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Arkansas Department of Education
2003-2004 Annual Reports
as Required by
A.C.A. § 6-17-914(e)(2)
The following is a list of mandated reports for the 2003-2004 school year that districts
must file with the Arkansas Department of Education (ADE). Under A.C.A. § 6-17-914,
if these reports are not submitted to the ADE in a timely manner, state aid could be
withheld from the district.
The Statewide Information System (SIS) data collected through APSCN is also required
in order to produce other mandated reports. The SIS report cycle submission dates are
listed on page 7 of the March 2003 SIS manual and are included under Required
Electronic Data Submission Schedule in this memo. Specific data requirements are
listed on the APSCN Web Site at http://www.k12.ar.us.
This list does not include any required vocational reports nor reports required by any
other agency.
Required Written Report Submission Schedule
JULY
DATE DUE REPORT
July 01, 2003 Advanced Placement Incentive Program Expenditure Report
July 10, 2003 Child Nutrition Claim for Reimbursement
July 11, 2003 Sliver FY03 Quarterly Performance Report
AUGUST
DATE DUE REPORT
August 06, 2003 Supplemental Instruction Program Report
August 10, 2003 Child Nutrition Claim for Reimbursement
August 15, 2003 Title V Annual Report
August 15, 2003 Title II D Financial Report
August 15, 2003 Program Effectiveness Evaluation Plan - Assessments
August 15, 2003 Title I Annual Finance Report
August 15, 2003 Title I Part D Annual Finance Reports
August 15, 2003 Title I Quarterly Report of Cash Distribution for First Quarter
August 15, 2003 ACSIP Plan
August 29, 2003 LEA Special Education Supervisor Funding Application
August 30, 2003 Gun-Free School Report
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Arkansas Department of Education
2003-2004 Annual Reports
Required Written Report Submission Schedule
SEPTEMBER
DATE DUE REPORT
September 10, 2003 Child Nutrition Claim for Reimbursement
September 11, 2003 End of Program Accounting for College Preparatory
Enrichment Program
September 15, 2003 Application Reimbursement Extended School Year
July/August 2003
September 15, 2003 District Salary Schedules for Classified Employees
September 15, 2003 Alternative Learning Environment Report
September 15, 2003 Personnel Policies
September 15, 2003 District Salary Schedule for Certified Employees
September 15, 2003 AFRB Level II Report and Superintendent’s Signature Page
September 22, 2003 Title I Quarterly Report of Cash Distribution for Second
Quarter
September 26, 2003 Special Education Program Approval Summary
OCTOBER
DATE DUE REPORT
October 10, 2003 Child Nutrition Claim for Reimbursement
October 10, 2003 Sliver FY03 Quarterly Performance Report
October 15, 2003 School Facilities Needs Assessment Justification
October 15, 2003 Annual Equity Compliance Report
October 15, 2003 Annual Gifted and Talented Program Approval Report
October 15, 2003 Minority Teacher and Administrator Recruitment Plan
NOVEMBER
DATE DUE REPORT
November 01, 2003 Special Education Consolidated Application FY 2004 and
Annual Financial Reports FY 2003
November 07, 2003 Special Education Application for Reimbursement
Residential Placement
November 07, 2003 Special Education Application for Reimbursement
Juvenile Detention
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Arkansas Department of Education
