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ROSLYN UNION FREE SCHOOL DISTRICT Meeting of the Board by mby20700

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									Board of Education Minutes          --    January 15, 2009


                 ROSLYN UNION FREE SCHOOL DISTRICT
                     Meeting of the Board of Education
                               JANUARY 15, 2009
                                     8:30 p.m.
                       Administration Building Board Room
                                     MINUTES


Dani E. Kline, President
Meryl W. Ben-Levy, Vice President
Kim Hunter
Clifford Saffron
David Seinfeld
Ron Smith
Stanley D. Stern

                                ALSO PRESENT

John A. Richman, Ed.D.          Superintendent
Dan Brenner, Ph.D.              Assistant Superintendent for Curriculum and
                                Instruction
Edward A. Salina, Jr., Ed.D.    Assistant Superintendent for Administration
Joseph C. Dragone               Assistant Superintendent for Business
Linda Ciampi                    Taking Minutes
Arielle Lubman                  Student Delegate

Preliminary Announcements
Emergency Procedures
Cell Phones

Executive Session

Executive Session began in the Superintendent’s Conference room at 7:30 p.m.

Public Session began in the Administration Building Board Room at 8:30 p.m.

Pledge of Allegiance




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Board of Education Minutes             --   January 15, 2009




Recommendation to accept the minutes from the December 18, 2008 Board of Education
meeting.

Ms. Ben-Levy moved seconded by Ms. Hunter and it was carried by a vote of 7-0 to
approve the minutes from December 18, 2008.

Recommendation to accept check warrants for November 2008

By a vote of 7-0 the Board accepted the check warrants for November 2008.

Recommendation to approve financial reports for the month of November 2008

By a vote of 7-0 the Board approved the financial reports for the month of November
2008.

Board President Comments

Ms. Kline spoke about the Financial Forum she attended at Wheatley. She
complimented the East Hills 4th grade for their performance at the MLK program and
commented that the Middle School dance program was very impressive. Ms. Kline
extended congratulations to the four Roslyn High School students who are Intel semi-
finalists.

Superintendent’s Comments

Dr. Richman spoke about the mid-winter meeting in Albany he attended earlier in the
week and advised that the Middle School Environmental Club was encouraging all
Middle School students to take the bus to school on Friday, January 16th.

Student Delegate Comments

Ms. Lubman stated the Battle of the Bands has been rescheduled for January 30th,
Roslyn High School students have been encouraged to wear blue tomorrow to support
the basketball team and that she is trying to get more students involved in district
committees.


DISCUSSION ITEM(S):
   • Presentation of benchmarking data in the area of academic performance


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     •     Early decision: how are Roslyn students doing this year

     •     Introduction of initial DRAFT of 2009-2010 budget – is it possible to develop a
           budget premised on a “4% tax levy cap”; and if so, what would it look like?

There was a lengthy discussion on the budget process and preliminary documents were
reviewed. The Board approved the purchase of a new truck during the 2008-09 school
year.

PUBLIC COMMENT #1 Limited to Agenda Items ONLY
(Will be limited to _ hour, no more than 2 minutes per speaker).
Though not required by law, the Roslyn Board of Education invites public comment during its meetings.         Citizens will be recognized by the
presiding officer. Please state your name and address before speaking and direct all comments to the Board. This is not a time for citizen to
citizen exchanges. We ask that comments not include the names of students or staff members, and comments are not permitted with respect to
confidential matters. Please also be reminded that Board meetings are designed by law to facilitate the school district’s business and provide for
public Board deliberations. Thank you


The following items were discussed during public comment: bus stop location, grading
policy, tax levy, medical insurance, Intel finalists, communications committee, Hilltop
Academy, former school board members, legal expenses, merit pay and board minutes.


ACTION ITEMS
Action may be taken for each individual resolution or by the titled subgroups. Bracketed information following resolutions is not part of the
Board’s official action and does not become part of the official record.


           All Personnel appointments listed are funded in the current year budget, unless
           otherwise noted.

PERSONNEL

P.1.       It is the recommendation of the Superintendent of Schools that the following resolution
           be adopted:
           RESOLVED, that the Roslyn Board of Education approves the appointments,
           resignations, terminations, elimination of positions, transfers, and leaves of absence as
           detailed in the Personnel Action Reports attached as Appendix A (Professional)
P.2.       It is the recommendation of the Superintendent of Schools that the following resolution
           be adopted:
           RESOLVED, that the Roslyn Board of Education approves the appointments,
           resignations, terminations, elimination of positions, transfers, and leaves of absence as
           detailed in the Personnel Action Reports attached as Appendix B (Classified)




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Board of Education Minutes                --    January 15, 2009




BUSINESS/FINANCE:

       ALL ITEMS ON THE BUSINESS/FINANCE PORTION OF THE AGENDA ARE
              WITHIN THE BUDGET UNLESS OTHERWISE SPECIFIED


B.1. Recommendation to approve the following contracts (those contracts marked with an
asterisk have been prepared pursuant to a previous award of an RFP.)

