DEQ SUSTAINABILITY PLAN by ujl41559

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									DEQ SUSTAINABILITY PLAN                                                                                           January 2004

I. EXECUTIVE SUMMARY

DEQ’s 2004 Sustainability Plan is the work plan for directing agency efforts toward a sustainable Oregon in the 21st
century.

DEQ’s core work is environmental protection. Our priorities for this work as well as initiatives to involve communities and
bolster our economy are outlined in our Strategic Directions, which were formulated in 2002 and focus on a new brand of
environmental accountability for the agency. Developing the 2004 Sustainability Plan provided the opportunity to expand
our vision and partner with other state agencies on a collaborative vision for Oregon’s future.

This plan recognizes our accomplishments in sustainability both within the agency and with our customers. It outlines
actions the agency will take toward sustainability and provides a mechanism for measuring our successes over the long
term.

DEQ intends to address environmental and public health concerns and incorporate economic and community
considerations in all of our work.

       DEQ’s Sustainability Plan goals are:

       To Promote Internal Actions to Foster Sustainability: Maximizing sustainability in our daily operations is not only the
       right thing to do, it is a catalyst for incorporating new sustainability concepts into our policies and program
       development work as well.

       To Protect Oregon’s Water: Water quality is critical to a growing state economy and livable communities. The
       actions in this plan are aimed at protecting the quantity and quality of water for the future.

       To Protect Human Health and the Environment from Toxics: Toxics and their long term health effects are of concern
       to Oregonians. The actions in this plan will continue forward movement toward reducing toxic risks throughout the
       state.




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II. OVERVIEW

DEQ’s Mission

To be a leader in restoring, maintaining and enhancing the quality of Oregon's air, water, and land.

Sustainability means using, developing and protecting resources in a manner that enables people to meet current needs
and provides that future generations can also meet future needs, from the joint perspective of environmental, economic
and community objectives 1 . Thus, a sustainable economy and sustainable communities are necessary to achieve our
mission.

DEQ’s Vision

To work cooperatively with all Oregonians for a healthy, sustainable environment.

We believe that by partnering with Oregonians a sustainable environment, a sustainable economy and sustainable
communities can be achieved. We implement our mission by working with citizens, business, advocacy groups and other
government agencies as we seek sustainable solutions to environmental protection.

DEQ’s Values

We promote the following cultural values within DEQ: Environmental Results, Customer Service, Partnership, Excellence
and Integrity, Employee Growth, Teamwork, Diversity, and Employee Health and Safety.

We seek to achieve sustainable environmental results not just implement programs. We strive to deliver excellence by
basing our decisions on sound science and measuring our performance. We also strive to deliver excellent service
because we believe that how we do our work is as important as what we do. We focus on building a strong and diverse
workforce and providing our staff with the tools and resources they need to achieve our vision of a healthy, sustainable
environment.

1
 2001 Oregon Sustainability Act. See Appendix A for links to State of Oregon sustainability initiatives, including the Sustainability Act, the
Sustainability Board and Governor Kulongoski’s Sustainability Executive Order.



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DEQ’s Strategic Directions

DEQ worked throughout two years to develop a roadmap for the agency which was introduced in 2002 as the DEQ
Strategic Directions. The overarching goal of the effort was to look at the agency’s mission and vision with an eye toward
doing more for the environment, doing it better than before, and doing it differently to satisfy the ever changing needs of
Oregonians. The near term work to implement our mission and vision is summarized in DEQ’s Strategic Directions (see
Appendix B). The Strategic Directions includes four priorities.

         Two of the priorities focus on how we do our work:

         •    Deliver Excellence in Performance and Product
         •    Involve Oregonians in Solving Environmental Problems

         Two of the priorities focus on what work we do:

         •    Protect Oregon’s Water
         •    Protect Human Health and the Environment from Toxics

Our Strategic Directions also identify the key actions we will take to implement each priority. These do not catalogue past
and ongoing work, but identify what we will do “more, better, and differently” to achieve our priorities. These key actions
will cause us to stretch beyond old ways of approaching environmental needs.

The Sustainability Plan highlights four key actions that will help us achieve our sustainability goals. These are:

         •    Promote Internal Actions to Foster Sustainability
         •    Encourage Broader Reuse of Wastewater
         •    Promote Clean Diesel Engines and Fuels
         •    Protect Public Health from Mercury and Other Toxic Chemicals




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DEQ’s Executive Performance Measures

We measure progress in achieving our Strategic Directions through a series of Executive Performance Measures (See
Appendix C). These measures are linked to key actions we are taking to implement our priorities.

DEQ’s Economic and Environmental Action Plan

Our Economic and Environmental Action Plan describes how we will support a healthy and sustainable environment and
economy (See Appendix D). The plan describes DEQ’s program to protect environmental quality while supporting
economic development in Oregon’s urban and rural communities. This Economic and Environmental Action Plan, which
includes the actions identified in this sustainability plan, is an element of a comprehensive plan developed by the
Governor’s Natural Resource Office to achieve a livable Oregon through vibrant economies supporting a sustainable
ecosystem.


