers. EOP also has tutors available by appointment.
For more information about EOP please visit http://oregonstate.edu/dept/eop/.
Math Learning Center
Located in Kidder Hall 108, phone 737‐4946
Valley Library – 737‐3331
Hours: Monday – Friday 7:30am – 6:00pm, Saturday – Sunday 1:00 ‐ 6:00pm.
The Valley Library Collaborative Learning Center (CLC), located in the Information Commons, the CLC provides a variety of
services to help students. During scheduled hours, the CLC has peer tutors and Graduate Teaching Assistants (GTAs) from
the College of Science, the Academic Success Center, the Writing Center, Career Services, CAMP and Sigma Delta Omega.
For more information and this term’s scheduled hours in the CLC please check out the CLC website at
Other Academic Services on Campus:
Monday – Friday 1:00pm – 4:00pm
Chemistry – The Mole Hole
For more information and this term’s schedule please check out the Mole Hole website at
The Math Learning Center
For more information and this term’s schedule please check out the Math Learning Center website at
Math Study Tables
For more information and this term’s schedule call the Academic Success Center at 737‐2272.
Physics – The Worm Hole
Located in Weniger Hall 145 and generally staffed Monday – Friday 8:00am – 6:00pm
Also located in the Valley Library CLC Sunday‐Thursday 6:00pm – 10:00pm
Student Physics Society (SPS) meets in Weniger 343 and offers free tutoring to members Thursdays from 2‐6pm.
Membership in SPS is $5. For more information about SPS please contact the Physics Department at 737‐4631 or stop by
the department office in Weniger 301.
The Writing Center
For this term’s schedule and information on how to make an appointment check out the Writing Center website at
http://cwl.oregonstate.edu/twc.html or call 737‐5640 Monday – Friday 9:00am‐4:00pm or 737‐8385 evenings and
Zoology Study Tables (Human Anatomy and Physiology)
For more information and this term’s schedule call the Academic Success Center at 737‐2272.
Additional Student Services
University Counseling and Psychological Services (UCPS) offers a variety of services, including personal counseling and
academic success workshops such as “Reducing Test Anxiety” and “How to Study in Less Time and Do Better.” For more
information please check out the UCPS website at http://osu.orst.edu/dept/counsel/ucps/services.html or call 737‐2131.
Disability Access Services (DAS) – formerly Services for Students with Disabilities (SSD) – provides an equal opportunity to
higher education for students with disabilities by providing effective accommodations based on law and/or current best
practices. DAS facilitates access to University programs and services through accommodations, education, consultation,
and advocacy. Among the services provided by DAS are: alternative testing, alternative format, classroom access, note
taking services, deaf and hard of hearing access services, overhead copies, priority registration, and lab and library
assistants. For more information please check out the DAS website at http://ssd.oregonstate.edu/ or call 737‐4098.
The Academic Success Center (ASC) is located in Waldo Hall 102 and offers a variety of services to students at OSU. They
support OSU’s learning environment and promote student success from admission through graduation and beyond. Some
of the services they provide include: academic coaching, supplemental instruction, Transitional Learning Communities
(TLCs), and help developing student‐specific strategies for success. For more information on them and the services they
provide check out the ASC website at http://success.oregonstate.edu/ or call 737‐2272.
Tutor Application and Assignments
All individuals interested in tutoring for Academics for Student Athletes must complete a tutor application and interview
with the Learning Services Counselor. Our specific tutor needs change from term to term, but math and specific subject
tutors are hired each term as needed. Tutors may be very busy or rarely get called. We keep tutor applications on file for
one academic year.
Upon employment with the department of Academics for Student Athletes, it will be necessary to meet with the Learning
Services Counselor to fill out and sign employment papers. You will need to fill out and sign a W‐4 form, the Personal
Demographic Form, a pay delivery authorization form, and an I‐9 form. You will need to bring your original social security
card in addition to the documents required by the I‐9 form in order to be hired as an employee of Oregon State University,
and thus be paid. The list of acceptable documents can be found at the U.S. Citizenship and Immigration Services website
at http://www.uscis.gov/files/form/i‐9.pdf. All forms should be complete within 48 hours of the tutor’s hire date. Until the
proper paperwork is done, the tutor is NOT hired and cannot be paid for any tutoring sessions.