         (i)    Contractor:           Wantagh UFSD
                Services:             Instructional services for one student attending
                                      a special class in Roslyn 9/3/08 -6/25/09
                Fee:                  $ 77,031.00 tuition (Roslyn to receive)
                                      Total estimated to be $ 77,031.00 (Roslyn to
                                      receive)

         (ii)   Contractor:           Hempstead UFSD
                Services:             Health and welfare services for 4 students for
                                      the period of July 1, 2008 thru June 30, 2009
                Fee:                  $ 935.00 per student
                                      Total estimated to be $ 3,740.00

B.2.     Recommendation to approve the following flow-through contracts: [The Individuals with
         Disabilities Act (IDEA) requires the use of federal flow-through funding for pre-school
         and school age disabled children. The 611 Grant is for all students; the 619 Grant is an
         additional amount for students 5 years or younger]

         (i)    Contractor:           Summit School
                Services:             Instructional services for one student for the
                                      2008-09 school year
                Fee:                  611 Grant
                                      $ 1,533.00 per student
                                      Total will be $1,533.00

B.3.     Recommendation to authorize the President of the Board of Education to execute the
         2006 and 2007 agreements with Nassau County Department of Mental Health, Chemical
         Dependency and Developmental Disabilities Services. [This Grant supports the work
         done by our social worker, Barbara Hochman, in the area of substance abuse
         prevention. The 2008 agreement was approved by the BOE at the 3/13/08 meeting]



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Board of Education Minutes                --    January 15, 2009



B.4.   Recommendation to authorize the President of the Board to execute both an agreement
       with "Carlyle on the Green" and the addendum to that agreement for the 2009 Senior
       Prom to be held on June 4, 2009 [The entire cost of this affair will be paid by students
       and student fund-raising activities of the Class of 2009; no district funds will be used.]

B.5.   Recommendation to authorize the President of the Board of Education to execute the
       Intermunicipal Agreement between the Town of North Hempstead and the Roslyn UFSD
       for the Town's Sand and Salt Storage and Dispensing Pilot Program. [This agreement has
       been reviewed by our attorney]

B.6.   Recommendation to approve a budget appropriation transfer request in the amount of
       $375,000.00 from 1680-200-03-9000-311 (Computer Equipment - prior balance
       $474,350.46) to 1680-490-03-9000-311 (Central Data BOCES Services - prior balance
       $0) [To cover the cost of 5 Year Equipment / Infrastructure BOCES COSER 602.282
       Lease purchased thru BOCES is aidable]

B.7.   Recommendation to approve a budget appropriation transfer request in the amount of
       $12,338.00 from 1060-430-03-9000-306 (District Meetings Contracted Services - prior
       balance $74,823.26) to 1060-490-03-9000-311 (Central Data BOCES Services - prior
       balance $0) [To cover the cost of Bold Election Management BOCES COSER 602.170]

B.8.   Recommendation to approve a budget appropriation transfer request in the amount of
       $140,000.00 from 1680-430-03-9000-311 (Contracted Services - prior balance
       $236,960.31) to 1680-490-03-9000-311 (Central Data BOCES Services DW - prior
       balance $0) [To cover the cost of BOCES Computer Services that was originally
       budgeted under 430 - this will allow aid]

B.9.   Recommendation to declare surplus and obsolete a laminating machine (Model #GBC4250 /
       Asset ID Tag #200880109) located at Harbor Hill School. The machine is no longer
       functional and cannot be repaired.

B.10. Recommendation to approve a payment of $11,475.74 to Farrell Fritz, P.C. for the period
      of October 1, 2008 thru October 31, 2008 for legal services rendered to the district.

B.11. Recommendation that, the Board of Education of the Roslyn Union Free School District,
      as lead agency for the actions contemplated herein, after review of the actions proposed
      at the Roslyn High School, 6NYCRR § 617.5, and the opinion provided by BJLJ
      Engineers and Architects, P.C., hereby determines that window and door replacements
      are all Type II actions pursuant to 6 NYCRR Part 617.5 (c) (1) and (2) of the
      implementing regulations of the State Environmental Quality Review Act, and will,
      therefore, by definition, have no significant adverse impact on the environment.



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Board of Education Minutes                --    January 15, 2009


B.12. Recommendation that, the Board of Education of the Roslyn Union Free School District,
      as lead agency for the actions contemplated herein, after review of the actions proposed
      at the Roslyn High School, 6NYCRR § 617.5, and the opinion provided by BJLJ
      Engineers and Architects, P.C., hereby determines that the capital improvement projects
      2008-2009 are all Type II actions pursuant to 6 NYCRR Part 617.5 (c) (1) and (2) of the
      implementing regulations of the State Environmental Quality Review Act, and will,
      therefore, by definition, have no significant adverse impact on the environment.