III.     PAST SUCCESS AND ONGOING ACTIVITIES

Internal Actions

DEQ employees, by virtue of the work they do, are sensitive to the need to walk the talk of environmental preservation.
Modeling sustainable behavior in our own work practices is an excellent mechanism for demonstrating the ease of
sustainability as well as the benefits. Recognizing there is a great deal more we can do, this plan will provide renewed
energy and commitment to sustainability activities throughout the agency.

DEQ initiated an in-house recycling program in the early 1980s. Its longevity and success is due to the commitment of
dedicated staff in every office. A 1999 internal practices evaluation identified resource efficiency improvement
opportunities and developed baseline efficiency indicators for paper use, photocopying, envelope use, postage and
purchase of other office supplies. In response to that body of work, in 2000, DEQ instituted the agency wide InnerGreen
Project to integrate as many resource efficiency changes as possible.

A July 2001 InnerGreen Project Report is attached as Appendix E and describes the DEQ’s progress in achieving the
InnerGreen goals. Efforts continue throughout the agency, such as using dedicated printers that reuse paper to print draft
documents, double sided photocopying and computer printing, reducing duplicate subscriptions, sharing documents




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electronically rather than hard copy and reusing office supplies. New actions and a more formal measurement process for
the future are outlined in section IV of this 2004 Sustainability Plan.


External Actions

Background

DEQ’s most significant contribution to sustainability is through external regulatory action and technical assistance.
Regulatory programs are enacted by Congress and are delegated to the State and DEQ by the US Environmental
Protection Agency (such as the Clean Air and Clean Water Acts), and programs approved by the Oregon Legislature (for
example, the 1983 Opportunity to Recycle Act, and the Toxic Use Reduction Program). A chronology of major federal
and state programs implemented at DEQ since 1980 is found in Appendix I.

While more remains to be done, DEQ can count many past and ongoing successes that directly affect sustainability in
Oregon.

1. Protect Oregon's Water

Clean water is the lifeblood of Oregon’s economy and environment. It is DEQ’s job to protect and improve surface, ground
and coastal waters throughout the state for drinking, industrial processes, agricultural and recreational activities, healthy
ecosystems and wildlife habitat. DEQ implements a number of federal and state programs to protect Oregon’s water for a
wide variety of uses. Water sampling data is collected and analyzed by DEQ, Federal agencies, local governments and
businesses to continually assess the quality of Oregon’s waters.

Historically, we have controlled water pollution from industrial and municipal wastewater. These are the easiest sources of
pollution to identify and address. It is now recognized that a more comprehensive vision is called for. As Oregon’s
population grows and places more demand on our water resources, DEQ is taking a broader approach to protecting
Oregon’s water that offers an integrated, long-term method of managing the impacts of ongoing water pollution.

The water quality programs at DEQ fall into three general categories and include protecting surface water, protecting
ground water and protecting drinking water.




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Protecting surface water

DEQ has made a great deal of progress in protecting surface water to ensure sustainable drinking water supplies, fish
habitat and recreational uses but there is more work to be done. DEQ monitors rivers and streams and reviews available
data and information to determine if water quality standards, set to protect these uses, are being met. Currently, there are
more than 13,300 stream miles that violate one or more water quality standard. DEQ is developing plans, known as Total
Maximum Daily Loads (TMDLs), on a subbasin basis for the 91 subbasins in Oregon. These plans identify the maximum
amount of pollution that a waterbody can handle on a sustainable basis and still meet water quality standards. Strategies
to be implemented to bring the waterbody back into compliance are also identified. Since May 2000, DEQ has completed
TMDLs for 393 listed stream segments in 16 subbasins. DEQ has set the goal to complete initial TMDLs for all subbasins
by 2011. Additional work to refine TMDLs and address additional parameters will be needed beyond this date.

The TMDLs are then incorporated into permit limits for industrial and municipal dischargers, sometimes referred to as
point sources because their waste water is discharged through a pipe. The TMDLs also drive efforts to reduce nonpoint
runoff from storm water, agricultural and forestry practices and other sources. Addressing these nonpoint sources is one
of the biggest challenges in protecting surface water, and DEQ has partnered with other agencies and businesses to
make progress in this area. For example, we have partnered with local watershed councils to improve the vegetation
along river beds - known as the riparian area - to provide better habitat for salmon. DEQ helps both point and nonpoint
sources invest in water quality improvement through loan and grant programs. The loan program itself is an example of
sustainability as it is designed to become self-sustaining.

Our efforts to protect surface water also include programs to certify that activities which require a federal permit, such as
dredge and fill activities or hydroelectric re-licensing, will not cause a water quality standard violation. To do this, we work
with other state and federal agencies in the review of the activities in order to develop the certification or identify
conditions under which the project could be certified.

Protecting groundwater

Groundwater makes up approximately 95 percent of the available freshwater resource in Oregon. Oregon’s businesses
require clean groundwater for industries such as food processing, dairies, manufacturing and computer chip production as
well as for irrigation and livestock watering.




