Required annual reports by school districts by lmk21156

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									                         Arkansas Department of Education
                             2003-2004 Annual Reports
                                  as Required by
                               A.C.A. § 6-17-914(e)(2)

The following is a list of mandated reports for the 2003-2004 school year that districts
must file with the Arkansas Department of Education (ADE). Under A.C.A. § 6-17-914,
if these reports are not submitted to the ADE in a timely manner, state aid could be
withheld from the district.

The Statewide Information System (SIS) data collected through APSCN is also required
in order to produce other mandated reports. The SIS report cycle submission dates are
listed on page 7 of the March 2003 SIS manual and are included under Required
Electronic Data Submission Schedule in this memo. Specific data requirements are
listed on the APSCN Web Site at http://www.k12.ar.us.

This list does not include any required vocational reports nor reports required by any
other agency.

                   Required Written Report Submission Schedule

                                          JULY
      DATE DUE                                       REPORT
July 01, 2003             Advanced Placement Incentive Program Expenditure Report
July 10, 2003             Child Nutrition Claim for Reimbursement
July 11, 2003             Sliver FY03 Quarterly Performance Report


                                        AUGUST
    DATE DUE                                          REPORT
August 06, 2003           Supplemental Instruction Program Report
August 10, 2003           Child Nutrition Claim for Reimbursement
August 15, 2003           Title V Annual Report
August 15, 2003           Title II D Financial Report
August 15, 2003           Program Effectiveness Evaluation Plan - Assessments
August 15, 2003           Title I Annual Finance Report
August 15, 2003           Title I Part D Annual Finance Reports
August 15, 2003           Title I Quarterly Report of Cash Distribution for First Quarter
August 15, 2003           ACSIP Plan
August 29, 2003           LEA Special Education Supervisor Funding Application
August 30, 2003           Gun-Free School Report



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                       Arkansas Department of Education
                           2003-2004 Annual Reports

                    Required Written Report Submission Schedule

                                   SEPTEMBER
     DATE DUE                                       REPORT
September 10, 2003       Child Nutrition Claim for Reimbursement
September 11, 2003       End of Program Accounting for College Preparatory
                         Enrichment Program
September 15, 2003       Application Reimbursement Extended School Year
                         July/August 2003
September 15, 2003       District Salary Schedules for Classified Employees
September 15, 2003       Alternative Learning Environment Report
September 15, 2003       Personnel Policies
September 15, 2003       District Salary Schedule for Certified Employees
September 15, 2003       AFRB Level II Report and Superintendent’s Signature Page
September 22, 2003       Title I Quarterly Report of Cash Distribution for Second
                         Quarter
September 26, 2003       Special Education Program Approval Summary


                                    OCTOBER
     DATE DUE                                       REPORT
October 10, 2003         Child Nutrition Claim for Reimbursement
October 10, 2003         Sliver FY03 Quarterly Performance Report
October 15, 2003         School Facilities Needs Assessment Justification
October 15, 2003         Annual Equity Compliance Report
October 15, 2003         Annual Gifted and Talented Program Approval Report
October 15, 2003         Minority Teacher and Administrator Recruitment Plan


                                   NOVEMBER
    DATE DUE                                      REPORT
November 01, 2003        Special Education Consolidated Application FY 2004 and
                         Annual Financial Reports FY 2003
November 07, 2003        Special Education Application for Reimbursement
                         Residential Placement
November 07, 2003        Special Education Application for Reimbursement
                         Juvenile Detention




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                       Arkansas Department of Education
                           2003-2004 Annual Reports

                    Required Written Report Submission Schedule

                                    DECEMBER
    DATE DUE                                        REPORT
December 01, 2003        Title I Comparability Report
December 10, 2003        Child Nutrition Claim for Reimbursement
December 15, 2003        Free and Reduced Price Application Verification school or
                         District Summary Reports
December 15, 2003        IDEA Title VI-B Child Count
December 19, 2003        Personnel and Inservice Training Needed
December 19, 2003        Title I Quarterly Report of Cash Distribution for Third Quarter


