OPERATIONAL RISK MANAGEMENT (ORM) PROGRAM

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					BY ORDER OF THE COMMANDER                                  30TH SPACE WING INSTRUCTION 90-901
30TH SPACE WING                                                                        15 JANUARY 2006

                                                                                         Command Policy

                                                       OPERATIONAL RISK MANAGEMENT (ORM)
                                                                               PROGRAM



                  COMPLIANCE WITH THIS PUBLICATION IS MANDATORY

NOTICE:        This publication is available digitally on the AFDPO WWW site at:
               http://www.e-publishing.af.mil.

OPR: 30 SW/SEF (Major Jason Z. Wollard)                 Certified by: 30 SW/SE (Colonel Robert Gibson)
Supersedes 30SWI90-901, 1 July 2002                                                            Pages: 7
                                                                                        Distribution: F

This instruction implements AFPD 90-9, Operational Risk Management, and AFI 90-901, Operational
Risk Management, as supplemented. It establishes the requirement to integrate and sustain operational
risk management (ORM) throughout the 30th Space Wing. It assigns responsibilities for program ele-
ments and contains program management information. It applies to all 30th Space Wing personnel and
functional areas. It does not apply to Air Force Reserve Command (AFRC) or Air National Guard (ANG)
units. Maintain and dispose of records created as a result of the processes described in this instruction in
accordance with Air Force Manual (AFMAN) 37-123, Management of Records, and AFRIMS Records
Disposition Schedule (RDS) located at https://afrims.amc.af.mil/rds/index.cfm

SUMMARY OF REVISIONS
This publication has been substantially revised and should be thoroughly reviewed. The changes made
were in the following areas: (paragraph 2.3.7.) appointment of the wing ORM Program Manager as the
default ORM Advisor for 30 SW Commander’s Support Staff; (paragraph 2.4.) clarified training require-
ments of staff agency ORM Advisors;(paragraphs 2.4., 2.5., and 2.8.) addition of specific guidance for the
duties and training required of wing and group staff agency ORM Advisors;(paragraph 2.6.3.) changed
requirement for unit commanders to review ORM programs from quarterly to semi-annual; (paragraph
2.6.4.) reduced time allotted to accomplish ORM Application and Integration training for unit ORM
Advisors from 90 days to 60 days (paragraph 3.2.) personnel ORM training requirements; Attachment 1:
integrated the 30 SW ORM Advisor Self-Inspection Checklist into the formal publication, as well as
numerous, non-substantive changes not otherwise listed above. A bar (|) indicates a revision from the pre-
vious edition.

Section A—ORM Process Description

1. Definition, Purpose and Scope.
2                                                                     30SWI90-901 15 JANUARY 2006


    1.1. Definition: Operational Risk Management is a logic-based, common sense approach to making
    calculated decisions on human, material, and environmental factors before, during, and after Air
    Force mission activities and operations.
    1.2. Purpose: The goal of ORM is to enhance mission effectiveness at all levels while minimizing
    risks. This instruction will define specific responsibilities for each level of management as well as the
    responsibilities of each individual assigned to the 30th Space Wing.
    1.3. Scope: ORM enables commanders, functional managers, supervisors, and individuals to maxi-
    mize operational capabilities while limiting all dimensions of risk by applying a simple, systematic
    process appropriate for all personnel and functions both on-and off-duty. Effective risk management
    begins at the top with commander support and is the responsibility of every person within the chain of
    command.
       1.3.1. ORM is a Commander’s program. ORM has great applications in the safety arena, and 30
       SW Safety is the Office of Primary Responsibility. However, ORM is not limited to issues of
       safety, and should be applied to all operations and activities. The benefits of ORM include maxi-
       mizing capabilities while minimizing all associated risks in every area of operations.

