"HAWAII CHILDRENâ€™S TRUST FUND"
Hawai‘i Children’s Trust Fund Prevention of Child Abuse and Neglect 2007 Request for Proposals Background: The Hawaii Children’s Trust Fund (HCTF) is a public-private partnership that was established in 1993 by HRS 350B. The mission of the HCTF is to prevent child neglect and abuse. The Department of Health is the lead agency for the public sector. Hawai‘i Community Foundation (HCF) has oversight of the HCTF endowment and, under contract with DOH, facilitates grantmaking using federal Community Based Child Abuse Prevention (CBCAP) funds. Purpose: The purpose of this funding is to expand or replicate best or promising community-based practices or to develop innovative strategies with a means to measure impact that strengthen families and support the prevention of child abuse and neglect. For a definition and explanation of “best practices,” visit: http://www.amchp.org/policy/bestpractice-definition.htm CBCAP funding encourages parent involvement in the design and implementation of the program and may only be used for primary or secondary prevention. Primary prevention focuses on the general population, while secondary prevention is focused on those who are “at risk” of possibly maltreating or neglecting children, before child neglect or abuse occurs. Funding is intended for the prevention of child abuse and neglect, and should not be used to provide treatment services for child abuse and neglect or target families who are currently receiving services from the child welfare system due to previous circumstance(s) of child neglect or abuse. Risk and Protective Factors: Researchers, practitioners, and policy makers are increasingly drawing upon research that identifies personal, family, and environmental factors that strengthen families and reduce the risk of abuse and neglect within families. There is ample evidence to show that while certain risk factors have detrimental effects on children and families, other “protective” factors can mitigate these effects and provide benefits resulting in greater resilience for parents and children. Eligible Programs: Preference will be given to programs that are designed to promote and measure results in at least one of five broad protective factors for preventing child abuse and neglect listed below: • Nurturing and Attachment • Parental Resilience • Knowledge of Parenting and Child Development • Social Connections • Concrete Support in Times of Need Programs should focus on the 1 or 2 protective factors that best suit their program design; programs are not required nor encouraged to fit all 5 protective factors into their proposal. For descriptions and examples of these protective factors, visit: http://www.friendsnrc.org/outcome/toolkit/evalplan/why/protect.htm Eligible Organizations: • Organizations classified by the IRS as 501 (c)(3) and government agencies are eligible. • Organizations that have programs currently funded by HCTF may not apply for funding to continue those programs, however new or expanded programs within your organization are eligible. Funding Availability and Grant Range: • Funding is contingent upon availability of the Community Based Child Abuse Prevention (CBCAP) federal funds. It is expected that up to 5-6 grants may be awarded in 2007. • Grants periods of up 24 months will be considered. • Maximum grant amounts: 12 month period- up to $35,000 18 month period- up to $50,000 24 month period- up to $60,000 • All awards require a ten (10%) percent match with other resources (in-kind or other funds) • Decisions will be made in August, with notification in September 2007. Funds should be distributed by November 2007. • It is expected that there will not be new grantmaking in 2008 but that there will be new grantmaking in 2009. Review Process and Criteria: The HCTF Advisory Committee, with input from the Coalition, recommended these grantmaking criteria and guidelines to the HCTF Advisory Board. Each proposal will be reviewed by a group composed of community members, HCTF Advisory Committee members, and Department of Health employees, who will make funding recommendations to the HCTF Advisory Board. Final funding decisions will be made by the HCTF Advisory Board. The strongest proposals will be those that meet all or most of the following criteria: Consistency of the proposed program with HCTF Priorities • Program addresses primary or secondary prevention of child neglect and child abuse • Program design identifies which protective factor(s) will be addressed • Program incorporates either a best/promising practice or an innovative approach to prevention with a strong evaluation component • Program engages the community and parents in design and implementation • Program addresses a compelling community need Organizational Capacity • Organization demonstrates knowledge and experience within the specific community • Organization has the capacity and resources to implement program Integrity of the Proposed Program • Program is well defined and likely to be successfully implemented • Program budget is adequate, program costs are consistent to the narrative and are reasonable • Program has at least one clearly defined outcome related to the protective factor identified and the means to measure that outcome Potential for Impact of the Program or Project • Program incorporates either a best/promising practice or an innovative approach to prevention with a strong evaluation component • Program design includes commitment to