If a student employee is hired through the Federal College Work‐Study Program through the office of Financial Aid and
Scholarships, they must be awarded and have accepted work‐study. The work‐study award and acceptance process must
be repeated each year.
Work‐study and student employees at Oregon State University are limited to 20 work hours per week and 8 hours of work
per day total during the academic year across all on‐campus jobs. On term breaks, tutors may work up to but not more
than 40 hours per week, 8 hours per day, as long as they are enrolled for the next term at least half‐time status, and if they
are on work‐study, they must not have not used up all of their work‐study eligibility.
Graduate students with a GTA or GRA appointment are limited to a total of 20 hours per week and 8 hours per day of on‐
campus employment during the academic year.
Tutors record their work hours on the University’s Hourly and/or Additional Pay Timesheet. Timesheets are available in the
ASA office in Gill 221. Timesheets are due in the ASA office in Gill 221 on the 15th of each month by 10am. When the 15th of
the month falls on a weekend or a holiday timesheets are due on the business day prior to the 15th of the month. Failure to
turn timesheets in on time will result in the pay for that time period being delayed and added to the next month’s pay.
Tutors may turn in their timesheets early if they will not be on campus the morning of the day they are due.
Tutors are paid once a month on the last business day of each month. You may choose to have your paycheck directly
deposited into your bank account, delivered to your supervisor, or you may pick your paycheck up from the payroll office.
If you choose to pick up your paycheck from the payroll office in Kerr you will need to take one piece of photo ID. If you
receive a payroll draw prior to getting your full check, you will need to take two pieces of photo ID.
Undergraduate students = $8.00/hour
Master’s and PhD students = $10.00/hour
Tutors must be qualified to tutor specific courses or general areas, as requested by student athletes or their counselors.
We prefer to hire students who have a minimum overall GPA of 3.0 and who have taken particular courses in which student
athletes need assistance; however, rare exceptions are made. The Learning Services Counselor will interview prospective
tutors. A tutor must:
• have comprehensive, detailed knowledge of the subject matter
• be able to communicate concepts, ideas, and theories clearly
• exhibit patience and the sensitivity to discover at exactly what point the student has failed to grasp the material
• discover a way to teach the material so that it is clear to the student
It is important to be aware of the fact that each student learns in a slightly different fashion and at a slightly different pace,
and that qualified tutors will adjust to the different learning styles and rates. The ability to listen carefully and then
communicate with your peers is essential for effective tutoring. Tutors must be punctual and prepared for all tutoring
Athletic commitments consume large blocks of time in a student athlete’s day. Tutors are expected to lead focused,
efficient tutoring sessions in which they and the student athlete both play an active role. Tutoring sessions should be
primarily directed by the tutor with the dual goals of maximizing the student athlete’s study time and developing study
skills that promote independence in learning. It is up to the tutor to create a welcoming, productive, and safe learning
environment for the student athlete during their tutoring sessions.
Two essential qualifications for a tutor are:
• respect for the people he or she tutors, and
• academic honesty
Tutors must have a balanced attitude toward student athletes at OSU. We are not interested in hiring tutors who feel
superior to the student athlete he or she is working with or tutors who look down on student athletes in general. Nor are
we interested in hiring individuals who are fans rather than tutors or who are into meeting high‐profile athletes and
discussing sports. This type of tutor does not help our students learn.