Section B—Program Management

2. Responsibilities. The following responsibilities are additions to those defined by AFI 90-901, as sup-
plemented.
    2.1. The 30th Space Wing Commander maintains responsibility for implementation and administra-
    tion of the ORM program in 30 SW.
    2.2. 30th Space Wing Chief of Safety (30 SW/SE) will appoint an ORM Program Manager to oversee
    ORM integration and sustainment wing-wide.
    2.3. The wing ORM Program Manager will ensure each 30 SW unit establishes an ORM program and
    provides oversight and feedback as required. Additionally, the wing ORM Program Manager will:
       2.3.1. Develop specific ORM program implementation guidance, and establish policy and
       requirements to sustain the ORM program within the wing.
       2.3.2. Provide a training course focused on ORM Application and Integration to all squadron/
       group ORM advisors. Application and Integration courses offered by the Air Force Safety Center
       (either residence or via distance learning) or by the ORM University fulfills this requirement.
       2.3.3. Develop annual refresher training for 30 SW units. The wing ORM Program Manager is
       the approval authority for alternate or unit-specific annual refresher training.
       2.3.4. Review all squadron ORM training programs, should such programs exist.
       2.3.5. Conduct random assessments of unit ORM programs. 30 SW/SE-conducted unit safety
       assessments satisfies this requirement.
       2.3.6. Facilitate ORM assessments as necessary.
       2.3.7. Ensure wing commander’s support staff personnel complete ORM Fundamentals and
       annual refresher training as required.
       2.3.8. Assist Vandenberg AFB associate units with their ORM programs on an as-available basis.
30SWI90-901 15 JANUARY 2006                                                                                3


       2.3.9. Provide locally developed ORM Advisor familiarization training for new unit ORM Advi-
       sors within the wing. The training should include information on current Air Force Implementa-
       tion and Sustainment efforts, applicable command supplements to AFI 90-901, wing-specific
       ORM guidance, and tools available for their use.
   2.4. Wing Staff Agency Chiefs will:
       2.4.1. Assign ORM advisors in writing. 30 SW/DS may, at his discretion, assign a single ORM
       advisor for multiple agencies.
       2.4.2. Ensure the wing ORM Program Manager receives a copy of the appointment letter.
       2.4.3. Ensure military or civilian personnel (includes non-appropriated funds personnel) complete
       initial ORM Fundamentals training within 60 days of arrival. Documentation showing completion
       of the ORM Fundamentals course at a previous duty station satisfies this requirement.
       Note 1: Contractors are exempt from this training requirement unless specified in their contract.
       Note 2: The ORM advisor for any unit employing NAF civilians who do not have access to a
       computer will ensure those personnel complete ORM Fundamentals training by alternate means.
       This alternative training must be specifically approved by the wing ORM program manager prior
       to implementation, and must be administered by a “in resident” ORM Application and Integration
       course graduate.
       2.4.4. Ensure assigned personnel complete ORM refresher training on an annual basis.
NOTE: Wing Staff Agency ORM Advisors are encouraged, but not required, to complete ORM Applica-
tion and Integration training, unless said Advisor also functions as a unit ORM Advisor, in which case the
more restrictive provisions of paragraph 2.6.4. apply
       2.4.5. Provide the wing ORM Program Manager with updated ORM training statistics semi-annu-
       ally on/about 1 March and 1 October of each year, or as requested by the wing ORM program
       manager. These statistics will contain the following information:
           2.4.5.1. Military and civilian personnel assigned.
           2.4.5.2. Military and civilian personnel trained in ORM Fundamentals.
           2.4.5.3. Military and civilian personnel assigned to supervisory positions.
           2.4.5.4. Military and civilian supervisory personnel who have completed the ORM Essentials
           for Leaders course.
   2.5. Group Commanders will:
       2.5.1. Assign an ORM advisor for their commander’s support staff and group staff agencies in
       writing.
       2.5.2. Ensure the wing ORM Program Manager receives a copy of the appointment letter.
       2.5.3. Comply with the ORM training provisions of paragraphs 2.4.3., 2.4.4., and 2.4.5.
NOTE: Each group staff ORM Advisor is encouraged, but not required, to complete ORM Application
and Integration training, unless said Advisor also functions as a unit ORM Advisor, in which case the
more restrictive provisions of paragraph 2.6.4. apply.
   2.6. Unit Commanders will:
4                                                                    30SWI90-901 15 JANUARY 2006