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DEQ protects groundwater through four programs: on-site wastewater treatment, water pollution control facility (WPCF)
permitting and underground injection control. DEQ provides technical assistance to other agencies that facilitates
groundwater protection. The La Pine National Demonstration Project, funded by a $5.5 million, 5-year, federal grant will
evaluate a variety of innovative on-site systems to determine the ability of these systems to work effectively while at the
same time minimize their impacts on groundwater.

In areas where groundwater contamination is found, DEQ addresses the release of hazardous substances through its
environmental cleanup programs. For non-hazardous substances, DEQ develops action plans for Groundwater
Management Areas. There are two groundwater management areas, Northern Malheur County and Lower Umatilla
Basin, and DEQ is proposing a third one for the Southern Willamette Valley.

Protecting drinking water

The 1996 amendments to the Safe Drinking Water Act require state agencies to conduct “source water assessments” for
every public water supply. There are approximately 2,700 existing public water systems that will be addressed under this
program. To do this work, DEQ and the Department of Human Services (DHS) have partnered to: delineate the
groundwater and surface water source areas which supply public water systems; inventory each of those areas to
determine potential sources of contamination; and determine the areas most at risk for contamination. This work is
summarized in an assessment report that is provided to the public water supply to serve as a basis for developing a
protection plan and for making informed land use decisions in the future.

State law does not require to public water system management plans to reduce the risk of contamination from sources.
DEQ and DHS provide technical assistance as water suppliers voluntarily work through the process to develop a plan.
The primary incentive for developing a plan is the benefit of a more secure source of high quality water. Other perhaps
more tangible incentives include: lower costs to the public by a reduction in water supply monitoring requirements;
reduced likelihood of costs for replacement and/or treatment of contaminated drinking water; and protection of property
values and preserving the local and regional economic growth potential for an area. A recent EPA study demonstrated
the ratio of contaminant clean up costs to basic prevention costs ranges from 5 to1 to 200 to1. In developing
recommendations for protecting drinking water, DEQ and DEH will maximize the use of other programs such as
household hazardous waste collection and agricultural water quality protection.




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2. Protect Human Health and the Environment from Toxics

Oregonians are exposed to a wide range of chemical substances in products or wastes that are released to the
environment. Many of these substances can be toxic to human health and the environment, and some last for long
periods or accumulate through the food chain. DEQ is charged with reducing the use and release of toxic substances, as
well as cleaning up spills and deposits of toxic substances in the environment.

DEQ has taken a number of approaches to protect human health and the environment from toxics, including: helping
businesses find alternatives to using toxic chemicals; reducing release of toxic chemicals to the air and water; setting
standards for safe hazardous waste treatment and disposal; and cleaning up abandoned mine tailings, contaminated
sediments, abandoned waste sites and leaking underground tanks. While these specific efforts continue, we are
developing a comprehensive approach to toxics that may be released into the air, water or land and then build up in the
environment. This approach goes beyond traditional regulation of industry, and considers toxics released from everyday
activities such as driving, using household and commercial products, using energy, and applying chemicals to the land.
We are also improving our ability to handle a potential chemical crisis from accidents or terrorist activities.

DEQ presented a comprehensive approach to developing a Toxics Reduction Strategy to the state’s Environmental
Quality Commission in December 2003. The strategy is to be completed by the end of 2004 and will focus on prevention,
management and cleanup of toxics in the environment. This strategy will expand on efforts that are already underway
and look at a cross environmental media/cross program approach to toxics. Following are a few key initiatives already
underway:

Preventing generation of toxics

 In 1989, Oregon's Legislature adopted one of the first pollution prevention planning programs in the nation. Among other
provisions, the 1989 Toxics Use and Hazardous Waste Reduction Law directs DEQ to provide facilities that use toxic
chemicals or generate hazardous waste with technical assistance. Through onsite consultations and other efforts, DEQ
has helped hundreds of facilities throughout Oregon reduce their use of toxic chemicals and their generation of hazardous
waste.

Many of DEQ’s technical assistance visits have been related to specific geographic or sector-based outreach efforts. For
example, some 435 technical assistance site visits were conducted during the fiscal year 2000; 150 were associated with
efforts to assist dry cleaners in complying with new waste minimization requirements that became effective in 1998.




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Similarly, in fiscal year 2002, approximately 177 of 440 completed technical assistance visits related to pollution
prevention efforts in the Pringle Creek watershed, located in south Salem. Both geographic and sector-based technical
assistance efforts have helped businesses implement waste prevention and waste management efforts.

DEQ also assists entities in implementing a variety of pollution prevention activities. Currently, DEQ is partnering with
other organizations in carrying out several EPA-funded grants including a dairy manometer exchange, mercury
automotive switch, boiler energy efficiency and thermostat recycling programs. Similarly, DEQ is working with other
groups to develop best management practices for managing mercury associated with dental offices, vehicle recycling
yards and health care facilities.

Managing toxics to reduce exposure

DEQ implements a wide spectrum of federal and state laws and programs aimed at safe management of the toxics and
hazardous chemicals which are generated or used. For example, DEQ is responsible for implementing the federal
hazardous waste program (known as the Resource Conservation and Recovery Act or RCRA) and solid waste landfill
permitting requirements. DEQ also implements clean air and clean water permit requirements including federal laws
related to facility management of toxics.