To conduct truly effective sessions you must be aware of both the student athlete’s ability to understand the material and
also their ability to demonstrate this understanding in class assignments and exams. The more complete a picture you have
of a student’s progress the more directed and effectual they can be in future tutoring sessions. You need to rely on primary
sources of information in assessing the understanding and academic progress of your student athlete(s). Ask your student
to share with you returned exams, papers, assignments, and/or grades posted in Blackboard, as these pieces of concrete
evidence are often more accurate than asking the student how they think they are doing in the class. Each student
athlete’s ASA academic counselor (see ASA staff sport assignments on page 5) is an excellent resource. You are highly
encouraged to meet with ASA academic counselors to discuss both concerns about a student athlete’s academics and their
You may be contacted by a student athlete or by a staff member in the ASA to set up tutoring. It is imperative that tutors
respond to requests for tutoring services within 24 hours of contact, even if it is to tell the student athlete or ASA staff
member that you are not able fulfill the tutoring request. When a tutor is contacted by an ASA staff member about
tutoring, the tutoring session(s) are mandatory for the student athlete and any changes in scheduling and/or meeting
frequency must be cleared with the Academic Counselor. When contacted by a student athlete about tutoring, the tutoring
sessions are optional and may be temporary, continuous or a one‐time occurrence. In this case, scheduling and meeting
frequency are the sole responsibility of the tutor and the student athlete.
Reporting a Tutoring Session
After each tutoring session, tutors must enter notes from their tutoring sessions into the Braintree system
(http://braintree/eztrack/). The appropriate information (date, student preparedness, etc) must be filled in. Tutoring
sessions must be completely and accurately reported via Braintree within 24 hours. Timely and accurate reporting is a
condition of employment, and tutors will not be paid for sessions if Braintree notes are not submitted within the allotted
time period. Habitual failure to report tutoring sessions in Braintree can result in termination. See page 11 for how to
identify and report a student athlete’s failure to show up to a scheduled tutoring session (a “no show”).
In order for a Braintree report to be considered complete tutors must complete the following fields:
• the course code
• the date
• the scheduled time of the session
• the actual length of the session
• whether the student athlete was on time for the session
• whether the student athlete was prepared for the session
• the student athlete’s attitude during the session
• a thorough description of the session in the comments field
• an outline of what should be accomplished for the next session
Tutors should pay particular attention to the comments section. Comments regarding sessions provide important
information to the academic counselors. Counselors use discretion when discussing this information and the student
athletes will not be aware that the information came from the tutor. Your assistance in the early identification of problems
is critical to avoiding larger problems that could result when small problems go unnoticed and/or unaddressed.
Books and Materials
Academics for Student Athletes can provide books and materials for tutors when necessary. Ask the Learning Services
Counselor for a Book Request Form for the books and materials needed. All texts must be returned at the end of the
quarter to the student athlete book return line in the MU Ballroom. Failure to return books and materials provided to
tutors by the ASA office will result in a charge for the price of the book being added to the tutor’s OSU student account.
Additional Guidelines for Tutors
In addition to the university guidelines regarding Academic Honesty, tutors must also follow the specific ASA policies listed
below. The following ASA policies are in line with NCAA regulations:
• Tutors cannot tutor a student athlete they are dating or have ever dated.
• Tutors cannot tutor roommates or suitemates.
• Tutors cannot tutor student athletes with whom he/she has a "pre‐existing friendship" or knows socially. This is
defined as a friendship which includes exchanged gifts or meals.
• Tutors cannot accept gifts of any kind from a student athlete he/she is tutoring: no meals, no drinks, no money, no
material items, e.g., flowers, candy, clothing, jewelry, books.
• Tutors cannot give a gift of any kind to a student athlete he/she is tutoring, not even a coffee or a soda. Gifts
constitute “extra benefits” and can compromise eligibility.
• “Extra benefits” include but are not limited to: typing/drafting papers, completing homework, loan of a phone or
credit card for personal use, loaning or giving money, use of a vehicle or a ride, special discounts, payment,
arrangement or credit on a purchase or service from an institutional employee, gifts or food.
Appendix I (page 14) contains the text of selected NCAA regulations that govern tutor conduct. Tutors are considered
“institutional staff members” by the NCAA (see 10.1).