2003-2004 Annual Reports
Required Written Report Submission Schedule
DECEMBER
DATE DUE REPORT
December 01, 2003 Title I Comparability Report
December 10, 2003 Child Nutrition Claim for Reimbursement
December 15, 2003 Free and Reduced Price Application Verification school or
District Summary Reports
December 15, 2003 IDEA Title VI-B Child Count
December 19, 2003 Personnel and Inservice Training Needed
December 19, 2003 Title I Quarterly Report of Cash Distribution for Third Quarter
JANUARY
DATE DUE REPORT
January 09, 2004 Application for Reimbursement Residential Placement
January 09, 2004 Special Education Application for Reimbursement
Juvenile Detention
January 10, 2004 Child Nutrition Claim for Reimbursement
January 16, 2004 Sliver FY03 Quarterly Performance Report
FEBRUARY
DATE DUE REPORT
February 06, 2004 Special Education Mid-Year Spending Report
February 10, 2004 Child Nutrition Claim for Reimbursement
MARCH
DATE DUE REPORT
March 10, 2004 Child Nutrition Claim for Reimbursement
March 15, 2004 Certified Abstract of Assessment from County Clerk
March 22, 2004 Title I Quarterly Report of Cash Distribution for Fourth
Quarter
March 31, 2004 ACSIP Amendment
March 31, 2004 Annual Deaf/Blind Census
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Arkansas Department of Education
2003-2004 Annual Reports
Required Written Report Submission Schedule
APRIL
DATE DUE REPORT
April 09, 2004 Sliver FY03 Quarterly Performance Report
April 09, 2004 Application for Reimbursement Residential Placement
April 09, 2004 Special Education Application for Reimbursement
Juvenile Detention
April 10, 2004 Child Nutrition Claim for Reimbursement
April 30, 2004 Census of Students Attending Private Schools
MAY
DATE DUE REPORT
May 10, 2004 Child Nutrition Claim for Reimbursement
May 15, 2004 Progress Report on Implementation of AR Laws in District
Curricula as Per A.C.A. 6-16-123(d) (1997 Supp.)
May 15, 2004 Special Education Catastrophic Occurrences Application
May 15, 2004 Interim Report on Implementation of Character and
Citizenship Education Programs
May 15, 2004 Annual Report on Compliance with Public School Student
Services Act
May 15, 2004 Report on District Schools and Fund Raising Companies in
Violation of A.C.A. 6-18-1105
May 15, 2004 Report on Compliance with Arkansas History Requirements
May 15, 2004 Child Nutrition Agreement and Policy Statement
May 15, 2004 Report on Compliance with African-American History
Requirement
May 15, 2004 Report on LAS Scores for ESL Students
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Arkansas Department of Education
2003-2004 Annual Reports
Required Written Report Submission Schedule
JUNE
DATE DUE REPORT
June 10, 2004 Child Nutrition Claim for Reimbursement
June 15, 2004 Application for Reimbursement Residential Placement
June 15, 2004 Application for Reimbursement Extended School Year -
June 2003
June 15, 2004 Special Education Application for Reimbursement
Juvenile Detention
June 15, 2004 Annual Data Report Special Education (Exiting, Discipline,
LRE)
June 15, 2004 Program Effectiveness Evaluation Plan
June 20, 2004 Alternative Education Report
June 30, 2004 ACSIP Program Adjustment
Annual Report Districts are required to have an annual audit conducted
each year within 18 months of fiscal year end by Legislative
Audit or by a private C.P.A. firm.
Audit report and working papers must be filed with ADE.
