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JOHN DEERE JDS-G223 SUPPLIER QUALITY SYSTEM QUESTIONNAIRE
Supplier Name: Audit Date(s):
Supplier Number: Supplier Representative(s):
Supplier Address:
Supplier Phone Number:
Supplier E-Mail: Supplier Fax Number:
JD Audit Lead: Audit Team Members:
Principle Products (John Deere Commodity Codes):
Date of Last John Deere Assessment or Survey (if any):
Process(es) / Product(s) Audited:
Note: Secure copy of certification(s) if not provided in advance
Quality System Certification, Registrar, and Date of Certificate Expiration (ISO, QS, ISO/TS, etc.):
Environmental System Certification, Registrar & Date of Expiration (ISO 14001):
Health & Safety System Certification, Registrar & Date of Expiration (ISO 18001):
Supplier Contact(s): Position: Phone:
GENERAL SUPPLIER RATING CRITERIA
Rating Score ** Ability to meet requirement in question:
Does Not Comply 0 Requirement is not met. There is no evidence of implementation or documentation (major non-conformance).
1 Requirement is partially met but there are major inconsistencies in implementation or documentation (major
Does Not Comply
nonconformance).
2 Requirement is met but there are minor inconsistencies in implementation or documentation, or is in the early
Complies
phases and only preliminary evidence of implementation effectiveness exists (minor nonconformance).
Complies 3 Requirement is met and effectively implemented and fully documented.
4 Requirement is "world class" in terms of scope and implementation or it shows major signs of significant
Complies
improvement over the last 12 months which is meaningful to the Customer.
** A supplier must have a score of 2 or greater on each of the questions to be acceptable.
Score each question using a 0 to 4 point scale, where 4 is the best possible score.
I. Quality
# Question Notes Score
Supplier has procedures in place designed to ensure that the
Q1 requirements set out in John Deere’s Supplier Code of Conduct are met?
Y/N
There are no products containing substances in excess of the amounts
Q2 set forth on John Deere’s Restricted Materials List and/or other
substances restricted by applicable laws? Y/N
Audit Status:
Answers for the above two questios, Q1 and Q2, must be yes for the audit to continue. Supplier is
responsible to insure all tiers of the supply base comply to these requirements. TERMINATE AUDIT
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JOHN DEERE JDS-G223 SUPPLIER QUALITY SYSTEM QUESTIONNAIRE
Supplier Name: Audit Date(s):
A. Management Review
# Question Notes Score
1 Does the supplier's Management, with executive responsibility, review all
quality system elements at defined intervals to ensure its continuing
suitability and effectiveness?
2 Are the following metrics posted and are improvement goals established?
Internal quality reject Part Per Million (PPM)
External quality reject PPM
On-time delivery
Average Section Score:
Section Compliance: (Complies = No questions scored less than 2) NOT SCORED
B. Quality Planning Score
# Question Notes Score
3 Is a structured process used to identify Key Characteristics and control
methods? Please list methods and tools.
4 Are mistake proofing techniques, including facilities, equipment, tooling,
and problem resolution, used where appropriate in particular on Key
Control Characteristics?
5 Compare control plan items against part print and determine control plan
adequacy.
6 Are control plans reviewed and updated as appropriate when any of the
following occurs:
Product or process changes?
Processes are found to be unstable or non-capable?
Inspection method, frequency, etc, is revised?
7 Are supplier initiated design or process changes documented, reviewed,
and approved by authorized internal personnel before implementation?
8 Has written customer approval or waiver been obtained and documented
prior to a design or process change being implemented into production?
Average Section Score:
Section Compliance: (Complies = No questions scored less than 2) NOT SCORED
C. Document Control
# Question Notes Score
9 Has the supplier established a process to ensure that invalid and / or
obsolete documents are promptly removed from all points of use or
otherwise assured against unintended use?
10 Is there timely review, distribution, and implementation of customer
engineering standards and specifications and changes? Verify revision
levels of drawings or models in use at the supplier?
