ENVIROMENTAL CATALYTIC SYSTEMS INT LIMITED(ECS) by hmx17456

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									                               Global Youth World Organisation
               Formerly: ENVIROMENTAL CATALYTIC SYSTEMS INT LIMITED(ECS)

Project Plan for the Implementation of Information Technology Scheme in institutions and denied communities
                                 in Ghana by World Computer Exchange Inc



                                      By Seth Djoleto Anku

                                              PAVILION G

                                  P.O. Box 2588.OSU-ACCRA,GHANA

                                           Imagetours@yahoo.com




       SUSTAINABILITY PROPOSAL SUBMITTED TO WORLD COMPUTER EXCHANGE Inc



                                               Presented by

                       ENVIROMENTAL CATALYTIC SYSTEMS INT LTD(ECS)

                                               Pavilion G.

                                 P.O. Box 2588, OSU-ACCRA, GHANA

                                       TEL (23321)677192/784068




Ecs/WCE Inc




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                                 TABLE OF CONTENTS


A. SUMMARY

B. ORGANISATIONAL BACKGROUND

C. UNDERSTANDING THE ICT CONCEPT

D. IMPLEMENTATION SEQUENCE FOR THE ICT PROJECT



Appendices      Survey Form
                Application Form
                Draft List of Schools




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ENVIROMENTAL CATALYTIC SYSTEMS LIMITED is a conglomeration of trained orientated business
and research consultants. Running concurrently with our consultancy services are added services that include
systems analysis, programming telecommunication and the Internet. ECS has a sister organization, a non profit
making organization involved in social activities under education, responding to the needs of children in
aspects of the child’s development and other social activities. It is in view of this that ECS deems it necessary
to enter into partnership with World Computer Exchange to assist in improving the marginalized and deprived
youth within our society through educational programs. Since those in the developing world including Ghana
do not have access to the Internet, ECS deems it laudable entering into partnership with WCE


FOCUS: The proposed partnership when established hopes to focus on the following:


 Enhancing the rate of connecting to the Internet, schools and communities in Ghana and the required
    teacher training and content adaptation.
 Delivering, installing and maintaining received computers in schools and communities which will form
    part of the scheme and evaluating the use of the computers by the schools and communities


It is hoped that the project will stretch over a period of five years dating from the date the agreement with
WCE is signed and presentation of the list of centres to be benefiting from the scheme is made. Ambition 2000
and Beyond, an NGO plans to execute the scheme with ECS.


ECS also hopes to extend the opportunity to about a further more 26 Junior and Senior Secondary Schools and
few Arabic Schools with a numerical projection of between 10 and 15 computers to each school or centre. An
operational cost estimate has been pegged at about $21,000 with a breakdown to cover areas like
transportation of equipments, maintenance, clearing and forwarding and periodic inspection visits.


ORGANIZATIONAL BACKGROUND
ECS Ltd. was formed in 1994 as a Business Consultancy Service and with it, was also formed a non
governmental non partisan organization. This department apart from running academic courses in distance
education and secretarial services is also involved in other social activities that mainly evolve round early
Childhood Development, Child Nutrition, Health Religious and Cultural Practices that impede the
Development of the Child. The organization is based in Accra and works across the country, representing
various regions and interest areas. ECS works to enhance the private development sector in which they operate.
ECS is still working to enhance private development sectors in which they operate.


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Its objectives among others are:
 Bridging the global digital gap between the advanced countries and Ghana.
 To impress upon the Ministry of Education to become aware of the importance of introducing Information
    Technology as a major discipline in Ghanaian schools and to
 Provide necessary policy and legal framework.

 To fulfil its aspiration of providing the disadvantaged youth with access to computers and the Internet.

 To improve upon the Ministry of Education to become aware of the importance of introducing Information
  Computer Technology (ICT) as a major discipline in Ghanaian schools and

 To provide necessary policy and legal frame work.

Vision wise, ECS looks at positive situations in promoting cultural understanding between both worlds.
ECS envisages that the distribution of computers to various schools will bring awareness of devices like the
online video conferencing and the online counseling that fall under ECS Distance Learning Programs.
ECS intends to seek further financial support for instance, from District and Local Councils and also from
other organizations.