measure outcomes related to the protective factor identified • Evaluation of impact of the program is clearly incorporated into program design, including specific outcomes, indicators, and measurement tools • Program demonstrates the ability to leverage other resources (i.e. funds, in-kind and/or community partnerships) by providing at least a 10% match Projects not likely to be funded include: • Programs addressing treatment strategies, as opposed to prevention • Programs being proposed by a current HCTF grantee for the same program • Major capital improvements, endowments, or support for individuals • Proposals with no evaluation component Grant Requirements: Funded organizations: • will participate in quarterly grantee gatherings designed to support effective programs and develop strong community networks • will participate in a peer review process with other grantees to strengthen program delivery • may be required to participate in evaluation efforts of HCTF • must submit progress reports and final reports Submission of Application: Proposals must be postmarked or delivered by June 15, 2007. Proposals will only be accepted at the HCF Honolulu office. Please mail or deliver to: Hawai‘i Children’s Trust Fund Hawai‘i Community Foundation 1164 Bishop Street, Suite 800 Honolulu, HI 96813 Contact Information: For more information, please contact Carrie Shoda-Sutherland (566-5565) or Amy Luersen (566-5550) at the Hawai‘i Community Foundation (Neighbor islands call toll-free: 1-888-731-3863) or e-mail them at either email@example.com or aluersen@hcf- hawaii.org. Proposal Guidelines: Please submit six (6) copies of the following items: 1) Cover sheet page (use attached form) Include signatures of both the Executive Director and the presiding officer of the Board to indicate support of submitted proposal. 2) Executive Summary (2 pages) Provide a concise summary of the proposed program, protective factor(s) addressed, target population, and ability of the organization to implement the program. 3) Description of Applicant Organization (1 page) Describe your organization and the ability to implement this program. Include mission statement, annual operating budget, and experience in this community or with the proposed program. 4) Program Narrative (6 pages + HCTF Program Logic Model) a. Community Need - Describe the target population, why this is a need in this particular community, and the anticipated numbers that will be served. b. Program Plan - Clearly describe the proposed program including identifying the key protective factor(s), services/activities, outputs, and intended outcomes. This narrative should complement the program logic model. c. Evaluation Strategy - Explain how you will measure success in the proposed program including indicators of success and measurement tools. See samples in the following table. Protective Factor Possible short-term outcomes Possible indicators Nurturing and Participants understand their infant’s Participants demonstrate knowledge of Attachment needs. appropriate parental responses to infant cues. Parental Resilience Participants know what to do when Participants demonstrate knowledge of their emotions interfere with their healthy coping methods to reduce ability to provide good parenting. stress. Knowledge of Participants understand how to meet Participants demonstrate knowledge of Parenting and Child their child’s needs for health and non-violent methods of discipline. Development safety. Social Connections Participants know the importance of Participants demonstrate knowledge of having a mutual support network of how reliable, safe, and appropriate friends, family, and neighbors. friends, family, and neighbors can provide their families with support when they need it. Concrete Support in Participants with children with Participants demonstrate knowledge of Times of Need special needs are aware of where to access respite care. community resources and supports available to them. d. Effectiveness - Please describe if program is using best or promising practices, or is using an innovative program design. Describe parental or community involvement in developing the program, including the appropriateness of this strategy in addressing the needs of the community. e. Staffing - Please describe staff roles. If using a sub-contractor, describe the respective responsibilities of staff and the subcontractor. Please describe how staff will be sustained beyond this funding, if applicable. f. Collaborations - Describe any formal or informal collaborations with other organizations to fully implement this program. 5) Budget (Use the attached budget form plus one page budget narrative) Budget should reflect the revenues and expenses needed to implement the program. If the proposed program receives resources from other sources, please specify those resources including funding, in-kind contributions, and community partnerships. Please note that the strongest proposals will be those that demonstrate at least a 10% match from other sources. NOTE: Include $750 per year for the Peer Review Process. This money will provide transportation and lodging for peer review teams to participate in the site visits and stipends for parent involvement, if applicable. This amount should be included in the maximum grant amount listed on page 2. NOTE for Neighbor Island organizations: Include $1,000 per year for travel expenses to grantee gatherings. For example, add in $1,000 for a 1-year grant, $1,500 for an 