With DEQ support, many communities now offer household hazardous waste collection facilities and similar programs to
help residents and small businesses manage and safely dispose of toxics present in the home. State toxics programs
and initiatives continue to evolve as we learn more about toxics and their effects and as federal requirements change. For
example, in December of 2003, the state’s Environmental Quality Commission adopted new regulations pertaining to air
toxics. Under these rules, in communities experiencing or likely to experience unsafe concentrations of toxics will develop
community plans to reduce emissions of toxic chemicals to levels which are protective of human health.

Cleaning up toxics

Other DEQ programs address toxics already released into the environment as a result of contemporary spills and
accidents as well as past practices.

For example, DEQ's Emergency Management Program works with other agencies and industry to respond to spills of oil
and hazardous materials. Oil and hazardous material spills pose a major potential threat to Oregon's waters, air, land,
and wildlife. Large volumes of oil move along the Columbia River and along the coast. In addition, hazardous materials




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are shipped along the highways and by rail. DEQ works with other agencies and industry to prevent and respond to spills
of these materials. The program also coordinates removal of drug lab materials which would otherwise present a risk to
the public.

DEQ’s Cleanup programs address past releases of hazardous substances including releases of hazardous substances
and releases from petroleum and home heating oil storage tanks. DEQ issues “No Further Action” determinations for
sites that satisfactorily address cleanup requirements and many sites are cleaned up voluntarily by property owners who
need these “No Further Action” letters, typically for real estate transaction purposes. In addition, in cases where a past
release of hazardous substances poses a significant threat to human health or the environment, DEQ will require cleanup
or may use state Orphan Site Account funds to pay for necessary work.

As part of the state’s cleanup program, DEQ continues to evaluate, prioritize and clean up abandoned and inactive mine
sites. These sites can be a significant continuing source of mercury and other toxic releases. All cleanups that are
approved or selected by DEQ must assure protection of public health, safety, welfare and the environment in accordance
with acceptable risk levels adopted by the state Legislature.

IV.      SUSTAINABILITY GOALS AND ACTIONS

Borrowing from and expanding on DEQ’s 2003 Strategic Directions, the agency goals for the current Sustainability Plan
are to:

      1. Promote Internal Actions to Foster Sustainability
      2. Protect Oregon’s Water
      3. Protect Human Health and the Environment from Toxics

Goal 1: Promote Internal Actions to Foster Sustainability

Action – Implement Resource Efficiency Measures

DEQ has 831 employees in 17 offices located around the state, a laboratory and 6 vehicle inspection stations. Each office
has initiated some recycling and energy saving measures. Utilizing a menu of options described in Appendix F, the goal
of the 2004 Sustainability Plan is for each office to commit to additional actions that are appropriate and achievable. Each




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office will designate a representative to the agency Sustainability Team. The Team will champion the new actions to be
implemented, measure progress and make recommendations for the future.

              Each office will:
                 Reduce per capita paper consumption
                 Reduce the number of miles driven per capita from 2003 levels
                 Implement seven energy saving initiatives
                 Implement four resource efficiency options

In addition, members of the team will work closely with the Department of Administrative Services to develop new policies
that promote sustainable state operations. Purchasing guidelines, electronics recycling, green building and motor vehicle
efficiencies are a few of the areas that will be evaluated (See Section VI).

This plan represents an opportunity to motivate staff behavior changes that will result in more internal sustainable
operations while at the same time providing education about the positive effects of sustainable behaviors, both in and out
of the workplace.

                      Action                  Target Date             Who                    Partners                  Measure
                                                                                       Sustainability chair
 Establish a statewide Sustainability                                                                         Team assembled and
                                             March 2004       All DEQ offices          and Sustainability
 Team                                                                                                         functioning
                                                                                       Team*
                                                                                       All staff and
 Reduce per capita paper                                      All DEQ offices                                 Percent reduction in
                                             July 2005                                 managers,
 consumption                                                                                                  annual consumption
                                                                                       sustainability team
                                                                                       All staff and
 Reduce the number of miles driven                            All DEQ offices
                                             July 2005                                 managers,              Number of miles reduced
 per capita from 2003 levels
                                                                                       sustainability team
 Implement seven energy saving                                                         All staff and
                                                              All DEQ offices                                 Number of initiatives
 initiatives                                 July 2005                                 managers,
                                                                                                              implemented
                                                                                       sustainability team
 Implement four resource efficiency                                                    All staff and          Number of resource
                                                              All DEQ offices
 options                                     July 2005                                 managers,              efficiency options
                                                                                       sustainability team    implemented




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* Sustainability Team Members: Monica Russell, Susan Christensen, Kathleen Craig, Doug Drake, Dawn Farr, Brian
Fuller, Rich Grant, Dave Kunz, Larry McAllister, Cameron Oster, Pat Vernon

Goal 2: Protect Oregon’s Water

Action: Encourage Broader Reuse of Wastewater

The direct release of treated wastewater into surface water is a common water quality management practice. This
wastewater, while technically clean, often contains nutrient and temperature levels that exceed natural water conditions.

