THE ANSON COUNTY BOARD OF COMMISSIONERS convened for their
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THE ANSON COUNTY BOARD OF COMMISSIONERS convened for their regular monthly meeting on Tuesday, September 11, 2007 at 6:00 P.M. in Courtroom #1 located in the Anson County Courthouse. Commissioners present: Anna H. Baucom, Chair Ross Streater, Vice Chair Bobby Sikes Dr. Jim Sims Claude Spencer Jarvis Woodburn Staff members present: Andy Lucas, County Manager Bonnie M. Huntley, CMC, Clerk to the Board Holly Berry, Finance Officer Rita James, Data Processing Jennifer Baptiste, Planning County Manager called the meeting to Order, welcoming those present. Reverend Williamson, New Zion Missionary Baptist Church in Peachland delivered the Invocation. Chairman Baucom noted this was the sixth anniversary of the terrorist attack on America and felt it only right to take a moment to reflect on the horrors of that day. Chairman Baucom then asked to be excused at 8:00 P.M. noting she would be traveling to Raleigh tonight for an early morning meeting. Chairman Baucom stated that the NCACC had asked her to serve as a Trustee and she felt Anson County needed to be involved. Chairman Baucom shared a phone call received from Frank Richardson on the 100th Anniversary of Ebenezer Baptist Church. Chairman Baucom asked the Board to approve a Resolution congratulating them and placed this under Consent. Chairman Baucom then suggested hearing from those waiting to talk with the Board and holding the closed session. County Manager Lucas added CJPP under appointments. Commissioner Sims added under Commissioner Concerns a report from a meeting with Polkton-Peachland Fire Chiefs and other officials. Commissioner Sikes asked to add under Commissioner Concerns an update on the recently ordered repeater for the county. Chairman Baucom shared with Board members a written copy of the Chairman’s Report. Approval of the Agenda by Commissioners: Motion by Commissioner Sims, seconded by Commissioner Woodburn, to approve the Agenda with the additions. Motion carried unanimously. Appearance: Fulton Redfearn: Mr. Redfearn was not in attendance and Chairman Baucom asked the nature of his concern. County Manager Lucas explained that according to the Personnel Ordinance, when an employee breaks service with the county and returns their longevity starts over. Mr. Redfearn recently retired and came back to work and no longer meets the criteria under the Ordinance. County Manager Lucas felt Mr. Redfearn was going to ask for an exception. Chairman Baucom noted that was the rule. Public Addresses to the Board: There were no public addresses. Consent Agenda: Motion by Vice Chair Streater, seconded by Commissioner Spencer, to approve the Consent Agenda with the additions. Staff was instructed to prepare the Resolution for Ebenezer Baptist Church for the Chairman’s signature. Motion carried unanimously. Minutes: Approved both regular and closed session minutes dated August 7, 2007. Tax Releases: Property Tax Releases/Refunds/Adjustments 09/11/07 18174 Anson Contractors 2007 3,386.42 072-431 Real Taxes Release Listing Error 18196 Barringer, Jennie 2006 16.96 067-763 Real Taxes Release Mobile Home Removed 18197 Barringer, Jennie 2007 15.91 077-754 Real Taxes Release Mobile Home Removed 18162 Brewer, Conrad W 2007 677.80 071-1686 Real Taxes Release Clerical Error 18201 Buehler's of Carolinas 2007 1,583.14 077-1998 Real Taxes Release Amended Return 18208 Busch, Mary Alice 2007 57.25 075-DF25045 Real Taxes Release Exemption Eligibility 18209 Busch, Mary Alice 2007 61.40 075-DF25046 Real Taxes Release Exemption Eligibility 18210 Busch, Mary Alice 2007 65.22 075-DF25047 Real Taxes Release Exemption Eligibility 18211 Busch, Mary Alice 2007 70.27 075-DF25048 Real Taxes Release Exemption Eligibility 18198 Caudle, Charles E 2007 704.22 074-2930 Real Taxes Release Value Adjustment 18190 Gaddy, Ken 2007 14.16 073-5842 Real Taxes Release Listing Error 18169 Griggs, Myrtle S LE 2007 110.77 073-6590 Real Taxes Release Exemption Error 18181 Harrington, David 2007 93.45 071-6962 Real Taxes Release Value Adjustment 18202 Hasler Inc 2007 14.67 074-7150 Real Taxes Release Clerical Error 18177 Hillian, Kevin L 2007 125.56 076-7766 Real Taxes Release Listing Error 18193 M & R Utility 2006 1,129.77 067-11039 Real Taxes Release Listing Error 18194 M & R Utility 2007 1,060.40 077-11047 Real Taxes Release Listing Error 18180 Martin, Douglas 2007 717.22 077-11272 Real Taxes Release Clerical Error 18167 Phillips Wilma 2007 188.80 074-13674 Real Taxes Release Exemption Error 18205 Schonauer, Melanie 2004 35.39 043-14893 Real Taxes Release Listing Error 18206 Schonauer, Melanie 2005 185.69 053-14985 Real Taxes Release Listing Error 18207 Schonauer, Melanie 2006 166.17 063-15257 Real Taxes Release Listing Error 18191 Smith, Monty 2007 98.18 074-15989 Real Taxes Release Exemption Error 18172 Tyson, Kathleen 2007 1.00 071-17890 Real Taxes Release Clerical Error 18192 VFS Lease 2007 214.87 077-18085 Real Taxes Release Asset Terminated $ 10,794.69 18195 Nelson, Kenneth 2007 4.82 077-12947 Real Taxes Refund Clerical Error on Late List $ 4.82 17422 Alexander, Lafredia 2005 8.84 0601-000013 Vehicle Taxes Release Proration 17786 Allen, Jonah D 2007 8.99 0707-000022 Vehicle Taxes Release Proration 18173 Altman, Barry 2007 165.97 0707-000034 Vehicle Taxes Release Value 18200 Burris, Ryan M 2007 37.60 0707-000227 Vehicle Taxes Release Value 17922 Byars, Brian E 2006 102.30 0702-000181 Vehicle Taxes Release Proration 17921 Byars, Brian E 2006 11.08 0703-000231 Vehicle Taxes Release Proration 17787 Caudle, Stella 2007 71.65 0707-000311 Vehicle Taxes Release Proration 17643 Childs, Maxine Henley 2007 227.92 0707-000334 Vehicle Taxes Release Proration 17780 Christon, Loretta 2007 70.45 0705-000376 Vehicle Taxes Release Proration 18182 Davis, Danny N 2007 49.43 0707-000428 Vehicle Taxes Release Value 18183 Davis, Julie Ann 2007 14.89 0707-000435 Vehicle Taxes Release Value 17420 Edwards, John Odis 2007 4.05 0707-000523 Vehicle Taxes Release Proration 17784 Faulkner, Jason 2007 27.54 0707-000541 Vehicle Taxes Release Proration 17782 Fullen, William 2007 124.02 0707-000570 Vehicle Taxes Release Proration 18165 Gaddy, John D 2007 22.58 0707-000585 Vehicle Taxes Release Situs 18164 Gaddy, John D 2007 0.75 0707-000584 Vehicle Taxes Release Situs 18170 Galliher, Dennis 2007 16.39 0707-000595 Vehicle Taxes Release Situs 18213 Griffin, David A 2007 67.02 0708-000706 Vehicle Taxes Release Value 17938 Guevara, Nikoletta 2007 53.82 0707-000668 Vehicle Taxes Release Proration 18179 Halsey, Nichole 2007 98.27 0703-000707 Vehicle Taxes Release Situs 17423 Hammond, Alice Harris 2006 36.35 0612-000714 Vehicle Taxes Release Proration 17920 Harney, Selby E 2007 56.76 0707-000703 Vehicle Taxes Release Proration 17924 Hedrick, Kevin Rondel 2007 149.71 0707-000752 Vehicle Taxes Release Proration 18166 Hildreth, Charles S 2007 131.58 0707-000781 Vehicle Taxes Release Value 17426 Horne, Brenda Lee 2005 12.60 0603-001168 Vehicle Taxes Release Proration 17776 Hovermale, Suzanne 2007 15.38 0705-000991 Vehicle Taxes Release Proration 17917 Johnson, Kenneth 2007 15.70 0707-000972 Vehicle Taxes Release Proration 17641 Kiker, Connie Ricketts 2007 91.41 0706-000991 Vehicle Taxes Release Proration 17642 Knotts, James Thomas 2007 6.70 0706-001007 Vehicle Taxes Release Proration 18199 Lindsey, Mary H 2007 23.78 0707-001107 Vehicle Taxes Release Situs 17789 Little, Leslie 2006 