                                     JANUARY
     DATE DUE                                       REPORT
January 09, 2004         Application for Reimbursement Residential Placement
January 09, 2004         Special Education Application for Reimbursement
                         Juvenile Detention
January 10, 2004         Child Nutrition Claim for Reimbursement
January 16, 2004         Sliver FY03 Quarterly Performance Report


                                    FEBRUARY
     DATE DUE                                       REPORT
February 06, 2004        Special Education Mid-Year Spending Report
February 10, 2004        Child Nutrition Claim for Reimbursement


                                    MARCH
     DATE DUE                                       REPORT
March 10, 2004           Child Nutrition Claim for Reimbursement
March 15, 2004           Certified Abstract of Assessment from County Clerk
March 22, 2004           Title I Quarterly Report of Cash Distribution for Fourth
                         Quarter
March 31, 2004           ACSIP Amendment
March 31, 2004           Annual Deaf/Blind Census




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                     Arkansas Department of Education
                         2003-2004 Annual Reports

                  Required Written Report Submission Schedule

                                    APRIL

       DATE DUE                                   REPORT
April 09, 2004         Sliver FY03 Quarterly Performance Report
April 09, 2004         Application for Reimbursement Residential Placement
April 09, 2004         Special Education Application for Reimbursement
                       Juvenile Detention
April 10, 2004         Child Nutrition Claim for Reimbursement
April 30, 2004         Census of Students Attending Private Schools


                                     MAY
     DATE DUE                                     REPORT
May 10, 2004           Child Nutrition Claim for Reimbursement
May 15, 2004           Progress Report on Implementation of AR Laws in District
                       Curricula as Per A.C.A. 6-16-123(d) (1997 Supp.)
May 15, 2004           Special Education Catastrophic Occurrences Application
May 15, 2004           Interim Report on Implementation of Character and
                       Citizenship Education Programs
May 15, 2004           Annual Report on Compliance with Public School Student
                       Services Act
May 15, 2004           Report on District Schools and Fund Raising Companies in
                       Violation of A.C.A. 6-18-1105
May 15, 2004           Report on Compliance with Arkansas History Requirements
May 15, 2004           Child Nutrition Agreement and Policy Statement
May 15, 2004           Report on Compliance with African-American History
                       Requirement
May 15, 2004           Report on LAS Scores for ESL Students




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                   Arkansas Department of Education
                       2003-2004 Annual Reports

                Required Written Report Submission Schedule

                                   JUNE
     DATE DUE                                   REPORT
June 10, 2004        Child Nutrition Claim for Reimbursement
June 15, 2004        Application for Reimbursement Residential Placement
June 15, 2004        Application for Reimbursement Extended School Year -
                     June 2003
June 15, 2004        Special Education Application for Reimbursement
                     Juvenile Detention
June 15, 2004        Annual Data Report Special Education (Exiting, Discipline,
                     LRE)
June 15, 2004        Program Effectiveness Evaluation Plan
June 20, 2004        Alternative Education Report
June 30, 2004        ACSIP Program Adjustment
Annual Report        Districts are required to have an annual audit conducted
                     each year within 18 months of fiscal year end by Legislative
                     Audit or by a private C.P.A. firm.
                     Audit report and working papers must be filed with ADE.




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                     STATEWIDE INFORMATION SYSTEM 2003/2004
                                  DATA SUBMISSION CYCLES

                         CYCLE      CYCLE    CYCLE    CYCLE    CYCLE    CYCLE    CYCLE
DATABASE RECORD            1          2        3        4        5        6        7
                         SEP 15     OCT 15   NOV 15   DEC 15   FEB 15   APR 15   JUN 15
ANNUAL STATE REPORT
CARD – PARENT MAILING
                                                        X
BUS                        X                                             X
CLASS                                 X
DISCIPLINE                                                                          X
DISTRICT                   X          X          X      X       X        X          X
EMPLOYEE                   X          X
EMPLOYEE SALARY            X          X
EQUITY COMPLIANCE                     X
FACILITIES – BUILDING                                                               X
FEDERAL PROGRAMS
PRIVATE SCHOOL(S)
                                                                         X
FINANCE                    X
FIRE DRILL                 X                                    X                   X
GRADUATE                              X
JOB ASSIGNMENT                        X
NATIONAL ORGIN                        X
RACE EQUITY                           X
REGISTER                              X
SCHOOL                     X          X          X      X       X        X          X
SPECIAL ED. –
EMPLOYEE
                                                           X
SPECIAL ED. – EARLY
CHILDHOOD
                                                        X
SPECIAL ED. – SCHOOL
AGE
                                                        X                           X
STUDENT                               X          X      X       X        X          X
STUDENT ATTENDANCE                               X              X        X          X
STUDENT ID CHANGE          X          X          X      X       X        X          X
SUPPLEMENTAL
TRANSPORTATION
                                                                         X
504 DISABILITY                        X
GEDER EQUITY                          X