B.13. Recommendation to approve a Change Order in the amount of $8,738.50 to Web
      Construction Corp. for the Interior Remedial Repair Work at the Middle School . This
      represents additional masonry work, soffit installations, installation of smoke barriers,
      and the installations of fire and smoke dampers. The proposal for the work totals
      $88,738.50, however, there is an $80,000.00 allowance built into this contract. This
      change order will increase this contract from $421,210.00 to $429,948.50.

B.14. Recommendation to approve a Change Order in the amount of $2,890.00 to Rolands
      Electric, Inc. for the Upgrade to the Existing Public Address and Intercom system at the
      High School. This represents an upgrade and relocation of devices near the Community
      Relations and Adult Education Offices. The cost of this work is $2,890.00, this change
      order will increase this contract from $144,500.00 to $147,390.00.

B.15. Recommendation to approve a budget appropriation transfer request in the amount of
      $8,738.50 from H1620-000-09-2801 (MS Remedial Work Available Funds - prior
      balance $28,494.12) to H1620-293-09-2801 (MS Remedial Work GC - prior balance $0)
      [To cover the cost of the ADD Change Order to Web Construction Corp. for Interior
      Remedial Repair Work at the Middle School]

B.16. Recommendation to approve a budget appropriation transfer request in the amount of
      $349.54 from H1620-000-09-2801(MS Remedial Work Available Funds - prior balance
      $28,494.12) to H2110-201-09-2801 (MS Remedial Work Construction Manager - prior
      balance $349.54) [To cover the cost of Construction Manager Fees on the ADD Change
      Order to Web Construction Corp. for Interior Remedial Repair Work at the Middle
      School]

B.17. Recommendation to approve a budget appropriation transfer request in the amount of
      $2,890.00 from H1620.296.03.2610(DW Security System Upgrade – prior balance
      $12,742.11) to H1620.296.08.2613 (HS Telecommunications – Electric Contract) [To
      cover the cost of ADD Change Order to Roland’s Electric, Inc.]

B.18. Recommendation to approve a budget appropriation transfer request in the amount of
      $2,010.10 from H1620.296.03.2610(DW Security System Upgrade - prior balance
      $12,742.11) to H2110.245.08.2613 (HS Telecommunications – Architect Fees) [To cover



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Board of Education Minutes              --    January 15, 2009


       the cost of Architect Fees for the HS Telecommunications Project (AIA Fees and
       Reimbursement expense).]

B.19. Recommendation to approve a budget appropriation transfer request in the amount of
      $115.60 from H1620.296.03.2610(DW Security System Upgrade - prior balance
      $12,742.11) to H2110.201.08.2613 (HS Telecommunications – Construction Manager
      Fees) [To cover the cost of Construction Manager Fees for the HS Telecommunications
      Project.]

B.20. Recommendation to declare surplus computers as detailed in Attachment X (including
      keyboards, mouse and wiring). [The technology department has declared these
      computers obsolete and unusable – serial #’s have been recorded and district inventory
      will be adjusted accordingly.]


CURRICULUM AND INSTRUCTION

C&I.1 Recommendation to approve Phyllis Granat, Jeri Malloy and 20 students to attend the NY
      DECA State Career Conference from March 4 through March 6, 2009 in Rochester, NY.
      [Estimated cost to the district is $7,298.66, total cost of trip is $17,010.22]

C&I.2 Recommendation to approve Daniel Stratton to attend the NYSPHSAA Baseball Coaches
      Clinic from February 26 through February 28, 2009 in Cooperstown, NY. [Estimated cost
      to the district is $608.87.]

C&I.3 Recommendation to accept the confidential stipulations of the CSE for the dates listed
      below as well as the implementation plans for the corresponding special education
      programs, services and parent notification as previously approved by the Board
      December 2, 2008; December 18, 2008.


BOARD OF EDUCATION

BOE.1Recommendation to adopt the Roslyn school district calendar for the 2009-2010 school
year and to distribute and publicize this calendar as appropriate.




Mr. Stern moved seconded by Ms. Hunter and it was carried by a vote of 6-0 to approve
P.1 (including addendum), P.2, B.1, B.2, B.3, B.4, B.5, B.6, B.7, B.8, B.9, B.10, B.11, B.12,
B.13, B.14, B.15, B.16, B.17, B.18, B.19, B.20, B.21 (addendum), B.22 (addendum), C&I.1,
C&I.2, C&I.3, and BOE.1. (Ms. Ben-Levy was not in the room during the vote.)