ORGANIZATIONAL STRUCTURE
ECS has a 7 Member Management Council that will be responsible for the formulation of policies.
Under staff strength, ECS commands a staff strength of 5 highly trained development professionals.


 CHAIRMAN                                -     Directs overall work of the organization
 DIRECTOR, ADMINISTRATION               -      in charge of ADMINISTRATION
 PROGRAM OFFICER                         -     in charge of Training, Research, Publications.
 DIRECTOR OF FINANCE                     -     in charge of Finance
 OUTREACH PROGRAMS DIRECTOR, - handles all Programs


ORGANIZATIONAL WORK EXPERIENCE
(a) Education in Environmental Degradation
(b) HIV/AIDS Related Studies
(c) Water and Sanitation (Improved Latrines)
(d) Bush fire control
(e) The indispensable use of Solar in energy in the improvement of Socio Economic Values in Ghana
(f) Hygiene Education to communities and Schools


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(g) Active participation of Women and gender mainstreaming


Among few activities ECS under took were
 The expansion of Rural Water Supply using Solar Energy in the Kpandai district of the Northern part of
    the Volta Region of Ghana. This was a project for the Evangelical Presbyterian Church, Ghana founded
    by the mother church in Bremen, Germany. The undertakers were Hydrotech Consult, a Water and
    Sanitation Company and Excelsior Engineering Services Company Ltd. an electro-mechanical Engineering
    Company.


 Campaign on HIV/AIDS menace among the youth. This campaign was sponsored by WHO and organized
    by ECS in the HO district of the Volta Region.
 Campaign on Bilharzia, its Causes and Preventation
 Organized a conference titled “Appeals For Peace” for the youth. There was an orientation for young
    people full of activities including video, games, theatre workshops and exhibitions. Sponsorship came
    from Amnesty International, Conversion for the Environment Foundation and World Conference on
    Religion and Peace.
 A two-day workshop on Religious and Cultural Practices that impede the development of children. It was
    funded by AMBITION 2000 & BEYOND.


ECV’S BUDGET STANDING
Donor agencies and sister-affiliated NGO’s have through various ways assisted ECV to implement number of
projects. Few however, were self generated through fund raising activities. ECS runs an operational allocation
of ¢540,000,000 ($70,000) which is generated from activities like consultancy and fund raising programs.


IT PROJECT IN COLLABORATION WITH WORLD COMPUTER EXCHANGE
ECS would like to propose a partnership with World Computers Exchange in order to bring computers to
students and the youth in Ghana. ECS is eager to fulfil its aspiration of providing the disadvantaged youth
with access to computers and the Internet. We are involved in various social development activities in several
fields, that we consider deprived areas


UNDERSTANDING THE ICT CONCEPT
The ICT concept offers extensive information and learning opportunities to students and individuals of all
ages. Unfortunately however, those in the developing world including Ghana lack the opportunity to allow



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them also to take advantage of knowing what the Internet has to offer them unlike their counterparts in other
developed countries. ICT idea has been a very recent concept in Ghana and restricted to only the urban and
city dwellers. Computer knowledge in Ghana population wise, is very insignificant in terms of numerical value
may be, 9.5% of the whole Ghana population. Computers aren’t very common in government offices as they
are in private firms. This is so due to their expensive nature. Regional Offices in major cities are the only
establishments within which computers are used. This refers to the fact that the idea of ICT is very limited in
towns outside the cities. Urban areas are therefore completely denied of the knowledge of ICT. Only few
institutions can boast of donated computers. Numerous attempts are being made mostly by foreign donors to
assist bridge the digital divide between the developed and developing countries of the world. Also, few
communication devices such as e.mailing etc,etc, can however, be isolatedly found in few secretarial centres.
Few private computer training schools also operate in the cities. Government is becoming aware of the
importance it needs to accord the ICT studies. Since ICT has come to stay, there need to be an unprecedented
investment in it which the government needs to recognize and accord it top priority by providing the necessary
policy and legal framework for a take off.