EMPLOYEE BONUS             X

FINANCE SPECIAL ED         X




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          STATEWIDE INFORMATION SYSTEM 2003/2004

                CYCLE 1 SUBMISSION – September 15th

           CYCLE 1 REPORTING REQUIREMENTS



APSCN
 Code    Report Name
rpt000   District General Information
rpt021   Bus Pupil Transportation
rpt100   School General Information
rpt200   Employee Salary
rpt203   Employee Benefits Report
rpt465   Student ID Change
rpt510   Annual Financial Report (AFRB) Level I
rpt511   Annual Financial Report (AFRB) Level II
rpt512   Annual Financial Report (AFRB) Level III
rpt520   Annual Financial Report (AFRB) Legal Balance
rpt530   Annual Financial Report (AFRB) Underpayments
rpt540   Annual Financial Report (AFRB) Programs on Behalf of Other Agencies
rpt550   Annual Financial Report (AFRB) Property Values
rpt560   Annual Financial Report (AFRB) Building Losses
rpt570   Annual Financial Report (AFRB) Page 36 (Classified)
rpt570   Annual Financial Report (AFRB) Page 37 (Certified)
rpt580   Annual Financial Report (AFRB) ASR
rpt590   F33 Report
rpt595   CCD Report
rpt600   School Tri-Annual Fire Drill
rpt610   District Tri-Annual Fire Drill
rpt535   Special Ed Financial Report
rpt204   Employee Bonus Report
rpt220   Professional Development Hours




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           STATEWIDE INFORMATION SYSTEM 2003/2004

                  CYCLE 2 SUBMISSION – October 15th

           CYCLE 2 REPORTING REQUIREMENTS


APSCN
 Code    Report Name
rpt000   District General Information
rpt030   District Gender Equity
rpt031   District Race Equity
rpt032   District 504 Equity
rpt033   District National Origin
rpt100   School General Information
rpt200   Employee Salary Report
rpt202   Employee Certified Staff Job Analysis
rpt206   Employee Certificated Staff Job Analysis (Out-of-District )
rpt207   Distance Learning
rpt210   Employee Classified Staff Job Analysis
rpt240   School Federally Funded Employees
rpt250   District Federally Funded Employees
rpt304   District Enrollment/School Choice
rpt325   District Pre-school Classrooms
rpt331   District Child Nutrition
rpt332   District Home Language
rpt333   District Homeless Student
rpt334   District Student Status
rpt355   District Preschool Enrollment
rpt356   District Kindergarten (Preschool)
rpt380   Adult Education Student County (Arkansas River Coop)
rpt404   School Enrollment/School Choice
rpt413   School Poverty Index
rpt431   School Child Nutrition
rpt432   School Home Language Report
rpt433   School Homeless Student
rpt434   School Student Status Information
rpt435   School Student Mobility
rpt455   School Preschool Enrollment
rpt456   School Kindergarten (Preschool)
rpt465   School Student ID Change
rpt252   School Concurrent Credit Report
rpt253   District Concurrent Credit Report




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          STATEWIDE INFORMATION SYSTEM 2003/2004