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STATEWIDE INFORMATION SYSTEM 2003/2004
DATA SUBMISSION CYCLES
CYCLE CYCLE CYCLE CYCLE CYCLE CYCLE CYCLE
DATABASE RECORD 1 2 3 4 5 6 7
SEP 15 OCT 15 NOV 15 DEC 15 FEB 15 APR 15 JUN 15
ANNUAL STATE REPORT
CARD – PARENT MAILING
X
BUS X X
CLASS X
DISCIPLINE X
DISTRICT X X X X X X X
EMPLOYEE X X
EMPLOYEE SALARY X X
EQUITY COMPLIANCE X
FACILITIES – BUILDING X
FEDERAL PROGRAMS
PRIVATE SCHOOL(S)
X
FINANCE X
FIRE DRILL X X X
GRADUATE X
JOB ASSIGNMENT X
NATIONAL ORGIN X
RACE EQUITY X
REGISTER X
SCHOOL X X X X X X X
SPECIAL ED. –
EMPLOYEE
X
SPECIAL ED. – EARLY
CHILDHOOD
X
SPECIAL ED. – SCHOOL
AGE
X X
STUDENT X X X X X X
STUDENT ATTENDANCE X X X X
STUDENT ID CHANGE X X X X X X X
SUPPLEMENTAL
TRANSPORTATION
X
504 DISABILITY X
GEDER EQUITY X
EMPLOYEE BONUS X
FINANCE SPECIAL ED X
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STATEWIDE INFORMATION SYSTEM 2003/2004
CYCLE 1 SUBMISSION – September 15th
CYCLE 1 REPORTING REQUIREMENTS
APSCN
Code Report Name
rpt000 District General Information
rpt021 Bus Pupil Transportation
rpt100 School General Information
rpt200 Employee Salary
rpt203 Employee Benefits Report
rpt465 Student ID Change
rpt510 Annual Financial Report (AFRB) Level I
rpt511 Annual Financial Report (AFRB) Level II
rpt512 Annual Financial Report (AFRB) Level III
rpt520 Annual Financial Report (AFRB) Legal Balance
rpt530 Annual Financial Report (AFRB) Underpayments
rpt540 Annual Financial Report (AFRB) Programs on Behalf of Other Agencies
rpt550 Annual Financial Report (AFRB) Property Values
rpt560 Annual Financial Report (AFRB) Building Losses
rpt570 Annual Financial Report (AFRB) Page 36 (Classified)
rpt570 Annual Financial Report (AFRB) Page 37 (Certified)
rpt580 Annual Financial Report (AFRB) ASR
rpt590 F33 Report
rpt595 CCD Report
rpt600 School Tri-Annual Fire Drill
rpt610 District Tri-Annual Fire Drill
rpt535 Special Ed Financial Report
rpt204 Employee Bonus Report
rpt220 Professional Development Hours
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STATEWIDE INFORMATION SYSTEM 2003/2004
CYCLE 2 SUBMISSION – October 15th
CYCLE 2 REPORTING REQUIREMENTS
APSCN
Code Report Name
rpt000 District General Information
rpt030 District Gender Equity
rpt031 District Race Equity
rpt032 District 504 Equity
rpt033 District National Origin
rpt100 School General Information
rpt200 Employee Salary Report
rpt202 Employee Certified Staff Job Analysis
rpt206 Employee Certificated Staff Job Analysis (Out-of-District )
rpt207 Distance Learning
rpt210 Employee Classified Staff Job Analysis
rpt240 School Federally Funded Employees
rpt250 District Federally Funded Employees
rpt304 District Enrollment/School Choice
rpt325 District Pre-school Classrooms
rpt331 District Child Nutrition
rpt332 District Home Language
rpt333 District Homeless Student
rpt334 District Student Status
rpt355 District Preschool Enrollment
rpt356 District Kindergarten (Preschool)
rpt380 Adult Education Student County (Arkansas River Coop)
rpt404 School Enrollment/School Choice
rpt413 School Poverty Index
rpt431 School Child Nutrition
rpt432 School Home Language Report
rpt433 School Homeless Student
rpt434 School Student Status Information
rpt435 School Student Mobility
rpt455 School Preschool Enrollment
rpt456 School Kindergarten (Preschool)
rpt465 School Student ID Change
rpt252 School Concurrent Credit Report
rpt253 District Concurrent Credit Report
8
STATEWIDE INFORMATION SYSTEM 2003/2004
CYCLE 3 SUBMISSION – November 15th
CYCLE 3 REPORTING REQUIREMENTS
APSCN
Code Report Name
rpt000 District General Information
rpt011 District School Elect (Millage)
rpt100 School General Information
rpt300 District Crossover Students
rpt301 District Quarterly Superintendent’s Attendance
rpt302 District Superintendent’s Attendance by Grade (Optional)
rpt305 District Detail List of Student Attendance (Optional)