As an alternative to direct release, many treatment plants have developed strategies to “reuse” treated water to irrigate
crops, provide a source of water for municipal and industrial economic development, or restore wetland habitats.
Reclamation of wastewater has many potential benefits; including reducing use of limited drinking water supplies for non-
drinking purposes. Restoration also promotes in-stream water flows for Oregon’s rivers to sustain fisheries and other in-
stream uses.

To increase the number of facilities producing reclaimed wastewater to 10 percent of total facilities by July 2005, we will
have to overcome a number of challenges. The first is the public’s perception that highly treated wastewater is unhealthy.
Through public education and outreach, DEQ will work with its partners to inform the public about the facts and alleviate
the perceptions. The other critical challenge is ensuring that Oregon’s smaller communities have the financial resources
to implement wastewater reuse. Whenever possible, DEQ will leverage other state and federal funds with its Clean
Water State Revolving Fund loans to encourage reuse of community wastewater.

We will pursue the following specific actions:

               Action                    Target Date           Who                       Partners                    Measure
Encourage wastewater reuse              July 2005      W Q Div.                 Association of Clean           Completion of
through new technologies and clear                     Administrator Land       Water Agencies (ACWA),         Division 55 rule
user guidance.                                         Application &            the Association of             revisions and
                                                       Licensing section        Oregon Industries (AOI),       guidance
                                                       Manager                  the Department of
                                                                                Human Services (public
                                                                                health), the Water




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                      Action                  Target Date            Who                      Partners                     Measure
                                                                                      Resources Department
                                                                                      and Oregon’s
                                                                                      engineering community
Establish a wastewater reuse                 July 2005       W Q Div.                 Association of Clean           Number of
reporting process. Use the data to                           Administrator ,          Water Agencies (ACWA),         facilities providing
verify the types and level of                                Surface Water            wastewater system              data on reuse.
wastewater reuse in Oregon                                   Management and           operators
                                                             Land Applications
                                                             and Licensing
                                                             section Managers
Promote the incentives within the                            W Q Div                  Eligible public agencies       Additional number
Clean Water State Revolving Fund                             Administrator,           and Oregon’s                   of loans granted.
to encourage funding for additional                          Program Policy and       engineering community
reuse projects.                                              Project Assistance
                                                             Section Manager

DEQ, working with interested                                 Water Quality            Oregon Water Resources         Successful
parties, will explore the                                    Division                 Department (WRD) and           coordination with
opportunities and barriers regarding                         Administrator            the Department of              interested parties
wastewater reuse. DEQ, as                                                             Human Services’ Heath          and report
directed by Senate Bill 820, will                                                     Services                       submitted to the
submit its findings to the next                                                                                      legislature during
legislative assembly.                                                                                                FY 2005


Goal 3: Protect Human Health and the Environment from Toxics

Action: Promote Clean Diesel Engines and Fuels

DEQ’s preliminary assessment of health risk from thirteen air toxics reveals diesel particulate emissions from trucks,
buses, construction and farm equipment pose the greatest health risk in Oregon by an order of magnitude over any other
toxic and eight times greater than the combined risk from the next twelve air toxics. While emissions from diesel engines



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cause significant public health concerns and contribute to global warming, technology is now available to greatly reduce
these impacts.

DEQ will focus on reduced health risks from diesel engines through retrofitting diesel engines with exhaust controls, early
use of cleaner diesel fuels and biodiesel, and alternatives to the common practice of diesel engine idling.

Successful and widespread implementation of these technologies will result in tremendous savings to the Oregon
economy through lowered contributions to global warming, reduced costs for medical care, increased workplace
productivity and improved quality of life. Clean diesel will enable diesel engines to continue playing a key role in making
Oregon’s economy productive in a less polluting way

DEQ’s Clean Diesel goals are:

To bring cleaner diesel to market at an acceptable price for interested fleet owners in the Willamette Valley and central
Oregon by June 2004 and for southern and eastern Oregon by June 2005.
To encourage these fuel users to retrofit exhaust controls on the most appropriate vehicles in their fleets over a
reasonably but aggressively phased schedule and to secure commitment from at least one sizeable fleet in 2004.
To encourage infrastructure development at truck stops that will result in fuel savings and emission reductions. DEQ will
foster public/private partnerships through Oregon solutions to build at least one emission free truck stop along the
Interstate 5 corridor in the next year.

Because special handling considerations and fuel distribution channels increase the cost of fuels, DEQ’s first challenge in
achieving the fuel market goal is to identify and aggregate sufficient demand in order to readily utilize the existing
infrastructure. To achieve the retrofit goal, our challenge is to overcome owner concerns about costs, impact on power
train reliability and manufacturer warranties. We will address the operational concerns by developing Oregon
demonstration projects that will showcase how these devices work in actual work settings. To overcome the cost hurdle,
the Pollution Control Tax Credit has been available to offset the expense of these pollution controls. We are aggressively
seeking other funds through grants and other means to offset costs, especially for early adopters. We are also developing
public recognition programs that would result in somewhat less tangible but nonetheless valuable returns.