A number of attempts have again been made by government to achieve effective and sustained education that
incorporates information technology. In a study conducted by Business Week not too long ago for a example,
it was estimated that in the next 10-15 years, as many as 90% of American white collar jobs will be
outsourced to other countries of which Ghana can also benefit.


This therefore calls for serious consideration of I.T. as a major discipline in our schools. It will be expedient to
introduce IT at the basic levels of education i.e. Primary, J.S.S. and S.S.S. Bold attempts at Emotional
Reforms must include changes at the Top Education Management. Most communities do not have opportunity
to be part of the availability of Information Technology for the simplest fact that, they are unable to procure
them due to their expensive nature. Then again, charges levied on customers who wish to take advantage of
the existence of computers within localities for example, are too high for interested customers to want to
purchase. There haven’t been even rebates which could make it easier for school children for example to be
met halfway. Most of the centres only become moneymaking places to the detriment of people who really
needed the services. The objectives of setting such places will therefore be defeated.


ECS therefore believes that for the government to bring ICT and other technology related knowledge to the
people, there is the need of government’s quick intervention. We need a lot of investment to act quickly if we
want to avoid disaster since basic educational infrastructure looks poor as a result of ineffective approaches,
lack of logistics and trained personnel. The Ministry of Education’s ability to introduce ICT as an elective in


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their curriculum and setting up Independent Testing Centres at vantage point like WAEC will certainly be very
good objectives that would help close the digital gap.
Among other objectives of ECS is to bring our future leaders out of such difficult situations as deprivation and
ignorance. We would like to apply all efforts in our means to bring them to the limelight.
ECS is ready to assist recipients develop programs and provide communities access to computers by the youth,
and especially girls.


IMPLEMENTATION PLAN FOR THE ICT PROJECT
ECS plans to put into use its experience in organizational duties and intends to institute a network involving
set ups like District Offices, Administrative Assemblies, and Governmental Functionaries for financial
assistance with the fervent hope that the district authorities and assemblies will respond. ECS envisages
coming up with an operational figure in the region of $21,000. The cost will include areas such as clearing
and forwarding, storage, transportation of equipments, technical maintenance charges and occasional operating
failures.


COMPUTER DELIVERY & IMPORT DTUY RELATED ISSUES:
ECS will arrange for computers to be transported from port of call and provide storage where all the
computers will be stored for distribution. It also hopes to satisfy requirements that will exempt it from paying
any duties whatsoever.


REQUIREMENTS FOR SELECTION OF SCHOOLS:
According to ECS’s criteria for selection, schools and centres that will be selected shall first be expected to
satisfy certain laid down requirements to qualify them for selection. It will also be a prerequisite to prove that
the schools could undertake the project. We are aware of the Ghanaian proverbial initial and overflowing
enthusiasm, which would crumble after a time when sustainability becomes the critical issue. Consequently,
ECS for a start will identify schools and centres that show a sustainability plan that is based on either
school/centre’s own resources or ability to solicit external assistance sources, ie Ministry of Education, District
Assemblies etc….. Conducting a survey for instance to find out total number of youths in various schools who
may visit computer centres will be an issue to be considered. Then will be required a commitment letter from
either the school or centre after that.


Preparation of Classrooms:




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Classrooms for computer classes and Internet usage will be made ready for work to begin after good security
plan has been put in order by making sure doors and windows are well secured. Provision of power plugs will
be put in place and in addition telephone lines in the classrooms will be fixed. Other things like cementing the
floor to avoid dust, painting, provision of ceiling fans and curtains will be taken care of. Furniture like file
cabinets and bookshelves will be provided.


PROVISION OF RESOURCE PERSONNEL:
Individual schools will be required to identify resource personnel who can handle computers and be in charge
of the training centres. The selection and training of resource personnel is of top concern and will be given top
priority. A two to three week intensive training courses in computer applications and Internet orientation will
be organized for the resource personnel at a convenient venue. The will also be given extra training in all
aspects of management to enable them run the learning centres if appointed. The training session will be done
immediately before the arrival of the computers.


