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THE ANSON COUNTY BOARD OF COMMISSIONERS convened for their
regular monthly meeting on Tuesday, September 11, 2007 at 6:00 P.M. in Courtroom
#1 located in the Anson County Courthouse.
Commissioners present: Anna H. Baucom, Chair
Ross Streater, Vice Chair
Bobby Sikes
Dr. Jim Sims
Claude Spencer
Jarvis Woodburn
Staff members present: Andy Lucas, County Manager
Bonnie M. Huntley, CMC, Clerk to the Board
Holly Berry, Finance Officer
Rita James, Data Processing
Jennifer Baptiste, Planning
County Manager called the meeting to Order, welcoming those present.
Reverend Williamson, New Zion Missionary Baptist Church in Peachland delivered the
Invocation.
Chairman Baucom noted this was the sixth anniversary of the terrorist attack on
America and felt it only right to take a moment to reflect on the horrors of that day.
Chairman Baucom then asked to be excused at 8:00 P.M. noting she would be traveling
to Raleigh tonight for an early morning meeting. Chairman Baucom stated that the
NCACC had asked her to serve as a Trustee and she felt Anson County needed to be
involved. Chairman Baucom shared a phone call received from Frank Richardson on the
100th Anniversary of Ebenezer Baptist Church. Chairman Baucom asked the Board to
approve a Resolution congratulating them and placed this under Consent. Chairman
Baucom then suggested hearing from those waiting to talk with the Board and holding
the closed session. County Manager Lucas added CJPP under appointments.
Commissioner Sims added under Commissioner Concerns a report from a meeting with
Polkton-Peachland Fire Chiefs and other officials. Commissioner Sikes asked to add
under Commissioner Concerns an update on the recently ordered repeater for the
county. Chairman Baucom shared with Board members a written copy of the
Chairman’s Report.
Approval of the Agenda by Commissioners: Motion by Commissioner Sims,
seconded by Commissioner Woodburn, to approve the Agenda with the additions.
Motion carried unanimously.
Appearance:
Fulton Redfearn: Mr. Redfearn was not in attendance and Chairman Baucom
asked the nature of his concern. County Manager Lucas explained that according to the
Personnel Ordinance, when an employee breaks service with the county and returns
their longevity starts over. Mr. Redfearn recently retired and came back to work and no
longer meets the criteria under the Ordinance. County Manager Lucas felt Mr. Redfearn
was going to ask for an exception. Chairman Baucom noted that was the rule.
Public Addresses to the Board: There were no public addresses.
Consent Agenda: Motion by Vice Chair Streater, seconded by Commissioner
Spencer, to approve the Consent Agenda with the additions. Staff was instructed to
prepare the Resolution for Ebenezer Baptist Church for the Chairman’s signature.
Motion carried unanimously.
Minutes: Approved both regular and closed session minutes dated August 7, 2007.
Tax Releases:
Property Tax Releases/Refunds/Adjustments
09/11/07
18174 Anson Contractors 2007 3,386.42 072-431 Real Taxes Release Listing Error
18196 Barringer, Jennie 2006 16.96 067-763 Real Taxes Release Mobile Home Removed