11 Are appropriate process parameters, including operator training,
monitored for special processes (heat treat, welding, plating, etc) where
conformance to specification cannot be verified in subsequent
operations?
Average Section Score:
Section Compliance: (Complies = No questions scored less than 2) NOT SCORED
D. Product Identification and Traceability
# Question Notes Score
12 Is required product identification (including material certification and heat
number, if applicable) maintained through all stages of production,
assembly, and delivery?
Average Section Score:
Section Compliance: (Complies = No questions scored less than 2) NOT SCORED
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JOHN DEERE JDS-G223 SUPPLIER QUALITY SYSTEM QUESTIONNAIRE
Supplier Name: Audit Date(s):
E. Process Control
# Question Notes Score
13 Have documented process monitoring and other operator instructions
been prepared for all employees?
Are they accessible at the workstation?
Is there evidence of use?
14 Do process monitoring and other operator instructions include or
reference:
Operation name and number?
Part name and part number?
Current engineering level / date or decision number?
Required tools, gages and other equipment?
Customer designated Key Control Characteristics?
Supplier designated Key Control Characteristics?
Statistical Process Control (SPC) requirements as appropriate?
Relevant engineering and manufacturing standards?
Inspection and test instructions, including frequency?
Reaction plan as appropriate?
Revision date and approvals of Work Instructions?
Visual aids as appropriate?
Tool change intervals and set-up instructions?
Material certification, such as: chemical and mechanical properties,
hardness, plating, heat number, and / or source mill?
15 Does the reaction plan for internal out-of-control conditions include as
appropriate:
Containment and 100 percent inspection?
Specific corrective action timing?
Responsibility assignment?
Documented customer approval?
16 Do operators clearly understand their responsibilities when loss of
process control or out of specification conditions exist?
17 Is production equipment and working environment suitable for
manufacturing of specified characteristics?
Are production machines and equipment appropriate for the product
being produced?
Is there documented evidence of process capability?
Are production machines and equipment clean and adequately
maintained?
18 Is there evidence of a preventive maintenance program?
19 Does supplier retain and use appropriate data on key control
characteristics for continuous process improvement?
20 Does supplier maintain or exceed the process capability requirements of
JDS-G223 on key control characteristics?
Are monitoring and improvement plans in place for those processes
that do not meet the process capability requirements?
21 Does supplier verify that characteristics are to specification after a setup
has been completed?
Average Section Score:
Section Compliance: (Complies = No questions scored less than 2) NOT SCORED
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JOHN DEERE JDS-G223 SUPPLIER QUALITY SYSTEM QUESTIONNAIRE
Supplier Name: Audit Date(s):
F. Inspection and Testing
# Question Notes Score
22 Does the supplier ensure that incoming product is not used or processed
until it has been inspected or otherwise verified as conforming to
specified requirements in accordance with the quality plan and/or
documented procedures?
23 Does the supplier inspect and test in-process product as required by the
Control Plan and / or the documented procedures?
24 Does the supplier carry out final inspection and testing in accordance
with the Control Plan and/or documented procedures?
25 Does the supplier assure that no product is released until all activities
specified in the documented procedures have been satisfactorily
completed and that the associated data and documentation is available
and authorized?
26 Does the supplier conduct scheduled audits of the final product in
accordance with the Control Plan to verify conformance to all specified
requirements including packaging?
27 Does the supplier maintain records which provide evidence that the
product has been inspected and / or tested and approved prior to
release?
28 Does the supplier inspect, test, and verify that products do not contain
substances in excess of the amounts set forth on John Deere’s
Restricted Materials List (e.g., asbestos or lead in paint) and/or other
substances restricted by applicable laws?
Average Section Score:
Section Compliance: (Complies = No questions scored less than 2) NOT SCORED
G. Inspection, Measuring, and Test Equipment
# Question Notes Score
29 Does the measurement system provide appropriate discrimination of the
total product tolerance being measured?
30 Has the supplier identified all inspection measuring and test equipment
that can affect product quality?