62.91 0704-001204 Vehicle Taxes Release Proration 17421 Marshall, Leroy 2007 61.20 0706-001176 Vehicle Taxes Release Proration 17918 Massey, Kimberly 2007 43.30 0707-001254 Vehicle Taxes Release Proration 18178 McCormick, Dwight 2007 88.24 0705-001489 Vehicle Taxes Release Situs 17935 Moore, Kamisha M 2007 263.78 0703-001761 Vehicle Taxes Release Proration 17645 Polk, Lanette Chanel 2007 57.19 0705-001779 Vehicle Taxes Release Proration 18204 Preslar, Bonnie T 2007 283.20 0708-001504 Vehicle Taxes Release Value 18176 Pryor, Harvey E 2007 39.80 0706-001501 Vehicle Taxes Release Value 18175 Ricketts, Earl T 2007 44.92 0707-001641 Vehicle Taxes Release Value 17779 RMC Mid Atlantic Inc 2006 237.10 0703-002025 Vehicle Taxes Release Proration 18188 Stovall, Robert 2007 43.48 0706-001826 Vehicle Taxes Release Situs 18212 Stovall, Stanley W 2007 1.47 0708-001748 Vehicle Taxes Release Situs 17934 Taylor, Bradley T 2007 8.14 0705-002222 Vehicle Taxes Release Proration 17923 Taylor, Christopher 2006 13.86 0703-002258 Vehicle Taxes Release Proration 17644 Timmons, Jerry Wilson 2007 133.77 0705-002306 Vehicle Taxes Release Proration 18171 Treadaway, Robert B 2007 43.36 0707-002125 Vehicle Taxes Release Value 18163 Trexler, Glenn 2007 141.60 0707-000624 Vehicle Taxes Release Value 17937 Wallace, Matthew D 2007 6.12 0707-002240 Vehicle Taxes Release Proration 17788 Watts, Joyce 2007 67.69 0707-002253 Vehicle Taxes Release Proration $ 3,364.66 17419 Boone, Joseph O 2007 14.56 0705-000179 Vehicle Taxes Refund Proration 17425 Brewer, James Lewis 2006 4.90 0703-000171 Vehicle Taxes Refund Proration 17424 Clark, Dorothy Woodburn 2006 12.24 0606-000355 Vehicle Taxes Refund Proration 17928 Clark, George W Jr 2006 8.12 0702-000257 Vehicle Taxes Refund Proration 17781 Clark, Mac Arthur 2006 8.45 0703-000347 Vehicle Taxes Refund Proration 17925 Hedrick, Kevin Rondel 2006 13.85 0701-000614 Vehicle Taxes Refund Proration 17926 Hedrick, Kevin Rondel 2006 80.65 0701-000615 Vehicle Taxes Refund Proration 17931 Hedrick, Kevin Rondel 2006 3.97 0704-000802 Vehicle Taxes Refund Proration 17930 Hedrick, Kevin Rondel 2006 17.85 0703-000775 Vehicle Taxes Refund Proration 17932 Hightower, Foyle Robert Jr 2006 112.38 0704-000831 Vehicle Taxes Refund Proration 17778 Huntley, Frank 2006 2.48 0702-000645 Vehicle Taxes Refund Proration 17785 Johnson, Kenneth 2007 6.96 0706-000949 Vehicle Taxes Refund Proration 17936 Lowery, Shanda 2007 84.84 0705-001377 Vehicle Taxes Refund Proration 17777 Martin, Kenneth 2006 2.11 0611-001145 Vehicle Taxes Refund Proration 17933 Pugh, Kimberly 2006 123.60 0701-001206 Vehicle Taxes Refund Proration 17929 Ricketts, Earl Thomas 2007 6.86 0705-001956 Vehicle Taxes Refund Proration 17927 Rorie, Bessie S 2007 7.66 0706-001619 Vehicle Taxes Refund Proration 18187 Taylor, Brandis 2007 114.38 0707-001959 Vehicle Taxes Refund Situs 17646 Tyson, Michael Jeffrey 2007 14.76 0707-002192 Vehicle Taxes Refund Proration 17783 Whitley, Curtis K 2007 73.08 0705-002448 Vehicle Taxes Refund Proration $ 713.70 18165 Gaddy, John D 2007 4.52 0707-000585 Vehicle Taxes Adjustment Situs 18164 Gaddy, John D 2007 0.15 0707-000584 Vehicle Taxes Adjustment Situs 18170 Galliher, Dennis 2007 3.82 0707-000595 Vehicle Taxes Adjustment Situs 18199 Lindsey, Mary H 2007 2.05 0707-001107 Vehicle Taxes Adjustment Situs 18178 McCormick, Dwight 2007 10.14 0705-001489 Vehicle Taxes Adjustment Situs 18188 Stovall, Robert 2007 5.00 0706-001826 Vehicle Taxes Adjustment Situs 18212 Stovall, Stanley W 2007 0.21 0708-001748 Vehicle Taxes Adjustment Situs $ 25.89 $ 14,903.76 Tax Collector’s Report: Approved as presented: Vehicle Property Taxes FY 2007-2008 August 31, 2007 (Total $$ Collections) Mar Apr May Jun Jul Aug 2007 - - - - 122,820.41 170,641.96 2006 148,557.15 161,751.61 142,012.85 137,987.50 99,740.59 116,768.90 2005 176,635.93 142,610.59 139,331.91 116,190.58 96,266.34 97,198.40 2004 123,307.84 147,488.07 123,011.08 130,505.94 97,963.54 103,036.42 2003 107,829.05 124,351.51 101,304.36 132,318.16 96,317.80 87,307.47 Of Total Collections County Taxes Mar Apr May Jun Jul Aug 2007 - - - - 100,892.19 136,693.09 2006 118,369.14 127,982.67 114,089.37 112,058.69 81,031.47 94,236.09 2005 143,130.12 119,435.76 113,044.97 94,873.96 78,713.00 79,310.02 2004 103,494.47 121,674.28 102,338.16 107,013.99 78,487.99 82,464.83 2003 86,505.02 101,613.65 81,508.14 108,848.25 76,850.67 69,177.91 Current Year (2007) Ad Valorem Collections % Mar Apr May Jun Jul Aug 2007 48.56% 56.62% 2006 76.05% 77.89% 79.28% 83.28% 44.96% 51.40% 2005 80.75% 79.62% 81.44% 84.88% 62.89% 63.59% 2004 82.47% 82.47% 82.41% 86.46% 59.82% 62.70% 2003 83.61% 84.39% 83.82% 87.55% 65.61% 63.87% History of Past Due Mailings 01/09/07 04/02/07 08/02/07 # $$ # $$ # $$ 6,645 418,322.50 3,844 237,579.50 4,865 303,042.55 Total Monthly Veh Billings Mar Apr May Jun Jul Aug 2007 - - - - 152,547.25 147,152.11 2006 148,750.88 137,007.57 158,391.01 140,952.25 132,157.86 126,655.92 2005 190,763.68 132,196.47 143,633.83 132,673.79 124,463.66 120,410.49 2004 188,841.38 111,672.11 138,689.16 127,977.22 118,766.94 104,957.37 2003 175,476.72 106,404.55 123,022.27 112,696.96 121,039.26 114,630.14 Jun-07 Jul-07 Aug-06 Accounts Receivable by Type # $$ Due Now # $$ Due Now # $$ Due Now Active Garnishments 738 44,733.01 901 52,619.67 848 48,742.44 Bankruptcies 392 28,482.50 318 23,834.18 251 19,428.24 Remaining Accts Receivable 3,512 197,063.79 5,311 314,088.23 4,716 276,159.23 Current Year AR (Taxes/Int) 3,859 248,066.12 2,264 152,740.46 2,696 185,433.48 **Red = AR Dollars 8,501 518,345.42 8,794 543,282.54 8,511 529,763.39 Mar-07 Apr-07 May-07 Accounts Receivable by Type # $$ Due Now # $$ Due Now # $$ Due Now Active Garnishments 1,610 105,225.39 1,035 69,715.70 739 45,580.38 Bankruptcies 407 29,006.19 409 29,344.65 394 28,566.47 Remaining Accts Receivable 2,316 116,901.75 2,260 112,779.10 1,908 184,997.98 Current Year AR (Taxes/Int) 5,873 395,945.21 4,106 279,900.99 5,052 233,659.72 **Red = AR Dollars 10,206 647,078.54 7,810 491,740.44 8,093 492,804.55 Real Property Taxes FY 2007-2008 August 31, 2007 (Total $$ Collections) Jan Feb Mar Apr May Jun Jul Aug Year 2007 - - - - - - 284,567.14 1,310,396.82 Year 2006 668,463.89 313,235.43 218,036.11 178,097.47 135,565.80 99,256.26 52,974.73 1,152,305.43 Year 2005 445,472.77 449,982.63 306,315.81 103,893.23 171,399.92 94,007.06 58,888.18 1,286,770.17 Year 2004 821,226.03 502,831.54 245,352.57 181,159.36 166,740.16 98,027.24 31,501.49 29,589.10 Year 2003 603,181.38 439,782.38 236,739.99 131,041.36 74,615.63 121,602.55 55,494.76 113,352.00 Of Total Collections County Taxes & Late List Jan Feb Mar Apr May Jun Jul Aug Year 2007 - - - - - - 228,499.71 1,083,649.84 Year 2006 545,377.88 248,758.10 174,023.97 135,349.05 111,677.89 73,463.10 36,851.87 923,498.88 Year 2005 356,497.68 364,618.02 247,875.78 83,544.85 138,753.30 70,311.83 42,348.90 1,051,972.16 Year 2004 697,922.13 383,590.79 204,624.79 142,220.35 128,246.79 67,904.90 23,159.24 21,109.46 Year 2003 470,975.07 346,481.38 194,513.35 104,610.77 58,077.52 93,865.13 37,622.20 93,680.61 Current Year (2007) Ad Valorem Collections % Jan Feb Mar Apr May Jun Jul Aug Year 2007 0.00% 12.95% Year 2006 89.67% 91.88% 93.41% 94.53% 95.28% 95.78% 0.00% 9.72% Year 2005 88.20% 91.88% 94.31% 95.09% 95.85% 96.43% 0.00% 11.83% Year 2004 86.76% 90.91% 93.00% 94.25% 95.47% 96.05% 0.00% 1.32% Year 2003 87.84% 91.20% 93.91% 95.06% 95.74% 96.66% 0.00% 3.58% Current Year (2007) Accounts Receivable Balance Remaining