18-month grant, or $2,000 for a 24-month grant. The travel expenses can be in addition to the maximum grant amounts listed on page 2. Supporting Documents- please submit ONE (1) copy of the following: • If you are a 501(c)(3) organization and a first-time applicant to Hawai‘i Community Foundation, or if there have been any changes since you last submitted an application, please submit your organization’s IRS determination letter, articles of incorporation, and by-laws. • Most recent A-133 audit (if applicable to your organization) or most recently completed financial statements for the organization. • Current list of the Board of Directors of your organization. Proposal Package Format: Use white 8 1/2” x 11” paper No binding, folders, staples All pages including attachments must be single-sided & paginated Margins not less than 1”on all sides Text font size not less than 12 pt. and double-spaced No videos or CDs Hawai‘i Children’s Trust Fund Prevention of Child Abuse and Neglect 2007 Coversheet Print or Type 1. Organization submitting request (If you will be using a fiscal sponsor that is a 501(c)3 tax-exempt organization, you must also complete Section 4. ) Organization: Address: Phone: Fax: Website: Email: 2. Organization’s Chief Staff or Volunteer Name: Phone: Title: Fax: Email: 3. Contact for this request (if different from chief staff or volunteer) Name: Title: Address: Phone: Fax: Email: 4. Organization Information Is your organization a tax-exempt 501(c)(3)? Yes If yes, submit a copy of your IRS determination letter if you are a first-time applicant to HCF. No If no, you will need a fiscal sponsor for this project. If using a fiscal sponsor, please provide information about the sponsor. If sponsor is a first-time applicant to HCF, submit a copy of its 501(c)(3) determination letter. Fiscal Organization: _____________________________________________________________________________ Address: Phone: Fax: Contact Name: Title: Phone: Email: 5. Project Information Title: _______________________________________________________________________________________ Amount requested: $__________________ Project Location: Oahu Hawai‘ì Maui Moloka‘i Lana‘i Kaua‘i Statewide (continued) 6 Two signatures required: We understand the the we are applying for is for is contingent on our organization one which one Two signatures required: We understand that thatgrant grant we are applyingcontingent on our organization remaining remaining is which is described in Section the Internal the Internal Revenue the award that the by the Hawai‘i Children’s Trust fund, a described in Section 501(c)(3) of501(c)(3) of Revenue Code and that Code and of a grant award of a grant by the Hawai‘i Children’s Trust fund, a component fund of the Hawai‘i Community Foundation, is on our acceptance of on our acceptance of the grant component fund of the Hawai‘i Community Foundation, is explicitly contingentexplicitly contingent the grant terms and conditions terms and forth below. Our are set forth below. Our organization accepts and it is awarded a grant by the Hawai‘i which are setconditions whichorganization accepts and agrees to follow such conditions ifagrees to follow such conditions if it is Children’saTrust Fund of the Hawai‘i Community Foundation. Hawai‘i Community Foundation. awarded grant by the Hawai‘i Children’s Trust Fund of the Submitting Organization:_______________________________________________________________________ Print or type name *Our organization is required to have an A-133 audit. Yes No ________________ Signature of Chief Person (Paid or Volunteer) Title Date Print or type Name ________________ Signature of Board President/Chair Title Date Print or type Name Fiscal Sponsor (if applicable):_____________________________________________________________________ Print or type name *Our organization is required to have an A-133 audit. Yes No ________________ Authorized signature of Fiscal Organization Title Date Print or type name GRANT TERMS AND CONDITIONS WHICH APPLY TO GRANTS AWARDED BY THE HAWAI‘I COMMUNITY FOUNDATION Your acceptance of a grant from the Hawai‘i Children’s Trust Fund, a component fund of the Hawai‘i Community Foundation, is conditioned on acceptance of the following terms and conditions. Please read these terms and conditions carefully. ♦ This grant is to be used only for the purpose designated. If there is a change in the nature of the activities described in the proposal for which these funds were granted, please contact us before expending the funds. ♦ A grant activities report and financial report to HCF are required at the completion of the grant period in order to maintain necessary expenditure records. ♦ HCF reserves the right to follow up this grant with a site visit while the project is in progress or once the project has been completed. You might be asked to provide HCF with a brief interim report indicating the progress of the project. ♦ You must notify HCF of any unexpended funds at the end of the grant period, or if (i) your organization has not performed in accordance with this agreement, (ii) your organization loses its exemption from federal income taxes under Section 501(c)(3) of the Internal Revenue Code, or (iii) your organization materially changes its programs, activities or mission. ♦ Should you publicize the receipt of this HCF grant, please send a copy of any articles, video taped television coverage, annual reports, or similar publications to the HCF Communications Officer. By submitting this funding request to the Hawai‘i Community Foundation and by your acceptance of the proceeds of a grant from the Hawai‘i Community Foundation, you accept and agree to follow and abide by the above grant terms and conditions. 