Are appropriate measurement systems used for required
characteristics (roundness, lobbing, surface finish, etc.)?
31 Is each piece of inspection equipment calibrated:
At prescribed intervals?
On certified master equipment (traceable to standards)?
In a controlled environment?
32 Does the procedure for calibration of inspection measuring and test
equipment include the following:
Unique identification?
Part name and part number?
Location?
Frequency of checks?
Check method?
Acceptance criteria?
Corrective actions when inspection equipment is found out of
Review process for product inspected with "out of calibration"
33 Has the supplier identified inspection measuring and test equipment with
a suitable indicator or approved identification record to show the
calibration status?
34 Does the supplier maintain calibration records for inspection measuring
and test equipment?
35 Has the supplier performed Gage Repeatability and Reproducibility
studies on key control characteristics and do they meet the established
criteria in JDS-G223?
Average Section Score:
Section Compliance: (Complies = No questions scored less than 2) NOT SCORED
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JOHN DEERE JDS-G223 SUPPLIER QUALITY SYSTEM QUESTIONNAIRE
Supplier Name: Audit Date(s):
H. Inspection and Test Status
# Question Notes Score
36 Is the inspection and test status of product identified such that the
conformance status is recognizable and understood?
Average Section Score:
Section Compliance: (Complies = No questions scored less than 2) NOT SCORED
I. Control of Nonconforming Product
# Question Notes Score
37 Does the control of nonconforming or suspect material provide for
material identification / segregation / evaluation and notification of all
appropriate functions?
38 Does the supplier clearly identify nonconforming and suspect product
and the quarantine areas?
39 Is the responsibility for review, and authority for the disposition of
nonconforming product, defined?
40 Are repaired and/or reworked products re-inspected and / or tested
according to the Control Plan and/or documented procedures?
41 Does the supplier quantify and analyze nonconforming product, establish
a prioritized reduction plan, and track progress to the plan?
42 Does the supplier obtain customer authorization prior to shipment,
whenever the product or process is different from the current Production
Part Approval Process (PPAP) approval?
Average Section Score:
Section Compliance: (Complies = No questions scored less than 2) NOT SCORED
J. Corrective and Preventive Action
# Question Notes Score
43 Does the supplier use a disciplined problem solving method to address
internal and external non-conformances?
44 Do procedures for corrective action include effective handling of
customer complaints and reports of non-conformances? Do these
procedures:
Verify corrective action from past Corrective Action Requests?
Consider implementation of corrective action on similar products /
processes?
Consider impact of corrective action on other products / processes?
45 Do procedures for corrective action include mistake proofing or other
preventive action to avoid root cause re-occurrence and verification to
ensure effectiveness?
46 Are returned parts analyzed and are records of this analysis kept and
made available upon request?
Average Section Score:
Section Compliance: (Complies = No questions scored less than 2) NOT SCORED
K. Storage, Packaging, and Preservation
# Question Notes Score
47 Have methods to prevent damage or deterioration been provided for the
handling of production material and are they being followed?
48 Are methods to prevent damage or deterioration been provided for the
shipment of production and service material and are they being followed?
Average Section Score:
Section Compliance: (Complies = No questions scored less than 2) NOT SCORED
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JOHN DEERE JDS-G223 SUPPLIER QUALITY SYSTEM QUESTIONNAIRE
Supplier Name: Audit Date(s):
L. Quality Audits
# Question Notes Score
49 Does the supplier have a documented program to perform internal audits
of the quality system?
50 Are personnel conducting the audit trained and independent of the
function being audited?
51 Are the audit results recorded and brought to the attention of the
responsible personnel?
52 Are corrective actions, for any deficiencies identified in an audit, carried
out on a timely basis?
53 Is there a documented procedure for auditing of the supplier's supply
chain? Is there evidence that it is being followed?