For County Taxes ONLY - Including Late Penalties Jan Feb Mar Apr May Jun Jul Aug Year 2007 - - - - - - 9,342,496.07 8,313,081.26 Year 2006 1,050,577.31 825,443.18 669,935.02 556,472.66 479,469.23 428,556.14 9,253,930.60 8,377,385.29 History of Past Due Mailings 10/02/06 01/09/07 04/02/07 08/02/07 # $$ # $$ # $$ # $$ 1,508 808,371.21 5,140 2,629,450.60 2,257 1,160,879.27 1,493 852,374.95 Tax Scroll Billings Tax Rate Taxed Value County Tax Late List City Taxes Fire Taxes Total Billed Year 2007 0.894 1,057,504,045 9,454,086.99 36,594.58 1,567,062.65 417,392.35 11,475,136.57 Year 2006 0.894 1,031,311,772 9,219,927.97 30,747.75 1,470,983.74 413,585.67 11,135,245.13 Year 2005 0.875 1,011,277,231 8,848,717.58 15,868.51 1,441,260.16 405,725.04 10,711,571.29 Year 2004 0.875 979,835,115 8,573,598.20 17,026.60 1,421,427.19 386,288.56 10,398,340.55 Year 2003 0.776 981,750,523 7,618,383.50 14,851.38 1,337,292.40 366,059.15 9,336,586.43 May June July August Accounts Receivable by Type # $$ Due Now # $$ Due Now # $$ Due Now # $$ Due Now Active Garnishments 415 141,174.09 338 113,154.75 290 93,635.13 267 83,259.35 Accts with Agreements 309 100,833.80 277 89,910.05 244 79,768.98 234 76,672.99 Accts in Foreclosure 169 49,242.04 125 42,855.35 115 40,848.99 115 41,046.93 Bankruptcies 365 206,663.98 346 204,199.27 305 168,512.80 302 181,062.35 Remaining Accts Collectible 3,567 613,613.32 3,905 609,319.94 4,203 987,271.01 5,002 930,011.70 Current Year Ad Valorem(All) 1,796 466,382.43 1,676 431,404.32 18,848 11,297,614.25 16,307 10,059,923.40 **Red = AR Dollars 6,621 1,577,909.66 6,667 1,490,843.68 24,005 12,667,651.16 22,227 11,371,976.72 # $$ # $$ # $$ # $$ $$ Pd/Foreclosures/ by Mo 12 4,449.86 45 6,060.49 - - 1 20.00 # Accts Given to ParaLegal - - - - - - - - Garnishments Executed 14 3,468.69 29 10,479.18 3 1,661.84 1 411.21 Garnishment Company Letters - - - - 78 - - - Garnishment Co Responses - - - - - - - - # Employees Verified on Gar Co - - - - - - - - Debt Setoff Letters Mailed 1,646 444,320.38 - - - - Balance owed on Debt Setoff(Call DSC239) - 604,961.43 - 986,150.08 - 946,057.17 899,984.02 Budget Expense Report and Fund Balance Update: Fund Balance Calculation As of 9/4/2007 Available Fund Balance Cash & Investments $ 4,171,410 Less Liabilites (w/out deferred revenue) $ (35,704) Less Deferred Revenue (from cash receipts) $ (54,059) Less Encumbrances $ (69,573) Total Available $ 4,012,075 General Fund Expenditures Total Expenditures (Adopted Budget) $ 26,309,303 Total Available for Appropriation Total Available $ 4,012,075 Total Expenditures $ 26,309,303 Available Fund Balance 15.25% Available Fund Balance Requirement 8% $2,104,744 Difference 7.25% Fund Balance Available for Appropriation $1,907,330 Surplus Items – GovDeals: Declared surplus numerous miscellaneous items as follows: Plotter IBM Digitizer/Plotter Lot of 3 card file drawers RM1920 Design Mates Model RM1920 Chairs Lots of 14 chairs Printer Omnitrac EFP Printer Dividers Lot of Dividers Film Recordak Rotoline Microfilmer Phones Lot of 22 Toshiba Phones Typewriters Lot of 3 typewriters Lot of Various Items: Boston Humidifier, GE Oven, Vacuum, Desk Room 1 Lot of various computer equipment Room 2&3 Lot of various computer Equipment Lot of 6 filing cabinets Buckets Lot of 3 buckets Saws Lot of Saws & Equipment Ice Machine Scotsman Ice Machine Deere 1 Lot of 2 John Deere Tractors Deere 2 John Deere F935 Hardee Hardee H-360-CO Rear Mount Side Mower Herd Heard Sure-Feed Broadcaster Head Head 200R-36S GE1 GE 600 HP Induction Motor Hoist Motor 100 HP Induction Motor Motor 2 150 HP Induction Motor Compressor Rotary Air Compressor Trailer Trailer Budget Amendment-Health: Recognize and appropriate additional funding from the North Carolina Department of Health & Human Services for the Summer Food Service Program Health Inspections. AMENDMENT Anson County Budget Ordinance FY 2007/08 BE IT ORDAINED by the Anson County Board of Commissioners that the FY 2007/08 Budget Ordinance be amended as follows: Section 1. General Fund Expenditures: Increase: 11-5110-5181 $ 2,056 Total Increase: $ 2,056 Section 2. General Fund Revenues: Increase: 11-5100 $ 2,056 Total Increase: $ 2,056 Adopted this 11th day of September, 2007. Budget Amendment-Health: Recognize and appropriate funding from the NCDENR for Well Regulations: AMENDMENT Anson County Budget Ordinance FY 2007/08 BE IT ORDAINED by the Anson County Board of Commissioners that the FY 2007/08 Budget Ordinance be amended as follows: Section 1. General Fund Expenditures: Increase: 11-5110-5181 $ 20,000 Total Increase: $ 20,000 Section 2. General Fund Revenues: Increase: 11-5100 $ 20,000 Total Increase: $ 20,000 th Adopted this 11 day of September, 2007. Budget Amendment-Health: To adjust the Ryan White Grant to the actual FY 07/08 awarded funding. AMENDMENT Anson County Budget Ordinance FY 2007/08 BE IT ORDAINED by the Anson County Board of Commissioners that the FY 2007/08 Budget Ordinance be amended as follows: Section 1. General Fund Expenditures: Decrease: 11-5110-5181 $ (4,500) Total Decrease: $ (4,500) Section 2. General Fund Revenues: Decrease: 11-5100 $ (4,500) Total Decrease: $ (4,500) Adopted this 11th day of September, 2007. Budget Amendment-DSS: Recognize and appropriate the FY 07/08 Wheels to Work Grant from the North Carolina Department of Health & Human Services. AMENDMENT Anson County Budget Ordinance FY 2007/08 BE IT ORDAINED by the Anson County Board of Commissioners that the FY 2007/08 Budget Ordinance be amended as follows: Section 1. General Fund Expenditures: Increase: 11-5310-5580 $ 96,210 Total Increase: $ 96,210 Section 2. General Fund Revenues: Increase: 11-5310 $ 96,210 Total Increase: $ 96,210 Adopted this 11th day of September, 2007. Budget Amendment-JCPC: Appropriate fund balance to refund overpayment for JCPC program in FY 06/07. AMENDMENT Anson County Budget Ordinance FY 2007/08 BE IT ORDAINED by the Anson County Board of Commissioners that the FY 2007/08 Budget Ordinance be amended as follows: Section 1. General Fund Expenditures: Increase: 11-5840 $ 622 Total Increase: $ 622 Section 2. General Fund Revenues: Increase: 11-4110 (Fund Bal Approp) $ 622 Total Increase $ 622 Adopted this 11th day of September, 2007. Budget Amendment-Elderly: Recognize and appropriate funding from the Department of Insurance of North Carolina for the Senior’s Health Insurance Information program. AMENDMENT Anson County Budget Ordinance FY 2007/08 BE IT ORDAINED by the Anson County Board of Commissioners that the FY 2007/08 Budget Ordinance be amended as follows; Section 1. General Fund Expenditures: Increase: 11-5880 $ 5,000 Total Increase: $ 5,000 Section 2. General Fund Revenues: Increase: 11-5880 $ 5,000 Total Increase: $ 5,000 Adopted this 11th day of September, 2007. Resolution for Ebenezer Baptist Church: Approved as follows: The Anson County Board of Commissioners Resolution Be it hereby known to all that the Anson County Board of Commissioners Offers its sincerest congratulations To Ebenezer Baptist Church In recognition of THE CELEBRATION OF YOUR 100TH ANNIVERSARY The entire Board extends best wishes on this memorable occasion and directs this resolution be presented on This 11th day of September 2007. Administrative Matters: Livestock Ordinance for Anson County: Richard Melton, Agricultural Agent, stated the Ordinance was driven from the Anson County Cattlemen’s Association. Mr. Melton explained that cows and certain livestock get loose from time to time and