18197 Barringer, Jennie 2007 15.91 077-754 Real Taxes Release Mobile Home Removed
18162 Brewer, Conrad W 2007 677.80 071-1686 Real Taxes Release Clerical Error
18201 Buehler's of Carolinas 2007 1,583.14 077-1998 Real Taxes Release Amended Return
18208 Busch, Mary Alice 2007 57.25 075-DF25045 Real Taxes Release Exemption Eligibility
18209 Busch, Mary Alice 2007 61.40 075-DF25046 Real Taxes Release Exemption Eligibility
18210 Busch, Mary Alice 2007 65.22 075-DF25047 Real Taxes Release Exemption Eligibility
18211 Busch, Mary Alice 2007 70.27 075-DF25048 Real Taxes Release Exemption Eligibility
18198 Caudle, Charles E 2007 704.22 074-2930 Real Taxes Release Value Adjustment
18190 Gaddy, Ken 2007 14.16 073-5842 Real Taxes Release Listing Error
18169 Griggs, Myrtle S LE 2007 110.77 073-6590 Real Taxes Release Exemption Error
18181 Harrington, David 2007 93.45 071-6962 Real Taxes Release Value Adjustment
18202 Hasler Inc 2007 14.67 074-7150 Real Taxes Release Clerical Error
18177 Hillian, Kevin L 2007 125.56 076-7766 Real Taxes Release Listing Error
18193 M & R Utility 2006 1,129.77 067-11039 Real Taxes Release Listing Error
18194 M & R Utility 2007 1,060.40 077-11047 Real Taxes Release Listing Error
18180 Martin, Douglas 2007 717.22 077-11272 Real Taxes Release Clerical Error
18167 Phillips Wilma 2007 188.80 074-13674 Real Taxes Release Exemption Error
18205 Schonauer, Melanie 2004 35.39 043-14893 Real Taxes Release Listing Error
18206 Schonauer, Melanie 2005 185.69 053-14985 Real Taxes Release Listing Error
18207 Schonauer, Melanie 2006 166.17 063-15257 Real Taxes Release Listing Error
18191 Smith, Monty 2007 98.18 074-15989 Real Taxes Release Exemption Error
18172 Tyson, Kathleen 2007 1.00 071-17890 Real Taxes Release Clerical Error
18192 VFS Lease 2007 214.87 077-18085 Real Taxes Release Asset Terminated
$ 10,794.69
18195 Nelson, Kenneth 2007 4.82 077-12947 Real Taxes Refund Clerical Error on Late List
$ 4.82
17422 Alexander, Lafredia 2005 8.84 0601-000013 Vehicle Taxes Release Proration
17786 Allen, Jonah D 2007 8.99 0707-000022 Vehicle Taxes Release Proration
18173 Altman, Barry 2007 165.97 0707-000034 Vehicle Taxes Release Value
18200 Burris, Ryan M 2007 37.60 0707-000227 Vehicle Taxes Release Value
17922 Byars, Brian E 2006 102.30 0702-000181 Vehicle Taxes Release Proration
17921 Byars, Brian E 2006 11.08 0703-000231 Vehicle Taxes Release Proration
17787 Caudle, Stella 2007 71.65 0707-000311 Vehicle Taxes Release Proration
17643 Childs, Maxine Henley 2007 227.92 0707-000334 Vehicle Taxes Release Proration
17780 Christon, Loretta 2007 70.45 0705-000376 Vehicle Taxes Release Proration
18182 Davis, Danny N 2007 49.43 0707-000428 Vehicle Taxes Release Value
18183 Davis, Julie Ann 2007 14.89 0707-000435 Vehicle Taxes Release Value
17420 Edwards, John Odis 2007 4.05 0707-000523 Vehicle Taxes Release Proration
17784 Faulkner, Jason 2007 27.54 0707-000541 Vehicle Taxes Release Proration
17782 Fullen, William 2007 124.02 0707-000570 Vehicle Taxes Release Proration
18165 Gaddy, John D 2007 22.58 0707-000585 Vehicle Taxes Release Situs
18164 Gaddy, John D 2007 0.75 0707-000584 Vehicle Taxes Release Situs
18170 Galliher, Dennis 2007 16.39 0707-000595 Vehicle Taxes Release Situs