With idling reduction approaches the challenge at truck stops will be to secure consensus among truck stop operators,
truck manufacturers, independent truckers and fleet operators about the type and form of technologies that could be used
to reduce the need to idle. Harbor settings, where ocean going ships idle during their time in port, represent an additional




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challenge based on the international nature of the commerce. Options for idling reduction here will require buy-in from all
major ports on the west coast of North America to prevent displacement of shipping traffic to nonparticipating ports.

The final challenge is to secure the involvement and support of many different parties including fuel suppliers, fleet
operators, engine manufacturers, truck manufacturers and retrofit vendors and manufacturers.

We will pursue the following specific actions:

                Action                      Target Date           Who                      Partners                    Measure
Lead efforts to secure distribution of June 2004 to       Air Quality Division    Public and private fleets      Annual number of
ultra low sulfur diesel fuel, initially to June 2005      Administrator,          in the targeted areas,         gallons of fuel
the Willamette Valley and central                         Program Operations      Lane Regional Air              used.
Oregon. Initiate and lead efforts to                      Section Manager         Pollution Authority,
extend ultra low sulfur distribution                                              Washington Department
to southern and eastern Oregon.                                                   of Ecology, local air
Support efforts to promote biodiesel                                              pollution control agencies
use in Oregon.                                                                    in Washington state, the
                                                                                  U.S. Environmental
                                                                                  Protection Agency, fuel
                                                                                  refiners and distributors
Lead efforts to retrofit highway and     July 2005        Air Quality Division    Public and private fleets;     Number of diesel
non road diesel vehicles with best                        Administrator,          trade organizations;           engines retrofitted.
available retrofit emission control                       Program Operations      vendors of retrofit            Pounds of
devices.                                                  Section Manager         equipment; public health       emissions
                                                                                  and environmental              reduced.
                                                                                  advocacy groups; and
                                                                                  federal, state and local
                                                                                  environmental and public
                                                                                  health agencies.
Lead efforts to ensure truck stop        July 2005        Air Quality Division    Interstate trucking            Number of truck
electrification on the I-5 corridor as                    Administrator,          companies, truck stop          stops fitted with
part of the Governor’s climate                            Program Operations      operators, trade               engine idling
change initiative.                                        Section Manager         associations for trucking      mitigation



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                      Action                  Target Date            Who                       Partners                    Measure
                                                                                      companies and truck stop       technologies.
                                                                                      operators, federal,            Pounds of
                                                                                      Canadian, Oregon,              emissions
                                                                                      Washington, and                reduced.
                                                                                      California energy,             Annual number of
                                                                                      environmental and              gallons of fuel
                                                                                      transportation agencies.       saved.

Evaluate options to reduce diesel            September       Air Quality Division     Public ports associations,     Number and
marine engine idling as part of the          2004            Administrator,           international shipping         utilization of
Governor’s climate change initiative                         Program Operations       companies and freight          options installed
                                                             Section Manager          forwarders, federal,
                                                                                      Canadian and Oregon,
                                                                                      Washington and
                                                                                      California energy and
                                                                                      environmental agencies.

Action: Protect Public Health from Mercury and Other Toxic Chemicals

Mercury and other toxic chemicals are released into the environment from a variety of sources, including use of certain
products, manufacturing, transportation, agriculture, mining, waste disposal, and naturally occurring sources. Some of
these chemicals can build up in the environment and have a long lasting impact on environmental and human health.

DEQ is seeking new ways to help Oregonians reduce the use of toxic chemicals. Beginning with mercury, we are
promoting a wide range of voluntary measures to reduce releases, including partnerships to clean up abandoned and
inactive mercury mines. In addition, we are evaluating ways to reduce mercury in the Willamette River as part of the
overall clean water plan for the river. While these efforts are getting underway, we are also developing a comprehensive
strategy to reduce health risks and environmental impacts from other toxic chemicals. This will include monitoring, data
analysis, voluntary measures and regulatory actions.

We will partner with others to find cost-effective, comprehensive solutions to reducing toxic pollutants that pose the
greatest hazard and have the longest lasting impact on the environment and human health. Our goal is to develop a



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detailed toxics reduction strategy as described in Appendix G by December 2004 and implement the mercury reduction
strategies identified in Appendix H by July 2005.

To reach this goal, we will have to overcome a number of challenges. There is insufficient data on the naturally occurring
sources of toxins in the environment, on the existing levels of toxic pollutants discharged into the environment, and on the
cumulative impacts of toxic pollutant emissions on the environment. DEQ is working with a variety of partners to secure
resources to gather the needed data and to develop meaningful measures of the impacts from toxic pollutants. Sources
of toxic pollutants are diverse and include nearly every aspect of modern life from automobiles to farms. DEQ is working
to develop a better understanding of how to address these varieties of sources. Toxic pollutants also pose a challenge to
manage them without transferring the problem somewhere else. DEQ is developing diverse teams to respond to these
cross-program challenges.