rpt306 District Magnet Student Quarterly Attendance (Pulaski County ONLY)
rpt307 District M to M Student Quarterly Attendance (Pulaski County ONLY)
rpt333 District Homeless Students
rpt334 District Student Status Information
rpt400 School Crossover Students
rpt401 School Quarterly Superintendent’s Attendance
rpt402 School Superintendent’s Attendance by Grade
rpt406 School Magnet Student Quarterly Attendance (Pulaski County ONLY)
rpt407 School M to M Student Quarterly Attendance (Pulaski County ONLY)
rpt433 School Homeless Students Reports
rpt434 School Student Status
rpt440 School Alternative Education Students
rpt465 School Student ID Change
9
STATEWIDE INFORMATION SYSTEM 2003/2004
CYCLE 4 SUBMISSION – December 15th
CYCLE 4 REPORTING REQUIREMENTS
APSCN
Code Report Name
rpt000 District General Information
rpt100 School General Information
rpt312 Special Education Employee – Teachers
rpt313 District Dropout/Withdrawal (Optional)
rpt314 District Retention (Optional)
rpt411 School Dropout/Withdrawal
rpt412 School Retention
rpt465 Student ID Change
rpt701 Special Education – School Age Federal Child Count by Placement/Age/Disability
rpt702 Special Education – Federal Child Count by Correctional Facility
rpt703 Special Education – Federal Child Count by Private Schools
rpt704 Special Education – School Age Federal Child Count by Placement/Race
rpt705 Special Education – School Age Federal Child Count by Age/Disability
rpt706 Special Education – School Age Federal Child Count by Race/Disability
rpt707 Special Education – School Age Federal Child Count by Placement/Age/ Disability/Race/Gender
rpt708 Special Education –State Child Count by Day/Residential/ Hospital/ Homebound
rpt709 Special Education – School Age State Child Count by Placement
rpt711 Special Education – School Age State Child Count by Private Schools/ Disability/Race/Gender
rpt710 Special Education – School Age State Child Count by Correctional Facility/
Disability/ Race/Gender
rpt719 Early Childhood Count by Placement/Age/Disability/Race/Gender
rpt720 Early Childhood Federal Child Count by Placement/Age
rpt721 Early Childhood Child Count by Placement/Race
rpt722 Early Childhood Child Count by Headstart
rpt723 Early Childhood Count by Disability/Race/Gender
rpt724 Early Childhood Count by Placement/Disability
rpt725 Early Childhood Count by Age/Disability
rpt730 Special Education School Age Detailed Information (Optional)
rpt731 Early Childhood Detailed Information (optional)
rpt800 Parent Mailing Address
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STATEWIDE INFORMATION SYSTEM 2003/2004
CYCLE 5 SUBMISSION – February 15th
CYCLE 5 REPORTING REQUIREMENTS
APSCN
Code Report Name
rpt000 District General Information
rpt001 District Test Coordinator
rpt100 School General Information
rpt300 District Crossover Students
rpt301 District Quarterly Superintendent’s Attendance
rpt302 District Superintendent’s Attendance by Grade (Optional)
rpt305 District Detail List of Student Attendance (Optional)
rpt306 District Magnet Student Quarterly Attendance (Pulaski County ONLY)
rpt307 District M to M Student Quarterly Attendance (Pulaski County ONLY)
rpt333 District Homeless Students
rpt334 District Student Status Information
rpt400 School Crossover Students
rpt401 School Quarterly Superintendent’s Attendance
rpt402 School Superintendent’s Attendance by Grade
rpt406 School Magnet Student Quarterly Attendance (Pulaski County ONLY)
rpt407 School M to M Student Quarterly Attendance (Pulaski County ONLY)
rpt433 School Homeless Students
rpt434 School Student Status Report
rpt440 School Alternative Education Students
rpt465 School Student ID Change
rpt600 School Tri-Annual Fire Drill
rpt610 District Tri-Annual Fire Drill
11
STATEWIDE INFORMATION SYSTEM 2003/2004
CYCLE 6 SUBMISSION – APRIL 15th
CYCLE 6 REPORTING REQUIREMENTS
APSCN