Dimensional Specifications
Mechanical Properties
Hardness
Plating
Traceability of heat number to the mill shipment
Evidence of auditing traceable to the mill
Average Section Score:
Section Compliance: (Complies = No questions scored less than 2) NOT SCORED
M. Training
# Question Notes Score
54 Is a documented training plan established that identifies operator basic
training needs?
55 Have operator's basic training needs been fulfilled for the job being
performed?
Average Section Score:
Section Compliance: (Complies = No questions scored less than 2) NOT SCORED
N. Statistical Techniques
# Question Notes Score
56 Does the supplier use the appropriate statistical tools required to
establish, control, and verify product quality?
57 What appropriate statistical tools are being used during: (Reference
JDS-G223 Suggested Quality Tools)
Quality planning?
Quality control?
Quality improvement?
Average Section Score:
Section Compliance: (Complies = No questions scored less than 2) NOT SCORED
O. Regulatory Conformity
# Question Notes Score
58 Does the supplier own the patent or copyright that allows it to lawfully
manufacture the product, or utilize the manufacturing process, the
Company desires to purchase?
59 Does the supplier have documentation to substantiate that it owns the
requisite Intellectual Property rights, or that it is properly licensed to use
the requisite Intellectual Property Rights?
60 Are the Intellectual Property rights effective and legally enforceable in the
country where the supplier will produce the product or utilize the
manufacturing process?
61 Does the supplier have documentation to substantiate that its Intellectual
Property Rights are effective in the country where it will produce the
product or utilize the manufacturing process?
62 If the supplier possesses the requisite Intellectual Property Rights, is the
duration of such rights sufficient to cover the term of the proposed supply
agreement?
63 Is the supplier aware of any 3rd party Intellectual Property Rights which
could interfere with the proposed supply agreement? If yes, identify the
3rd party and the Intellectual Property Rights involved:
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JOHN DEERE JDS-G223 SUPPLIER QUALITY SYSTEM QUESTIONNAIRE
Supplier Name: Audit Date(s):
Average Section Score:
Section Compliance: (Complies = No questions scored less than 2) NOT SCORED
Category Score:
Category Compliance: (Complies = No questions scored less than 2) NOT SCORED
II. Supplier Code of Conduct
P. Child Labor
# Question Notes Score
64 Does the supplier have a system to ensure compliance with the minimum
working age prevailing standard? (Minimum working age for John Deere
suppliers is 14 years.) If answer is “no”, notify Manager, Supply
Chain Value Assurance at 90smcompliance@johndeere.com.
Average Section Score:
Section Compliance: (Complies = No questions scored less than 2) NOT SCORED
Q. Compensation and Working Hours
# Question Notes Score
65 Does the facility have an accurate system to measure hours worked to
ensure conformance with applicable wage and hour labor laws?
Average Section Score:
Section Compliance: (Complies = No questions scored less than 2) NOT SCORED
R. Discrimination
# Question Notes Score
66 Does the supplier have a process to ensure compliance with applicable
laws concerning discrimination in hiring and employment practices?
Average Section Score:
Section Compliance: (Complies = No questions scored less than 2) NOT SCORED
S. Environment, Health, and Safety
# Question Notes Score
67 Is the supplier currently, or at any time during the past calendar year,
subject to any enforcement action by any governmental authority for non-
compliance with environmental, safety, or labor requirements at any
facility at which products supplied to John Deere are manufactured?
68 Can the supplier demonstrate legal compliance with government
environmental, health and safety legislation (through government
certificate or registration, third-party audit, etc.)?
69 Has the supplier obtained and maintained all environmental permits and
registrations that apply to their facilities, operations, and products,
including reporting obligations in accordance with applicable laws and
regulations?
70 Are wastes that are stored, treated, or disposed of on-site managed in
properly designed facilities that will prevent future environmental impacts?
71 Does the supplier have a program to identify and assess potential
emergency situations such as weather, fire, or chemical spills and
implement emergency plans and procedures?
72 Does the supplier have a program to identify, evaluate and control
workplace exposures to chemical, biological and physical agents (e.g.
chemical fumes, noise, dust, mold) at or below levels established as safe
by applicable laws and regulations?