7 HCTF GRANTEE PROGRAM LOGIC MODEL: Sheet __ of __ (** Before completing this form, see glossary on next page for definitions and examples**) PROGRAM NAME: PROGRAM RATIONALE (Theory of Change): ORGANIZATION NAME: POPULATION SERVED: POPULATION NEEDS TO BE ADDRESSED BY SERVICES: PROGRAM VISION (Impact or Goal): PROTECTIVE FACTOR: RESOURCES SERVICES/ACTIVITIES OUTPUTS OUTCOMES Program inputs, elements, or ingredients that Specific processes or events undertaken to Units of service or product units. How many, What difference does your program make? are necessary to offer your program provide program and directly link to the how often, over what duration? outcomes you plan to achieve ♦ ♦ ♦ ♦ 8 Sheet _____ of _____ PROTECTIVE FACTOR: RESOURCES SERVICES/ACTIVITIES OUTPUTS OUTCOMES Program inputs, elements, or ingredients that Specific processes or events undertaken to Units of service or product units. How many, What difference does your program make? are necessary to offer your program provide program and directly link to the how often, over what duration? outcomes you plan to achieve ♦ ♦ ♦ ♦ 9 HCTF LOGIC MODEL GLOSSARY Terminology Definition Example Fathers of children under age 8 in Population Served Specific type of individuals your program is targeting to serve. Pahoa-Keaau region of Hawaii Research shows that families are strengthened when children have The services you offer should be based on what is known to be effective. access to both parents, including Program Rationales What assumptions are you making that suggest your services will bring about fathers who typically are less (Theory of Change) the desired outcomes, with the population you serve? What evidence do you involved. By increasing have to believe that you program will work? knowledge of parenting skills in fathers, they will be more likely to participate in childrearing. Knowledge of parenting skills, Population Needs to be What needs do your target population have that will be addressed and/or met child development, and age- Addressed by Services by your program? appropriate parent-child activities. Program Vision Ultimate impact(s) expected to occur, usually beyond what one program alone Safe and strong families in (Impact or Goal) can achieve. Hawaii. Protective characteristic of family environment that your program is working Knowledge of parenting and child Protective Factor to improve. Select one or more from the list provided in the RFP. development. Trained facilitator, classroom, Program inputs, elements, or ingredients that constitute the program. What Resources child care, transportation, must your program have in order to offer services/activities? materials, refreshments Parenting classes for fathers with children under 8 to provide Specific processes undertaken to provide your program. Activities/services Services/Activities knowledge about parenting skills, should be directly linked to the outcomes that you wish to achieve. child development, and age- appropriate parent-child activities. 50 fathers will attend a series of 10 Units of service or product units. How many, how often, over what time Outputs two-hour classes held over a period? period of three months. Short, intermediate, or longer-term changes anticipated in participants’ lives. 75 percent of fathers who What difference does your program make? Outcomes should be realistic, participate in at least 8 classes will Outcomes measurable, and related to both the protective factor(s) you selected and the increase knowledge about child activities/services provided in your program. development. 10 Hawai‘i Children’s Trust Fund 2007 Budget Worksheet A. Program Budget: Indicate the budget for each year of your project over the duration of this request. Please attach a budget narrative. Year 1 Year 2 HCTF Request In-Kind / Other HCTF Request In-Kind / Other Total Budget Categories** (a) (b) (c) (d) (g) (e) 1. Personnel $0.00 2. Fringe Benefits $0.00 Sub-total personnel costs: $0.00 $0.00 $0.00 $0.00 $0.00 3. Travel $0.00 a) Neighbor islands, add $1000 per year to $0.00 attend grantee meetings 4. Equipment $0.00 5. Lease/rental of space $0.00 6. Telephone $0.00 7. Contractual $0.00 8. Training $0.00 9. Supplies $0.00 10. Postage $0.00 11. Publication & printing $0.00 12. Other $0.00 a) $0.00 b) $0.00 c) $0.00 Sub-total non-personnel costs: $0.00 $0.00 $0.00 $0.00 $0.00 13. Peer Review process $750 -- $750 -- $0.00 Total Budget: $0.00 $0.00 $0.00 $0.00 $0.00 Total HCTF Request*: $0.00 -- $0.00 -- $0.00 (see “Budget” on page 4 for *Neighbor Island proposals may exceed maximum grant amount by travel costs for grantee meetings. (see"Budget" on page 5 for details)details) B. Funding Sources: Identify the sources of funding for your project. Indicate the total amount of support from each source and if the source is secured, pending, or in-kind. At the end of the table total the amount. This total should match the total cost of your project. Year 1 Year 2 Funding Source Indicate secured, Indicate secured, Amount pending, or Amount pending, or in-kind in-kind 1. HCTF request $0.00 pending $0.00 pending 2. Please Select Status Please Select Status 3. Please Select Status Please Select Status 4. Please Select Status Please Select Status 11 Total: $0.00 $0.00