              CYCLE 3 SUBMISSION – November 15th

           CYCLE 3 REPORTING REQUIREMENTS
APSCN
 Code    Report Name
rpt000   District General Information
rpt011   District School Elect (Millage)
rpt100   School General Information
rpt300   District Crossover Students
rpt301   District Quarterly Superintendent’s Attendance
rpt302   District Superintendent’s Attendance by Grade (Optional)
rpt305   District Detail List of Student Attendance (Optional)
rpt306   District Magnet Student Quarterly Attendance (Pulaski County ONLY)
rpt307   District M to M Student Quarterly Attendance (Pulaski County ONLY)
rpt333   District Homeless Students
rpt334   District Student Status Information
rpt400   School Crossover Students
rpt401   School Quarterly Superintendent’s Attendance
rpt402   School Superintendent’s Attendance by Grade
rpt406   School Magnet Student Quarterly Attendance (Pulaski County ONLY)
rpt407   School M to M Student Quarterly Attendance (Pulaski County ONLY)
rpt433   School Homeless Students Reports
rpt434   School Student Status
rpt440   School Alternative Education Students
rpt465   School Student ID Change




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                    STATEWIDE INFORMATION SYSTEM 2003/2004

                          CYCLE 4 SUBMISSION – December 15th

                    CYCLE 4 REPORTING REQUIREMENTS

APSCN
 Code    Report Name
rpt000   District General Information
rpt100   School General Information
rpt312   Special Education Employee – Teachers
rpt313   District Dropout/Withdrawal (Optional)
rpt314   District Retention (Optional)
rpt411   School Dropout/Withdrawal
rpt412   School Retention
rpt465   Student ID Change
rpt701   Special Education – School Age Federal Child Count by Placement/Age/Disability
rpt702   Special Education – Federal Child Count by Correctional Facility
rpt703   Special Education – Federal Child Count by Private Schools
rpt704   Special Education – School Age Federal Child Count by Placement/Race
rpt705   Special Education – School Age Federal Child Count by Age/Disability
rpt706   Special Education – School Age Federal Child Count by Race/Disability
rpt707   Special Education – School Age Federal Child Count by Placement/Age/ Disability/Race/Gender
rpt708   Special Education –State Child Count by Day/Residential/ Hospital/ Homebound
rpt709   Special Education – School Age State Child Count by Placement
rpt711   Special Education – School Age State Child Count by Private Schools/ Disability/Race/Gender
rpt710   Special Education – School Age State Child Count by Correctional Facility/
         Disability/ Race/Gender
rpt719   Early Childhood Count by Placement/Age/Disability/Race/Gender
rpt720   Early Childhood Federal Child Count by Placement/Age
rpt721   Early Childhood Child Count by Placement/Race
rpt722   Early Childhood Child Count by Headstart
rpt723   Early Childhood Count by Disability/Race/Gender
rpt724   Early Childhood Count by Placement/Disability
rpt725   Early Childhood Count by Age/Disability
rpt730   Special Education School Age Detailed Information (Optional)
rpt731   Early Childhood Detailed Information (optional)
rpt800   Parent Mailing Address




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             STATEWIDE INFORMATION SYSTEM 2003/2004

                    CYCLE 5 SUBMISSION – February 15th

                  CYCLE 5 REPORTING REQUIREMENTS



APSCN
 Code    Report Name
rpt000   District General Information
rpt001   District Test Coordinator
rpt100   School General Information
rpt300   District Crossover Students
rpt301   District Quarterly Superintendent’s Attendance
rpt302   District Superintendent’s Attendance by Grade (Optional)
rpt305   District Detail List of Student Attendance (Optional)
rpt306   District Magnet Student Quarterly Attendance (Pulaski County ONLY)
rpt307   District M to M Student Quarterly Attendance (Pulaski County ONLY)
rpt333   District Homeless Students
rpt334   District Student Status Information
rpt400   School Crossover Students
rpt401   School Quarterly Superintendent’s Attendance
rpt402   School Superintendent’s Attendance by Grade
rpt406   School Magnet Student Quarterly Attendance (Pulaski County ONLY)
rpt407   School M to M Student Quarterly Attendance (Pulaski County ONLY)
rpt433   School Homeless Students
rpt434   School Student Status Report
rpt440   School Alternative Education Students
rpt465   School Student ID Change
rpt600   School Tri-Annual Fire Drill
rpt610   District Tri-Annual Fire Drill