this Ordinance is mainly for repeat offenders. Mr. Melton noted that the idea was to make it an economic issue for repeat offenders in hopes this will encourage them to take the necessary precautions they should have taken in the first place. Mr. Melton explained that the only Ordinance on the books was a Livestock Fencing Ordinance from 1800. Mr. Melton voiced one concern was who would track the offensives since the fines start with the fifth incident. Vice Chair Streater asked the number of complaints over the last year. Mr. Melton shared that currently he was the person called after hours and on week ends and he has had as many as four and five calls on week ends and it is usually the same people. Chairman Baucom asked if owners were not required to put up fences with Mr. Melton answering they were but they were not adequately maintained. Mr. Melton explained the Cattlemen’s Association did this from the perspective that this gives the industry a bad image. Mr. Melton stated that this was not limited to cattle and they wanted domestic livestock included which would be beef cattle, dairy cattle, horses, mules, donkeys, sheep and goats. Mr. Melton stated that swine was included with the exception of pot belly pigs as they tend to be companion animals more than domestic livestock. Mr. Melton stated they wondered if any fines collected from this Ordinance could be earmarked for the Board of Education for vocational/agricultural projects in the schools. Commissioner Sims stated that all fines and forfeitures regardless of where or why collected belong to the school system. County Attorney Bower was of the opinion the Board could not earmark it for a specific area but it does go to the school. County Manager Lucas explained that we were the fiduciary agent and we have no control over the money. Vice Chair Streater asked the amount of the fines with Mr. Melton answering they have a proposal but feels it needs to fit in to what the state will allow. Mr. Melton stated that their concept was fines would be on an increasing scale and wiped out the end of each calendar year. Mr. Melton shared that he was unable to find any Livestock Ordinances in North Carolina but found several counties were looking. Mr. Melton shared that the proposal from the Cattlemen’s Association was $100 for the fifth incident, $200 for the sixth, $300 for the seventh and $400 for the eighth and above. Commissioner Sikes voiced that it would be helpful if landowners having many gates into their fields would number each gate so if an emergency call goes out the responders would know exactly where to find the person. Commissioner Sikes explained that this would cut down on the time it could take to find someone in a field with many gates. Mr. Melton stated that some of their farms are listed with the Department of Agriculture with the premise ID that it is to be related to a gate. Chairman Baucom asked Board members if they agreed on the concept and if so it would be turned over to the County Attorney for the correct wording and to make sure things included fit the statutory requirements. County Manager Lucas stated that definitions would be worked out with Chairman Baucom feeling another issue was who would track and feels it would probably have to be a cooperative effort. Motion by Commissioner Woodburn, seconded by Commissioner Spencer, to authorize the County Manager and staff and the County Attorney to work with Mr. Melton and the Cattlemen’s Association to develop the specifics and explanations and bring back to the Board at a future meeting. Motion carried unanimously. Approval of Gatewood Station Mobile Home Park: Chairman Baucom stated that a request had been submitted that should the Board have another meeting this month to hear this item at that time. Vice Chair Streater asked who made the request with Chairman Baucom stating their Attorney. Vice Chair Streater then asked Commissioner Woodburn his opinion of the matter. Commissioner Woodburn stated that they meet the guidelines and the owner says he will bring the park up to standard. Commissioner Woodburn shared that concerns were voiced at the first hearing that the right clientele would inhabit the park but they realize there is not a lot of control over this. Vice Chair Streater mentioned that Commissioner Woodburn’s Church was across from the proposed park and asked if members had concerns with Commissioner Woodburn answering they voiced the same concerns. Commissioner Woodburn stated that there were only a few people at the second hearing and there was some opposition but nothing real strong. Commissioner Woodburn stated that the main issue was trying to bring this back as an existing park as opposed to going through the process. County Manager Lucas stated that if it comes back as a new park they would have to meet standards of the Mobile Home Ordinance and the mobile homes would have to be ten years or newer. County Manager Lucas shared that homes in this park were older than this and would have to be replaced and the owner feels that would not be economically feasible. County Manager Lucas stated that the Attorney representing the owners feels there are mitigating circumstances he would like to present and that was the reason for the delay. Commissioner Spencer asked if the owner of the park owned the trailers with County Manager Lucas answering yes. Commissioner Woodburn voiced there were some that would have to be replaced and he expressed a concern for the age of some of the trailers but the owner assured him he would bring everything to code. Commissioner Sims shared that most counties have an Ordinance that after a mobile home reaches a certain age they cannot be moved and used again as a residence. Jennifer Baptiste, Planner, stated that in some counties mobile homes prior to 1978 cannot be located anywhere in the county. Ms. Baptiste explained that it was included in the fire code for North Carolina that if the mobile home was prior to 1978 it could not even be used as a storage unit. Vice Chair Streater felt the Board should wait and hear from the owner’s Attorney. All agreed to table the matter until the next meeting. Health and Safety Policy: County Manager Lucas noted the need for such a policy was discussed during the budget process. County Manager Lucas shared that we are seeing an increase in worker’s comp and general liability claims and he feels we need more accountability and a more specific defined process to assist us with maintaining the safety of employees. County Manager Lucas stated that this focuses on eliminating and reducing cost whether it is lost time or insurance cost and improving moral. County Manager Lucas was of the opinion that employees feel better when their employer puts things into practice and has policies that protect and keep them safe. County Manager Lucas explained that the policy calls for a safety committee to be a cross section of department heads and the safety coordinator to serve as the committee chair. County Manager Lucas outlined that their duties would be to review safety program policies, training, review accident injuries and claims and conduct inspections at different facilities. County Manager Lucas shared that it would be management’s responsibility to appropriate sufficient funds, evaluate the supervisors and insure incidents are investigated fully. County Manager Lucas shared that prior to his arrival we had fallen out of OSHA compliance and now we are back on