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JOHN DEERE JDS-G223 SUPPLIER QUALITY SYSTEM QUESTIONNAIRE
Supplier Name: Audit Date(s):
73 Does the supplier have a program to identify, evaluate and control safety
hazards (e.g. electrical, mechanical, hydraulic, and pneumatic) of
workplace equipment and machinery and conditions (e.g. slips, trips, fall
hazards, physically demanding work) to prevent injury to workers?
74 Does the supplier have a program to provide and require the use of
personal protective equipment when safety hazards and workplace
exposures cannot be controlled by other means?
Average Section Score:
Section Compliance: (Complies = No questions scored less than 2) NOT SCORED
T. Confidential Information
# Question Notes Score
75 Does the supplier have a program to ensure compliance with applicable
laws concerning proprietary, confidential, and personal information?
Average Section Score:
Section Compliance: (Complies = No questions scored less than 2) NOT SCORED
Category Score:
Category Compliance: (Complies = No questions scored less than 2) NOT SCORED
Audit Summary
Category Section Average Score Compliance
Quality Management Review NOT SCORED
Quality Planning NOT SCORED
Document Control NOT SCORED
Product Identification and Traceability NOT SCORED
Process Control NOT SCORED
Inspection and Testing NOT SCORED
Inspection, Measuring & Test Equipment NOT SCORED
Inspection and Test Status NOT SCORED
Control of Nonconforming Product NOT SCORED
Corrective and Preventive Action NOT SCORED
Storage, Packaging, and Preservation NOT SCORED
Quality Audits NOT SCORED
Training NOT SCORED
Statistical Techniques NOT SCORED
Regulatory Conformity NOT SCORED
Category Score NOT SCORED
Supplier Code of Child Labor NOT SCORED
Conduct *** Compensation and Working Hours NOT SCORED
Discrimination NOT SCORED
Environment, Health, and Safety NOT SCORED
Confidential Information NOT SCORED
Category Score NOT SCORED
Overall Audit Score NOT SCORED
Sum of Question Scores 0.0
Final Audit Score (%) NOT SCORED
*** Scores of 0 or 1 on any Supplier Code of Conduct question results in failure of the audit. No business
shall be conducted with the supplier until the situation is rectified.
*** Scores of 0 or 1 on any Supplier Code of Conduct question must be reported by the Lead Assessor to
the Manager, Supply Chain Value Assurance at 90smcompliance@johndeere.com .
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JOHN DEERE JDS-G223 SUPPLIER QUALITY SYSTEM QUESTIONNAIRE
Supplier Name: Audit Date(s):
# Strengths
1
# Major Non-conformances NCCA Number
1
# Minor Non-conformances NCCA Number
1
Opportunities for Improvement
1
Restrictions and Conclusions
1
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JOHN DEERE JDS-G223 SUPPLIER QUALITY SYSTEM QUESTIONNAIRE
INSTRUCTIONS
Select the category that you would like to review.
1. Audit Purpose
2. Pre-Audit Survey
3. Audit Planning
4. Conducting the Audit
5. Audit Scoring Definitions
6. Audit Scoring
7. Scoring Scale
8. Completing the Audit
9. Storing the Audit
1. Audit Purpose
BACK
This JDS-G223 Supplier Quality System Audit is designed to get information from an existing or a
This Supplier Quality System Audit Process has the following objectives:
A. Evaluate new and existing Supplier’s ability to effectively execute quality processes
required by the John Deere Supplier Quality Manual (JDS-G223) and compliance to the
Supplier Code of Conduct.
B. Facilitate an understanding of the JDS-G223 and Supplier Code of Conduct requirements
by using them as audit standards.
C. Facilitate improvement in a Supplier's quality system by driving corrective action in areas
of nonconformance.
D. Provide Supplier Code of Conduct notification of noncompliance.
E. Provide input regarding Supplier's performance to the Enterprise.
F. Audit results will be used to objectively evaluate Suppliers and assist in facilitating Supplier
Selection and Development. Audit results will also be used to improve the Enterprise
supply base.