18213 Griffin, David A 2007 67.02 0708-000706 Vehicle Taxes Release Value
17938 Guevara, Nikoletta 2007 53.82 0707-000668 Vehicle Taxes Release Proration
18179 Halsey, Nichole 2007 98.27 0703-000707 Vehicle Taxes Release Situs
17423 Hammond, Alice Harris 2006 36.35 0612-000714 Vehicle Taxes Release Proration
17920 Harney, Selby E 2007 56.76 0707-000703 Vehicle Taxes Release Proration
17924 Hedrick, Kevin Rondel 2007 149.71 0707-000752 Vehicle Taxes Release Proration
18166 Hildreth, Charles S 2007 131.58 0707-000781 Vehicle Taxes Release Value
17426 Horne, Brenda Lee 2005 12.60 0603-001168 Vehicle Taxes Release Proration
17776 Hovermale, Suzanne 2007 15.38 0705-000991 Vehicle Taxes Release Proration
17917 Johnson, Kenneth 2007 15.70 0707-000972 Vehicle Taxes Release Proration
17641 Kiker, Connie Ricketts 2007 91.41 0706-000991 Vehicle Taxes Release Proration
17642 Knotts, James Thomas 2007 6.70 0706-001007 Vehicle Taxes Release Proration
18199 Lindsey, Mary H 2007 23.78 0707-001107 Vehicle Taxes Release Situs
17789 Little, Leslie 2006 62.91 0704-001204 Vehicle Taxes Release Proration
17421 Marshall, Leroy 2007 61.20 0706-001176 Vehicle Taxes Release Proration
17918 Massey, Kimberly 2007 43.30 0707-001254 Vehicle Taxes Release Proration
18178 McCormick, Dwight 2007 88.24 0705-001489 Vehicle Taxes Release Situs
17935 Moore, Kamisha M 2007 263.78 0703-001761 Vehicle Taxes Release Proration
17645 Polk, Lanette Chanel 2007 57.19 0705-001779 Vehicle Taxes Release Proration
18204 Preslar, Bonnie T 2007 283.20 0708-001504 Vehicle Taxes Release Value
18176 Pryor, Harvey E 2007 39.80 0706-001501 Vehicle Taxes Release Value
18175 Ricketts, Earl T 2007 44.92 0707-001641 Vehicle Taxes Release Value
17779 RMC Mid Atlantic Inc 2006 237.10 0703-002025 Vehicle Taxes Release Proration
18188 Stovall, Robert 2007 43.48 0706-001826 Vehicle Taxes Release Situs
18212 Stovall, Stanley W 2007 1.47 0708-001748 Vehicle Taxes Release Situs
17934 Taylor, Bradley T 2007 8.14 0705-002222 Vehicle Taxes Release Proration
17923 Taylor, Christopher 2006 13.86 0703-002258 Vehicle Taxes Release Proration
17644 Timmons, Jerry Wilson 2007 133.77 0705-002306 Vehicle Taxes Release Proration
18171 Treadaway, Robert B 2007 43.36 0707-002125 Vehicle Taxes Release Value
18163 Trexler, Glenn 2007 141.60 0707-000624 Vehicle Taxes Release Value
17937 Wallace, Matthew D 2007 6.12 0707-002240 Vehicle Taxes Release Proration
17788 Watts, Joyce 2007 67.69 0707-002253 Vehicle Taxes Release Proration
$ 3,364.66
17419 Boone, Joseph O 2007 14.56 0705-000179 Vehicle Taxes Refund Proration
17425 Brewer, James Lewis 2006 4.90 0703-000171 Vehicle Taxes Refund Proration
17424 Clark, Dorothy Woodburn 2006 12.24 0606-000355 Vehicle Taxes Refund Proration
17928 Clark, George W Jr 2006 8.12 0702-000257 Vehicle Taxes Refund Proration
17781 Clark, Mac Arthur 2006 8.45 0703-000347 Vehicle Taxes Refund Proration
17925 Hedrick, Kevin Rondel 2006 13.85 0701-000614 Vehicle Taxes Refund Proration
17926 Hedrick, Kevin Rondel 2006 80.65 0701-000615 Vehicle Taxes Refund Proration
17931 Hedrick, Kevin Rondel 2006 3.97 0704-000802 Vehicle Taxes Refund Proration