The following regulations are general ASA policies:
• Tutors and the student athlete should be on time for all tutor sessions.
• Tutors should wait no longer than 15 minutes for the student athlete to arrive.
• Tutors should attempt to reach the student athlete if he/she is 10 minutes late.
• Tutors will be paid for half a session when a “no show” occurs and the tutor notes are completed and submitted in
Tutors must conduct themselves in a professional manner in all aspects of their relationship with the student athletes.
Tutors are expected to restrict their involvement with student athletes to helping them fulfill course requirements. The
relationship should be characterized by a certain professional distance on the part of the tutor. It is beyond the scope of a
tutor's position to try to solve the student athlete’s personal problems.
That said, effective tutoring involves a certain level of trust between the student and the tutor. It is important that tutors
develop a professional rapport with the student athlete(s). Creating a professional relationship which is based on trust and
mutual respect can facilitate a willingness, on the part of the student athlete, to work hard, and can lead to extremely
effective tutoring sessions.
Tutors must be on time and prepared for all tutorial sessions that have been scheduled. If for some reason you are not able
to attend a previously scheduled session, please let the student athlete, the student athlete’s Counselor know 24 hours in
Dating and socializing with student athletes is not permitted. We recognize that on occasion a tutor and a student athlete
may develop a relationship that extends beyond the scope of a traditional tutoring situation. Remember that you are a
professional who has been hired to perform an important job. If you enter into a non‐professional relationship of any kind
with a student athlete, please inform the Learning Services Counselor so that the student athlete can be assigned to work
with another tutor. Examples of non‐professional relationships include, but are not limited to: dating, hooking up, going
out socially, “friendships” through online social networking sites like Facebook and MySpace, and socializing at your
residence or a student athlete’s place of residence. If you are unclear about whether a specific action, activity or behavior
is non‐professional, contact the Learning Services Counselor for clarification. Ask Before You Act!
Confidentiality protections are guaranteed to all Oregon State University student records under the Family Educational
Rights and Privacy Act (FERPA). These protections extend to all tutorial services on campus, including those offered through
ASA. Under no circumstances should tutors discuss the any information learned regarding course grades or academic
standing with anyone other than the student athlete or the ASA staff members. A student athlete’s personal information,
such as injuries, relationship status, team dynamics, etc. is also confidential. Any breach of confidentiality will result in
immediate dismissal from the tutorial staff.
FERPA confidentiality protections extend across all mediums of communication: print, e‐mail, the Internet (including
Facebook, MySpace, etc.), word‐of‐mouth, etc. Initial access to official and unofficial student records is limited to OSU
faculty and staff with an academic need‐to‐know. This privacy protection extends after students finish at OSU. For more
information on the requirements and protections of FERPA visit
Tutors must dress and conduct themselves in a professional manner. Provocative or tight‐fitting clothing, revealing shirts,
bare midriffs, offensive images, logos or slogans, and excessively short shorts or skirts are all inappropriate attire when
conducting tutorial sessions with student athletes. The Learning Services Counselor is happy to answer any questions about
the translation of “inappropriate attire” to specific articles of clothing.
It is the tutor's responsibility to be familiar only with the material he/she is tutoring. It is not the tutor's responsibility to do
a student athlete's work for him/her. Your role is to assist students in understanding the material, nothing more. This is
especially important in the case of writing assignments. Tutors should never write any portion of a student athlete's
papers; this includes but is not limited to: outlining, typing, editing, or providing written information for the student athlete.
Further Guidelines on Helping with Writing Assignments
When helping a student athlete improve written work, a tutor should never hold a pen in his/her hand or
touch a keyboard. Above being unethical and a form of academic dishonesty, this is unsound pedagogical
practice. Discuss ideas with students, and have students translate the discussion into written form.
Subverting this process does not help a student’s writing skills, which, in this case, is the specific goal of your
work. Discussion makes the “editing” process take considerably longer, but your job is not a race, and time
constraints (e.g. the paper in question being due in an hour) are not your concern. The solution for time
crunches is better planning and time management, not an editing process that involves interaction between
tutor and paper and not tutor and student.