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          STATEWIDE INFORMATION SYSTEM 2003/2004

                   CYCLE 6 SUBMISSION – APRIL 15th

               CYCLE 6 REPORTING REQUIREMENTS
APSCN
 Code    Report Name
rpt000   District General Information
rpt012   District Miscellaneous Funds
rpt020   Bus Information
rpt022   School Bus Inspection
rpt023   Bus Transportation Aid
rpt100   School General Information
rpt117   Federal Programs – Private School(s)
rpt300   District Crossover Students
rpt301   District Quarterly Superintendent’s Attendance
rpt302   District Superintendent’s Attendance by Grade (Optional)
rpt305   District Detailed List of Student Attendance (Optional)
rpt306   District Magnet Student Quarterly Attendance (Pulaski County ONLY)
rpt307   District M to M Student Quarterly Attendance (Pulaski County ONLY)
rpt333   District Homeless Students
rpt334   District Student Status Information
rpt400   School Crossover Students
rpt401   School Quarterly Superintendent’s Attendance
rpt402   School Superintendent’s Attendance by Grade
rpt406   School Magnet Student Quarterly Attendance (Pulaski County ONLY)
rpt407   School M to M Student Quarterly Attendance (Pulaski County ONLY)
rpt433   School Homeless Students
rpt434   School Student Status
rpt435   School Student Mobility
rpt440   School Alternative Education Students
rpt465   School Student ID Change




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               STATEWIDE INFORMATION SYSTEM 2003/2004

                        CYCLE 7 SUBMISSION – JUNE 15th

                    CYCLE 7 REPORTING REQUIREMENTS
APSCN
 Code    Report Name
rpt000   District General Information
rpt100   School General Information
rpt183   Facility Needs Assessment – Building
rpt300   District Crossover Students
rpt301   District Quarterly Superintendent’s Attendance
rpt302   District Superintendent’s Attendance by Grade (Optional)
rpt305   District Detail List of Student Attendance (Optional)
rpt306   District Magnet Student Quarterly Attendance (Pulaski County ONLY)
rpt307   District M to M Student Quarterly Attendance (Pulaski County ONLY)
rpt322   District Corporal Punishment
rpt323   District Discipline
rpt333   District Homeless Students
rpt334   District Student Status Information
rpt350   District Student GPA Report
rpt370   District Gun Free Schools Act
rpt400   School Crossover Students Reports
rpt401   School Quarterly Superintendent’s Attendance
rpt402   School Superintendent ‘s Attendance by Grade (Optional)
rpt406   School Magnet Student Quarterly Attendance (Pulaski County ONLY)
rpt407   School M to M Student Quarterly Attendance (Pulaski County ONLY)
rpt422   School Corporal Punishment
rpt423   School Discipline
rpt433   School Homeless Students
rpt434   School Student Status Information
rpt440   School Alternative Education Students
rpt450   School GPA
rpt465   School Student ID Change
rpt600   School Tri-Annual Fire Drill
rpt610   District Tri-Annual Fire Drill
rpt712   Special Education – School Age State Less Restrictive
rpt713   Special Education – School Age State Exiting by Disability/Age/Exit Status
rpt714   Special Education – School Age State Exiting by Race/Exit Status
rpt715   Special Education – School Age State Discipline by Disability
rpt717   Special Education – School Age State Discipline by Race
rpt726   Special Education – Regular Discipline by Disability




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              MISCELLANEOUS REQUIREMENTS




As Required    Districts must register postdated warrants, lease purchase
               agreements, and installment contracts with the Department
               as required by A.C.A. 6-20-402.
As Required    Notification to Prosecuting Attorney when students exceed
               number of excessive unexcused absences as required by
               district policy as per A.C.A. 6-18-222.
As Required    Notification to D.F.A. whenever student fourteen (14) years
               of age or older is no longer in school as per A.C.A. 6-28-
               222.
As Required    Districts must report to the Department names of persons
               employed currently or in previous two years as required by
               A.C.A. 6-17-405 (c)(1) regarding criminal background
               checks.
As Required    Debt applications must be filed with ADE prior to borrowing
               money or issuing bonds as per A.C.A. 6-20-1205.




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