2. Pre-Audit Survey
BACK
A. Deere supply management organizations should use some form of Pre-Audit Survey to
screen potential suppliers. While the specific content of the Pre-Audit Survey may vary by
unit and product, the survey should be comprised of questions pulled from the Supplier
Profile Survey Questionnaire. Questions pulled for the Pre-Audit Survey are to retain the
original question number.
B. A Pre-Audit Survey should be conducted prior to a supplier site visit. This is done by
sending the survey questionnaire to the supplier for a self-assessment. The survey results
are then reviewed for adequacy prior to planning a site visit or audit.
C. The Supplier Profile Survey and JDS-G223 Supplier Quality System Audit Questionnaire
were developed as tools to assist in providing a consistent view of supplier capabilities.
They do not cover product-specific questions such as design, manufacturing, quality, or
performance characteristics. Product / process specific topics must be addressed as
needed by technically competent auditors.
D. When an on-site quality system audit is conducted, the JDS-G223 Supplier Quality System
Audit Questionnaire should be used.
E. Use the Process(es) / Product(s) Audited area on the Audit Questionnaire header to
indicate which products or processes were specifically covered during the audit.
3. Audit Planning
BACK
One of the objectives of the Quality System Audit is to improve Supplier performance. Since limited
A. Whenever possible, the audit should focus on the production of Deere parts that represent
both a significant portion of the purchased material and a family of significance. However,
major quality issues with the Supplier should take priority to volume. This will increase the
probability that Supplier improvement activities resulting from the audit are focused in
areas of greatest benefit to the Enterprise. For example, one of the audit outcomes may
be to identify Key Characteristics. If this is undertaken, it should be on part families that
are significant in terms of issues and/or volume.
B. Corrective action requests, reject, and deviation history should be reviewed prior to the
audit so that verification of Supplier corrective action can be established. Assessment of
Supplier corrective action processes using specific examples is preferred to a general
review of the Supplier's corrective action process.
C. The Supplier's quality procedures should be reviewed prior to a Supplier site visit.
4. Conducting the Audit
BACK
A. Evidence is required to justify assessment observations and findings, antidotal information
is not sufficient.
B. During the audit, notes should be made in the auditor's note areas to support both positive
and negative findings. This information will be made available to Enterprise personnel in
the Supplier Evaluation Tracking respository on JDSN.
C. Nonconformances should be discussed during the audit as they are identified. Address
containment if there are issues concerning the production of nonconforming material.
5. Audit Scoring Definitions
BACK
Major Nonconformance
A. The absence or total breakdown of a system to meet a JDS-G223 requirement. A number
of nonconformities against one requirement which, when combined, can represent a total
breakdown of the system and thus be considered a major nonconformity.
B. Any nonconformance that would result in the probable shipment of a nonconforming
product. A condition that may result in a failure or that materially reduces the usability of
the products or services for their intended purpose.
C. A nonconformance that judgment and experience indicates is likely either to result in the
failure of the quality system or to materially reduce its ability to assure controlled
processes and products.
D. Major nonconformances should have the findings documented in the "Major
Nonconformances" section of the audit as well as in the audit report.
Nonconformances should be documented in the Nonconforming Corrective Action
(NCCA) System.
Minor Nonconformance
A JDS-G223 nonconformance that judgment and experience indicates is not likely to:
A. result in the failure of the quality system, or
B. reduce its ability to assure controlled processes, or
C. result in the probable shipment of nonconforming product.
It may be either:
D. a failure in some part of the supplier's documented quality system relative to JDS-G223, or
E. one or more observed lapses in following a requirement of the company's quality system.
F. Minor nonconformances should have the findings documented in the "Minor
Nonconformance" section of the audit as well as in the audit report.
Nonconformances should be documented in the Nonconforming Corrective Action
(NCCA) System.