track. County Manager Lucas feels this needs to be tied to disciplinary action when employees do not comply with safety standards. Motion by Commissioner Sims, seconded by Vice Chair Streater, to approve. Chairman Baucom asked the reason for the increase in worker’s comp injuries with County Manager Lucas noting back injuries were a major source of injuries and the training officer was working with EMS for more training on how to lift appropriately. County Manager Lucas shared that we also see a lot of ergonomic issues. Motion carried unanimously. Airport Ground Lease: County Manager Lucas announced that a private firm would like to build hangars at the Airport. County Manager Lucas shared that the proposed changes to the lease were approved by County Attorney Bower. County Manager Lucas called attention to the proposed changes noting they add protection to the county and to the Lessee. County Manager Lucas stated he does not want someone to enter into a lease, start building and then back out and leave a half built structure. Chairman Baucom asked if at the end of twelve months there was no hanger on the ground would we get our dollar back with County Manager Lucas answering yes and it would be a breech of contract. Commissioner Sims commented that we want hangars and airplanes in the hangars in order to tax both so we can increase the visibility and industry of Anson County. Commissioner Sims then questioned the portion dealing with protection in case they were unable to presale a significant number of hangars. County Manager Lucas voiced that our concern is they will start and then stop and they want to be able to back out of the lease if they can’t presale enough spaces. County Manager Lucas stated that the Airport Commission approved all changes. Commissioner Sikes asked what kind of tax dollars the county would get from the hangars with County Manager Lucas answering it depends on what kind of planes are housed in each one. County Manager Lucas feels if the building was appraised for $500,000 our tax should be around $3,500 - $4,500 a year. Commissioner Sims commented that one of the main reasons money was put in the Airport was to receive additional monies as well as visibility and improvement for various industries through out the county. Motion by Commissioner Sims, seconded by Commissioner Woodburn, to approve. Commissioner Sikes asked if there was anything in the lease that speaks to the type of building they can build with County Manager Lucas answering that it has to be consistent with the models and colors already there. County Manager Lucas stated that it was not specific to a certain frame or size but it does mention that it needs to be consistent with the other types of hangars there. Commissioner Woodburn stated that he also has to present his plans before he starts construction. Chairman Baucom shared that a comment from the Economic Development consultant’s report was that they were very complimentary about our Airport and it was one of the nicest ones for an area our size. Chairman Baucom stated that it was considered to be an Economic Development asset. Motion carried unanimously. United Way Campaign 2007: County Manager Lucas stated that for the last two years Anson County has been a top 5 contributor. County Manager Lucas shared that United Way contributed to fourteen different human service agencies in the county and to keep pace with the goals set by other agencies he is looking for ways to encourage county employees to give more. County Manager Lucas asked the Board to set aside six vacation days as incentives to employees to give. County Manager Lucas shared that United Way representatives would give presentations to each department and if employees complete their paperwork and give that day they would be eligible for a drawing to win one of three vacation days. County Manager Lucas stated that he wants to hold the remaining three days for those employees giving $105 or more. County Manager Lucas shared the goal for Anson United Way this year was $105,000. County Manager Lucas shared that employees giving $105 would be eligible for one of three vacation days. Commissioner Sims shared that he has done his part in previous years by giving a week of free vacation time at the beach at his expense. Commissioner Sims stated that due to renovations he would be unable to do that this year. Motion by Vice Chair Streater, seconded by Commissioner Woodburn, to approve. County Manager Lucas encouraged Board members to help the county meet its goal. Motion carried unanimously. County Administration Building Renovation Project: James Golightly and Grace Wallace of MBAJ Architects were present to discuss bids received on August 29, 2007 for the renovation project. Mr. Golightly noted the original cost estimate from the total project was about 1.3 million and R. Black Associates was the low bidder at 1,464,530. Mr. Golightly stated that they were surprised that this was a couple hundred thousand over what they had projected the cost to be. Mr. Golightly stated that since that time they have pulled together the engineers to see what could be “valued engineered” in the project in order to save money without costing time or having to get any repermitting or redesign done. Mr. Golightly shared that they were able to remove $102,000 from the project. Mr. Golightly shared a copy of all bids received with Board members and a list of the value engineering items. Mr. Golightly explained that the items shown underlined on the value engineering page were those being recommended. Mr. Golightly stated that the total of all underlined credits was $101,690 and the total bid received was $1,464,530 for a contract amount less value engineered items of $1,362,840. County Manager Lucas stated that this was just construction as it did not include the architectural engineering, furniture and contingency. Mr. Golightly explained that one of the things in the specification was for the contractor to include an allowance in his bid which is a line item on the bid for a pot of money used as needed in the project. Chairman Baucom asked the amount with Mr. Golightly answering it was originally $57,000 and they are suggesting in the VE efforts this be reduced to $30,000. Mr. Golightly explained that one thing that contributed to the project being over budget was an unexpected requirement that because of the type of construction in the building the permitting folks required a sprinkler system just for the Board room. Chairman Baucom asked the current occupancy rate for that room with Ms. Wallace answering 90 when you calculate by code but chair wise it was 60-70. Mr. Golightly explained that occupancy is based on square footage. County Manager Lucas asked the limit before having to have a fire protection system with Ms. Wallace noting the issue was the fact that the assembly occupancy was not on the first floor. Ms. Wallace noted if the size of the room was cut down it would not need to have a separate occupancy. Mr. Golightly added that the requirement would still exist. Chairman Baucom asked the cost of the sprinkler system with Mr. Golightly guessing it would be around $50,000 and offered to get the exact amount for Board members. Commissioner Sims asked if a vote was needed tonight on this with County Manager Lucas answering that staff needs direction on the amount to borrow in order to get on the LGC’s October 2nd Agenda. County Manager Lucas stated the RFP would be mailed to