Curriculum Development
Training manuals will be prepared during the training periods pending the arrival of the container. Processing,
Spreadsheet, Desktop Publishing, Internet Orientation applications will also be prepared in addition to Web
pages . Although these materials may be uniformly prepared to suit all schools and centers that will be
involved, amendments will still be made to suit local conditions when necessary.


Provision of Phone and Internet Service
For ECS to achieve it’s aim that is being propagated, provision of services like telephone and Internet will be
given serious consideration. With the present Internet connectivity, ECS hopes to get hooked to the ISP called
Network Computer System (NCS) whose services seem more decentralised, cheaper and more reliable. This
service provides unlimited access to E-mail and Internet browsing.


Use of Internet by Youth
ECS plans to bring the Internet Youth facility to local youths in the Junior and Senior Secondary School
categories. These youth will be in the age group of between 13 and 19. It further intends to encourage other
youth in the catchment areas to come to the school/centres to learn and to use the Internet.
Metro offices will be contracted to provide assistance in the preparation of plans for the visit by the partner
schools in both district and adjoining districts. It will be possible for the school to draw a schedule plan to
organize outreach programs in the district for other youth in deprived areas.




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Use of Internet by non-youth
There will be a laid down policy of payment of minimal fees by non-youths, in which case all non youth
interested in the learning of Information Technology will be allowed into the classrooms after producing their
identity cards which would have been issued to them initially if they registered. On the other hand however, a
minimal user fee will be instituted for collection before assessing the PC. These monies will be used in
servicing the machines at the appropriate periods and assisting in technical issues in the future.


On-going Maintenance/Sustainability Plan & Accountability:
ECS plans to provide technical and maintenance support for an agreed period until a convenient plan is
developed.    It will be in collaboration with other district wings where the projects will be located.
Consideration will also be given to some fund raising activities as a way of raising little monies to assist in
school projects.
To have a system in place that ensures transparency and accountability, ECS intends to let these projects be
handled Parent Teachers Associations of the schools. ECS will also consider putting in place a kind monitoring
system in which verifiable indictors will be set up to monitor progress of the project in all aspects including
monetary transactions.


Arrival and Coveyance of Container to Storage Site
After date of arrival of container has been established, necessary arrival documents will be passed on to various
schools which will send representatives to the Customs and Excise Service for official verification. Then after,
container(s) will be driven to point of disembarkment where duties like voltage and presetting of the computers
will be done by appointed personnel. ECS will seek for the assistance of a computer technician to provide
technical service for the project as well as inspect and verify technical related activities done by the schools
/centres. He shall inspect and set all computer equipments to the required voltage. For equipments that cannot
be changed internally, the technician shall recommend transformers that will be fitted to the respective
equipments.


Installation of Computers & Commissioning Ceremony
Among installation schedules to be followed by computer technicians are the verification of the hardware
installation, establishing the security of the computers, verifying the whole service net working and ensuring
that all equipments are operational and protected against dust and direct sunlight.




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Ensure also that recommended software applications, operating systems and anti-virus software are installed on
the computers. As soon as the period of commissioning is due, the school/centre sets it’s own date, sets up it’s
own invitation policies, arrange for the invitation of an invited guest to deliver a speech and arrange for a press
coverage. To finalize this area of work, it will be the duty of ECS to let either the schools led by their
individual heads or individual students to write letters of THANK YOU to WCE, the donors.


POST REVIEWS
ECS will set up a reviewing scheme to review WCI Inc. reports prepared by the schools/centres, obtain
quarterly inventory reports of the computers, equipment status reports, problem log reports, repairs and
maintenance reports etc. There will also be bi-annual random checks to assess inventory and status of the
computer rooms. Links with the Internet Ambassadors will be instituted as an assistance extended to the
schools/centres. The ambassadors will again assist the schools/centers to develop their own web sites and link
them up to WCE


ECS Budget:
ECS intends to involve 26 institutions and centres which will also include some Arabic institutions. Numerical
commitment of each institution computed by ECS indicates 15 computers would be allocated to each of the
school/centre. ECS therefore hopes to arrange for funds to enable it to provide the necessary support to the
program. Included in the budget are the materials and service items necessary to facilitate the implementation
of the project.