Opportunity for Improvement
An observed situation which is NOT a major or minor nonconformity, but where results achieved are not
6. Audit Scoring
BACK
The audit is scored as follows:
A. Every question must be scored using a 0 to 4 point scale, where 4 is the best possible
score. Whole numbers are to be used. See Scoring Scale.
B. The section scores are rounded to tenths, and determined by calculating an average of the
questions scored from that section.
C. The category ratings are rounded to tenths, and are determined by calculating an average
of all the questions scored in that category. To be acceptable, a supplier MUST receive
two or above on each queston. If one or more of the question ratings fall below two, the
final category rating will be DOES NOT COMPLY.
D. The overall numeric rating is an average for each of the sections covered in the audit and
an overall ranking of COMPLIES or DOES NOT COMPLY. The overall rating is an
average rating based on the section ratings. To be acceptable, a supplier MUST receive
two or above on each question. If any question is scored less than two, the overall rating
will be DOES NOT COMPLY.
E. The final audit score is expressed as a percentage. It is calculated by summing all section
scores and dividing by 3.08. There are 77 questions with a maximum score of (77)*(4) =
308 points. When you divide the total score by 3.08, you have a result in percent. For
example, if the total audit score was 280 points, the calculated average score expressed
in percent is (280)/(3.08) = 91%.
F. Minimum acceptable assessment criteria is a final score of 65% and all questions scored 2
or greater.
G. The scores allow effective evaluation of the Supplier and also identifies the Supplier’s
strengths and weaknesses.
Quality Category: Determination of compliance with requirements of JDS-G223 Supplier Quality
H. Manual:
Compliance to the requirements identified in the John Deere Supplier Quality Manual is
evaluated for each audit question and for the overall audit. A rating of “Complies” or
“Does Not Comply” will result.
I. Any major nonconformance on any question will result in a Section ranking of DOES NOT
COMPLY and an overall audit ranking of DOES NOT COMPLY.
J. Any major nonconformance (score of 0 or 1) or minor nonconformance (score of 2) on
any question will require the issuance of a Corrective Action Request to the Supplier.
Code of Conduct Category: Determination of compliance with requirements of the Supplier Code of Conduct:
K. Scores of 0 or 1 on any Supplier Code of Conduct question results in failure of the audit.
No business shall be conducted with the supplier until the situation is rectified.
L. Scores of 0 or 1 on any Supplier Code of Conduct question must be reported by the Lead
Assessor to the Manager, Supply Chain Value Assurance at
90smcompliance@johndeere.com .
7. Scoring Scale
BACK
Mark the score for each question in the questionnaire as follows:
SCORE ABILITY TO MEET REQUIREMENT
0 Requirement is not met. There is no evidence of implementation or documentation (major
non-conformance).
1 Requirement is partially met but there are major inconsistencies in implementation or
documentation (major nonconformance).
2 Requirement is met but there are minor inconsistencies in implementation or
documentation, or is in the early phases and only preliminary evidence of implementation
effectiveness exists (minor nonconformance).
3 Requirement is met and effectively implemented and fully documented.
4 Requirement is "world class" in terms of scope and implementation or it shows major signs
of significant improvement over the last 12 months which is meaningful to the Customer.
8. Completing the Audit
BACK
A. The audit report and / or scoring should be completed and shared with the Supplier before
departure if possible. At a minimum, the Supplier should be advised of any
nonconformances. Containment should be addressed if there are issues concerning the
production of nonconforming material.
B. During the audit, provide the supplier feedback during a closing meeting. Follow-up with
the final written report within two weeks.
C. Complete comment areas on the audit form to summarize:
Supplier strengths
Supplier major and minor nonconformances
Supplier opportunities for improvement
Restrictions and Conclusions
D. Open a Nonconformance Corrective Action (NCCA) request for the supplier on each major
and minor nonconformity. Provide the NCCA number in the final report.
E. Use the Restrictions and Conclusions section of the Supplier Audit to indicate which
products were specifically approved, rejected, or not covered during the audit, and provide
a brief summary supporting the supplier rating.