       2.6.1. Assign unit ORM Advisors for program implementation and assessments in writing. Advi-
       sors should be in the rank of SSgt or above with a minimum of 12 months time on station remain-
       ing
       2.6.2. Ensure the wing Program Manager receives a copy of appointment letter.
       2.6.3. Review the status of squadron ORM programs semi-annually.
       2.6.4. Ensure the unit ORM Advisors (primary and alternate(s))complete an ORM Application
       and Integration course within 60 days of appointment.
       2.6.5. Comply with the ORM training provisions of paragraphs 2.4.3., 2.4.4., and 2.4.5.
       2.6.6. Review ORM assessments and ensure they are signed by the appropriate approval author-
       ity.
       2.6.7. Draft and maintain a unit ORM implementation and sustainment plan for their organization.
       This plan may take the form of a unit operating instruction, formal plan, policy letter, or any other
       format the commander deems appropriate. As a minimum, the plan will address the following
       items:
           2.6.7.1. Unit office of primary responsibility for ORM processes within the unit.
           2.6.7.2. How training will be tracked.
           2.6.7.3. Unit specific ORM policies, to include a description of any/all ORM processes
           employed by the unit.
    2.7. Section Supervisors will:
       2.7.1. Incorporate ORM into the section’s training process.
       2.7.2. When possible, apply ORM to:
           2.7.2.1. Daily operations, maintenance, and general tasks within work centers.
           2.7.2.2. All unique or one-time tasks (e.g., moving, construction, fireworks, exercises).
           2.7.2.3. All operations presenting probable hazards not previously identified by technical data
           or other safety sources.
           2.7.2.4. Any modification proposals, acquisitions and/or development efforts.
           2.7.2.5. Any required waivers for safety.
           2.7.2.6. Complete ORM Essentials for Leaders training.
    2.8. Wing Staff Agency and group staff ORM Advisors will:
       2.8.1. Facilitate agency ORM assessments as necessary.
       2.8.2. Ensure ORM training is completed IAW paragraphs 2.4.3., 2.4.4., and 2.4.5.
       2.8.3. Ensure supervisory personnel complete ORM Essentials for Leaders training.
NOTE: Documentation showing completion of the ORM Fundamentals or Essentials For Leaders at a
previous duty station satisfies the requirement for that particular training.
       2.8.4. Maintain an ORM continuity binder as specified in paragraph 2.9.6.. Staff agency binders
       are only required to include tabs A, C, and G.
30SWI90-901 15 JANUARY 2006                                                                        5


   2.9. Unit ORM Advisors will:
       2.9.1. Complete “Unit ORM Advisor Familiarization Training” upon appointment. This training
       will be provided by the wing ORM program manager.
       2.9.2. Conduct a semi-annual review of the unit ORM program with the unit commander. Ensure
       this review is documented and minutes are filed in the ORM continuity binder. Maintain these
       minutes a minimum of 24 months from the date of the review.
       2.9.3. Facilitate unit ORM assessments as necessary.
       2.9.4. Comply with the provisions of paragraph 2.8.2.
       2.9.5. Review the unit ORM program annually, to include executing the Unit ORM Advisor Self
       Inspection Checklist (Attachment 1).
       2.9.6. Maintain an ORM continuity binder with the following minimum requirements. Additional
       tabs may be added at the discretion of commanders and unit ORM Advisors.
          2.9.6.1. Tab A: Unit ORM Advisor Appointment letter
          2.9.6.2. Tab B. Unit ORM Implementation and Sustainment Plan
          2.9.6.3. Tab C: Unit training status; updated as required
          2.9.6.4. Tab D: Minutes from the Commander’s semi-annual reviews
          2.9.6.5. Tab E: Documentation of ORM Processes
          2.9.6.6. Tab F: Unit ORM Advisor Self-Inspection Checklist (Attachment 1)
          2.9.6.7. Tab G: Paper copies of the following publications:
              2.9.6.7.1. AFPD 90-9, Operational Risk Management.
              2.9.6.7.2. AFI 90-901 AFSPSCS1, Operational Risk Management.
              2.9.6.7.3. AFPAM 90-902, Operational Risk Management (ORM) Guidelines and Tools.
              2.9.6.7.4. 30 SWI 90-901, Operational Risk Management Program.
              2.9.6.7.5. AFSPCI 90-903, H-1 Helicopter Risk Management, (76th Helicopter Squadron
              only).