We will pursue the following specific actions:

                Action                    Target Date             Who                     Partners                     Measure
Develop a comprehensive strategy         December        Air, Water, and Land     Federal, state and local       Completion of the
to address toxic chemicals in the air,   2004            Quality Divisions and    governments; industry;         strategy and
water and land. This will include                        DEQ Regional             and environmental              assignments for
identifying and prioritizing                             Offices.                 organizations                  implementation.
chemicals, improving information,
and improving the focus and
coordination of existing DEQ
programs to reduce toxics. See
Appendix G for details.
Implement the mercury reduction          July 2005       Air, Water, and Land     Federal, state and local       Implementation of
strategy to reduce releases of                           Quality Divisions and    governments; industry;         measures
mercury to air, water and land. This                     DEQ Regional             and environmental              identified in
includes a variety of specific                           Offices                  organizations                  Appendix H
measure to encourage the use of
mercury-free products and reduce
mercury releases from industrial,
commercial and consumer sources.
See Appendix H for details.



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               Action                          Target Date               Who                       Partners                     Measure
Develop a plan to reduce mercury in           December           Water Quality             Permit holder;                   Completion of plan
the Willamette River as part of the           2004               Division, with            communities; local
comprehensive clean water plan for                               assistance from the       governments; other
the river.                                                       Air Quality Division      stakeholders


V. Internal Communications Program


We will raise employee awareness of sustainable workplace practices through a Did You Know campaign. The concept
of a Did You Know campaign originates from the basis that, as an environmental agency, our mission and goals are about
sustainability, but we do not always practice sustainable “actions” in our day to day work. Therefore, we will select
numerous “internal actions” managers and staff can take that will help offices around the state become more sustainable.
The Did You Know communications campaign will be tied to DEQ’s internal actions. In designing the Did You Know
communications campaign, we will use the Community Based Social Marketing (CBSM) 2 model.

Each DEQ office is at various stages of taking action towards sustainability, so we will adapt the Did You Know campaign
to meet the needs of each office.

                      Action                  Target Date                        Who                                 Measure
Identify internal actions                  March 2004            Sustainability Team *                   Key actions targeted
Develop Did You Know campaign              June 2004             Sustainability Team,                    Campaign complete and
and communication materials                                      Communications & Outreach               ready to roll-out
                                                                                                         Impacts of campaign;
Implement and evaluate the                 April 2005            Sustainability Team,
                                                                                                         specifics to be determined at
campaign                                                         Communications & Outreach
                                                                                                         a later date
    * Sustainability Team Members: Monica Russell, Susan Christensen, Kathleen Craig, Doug Drake, Dawn Farr, Brian Fuller, Rich Grant, Dave
      Kunz, Larry McAlister, Cameron Oster, Pat Vernon


2
    Douglas McKenzie-Mohr, Fostering Sustainable Behavior, www.cbsm.com



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VI. Coordination with Other Agencies

DEQ is committed to working with other state agencies to implement their sustainability plans. Some of the specific
examples where DEQ might be of assistance to others are:

1. Department of Administrative Services (DAS)

DEQ may assist DAS in developing new policies for sustainable state practices. This includes:

General Purchasing: DEQ may assist DAS in establishing statewide purchasing guidelines for green products and
participating in the purchasing alliance with other western states.

Electronics recycling: DEQ may assist DAS in examining ways to reduce the amount of electronics products going to
landfills as directed by the 2003 Legislature.

Green Buildings: DEQ may assist DAS in improving green building guidelines for state facilities.

Motor Vehicles: DEQ may assist DAS in strengthen its guidelines on purchasing of fuel efficient and alternative fueled
motor vehicles.

DEQ may provide assistance in DAS’s efforts to reduce two stroke engine use by state agencies.

2. Economic and Community Development Department

Through the Small Business Technical Assistance program, DEQ may work with OECDD to promote sustainable
business practices.

3. Office of Energy

DEQ will provide assistance on the West Coast Climate Change/Clean Energy Initiative through the diesel project outlined
in this plan.




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4. Parks and Recreation Department

DEQ may assist the Parks and Recreation Department in reducing the use of toxic and hazardous substances.

DEQ will provide technical assistance and information to help the Parks and Recreation Department phase out two-cycle
engines in state parks.

5. Oregon Fish and Wildlife

         DEQ will assist ODFW in developing the statewide Conservation Plan by June 30, 2005. This includes:

         • Provide GIS information on water quality by Eco-region.

         • Provide input on conservation strategies, including coordination with land management agencies on runoff and
            burning/smoke issues.

         • Coordinate with ODFW individually and via the Core Team of the Oregon Plan for Salmon and Watersheds.




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                          DEQ SUSTAINABILITY PLAN PROGRESS STATEMENT
                                                       SEPTEMBER 2006

DEQ’s Sustainability Plan was released on January 2, 2004. Since that time, DEQ has been actively undertaking both
external and internal activities aimed at improving sustainable practices.