2/2/2009
Board of Education Minutes            --    January 15, 2009



Addendum P.2, Appendix B, item number 5 was tabled.

ADJOURNMENT

There being no further business to come before the Board of Education, Mr. Stern moved
seconded by Ms. Hunter and it was carried by a vote of 6-0 to adjourn to Executive Session
at 11:00 p.m. (Ms. Ben-Levy was not in the room during the vote.)


Respectfully submitted,

Linda Ciampi




2/2/2009
Board of Education Minutes                 --     January 15, 2009

                                                                   Personnel Action Report
                                                                         Professional


Appendix A                                                                                               January 15, 2009


Item          Name          Action                  Position/Location           Effective Date         Tenure Area             Certification
                                                    Replacing                 From        To                                    Class/Step
                                                                                                                                  Salary
1      Matthew Andresen     Appointment             Club Advisor              1/16/09        6/30/09                  Per RTA contract
                                                    Chess                                                             ($990 prorated from $1980)
2      Dan Stratton         Appointment             Perm Sub Teacher          1/20/09        6/30/09                  Physical Education (int)
                                                                                                                      $125/day
3      Ron Weaver           Appointment             Sub Teacher               1/20/09        6/30/09                  Special Education (perm)
                                                                                                                      $115/day
4      Frank Mauriello      Appointment             Club Advisor              9/1/08         6/30/09                  Per RTA contract
                                                    Marching Band                                                     ($1858)
                                                    Percussion Instructor
5      Kristin Houser       Appointment             Tutor                     1/20/09        6/30/09                  Students with Disabilities 1-6
                                                                                                                      (int) & Childhood Ed 1-6
                                                                                                                      (int)
                                                                                                                      $60/hour
6      Kerrin Shea          Appointment             Tutor                     1/16/09        6/30/09                  Childhood Ed 1-6 (int)
                                                                                                                      $60/hour
7      Jessica Valente      Appointment             Tutor                     1/16/09        6/30/09                  Spanish 7-12 (int)
                                                                                                                      $60/hour
8      Shari Wexler         Rescind Appointment     Teacher Mentor            9/1/08
9      Wilfredo Abrahante   Appointment             Teacher Mentor            10/2/08        6/30/09                  Per RTA contract
                                                                                                                      ($1114.20 prorated from
                                                                                                                      $1238)
10     Christine Sweeney    Appointment             Teacher Mentor            9/1/08         6/30/09                  Per RTA contract
                                                                                                                      ($1238)
11     James Mitchell       Appointment             Adult Education Dance     Fall 2008                               $2774.70
                                                    Instructor




                                                                   Personnel Action Report
                                                                         Classified



2/2/2009
  4/22/2009


                                                 Personnel Action Report
                                                      Professional

                                                           ADDENDUM


  Appendix A                                                                          January 15, 2009


Item          Name       Action        Position/Location       Effective Date     Tenure Area            Certification
                                       Replacing             From         To                             Class/Step
                                                                                                           Salary
12     Farrel Powsner    Retirement    Math/HS               7/1/09
                         Resignation
13     Blake Brown       Appointment   Perm Substitute       1/20/09    6/30/09                      Childhood Ed 1-6
                                       Teacher/HH                                                    (pending)
                                       K. Shea                                                       $125/day




  4/22/200911:08:18 AM
Board of Education Minutes                    --   January 15, 2009

Appendix B                                                                                                          January 15, 2009



                                               Civil Service Title                 Type of                  Effective                    Salary Schedule
Item    Name                    Action             Replacing            Class    Appointment   Location       Date                         Step & Rate
                                                                                                             From          To
1       Eric               Add’l Assignment    After-School          Labor      Hourly         HS         11/17/08      6/30/09   $18.69/hour
        Chicianowski                           Monitor
2       Purnima Mahtani    Resignation         Monitor                                         HH         1/16/09
3       Purnima Mahtani    Appointment         Food Service          Labor      Probationary   HS         1/20/09       9/19/09   4/Step 1
                                               Worker .71                                                                         $17,977 prorated to
                                               E. Clarke                                                                          $12,763.67
4       Kimberly Jimenez   Appointment         P/T Bus Driver        Non-Comp   Part-time      GA         1/12/09                 II/Step 1
                                                                                                                                  $18.75/hour




2/2/2009
4/22/200911:09:01 AM


                                               Personnel Action Report
                                                     Classified

                                                    ADDENDUM



Appendix B                                                                                    January 15, 2009



                                   Civil Service                   Type of                  Effective                 Salary
Item   Name            Action           Title         Class      Appointment    Location      Date                  Schedule
                                    Replacing                                                 From          To     Step & Rate
5      Michael     Appointment   Ass’t Head        Competitive   Probationary   MS         1/20/09      7/19/09   6/Step 1
       Vanacore                  Custodian                                                                        $51,994

								
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