the banks tomorrow and the Board would need to meet next week to approve the financing in order to get it mailed to the LGC and approved on October 2 nd. County Manager Lucas stated not taking action tonight would put the project further behind. Commissioner Sims shared that he would be voting no and he would not be voting no to the bids or the changes but because he feels we are spending too much money for renovation. Commissioner Sims stated that one of his concerns was the one-half million dollars for HVAC with a considerable life span left and the individualized thermostats for all the offices. Mr. Golightly added that as part of the value engineering they have proposed that the mechanical system at the basement level be kept as the existing system which allowed them to take out $55,000. Mr. Golightly stated that the boiler and air conditioning system on that level could remain without changing the drawings or time fame. Chairman Baucom explained that the issue before the Board was to approve the low bid and to proceed with receiving bids to finance the project. County Manager Lucas stated when the Board originally said design the project we used a conservative interest rate of 4.5 and we actually got 3.92 on the purchase. County Manager Lucas offered that debt service was figured at $123,000 and the additional cost would increase debt service annually by $17,000. County Manager Lucas noted that the project could be redesigned and repermitted but feels the Board needs to commit funds in case something happens with the mechanical and electrical system. County Manager Lucas favored having a system that would stand with warranty through the life of the loan. Commissioner Sims voiced that he tries to treat the taxpayers of Anson County the same way he would treat himself. County Manager Lucas recommended accepting with the value engineering and not the original bid. Motion by Commissioner Woodburn, seconded by Commissioner Spencer, that we approve the bid with the value engineering. Commissioner Sikes commented that he plans to vote for the project but again expressed his concern for parking. Chairman Baucom reminded Board members that this issue was on the table in 1998 when she left the Board. County Manager Lucas stated that if we were to build a new building, which the public did not want us to do, we would be looking at a three and one-half to four million dollar expense and we are purchasing a building and renovating for less than two million. County Manager Lucas feels by doing this the Board has given themselves more debt service capacity to do things for the schools, SPCC and the courthouse. Commissioner Sims agreed that it was a wise decision to buy a building rather than building new but his concern was for the amount being spent to renovate a building that was suppose to be in excellent shape. Motion carried 5 to 1 with Commissioner Sims opposed. RESOLUTION RESOLUTION AUTHORIZING THE FILING OF AN APLICATION FOR APPROVAL OF A FINANCING AGREEMENT AUTHORIZED BY NORTH CAROLINA GENERAL STATUTE 160A-20 WHEREAS, Anson County, North Carolina desires renovate real property known as the County Administrative Office Building to provide administrative office space for county related functions through installment financing (the “Project”) in order to better serve the citizens of Anson County; and WHEREAS, Anson County, North Carolina desires to finance the Project by use of an installment contract authorized under North Carolina General Statutes 160A, Article 3, Section 20; and WHEREAS, findings of fact by this governing body must be presented to enable the North Carolina Local Government Commission to make its findings of fact set forth in North Carolina General Statutes 159, Article 8, Section 151 prior to approval of the proposed contract; NOW, THEREFORE, BE IT RESOLVED that the Board of Commissioners of Anson County, North Carolina, meeting in regular session on the 11th day of September, 2007, make the following findings of fact: 1. The proposed contract is necessary or expedient because of the county’s mandated responsibility to provide adequate court facilities as well as proper, efficient and adequate office space for County administrative functions. 2. The proposed contract is preferable to a bond issue for the same purpose because (1) the cost of a special election necessary to approve a general obligation bond financing, as required by State law would result in the expenditure of significant funds; and (2) the cost of bond counsel for a general obligation bond or COPS would result in the expenditure of significant funds; and (3) the time required for a general obligation bond election would cause unnecessary delay which would thereby render the County in default of the purchase contract for the building and (4) no revenues are produced by the facility to as to permit a revenue bond financing. 3. The cost of financing under the proposed contract is greater than the cost of issuing general obligation bonds because the cost of bond counsel for a general obligation bond would result in the expenditure of significant funds and the time required for a bond election would cause unnecessary delay which would thereby render the County in default of the purchase contract for the building. 4. The sums to fall due under the contract are adequate and not excessive for the proposed purpose because the interest rate and terms are favorable to the County consistent with the current financial market. 5. Anson County North Carolina debt management procedures and policies are good because they have been carried out in strict adherence to the law and the county has not been censured by the Local Government commissioner (the “LGC”), external auditors or any other regulatory agencies in connection with such debt management and contract obligation policies. 6. The County does not anticipate a future property tax increase tied to the direct repayment of the installment financing Contract. 7. Anson County North Carolina is not in default of any of its debt service obligations. 8. The attorney for Anson County, North Carolina has rendered an opinion that the proposed Project is authorized by law and is a purpose for which public funds may be expended pursuant to the Constitution and laws of North Carolina. NOW, THEREFORE, BE IT FURTHER RESOLVED that the Chairman is hereby authorized to act on behalf of Anson County, North Carolina in filing an application with the North Carolina Local Government Commission for approval of the Project and the proposed financing contract and other actions not inconsistent with this resolution. This resolution is effective upon its adoption this 11 th day of September, 2007. Bids received as follows: R. Black and Associates: $ 1,464,530 Meachum Construction LLC $ 1,491,301 Carpenter Construction $ 1,500,000 H. C. Rummage Construction $ 1,549,500 P.F & Perry L Mungo Inc. General Contractor $ 1,680,669 American Builders of Anson $ 1,750,000 Edison Foard Inc. $ 1,792,000 Vehicle Financing Approval: Chairman Baucom noted this was approval to purchase two ambulances, one van for Elderly Services and six Sheriff vehicles. County Manager Lucas reported that an RFP was done and we had three banks responding and one declined. County Manager Lucas noted the lowest bid was RBC at 3.46 and we can repay without penalty. Motion by Vice Chair Streater, seconded by Commissioner Spencer, to approve financing with RBC. Motion carried unanimously. September 11, 