ECS envisages that it will seek some kind of financial support from some government organs, district councils
and foreign organizations who will be identified, plus little contributions from the partner schools. This will
augment what ECS will already have been able to make. A total of ¢158,808,000 ($20,360) will be required
to implement this project in the 26 schools/centres.


    ITEM                           ACTIVITIES                              AMOUNT (¢)           AMOUNT (US$
1            Documentation
2            Inspection visits to school/centres: 2 visits per location         16,380,000                   2100
             in the Volta Region @$50 per day *42 days
3            Inspection visits to schools/centres: 2 visits per location        31,200,000                  4,000
             in Accra/Tema areas @$100 per day *40 days
4            Inspection visits to schools/centres: 2 visits per location         26,208000                  3,360



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            in Eastern Region @$105 per day        *32 days
5           Inspeciton visists to schools/centres: 2 visits per location        41,184,000               5,280
            in Gt. Accra @$120 per day              *44 days
6           Computer technician                                                   6,084,000                780
7           Repair of computer on arrival                                         4,290,000                550
8           Telephone bills                                                       1,872,000                240
9           Clearing and forwarding                                             12,480,000               1,600
10          Storage                                                               3,510,000                450
11          Miscellaneous (ISP connections and annual subscription              15,600,000               2,000
            for 3 years
            Total                                                              158,808,000             20,360
                                                                                         $1 = ¢7,800


In as much as ECS looks ready to promote the bridging of the ICT gap by doing all in her means to let this
project work, it will still make an attempt to explore the possibility of WCE seeking funding on its behalf for
the payment for the computers and shipping. In this way, schools would not feel the burden and will thus
concentrate on providing the basic facilities at their premises needed for the project


Container contents and ECS’s specific request: ECS has been informed that computers to be sent to Ghana
will be Internet –accessible 486 and Pentiums along with monitors, keyboards, mice, and cable. In an e.mail
message dated 21-1-02 sent by Mr. Djoleto Anku, he stated that the make of PCs 50 MZH 486 are too low in
memory. He therefore requested that the least memory to be sent to Ghana must not fall below 200 in memory
capacity. Most of the computers must have at least 32 and above RAM, 3 GB network and video cards. Some
are said will have CD ROMs and a few with sound cards. ECS requests that printers, scanners and networking
equipments be included subject to space.
ECS further understands that it has been given the option of decreasing the number of computers to substitute
these items if they are available. We will request networking equipments as well as scanners and printers for a
few of the schools as well as LCD Projectors and UPS to be added to the container(s). One or two digital
cameras could be added.


                          A. Survey form to be filled by the Prospective Schools




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1. Do you have a room that can house at least 15 computers?           Yes   No        (tick)
2. What is the state of the room?
                                     Very Good
                                     Good
                                     Bad

3. Is the room furnished?      Yes          No

4. If NO, how is the school going to provide furniture?
                                       From school resource
                                       From Ghana Education Service
                                       From the District Assembly
                                       Unsure

5. Do you have electricity in the school?       Yes         No

6. Who pays the bills?      School
                            Ministry of Education/GES
                            Students

7. Does the school have telephone facilities?    Yes No

8. If yes, what is the number? …………………………..

9. Who pays the bills          School
                               GES
                               PTA
                               Other (specify) ……………………………

10. If No, how do you intend to get one and when?
…………………………………………………………………………………………………………….
…………………………………………………………………………………………………………….
…………………………………………………………………………………………………………….

11. Are you willing to pay telephone charges for the use
    of Internet by students or other youth?                           Yes   No

12. Are you willing to pay ¢550,000 per computer,
    Transportation and other costs?                                   Yes    No

13. Can you set aside/identify one teacher for
    training on computer training and later as a computer
    teacher in the school/centre?                                     Yes    No


14. Are you prepared to pay for time spent by such teacher?           Yes        No

15. Are you willing to provide basic computer and Internet
    /e-mail knowledge for students and other youth 11-18


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    years in the community and catchment area free of cost?             Yes           No

16. Are you willing to provide basic computer and Internet
    /e-mail knowledge for students and other youth 19
    years and above in the community and catchment area
    free of cost?                                                              Yes         No

17. Are you willing to build relationship with a school in
    the USA as a partner school to your school?                                Yes         No

18. When would you suggest as appropriate for ECS
    to conduct on site physical verification of the school/centre ?       …………
    …………………………..