9. Storing the Audit (Deere Internal Use)
BACK
A. After completing the audit, please send the file to your quality system coordinator to file in
Supplier Evaluation Tracking system located in JD Supply Network. The list of John Deere
employees that can file your audit are listed and can be viewed at the following link:
http://www.90.deere.com/suppmgmt/business_processes/strategic_sourcing_process/tools
/supplier_evaluation_tracking/supplier_evaluation_tracking_index.htm and selecting
Authorized Users for Data Uploading.
B. After completing the survey, please upload the file to the Supplier Evaluation Tracking
system located in JD Supply Network. If you do not have access to the SET system,
please contact your manager to gain access.
C. All completed surveys and assessments can be viewed by John Deere employees in
Supplier Evaluation Tracking at this link:
http://www.90.deere.com/suppmgmt/business_processes/strategic_sourcing_process/tools
/supplier_evaluation_tracking/supplier_evaluation_tracking_index.htm and selecting Web
Application.
JOHN DEERE JDS-G223 SUPPLIER QUALITY SYSTEM QUESTIONNAIRE
RATING AREAS
# CATEGORIES
I. QUALITY
II. SUPPLIER CODE OF CONDUCT
# CATEGORIES
# Sections
I. QUALITY
A. Management Review
B. Quality Planning
C. Document Control
D. Product Identification and Traceability
E. Process Control
F. Inspection and Testing
G. Inspection, Measuring, and Test Equipment
H. Inspection and Test Status
I. Control of Nonconforming Product
J. Corrective and Preventive Action
K. Storage, Packaging, and Preservation
L. Quality Audits
M. Training
N. Statistical Techniques
O. Regulatory Conformity
II. SUPPLIER CODE OF CONDUCT
P. Child Labor
Q. Compensation and Working Hours
R. Discrimination
S. Environment, Health, and Safety
T. Confidential Information
Change History
JOHN DEERE JDS-G223 SUPPLIER QUALITY SYSTEM QUESTIONNAIRE
CHANGE HISTORY
Date Division Who Made Changes Reason for Change
1-Nov-05 Ag Marilyn Dumolien New Version Supplier Quality Manual, 1-Nov-2005
25-Feb-06 Ag Marilyn Dumolien Revised Compliance Criteria to Question Level
4-Apr-06 Ag Marilyn Dumolien Revised Question #14 to include Material Certification
7-Apr-06 Ag Marilyn Dumolien Unprotected Document Due to AutoFit not working in Notes Field;
Added auto wrap in certain cells.
17-Jul-08 Ag Marilyn Dumolien Revised notification for Supplier Code of Conduct Findings from
http://www.90.deere.com/compliance/hotline/anonymousemail.html to
90smcompliance@johndeere.com
9-Jan-09 Enterprise Dwight DeDoncker Removed two questions that were scored. One was redundant, the
other was converted to a y/n question. Also add another y/n question.
Both y/n questions were inserted at the start of the question list. And
both questions require a yes answer for the audit to proceed. The
removal of one one the questions allowed for a section named
"General Information" to be removed for the "Supplier Code of
Conduct" area. I then renumbered the scoring questions and relabeled
the Category sections.
9-Feb-09 Enterprise Dwight DeDoncker Went to review VBA macros since opening the Excel file suugested
there were some. Only noticed an empty Module 1 file, so I deleted it.
Now when opening the Excel file,, the user will not be prompted to
enable macros.
9-Feb-09 Enterprise Dwight DeDoncker Deleted then re-created "Rating Areas" worksheet to reflect changes
made to "Audit Questionnaire" on 9-Jan-2009.
6-Mar-09 Enterprise K'uang Ku Changed formatting so each section stays generally on one page
14-May-09 Enterprise Mony Chhoun-Johnson Updated printing format for 'Instructions' and 'Rating Areas'
Page 16 of 16
4be47c4d-cfaf-4701-ae12-c7084d1ceca0.xls; Change History; 17-Jul-08 Print Date: 6/23/2010