2007 Vehicle - Bank Proposal Comparisons SunTrust BB & T RBC Centura Anson Bank and Trust Financing Interest Rate 3.758% 3.57% 3.46% Declined Prepayment Policy No Yes Yes Prepayment of principal Prepayment at any time in whole on a scheduled without penalty. payment due date with a 1/2% prepayment penalty. Terms 3 Years 3 Years 3 Years Loan Closing Cost $1,000 $0 $0 Annual Payment $119,678.48 $119,368.62 $119,388.97 Loan Closing Cost $ 1,000 $ - $ - Total Loan Cost (3 year) $ 359,035 $ 358,106 $ 358,167 Total Cost $ 360,035 $ 358,106 $ 358,167 Appointments: Anson County Tourism Development Authority: Chairman Baucom announced that Dave Smith was a reappointment and according to the Tourism Development Authority By-Laws the people who own Bed & Breakfast or own and manage the motels are permanent members of the TDA. Chairman Baucom noted that the people collecting the occupancy tax were permanent members of the TDA. Chairman Baucom shared that J. D. Bricken had been a good partner with TDA and in the Economic Development Consultant’s report they talked about the asset the Wildlife Refuge is and Mr. Bricken is the head person there. Motion by Vice Chair Streater, seconded by Commissioner Spencer, to approve. Motion carried unanimously. Citizens Advisory Board: Commissioner Sims shared that Johnny Williams has been serving and this is to make his appointment official. Motion by Vice Chair Streater, seconded by Commissioner Spencer, to approve. Motion carried unanimously. Mobile Home Park Taskforce: County Manager Lucas noted the taskforce was approved with the idea of looking at issues associated with the parks whether it is criminal activity or quality of life issues. County Manager Lucas stated that a Board member was not appointment to be a part of the taskforce. Commissioner Woodburn volunteered to serve. Motion by Vice Chair Streater, seconded by Commissioner Sims, to approve the appointment of Commissioner Woodburn. Commissioner Sims noted that when Mr. Woodburn leaves the Board he will need a special plaque for all the duties he has taken on. Motion carried unanimously. Juvenile Crime Prevention Council (JCPC): County Manager Lucas explained that every county has to have a JCPC and there are certain agencies that have to be represented and the Board of Commissioners was one of them. County Manager Lucas stated that Matt Jones was serving as the Board’s designee but has resigned due to time conflicts. County Manager Lucas stated that this is a requirement and it could be a Board member or a designee. Chairman Baucom suggested Sabrina Hough at Head Start or Leon Gatewood. Chairman Baucom noted they were both involved with HOLLA and youth in the community. County Manager Lucas noted that staff would check and bring this back to the Board. Criminal Justice Partnership Program (CJPP): Motion by Vice Chair Streater, seconded by Commissioner Spencer, to approve the list as provided in the packet. Appointments as follows: Jim Boylin, Cathelean Little, Andy Lucas, Judge Lisa Thacker, Nicholas Vlahos, Russell Scarborough, Wheeler Buckingham, Crystal Hailey, Tommy Allen, Judge Michael Beale, Anna Baucom, Barbara Orr, Theodus Roach, Vance Johnson and Robin Waisner. Motion carried unanimously. Manager’s Report: County Manager Lucas reported on changes to the entrance to the courthouse due to areas having six or seven staff members working in a 10 x 10 office. County Manager Lucas shared that he and Sheriff Allen were approached by the Clerk of Court about using the back foyer as an area for copying and filing. County Manager Lucas commented that it seems to be working but long term renovations to this building should include a handicap ramp at the front of the building so we would have only one entrance. County Manager Lucas stated that other courthouses in North Carolina do not have people entering from four different entrances. County Manager Lucas feels that in moving forward in renovations we really need to look at the security of this facility and how we address handicap access. County Manager Lucas stated that handicap access was still available by ringing the bell at the back door. Commissioner Sikes asked if it was still an exit and if it had caused a fire code problem with County Manager Lucas answering that it was still available for egress and there were also three other doors for egress. Chairman Baucom asked if it were more important to hold closed session or Commissioner Concerns. Chairman Baucom asked County Manager Lucas if he was ok with tabling his Debt Service Analysis. County Manager Lucas answered yes. Vice Chair Streater asked if it could be presented at the meeting next week with County Manager Lucas answering yes. County Manager Lucas stated that he wants the Board to see the debt service analysis before the October meeting when people come asking the Board to fund a YMCA. Commissioner Sims commented that one day the Board is going to have to do some serious additions to the Peachland-Polkton School as they are running over. Commissioner Sims referred to the courthouse saying if it were a patient it would be on life support. County Manager Lucas was of the opinion closed session would not last long and asked that it be held. Commissioner Concerns: Commissioner Sims would like to see the Board consider hiring a grant writer sometime in the future. Commissioner Sims would like to see the county work cooperatively with the Towns and other departments to help finance this position. Commissioner Sims feels there are millions of dollars available in grants and feels if we had someone continually writing and applying for grants we would make their salary a hundred times in just one grant. Commissioner Sims commented that Mary Beck does a wonderful job and is a great lady but she does it in specific areas. Commissioner Sims shared that there were people we could contract with to write grants and feels we need to investigate this possibility. Commissioner Sims feels we need to let the fire departments and towns know these names, their requirements and charges. Commissioner Sims commented that the fire departments could hold only so many barbecues and raffles. Commissioner Sims reported on a recent meeting with Fire Chiefs, some of the emergency people and some town officials from Peachland and Polkton. Commissioner Sims shared thoughts from his community with Board members telling them that they still have concerns over clarity of responsibilities between Rescue, EMT, Fire Departments and so forth. Commissioner Sims voiced that he would appreciate it if when the current study being done was complete copies were shared with the fire chiefs and Mayors and town officials in Peachland and Polkton. Commissioner Sims also asked for a copy to place in the White Store area. Commissioner Sims stated that they are concerned with liability and response time and the merger of so many jobs into one title. Commissioner Sims gave one example as they needed a part time Fire Marshal. Commissioner Sims stated that they feel it is difficult even for the most efficient person to cover all the bases when merging so many job titles into one. Commissioner Sims commented that his area continues to invite the Board to place an ambulance in the Polkton area. Commissioner Sims stated that they spent tens of thousands of dollars to make a place for the ambulance and one night it was just gone. Commissioner Sims stated that they still wonder how it just left one day without anyone