       Other Details

                                                      Girls        Boys       Total
19. How many students/ youth 12-18 years in
    school and community will acquire
    knowledge on         basic computer and
    internet/email in one year?

                                                      Female       Male       Total
20. How many youths and other interested
    people above 18 years will acquire basic
    computer and internet/email knowledge and
    service in the surrounding communities
    (paying fees if necessary) in one year ?



Name of the School                                    Address:


Seal of the School                                   Signature:
The Headteacher / Headmaster




                 Enviromental Catalytic Systems Int (ECS) Ghana / (WCE) ICT Project

                                    APPLICATION FORM
                                      (To be filled in quadruplicate)

1. Name of School/Centre………………………………………………………………………..………



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2. Status (Private/Government) ……………………………………………………………………….
3. Name of Headmaster/Hd.mistress
     ………………………………………………………………………..…
4. Date established ………………………………………………………………………..…………….
5. Location ……………………District……………………… Region….……………………..………
6. Number of classrooms ………………………………………………………………………..……...
7. Total number of students ………………………………………………………………………..…
8. How is the school managed? ………………………………………………………………………..
………………………………………………………………………..…………………………………
9. Has the school/centre undertaken any project before? ………………………………………………
10. If Yes, give details (including value) …………………………………………………………………
………………………………………………………………………..……………………………………
…………………………………………..……………………………………………………………
11. Are you interested in providing Internet service and computer training to students and disadvantaged
     youth in your school?
12. Is your school ready to provide a classroom, (furnished), telephone line and a teacher for training to
     train youths at the centre? …………………………………………………………………………..
13. Is your school capable of paying ¢550,000 per computer and transportation and other costs?……...
14. If Yes, show source………………………………………………………………………..……… …
15. If No, state reason ………………………………………………………………………..…………..


Signature …………………………..Name of Head/Headmaster


                             Draft List of Beneficiary Schools/Centres


 No.                 Name of school/centre                                     Address
1.       St Theresa’s Women Training College              Hohoe - Volta Region
2.       Amedzofe Teacher Training College                P. O. Box 12, Amedzofe V/R
3.       Gbadzeme Junior Secondary School                 E. P. Church, P. O. Box 1 Gbedzeme V/R
4.       Kinbu Secondary Tech. School                     Accra, Ghana
5.       Randa Tul Jiwan Arabic School                    Nima Accra, Ghana



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6.    St Mary Secondary School                     Accra, Ghana
7.    Labone Secondary School                      Labone, Accra, Ghana
8.    Peki Secondary School                        P. O. Box 46, Peki V/R
9.    Akosombo Secondary School                    Akosombo, E/R
10.   Valley View University                       Owabi-Accra
11.   Central University                           Dansoman, Accra- Ghana
12.   Accra High School                            P. O. Box 561, Accra
13.   Evangelical Presbyterian Secondary School    Hohoe – V/R
14.   Aburi Women’s Training College               Aburi – E/R
15.   Ebenezer Secondary School                    Accra, Ghana
16.   Aburi Girls Secondary School                 Aburi – E/R
17.   Accra Academy Secondary School               Accra, Ghana
18.   Koforidua Secondary Technical                Koforidua
19.   Vane Agri. College                           P. O. Box 5, Vane, Avatime
20    Dannwa Association                           P. O. Box 4259, Accra
21.   Racidatul Jiwan Arabic School                Sukura, Accra
22.   Tema Vocational Training Institute           Tema
23.   Quince Lincoln University Centre             P. O. Box 19182, Accra-North
24.   Nungua Secondary School                      P. O. Box 7897, Accra North.
25.   Nifa Secondary School                        Larte Akuapim
26.   Tsito Secondary School                       P. O. Box 5, Tsito V/R




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