Oregon State University’s Policies Regarding Academic Honesty
Academic dishonesty is defined by the OSU office of Student Conduct and Community Standards as an intentional
act of deception in which a student seeks to claim credit for the work or effort of another person or uses
unauthorized materials or fabricated information in any academic work. Students are expected to be honest and
ethical in their academic work. Academic dishonesty includes but is not limited to:
• Cheating ‐ use or attempted use of unauthorized materials, information, or study aids OR an act of deceit by
which a student attempts to misrepresent mastery of academic effort or information. This includes
unauthorized copying or collaboration on a test or assignment or using prohibited materials and texts.
• Fabrication ‐ falsification or invention of any information (including falsifying research, inventing or
exaggerating data and listing incorrect or fictitious references).
• Assisting ‐ helping another commit an act of academic dishonesty. This includes paying or bribing someone to
acquire a test or assignment, changing someone's grades or academic records, or taking a test/doing an
assignment for someone else (or allowing someone to do these things for you).
• Tampering ‐ altering or interfering with evaluation instruments and documents.
• Plagiarism ‐ representing the words or ideas of another person as one's own OR presenting someone else's
words, ideas, artistry, or data as one's own. This includes copying another person's work (including
unpublished material) without appropriate referencing, presenting someone else's opinions and theories as
one's own, or working jointly on a project, then submitting it as one's own.
Please note that any violation of these Academic Honesty policies will be cause for immediate termination of
employment with the ASA tutorial program. For more information on OSU’s Academic Honesty policies please visit
If at any time you feel pressure from a student athlete or coach to violate any of the aforementioned policies, refuse and
then report this to the Learning Services Counselor. In addition, we ask that you inform the Learning Services Counselor
of any cases of student athletes involved in academic dishonesty of which you become aware.
APPENDIX I – NCAA Regulations Governing Tutor Conduct
From the 2007‐2008 NCAA Division I Manual
General Academic Regulations
10.1 UNETHICAL CONDUCT
Unethical conduct by a prospective or enrolled student‐athlete or a current or former institutional staff member
(e.g., coach, professor, tutor, teaching assistant, student manager, student trainer) may include, but is not limited
to, the following: (Revised: 1/10/90, 1/9/96, 2/22/01)
(a) Refusal to furnish information relevant to an investigation of a possible violation of an NCAA
regulation when requested to do so by the NCAA or the individual's institution;
(b) Knowing involvement in arranging for fraudulent academic credit or false transcripts for a
prospective or an enrolled student‐athlete;
(c) Knowing involvement in offering or providing a prospective or an enrolled student‐athlete an
improper inducement or extra benefit or improper financial aid; (Revised: 1/9/96)
(d) Knowingly furnishing the NCAA or the individual's institution false or misleading information
concerning the individual's involvement in or knowledge of matters relevant to a possible violation of
an NCAA regulation;
(e) Receipt of benefits by an institutional staff member for facilitating or arranging a meeting between a
student‐athlete and an agent, financial advisor or a representative of an agent or advisor (e.g., "runner");
(Adopted: 1/9/96, Revised: 8/4/05)
(f) Knowing involvement in providing a banned substance or impermissible supplement to student‐
athletes, or knowingly providing medications to student‐athletes contrary to medical licensure, commonly
accepted standards of care in sports medicine practice, or state and federal law; (Adopted: 8/4/05)
(g) Failure to provide complete and accurate information to the NCAA or institution's admissions office
regarding an individual's academic record (e.g., schools attended, completion of coursework, grades and
test scores); (Adopted: 4/27/06)
(h) Fraudulence or misconduct in connection with entrance or placement examinations; (Adopted:
(i) Engaging in any athletics competition under an assumed name or with intent to otherwise deceive; or
(j) Failure to provide complete and accurate information to the NCAA, the NCAA Eligibility Center or the
institution's athletics department regarding an individual's amateur status. (Adopted: 1/8/07, Revised:
Limitations on Academic Support
16.3 ACADEMIC AND OTHER SUPPORT SERVICES
188.8.131.52 Academic Counseling/Support Services.
Member institutions shall make general academic counseling and tutoring services to all student‐athletes. Such
counseling and tutoring services may be provided by the department of athletics or the institution's nonathletics
student support services. In addition, an institution may finance other academic and support services that the
institution, at its discretion, determines to be appropriate and necessary for the academic success of its student‐
athletes. (Adopted: 1/10/91 effective 8/1/91; Revised: 4/25/02 effective 8/1/02, 5/9/06)
184.108.40.206.1 Specific Limitations.
An institution may provide the following support services subject to the specified limitations. (Revised: 5/9/06)
(a) Use of institutionally owned computers and typewriters on a check‐out and retrieval basis; however,
typing/word processing/editing services or costs may not be provided, even if typed reports and other
papers are a requirement of a course in which a student‐athlete is enrolled; (Revised: 4/25/02 effective
(b) Use of copy machines, fax machines and the Internet, including related long‐distance charge,
provided the use is for purposes related to the completion of required academic course work; (Adopted:
4/25/02 effective 8/1/02)
(c) Course supplies (e.g., calculators, art supplies, computer disks, subscriptions), provided such course
supplies are required of all students in the course and specified in the institution's catalog or course
syllabus; (Adopted: 4/25/02 effective 8/1/02)
(d) Cost of a field trip, provided the field trip is required of all students in the course and the fee for such
trips is specified in the institution's catalog; and
(e) Nonelectronic day planners. (Adopted: 4/27/00; Revised: 4/25/02 effective 8/1/02)
16.02 DEFINITIONS AND APPLICATIONS
16.02.3 Extra Benefit.
An extra benefit is any special arrangement by an institutional employee or a representative of the institution's
athletics interests to provide a student‐athlete or the student‐athlete's relative or friend a benefit not expressly
authorized by NCAA legislation. Receipt of a benefit by student‐athletes or their relatives or friends is not a
violation of NCAA legislation if it is demonstrated that the same benefit is generally available to the institution's
students or their relatives or friends or to a particular segment of the student body (e.g., foreign students,
minority students) determined on a basis unrelated to athletics ability. (Revised: 1/10/91)
16.11 BENEFITS, GIFTS AND SERVICES
220.127.116.11 General Rule.
The student‐athlete shall not receive any extra benefit. The term "extra benefit" refers to any special
arrangement by an institutional employee or representative of the institution’s athletics interests to provide the
student‐athlete or his or her relatives or friends with a benefit not expressly authorized by NCAA legislation.
18.104.22.168 Discounts and Credits.
A student‐athlete may not receive a special discount, payment arrangement or credit on a purchase (e.g., airline
ticket, clothing) or a service (e.g., laundry, dry cleaning) from an institutional employee or a representative of its
22.214.171.124.1 Free or Reduced‐Cost Services.
An athletics representative may not provide a student‐athlete with professional services (for which a fee
normally would be charged) without charge or at a reduced cost except as permitted elsewhere in this bylaw.
Professional services provided at less than the normal rate or at no expense to a student‐athlete are considered
an extra benefit unless they are available on the same basis to the general student body.
126.96.36.199.2 Telephones and Credit Cards.
It is not permissible to allow a student‐athlete to use a telephone or credit card for personal reasons without
charge or at a reduced cost.
188.8.131.52 Other Prohibited Benefits.
An institutional employee or representative of the institution's athletics interests may not provide a student‐
athlete with extra benefits or services, including, but not limited to:
(a) A loan of money;
(b) A guarantee of bond;
(c) An automobile or the use of an automobile;
(d) Transportation (e.g., a ride home with a coach), except as permitted in 16.9.1‐(e), even if the
student‐athlete reimburses the institution or the staff member for the appropriate amount of the gas or
(e) Signing or cosigning a note with an outside agency to arrange a loan.