knowing. Vice Chair Streater asked the County Manager if he had gotten his requested information. County Manager Lucas stated that he has information pertaining to the contract employees at the nutrition sites. Vice Chair Streater commented that some have been there over ten years and were still at $7.00 an hour. County Manager Lucas stated that increasing to $8.00 would have a financial impact of $2100 for the remainder of the fiscal year and it would have to come from fund balance. Vice Chair Streater asked if Ms. Bennett could find this in her budget with County Manager Lucas feeling she could not as we had already asked her to find almost $6,000 to pay for utilities at the Morven meal site. County Manager Lucas feels the Board should assess this comprehensively as he feels the pay should equate to job duties, scope and responsibilities. County Manager Lucas shared that we have part-time EMT’s at $7.00 an hour as well as telecommunicators and road sign installers. County Manager Lucas did not recommend doing this in a vacuum and urged Board members to look at all contractual relationships and make sure the pay for differing job duties, responsibilities and longevity equates to a pay structure. County Manager Lucas felt it would be shortsighted to do only one and it would lead to moral issues in other areas. County Manager Lucas stated that if the Board wanted to give the authority to Mrs. Bennett it would have a $2100 impact on her budget and would have to come from other areas. Commissioner Spencer shared that the lady in Morven had been there fourteen years without a raise. Commissioner Spencer shared that he volunteers to deliver meals at Grace Center and by the time the workers clean up behind the seniors, clean the tables and wash and clean the building and do the paper work their four hours are up. Commissioner Spencer favored them getting more money. County Manager Lucas noted that if the funds can’t be found through the fiscal year they would have to come from fund balance. County Manager Lucas felt the question to ask was is a telecommunicator’s job responsibility in access of the job responsibility of a site coordinator. County Manager Lucas stated it would be in terms of life and death and the kinds of split second decision making and accountability. County Manager Lucas feels we need to make sure our pay is commersate with the responsibility of the position. County Manager Lucas feels we need to take a wholealistic and comprehensive approach to the problem and not just do it piece meal. County Manager Lucas shared doing it piece meals has caused problems in our classification and compensation. Commissioner Sikes favored solving the whole problem. County Manager Lucas agreed that the people probably do need to be paid more and recommended taking a comprehensive approach and looking at all positions. County Manager Lucas had a list of approximately fifty part time employees making $7.00 an hour and it would probably cost $50,000 to $100,000 for all of them. Vice Chair Streater was of the impression that Ms. Bennett could find this money in her budget for the Peachland, Wadesboro and Morven site. County Manager Lucas stated that she usually returns about $1500 to fund balance at the end of the year and $2100 is close but felt we needed to keep in mind that we’ve already approved roughly $6,000 for utilities so it now becomes $8100 that she needs to find. County Manager Lucas offered that we could cut back on services in order to pay more salary as these were mostly grant funded with little county dollars. Vice Chair Streater asked County Manager Lucas to look at this and bring it back next week with County Manager Lucas asking if he was to look at all the positions. Vice Chair Streater said it was only the three. Vice Chair Streater wanted Ms. Bennett to find the $2100 with County Manager Lucas stating she could find that but the other concern was that we added $6,000 to that. Vice Chair Streater voiced that if she could fine the money he would have no problem increasing the salary. Commissioner Woodburn voiced that it sounds like she would need to find $8100 and feels Vice Chair Streater is trying to see if she could move things around to get this much. Vice Chair Streater stated that he has a problem with these people making $7.00 an hour for over ten years and we find money to give people bonuses. County Manager Lucas agreed with the increase but recommended it be done comprehensively. Chairman Baucom agreed that the Board needed a plan to get everyone up to a more reasonable amount. Chairman Baucom felt the Board needed to know what was available in the program these people work. Chairman Baucom asked if the salary and compensation study was removed from the budget with County Manager Lucas answering it was in the budget and the focus would be on full time employees. Motion by Vice Chair Streater, seconded by Commissioner Spencer, to find and approve. Commissioner Sims asked if minus the $6,000 Ms. Bennett could find the $2100 with County Manager Lucas answering that for the past three years she has given back between $1500 and $2000 and it would be close. Commissioner Woodburn asked for the future that we get a comprehensive plan and it might be something that could be worked in the upcoming budget. Motion carried 5 to 1 with Chairman Baucom opposed. Commissioner Sikes remembered budgeting for a repeater that might be placed in the Burnsville area and asked the County Manager to stay on this and get it done as soon as possible. County Manager Lucas shared that he is asking Rodney for reports periodically and he tries to stay on top of all departments. County Manager Lucas thinks we might get two repeaters for two areas of the county similar to where the Sheriff’s office has theirs for complete coverage. County Manager Lucas shared that he had told all departments having appropriations for capital to get them going and not wait until late in the year. Closed Session: Motion by Commissioner Woodburn, seconded by Commissioner Spencer, to go into closed session for Economic Development pursuant to North Carolina General Statutes 143-318.11(a)(4) - To discuss matters relating to the location or expansion of industries or other businesses in the area served by the public body, including agreement on a tentative list of economic development incentives that may be offered by the public body in negotiations and for personnel pursuant to North Carolina General Statutes 143-318.11(a)(6) to consider the qualifications, competence, performance, condition of appointment of a public officer or employee or prospective public officer or employee. Motion carried unanimously. Motion by Commissioner Woodburn, seconded by Commissioner Sims, to go out of closed session. Motion carried unanimously. In regular session, motion by Commissioner Sims, seconded by Commissioner Spencer, to approve the hold harmless agreement between Hornwood in reference to the $300,000 Rural Center Grant. Motion carried unanimously. Motion by Commissioner Sims, seconded by Commissioner Spencer, to approve Mr. Andy Lucas, County Manager’s request to advertise as soon as possible for a part time Veterans Service Officer. Motion carried unanimously. Motion by Commissioner Woodburn, seconded by Commissioner Spencer, to recess until 4:00 P.M. Friday, September 21, 2007. Motion carried unanimously. Respectfully submitted: Bonnie M. Huntley, CMC Clerk to the Board Meeting time: 2 Hr. 10 min.