Code Report Name
rpt000 District General Information
rpt012 District Miscellaneous Funds
rpt020 Bus Information
rpt022 School Bus Inspection
rpt023 Bus Transportation Aid
rpt100 School General Information
rpt117 Federal Programs – Private School(s)
rpt300 District Crossover Students
rpt301 District Quarterly Superintendent’s Attendance
rpt302 District Superintendent’s Attendance by Grade (Optional)
rpt305 District Detailed List of Student Attendance (Optional)
rpt306 District Magnet Student Quarterly Attendance (Pulaski County ONLY)
rpt307 District M to M Student Quarterly Attendance (Pulaski County ONLY)
rpt333 District Homeless Students
rpt334 District Student Status Information
rpt400 School Crossover Students
rpt401 School Quarterly Superintendent’s Attendance
rpt402 School Superintendent’s Attendance by Grade
rpt406 School Magnet Student Quarterly Attendance (Pulaski County ONLY)
rpt407 School M to M Student Quarterly Attendance (Pulaski County ONLY)
rpt433 School Homeless Students
rpt434 School Student Status
rpt435 School Student Mobility
rpt440 School Alternative Education Students
rpt465 School Student ID Change
12
STATEWIDE INFORMATION SYSTEM 2003/2004
CYCLE 7 SUBMISSION – JUNE 15th
CYCLE 7 REPORTING REQUIREMENTS
APSCN
Code Report Name
rpt000 District General Information
rpt100 School General Information
rpt183 Facility Needs Assessment – Building
rpt300 District Crossover Students
rpt301 District Quarterly Superintendent’s Attendance
rpt302 District Superintendent’s Attendance by Grade (Optional)
rpt305 District Detail List of Student Attendance (Optional)
rpt306 District Magnet Student Quarterly Attendance (Pulaski County ONLY)
rpt307 District M to M Student Quarterly Attendance (Pulaski County ONLY)
rpt322 District Corporal Punishment
rpt323 District Discipline
rpt333 District Homeless Students
rpt334 District Student Status Information
rpt350 District Student GPA Report
rpt370 District Gun Free Schools Act
rpt400 School Crossover Students Reports
rpt401 School Quarterly Superintendent’s Attendance
rpt402 School Superintendent ‘s Attendance by Grade (Optional)
rpt406 School Magnet Student Quarterly Attendance (Pulaski County ONLY)
rpt407 School M to M Student Quarterly Attendance (Pulaski County ONLY)
rpt422 School Corporal Punishment
rpt423 School Discipline
rpt433 School Homeless Students
rpt434 School Student Status Information
rpt440 School Alternative Education Students
rpt450 School GPA
rpt465 School Student ID Change
rpt600 School Tri-Annual Fire Drill
rpt610 District Tri-Annual Fire Drill
rpt712 Special Education – School Age State Less Restrictive
rpt713 Special Education – School Age State Exiting by Disability/Age/Exit Status
rpt714 Special Education – School Age State Exiting by Race/Exit Status
rpt715 Special Education – School Age State Discipline by Disability
rpt717 Special Education – School Age State Discipline by Race
rpt726 Special Education – Regular Discipline by Disability
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MISCELLANEOUS REQUIREMENTS
As Required Districts must register postdated warrants, lease purchase
agreements, and installment contracts with the Department
as required by A.C.A. 6-20-402.
As Required Notification to Prosecuting Attorney when students exceed
number of excessive unexcused absences as required by
district policy as per A.C.A. 6-18-222.
As Required Notification to D.F.A. whenever student fourteen (14) years
of age or older is no longer in school as per A.C.A. 6-28-
222.
As Required Districts must report to the Department names of persons
employed currently or in previous two years as required by
A.C.A. 6-17-405 (c)(1) regarding criminal background
checks.
As Required Debt applications must be filed with ADE prior to borrowing
money or issuing bonds as per A.C.A. 6-20-1205.
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