Section C—Training Management

3. Training: The following defines wing and unit training requirements. Organizations are encouraged
to create unit specific ORM training, however, the training must be approved by the wing ORM Program
Manager prior to use.
   3.1. All newly assigned personnel require either ORM Fundamentals training via ORM University
   (https://rmis.kirtland.af.mil) or a 30 SW/SE approved substitute training course within 60 days of
   arrival, unless initial training is accomplished and documented at previous base or unit.
   3.2. All personnel will complete annual ORM refresher training using a 30 SW ORM Computer
   Based Training (CBT) or other suitable training approved by the wing ORM Program Manager. This
   ORM refresher training may be found at the 30 SW ORM Program Manager’s website.
6                                                                   30SWI90-901 15 JANUARY 2006


    3.3. Unit ORM Advisors will provide:
       3.3.1. Squadron or unit-level initial training consisting of ORM Fundamentals training via ORM
       University (https://rmis.kirtland.af.mil), or 30 SW/SE approved training course.
       3.3.2. Squadron or unit-level annual refresher training consisting of the 30 SW/SE ORM CBT or
       a unit specific ORM training course approved by 30 SW/SE.

Section D—Application of ORM

4. Applying ORM to a process.
    4.1. Each unit is responsible for their own unique application of ORM within the scope of their mis-
    sion. Unit ORM Advisors should serve to facilitate the ORM process. If further assistance is required
    contact 30 SW/SE.
    4.2. AFPAM 90-902, ORM Guidelines and Tools should be referenced for guidance pertaining to the
    ORM six-step process.
       4.2.1. Although there is no standard format for a formal ORM product, the four Principles of
       ORM and the six-step process, as defined in AFI 90-901, Operational Risk Management and
       AFPAM 90-902 should be applied.
       4.2.2. The scope of ORM used should be at a level appropriate for the process being evaluated.

5. Prescribed or Adopted IMT/Forms:
    5.1. There are no prescribed or adopted IMT/Forms.



                                               JACK WEINSTEIN, Colonel, USAF
                                               Commander
30SWI90-901 15 JANUARY 2006                                                                          7


                                             Attachment 1

                    UNIT ORM ADVISOR SELF-INSPECTION CHECKLIST

Table A1.1. Checklist
NO.                                          Item                                           Yes   No N/A
1.    (30 SWI 90-901, paragraph 2.6.1.) Has a unit ORM Advisor been appointed by the
      unit commander?
2.    (30 SWI 90-901, paragraph 2.6.2.) Does the wing ORM Program Manager have a
      copy of the letter?
3.    (30 SWI 90-901, paragraph 2.6.3.) Does the unit commander meet semi-annually
      with the unit ORM Advisor and review the status of the unit’s ORM program?
      Were the minutes of this review documented and filed in the appropriate location in
      the unit ORM continuity binder?
4.    (30 SWI 90-901, paragraph 2.6.3.) Are meeting minutes documented and filed in
      the ORM continuity binder?
5.    (30 SWI 90-901, paragraph 2.4.3.) Have all unit members received ORM
      Fundamentals training within 60 days of arrival on station?
6.    (AFI 90-901 AFSPCS1, paragraph 7.4) Have all unit supervisors completed ORM
      Essentials for Leaders?
7.    (AFI 90-901 AFSPCS1, paragraph 7.5.) Has the unit commander completed the
      ORM Executive Course within 60 days of assuming command?
8.    (30 SWI 90-901, paragraph 2.6.7.) Does a unit ORM Integration and Sustainment
      plan exist?
9.    (30 SWI 90-901, paragraph 2.6.7..) Does the unit ORM Integration and Sustainment
      Plan contain the required information?
10.   (30 SWI 90-901, paragraph 2.8.4.) Is ORM refresher training being accomplished
      for all unit members at least once annually? Is this training logged appropriately?
11.   (30 SWI 90-901, paragraph 2.8.7.) Does the unit ORM Advisor maintain an ORM
      Continuity Binder with the required information?
12.   (AFPD 90-9, paragraph 5.5.1.) Is there evidence the unit has tailored ORM
      application and techniques to accommodate the unique mission needs of their
      organization?
13.   (AFI 90-901, paragraph 3.4.) Is there evidence the commander advocates ORM?
14.   (AFI 90-901, paragraph 2.3.) Is there evidence of application of ORM principles in
      both on- and off-duty activities?