The Sustainability Plan includes four key actions:
   • Encourage broader reuse of wastewater
   • Promote clean diesel engines and fuels
   • Protect public health from mercury and other toxic chemicals
   • Promote internal actions to foster sustainability

Progress Report: This Progress Report covers both external and internal actions that DEQ has taken. Substantial
progress has been made in all areas with the exception of reducing the total number of vehicle miles traveled. DEQ had
targeted a 5% reduction of vehicle miles traveled (VMT) per employee, yet has only achieved a 2% reduction. DEQ has
recently renewed efforts to further reduce VMT by (1) reducing the number of program meetings staff and managers need
to attend, (2) encouraging carpooling for required travel and (3) encouraging the use of video and phone conferences
where available. DEQ will continue to track VMT and evaluate additional measures that may be taken to reduce vehicular
travel. As over half of DEQ’s staff are in field offices and their job duties require a substantial amount of travel, it may be
that the target is too aggressive for an agency with such extensive field operations.

For all other measures with quantitative targets, DEQ has exceeded the established targets.

External Actions: The three external measures that comprise DEQ’s plan are (1) encouraging broader wastewater
reuse, (2) Promoting clean diesel engines and fuels and (3) protecting public health from mercury and other toxic
chemicals.

    •    Wastewater Reuse: Pursuant to Senate Bill 820 passed by the 2003 Legislature, DEQ completed a report to the
         2005 Legislature containing recommendations for policies and procedures to improve incentives for water reuse and
         eliminate barriers to reuse, while protecting public health and the environment. In March 2005, the Governor signed
         Executive Order 05-04 declaring water reuse as a state priority and directed applicable state agencies to review
         agency policies and rules, as they are revised, to remove impediments to reuse. DEQ is working with affected state



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                           DEQ SUSTAINABILITY PLAN PROGRESS STATEMENT
                                                         SEPTEMBER 2006

         agencies, a task force for rulemaking, and the Oregon Association of Clean Water Agencies. Currently 8.5% of
         wastewater treatment plants currently beneficially reuse (i.e., golf course irrigation) all or part of their wastewater. As
         water quality standards tighten and the need for water for drinking water and other high-end beneficial uses
         increases, DEQ expects more facilities to actively pursue wastewater reuse of highly treated effluent.
    •    Promote clean diesel engines and fuels: DEQ continues to help local governments, businesses and private
         organizations secure federal grants to install clean diesel equipment, thus reducing emissions from diesel
         engines. A groundbreaking demonstration project was completed, installing advanced exhaust filters on nine
         garbage trucks in the Rogue Basin. Steps have begun to take these results and install similar devices on garbage
         trucks in the Portland area. School districts in eastern Oregon, the Portland area, the Willamette Valley, southern
         Oregon and Lane County have succeeded with the Department's assistance to receive federal grants to reduce
         emissions on school buses. The Associated General Contractors Oregon-Columbia chapter, with the
         Department's guidance and support, became the first trade association in the country to receive a grant to retrofit
         construction equipment. The project focus will be on bridge reconstruction projects along the interstate system.
         Truck stop "electrification" systems to efficiently reduce long duration idling are being installed at 5 locations along
         Interstates 5 and 84 and Highway 97, reducing emissions, saving fuel while providing for a more restful
         environment for truckers. Hospitals in the Portland area have agreed to implement an original program declaring
         themselves "Clean Diesel Zones" where the hospitals and their vendors and suppliers work to reduce patient and
         community exposure to diesel exhaust.
    •    Protect public health from mercury and other toxic chemicals: DEQ continues to partner with the Oregon
         Dental Association, recreational miners, auto body shops and others to safely manage mercury from various
         business operations. A large source of mercury in Oregon comes from abandoned mines. DEQ has assessed
         several of these mines, conducted removal actions at Bonanza Mine (Douglas County) to reduce the risk posed by
         mercury at this mine and is partnering with the Environmental Protection Agency at Black Butte Mine (Lane
         County) to stabilize the mine tailings and reduce mercury runoff to Cottage Grove Reservoir. In addition, the
         Department has sponsored pesticide collection events and recovered over 16,000 lbs of pesticides, including 100
         pounds of DDT.




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                           DEQ SUSTAINABILITY PLAN PROGRESS STATEMENT
                                                       SEPTEMBER 2006


    Internal Actions

    As part of DEQ’s Sustainability Plan, the Department committed to improving resource efficiency, providing training to
    staff and changing internal practices where feasible. A synopsis of the internal results include:

         •    DEQ has convened an internal team to address actions DEQ can implement to reduce its ecological footprint.
              From 2004 baseline data, DEQ has:
              o Reduced paper use by 13% per employee (based on total reams purchased. The established goal was
                 10%).
              o Reduced total vehicle miles traveled by 2% per employee (The established goal was 5%).
              o Increased the use of hybrid and alternative fuel vehicles by 193% (The established goal was 50%).

         •    Other internal steps the Department has taken include:
              o Developing and delivering a sustainability presentation to staff (ongoing).
              o Providing staff access to sustainability training.
              o Purchasing “green” products, where appropriate (i.e., 100% recycled content/dioxin free paper).

Integration with Other State Agencies

DEQ is an active participate on the Governor’s Sustainability Leadership Team and also provides staffing to a number of
projects outlined in Executive Order No. 06-02 including the Greenhouse Gas Emissions Interagency Team.




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