17930 Hedrick, Kevin Rondel 2006 17.85 0703-000775 Vehicle Taxes Refund Proration
17932 Hightower, Foyle Robert Jr 2006 112.38 0704-000831 Vehicle Taxes Refund Proration
17778 Huntley, Frank 2006 2.48 0702-000645 Vehicle Taxes Refund Proration
17785 Johnson, Kenneth 2007 6.96 0706-000949 Vehicle Taxes Refund Proration
17936 Lowery, Shanda 2007 84.84 0705-001377 Vehicle Taxes Refund Proration
17777 Martin, Kenneth 2006 2.11 0611-001145 Vehicle Taxes Refund Proration
17933 Pugh, Kimberly 2006 123.60 0701-001206 Vehicle Taxes Refund Proration
17929 Ricketts, Earl Thomas 2007 6.86 0705-001956 Vehicle Taxes Refund Proration
17927 Rorie, Bessie S 2007 7.66 0706-001619 Vehicle Taxes Refund Proration
18187 Taylor, Brandis 2007 114.38 0707-001959 Vehicle Taxes Refund Situs
17646 Tyson, Michael Jeffrey 2007 14.76 0707-002192 Vehicle Taxes Refund Proration
17783 Whitley, Curtis K 2007 73.08 0705-002448 Vehicle Taxes Refund Proration
$ 713.70
18165 Gaddy, John D 2007 4.52 0707-000585 Vehicle Taxes Adjustment Situs
18164 Gaddy, John D 2007 0.15 0707-000584 Vehicle Taxes Adjustment Situs
18170 Galliher, Dennis 2007 3.82 0707-000595 Vehicle Taxes Adjustment Situs
18199 Lindsey, Mary H 2007 2.05 0707-001107 Vehicle Taxes Adjustment Situs
18178 McCormick, Dwight 2007 10.14 0705-001489 Vehicle Taxes Adjustment Situs
18188 Stovall, Robert 2007 5.00 0706-001826 Vehicle Taxes Adjustment Situs
18212 Stovall, Stanley W 2007 0.21 0708-001748 Vehicle Taxes Adjustment Situs
$ 25.89
$ 14,903.76
Tax Collector’s Report: Approved as presented:
Vehicle Property Taxes
FY 2007-2008
August 31, 2007
(Total $$ Collections) Mar Apr May Jun Jul Aug
2007 - - - - 122,820.41 170,641.96
2006 148,557.15 161,751.61 142,012.85 137,987.50 99,740.59 116,768.90
2005 176,635.93 142,610.59 139,331.91 116,190.58 96,266.34 97,198.40
2004 123,307.84 147,488.07 123,011.08 130,505.94 97,963.54 103,036.42
2003 107,829.05 124,351.51 101,304.36 132,318.16 96,317.80 87,307.47
Of Total Collections
County Taxes Mar Apr May Jun Jul Aug
2007 - - - - 100,892.19 136,693.09
2006 118,369.14 127,982.67 114,089.37 112,058.69 81,031.47 94,236.09
2005 143,130.12 119,435.76 113,044.97 94,873.96 78,713.00 79,310.02
2004 103,494.47 121,674.28 102,338.16 107,013.99 78,487.99 82,464.83
2003 86,505.02 101,613.65 81,508.14 108,848.25 76,850.67 69,177.91
Current Year (2007) Ad Valorem Collections %
Mar Apr May Jun Jul Aug
2007 48.56% 56.62%
2006 76.05% 77.89% 79.28% 83.28% 44.96% 51.40%
2005 80.75% 79.62% 81.44% 84.88% 62.89% 63.59%
2004 82.47% 82.47% 82.41% 86.46% 59.82% 62.70%
2003 83.61% 84.39% 83.82% 87.55% 65.61% 63.87%
History of Past Due Mailings 01/09/07 04/02/07 08/02/07
# $$ # $$ # $$
6,645 418,322.50 3,844 237,579.50 4,865 303,042.55
Total Monthly Veh Billings Mar Apr May Jun Jul Aug
2007 - - - - 152,547.25 147,152.11
2006 148,750.88 137,007.57 158,391.01 140,952.25 132,157.86 126,655.92
2005 190,763.68 132,196.47 143,633.83 132,673.79 124,463.66 120,410.49
2004 188,841.38 111,672.11 138,689.16 127,977.22 118,766.94 104,957.37
2003 175,476.72 106,404.55 123,022.27 112,696.96 121,039.26 114,630.14
Jun-07 Jul-07 Aug-06
Accounts Receivable by Type # $$ Due Now # $$ Due Now # $$ Due Now
Active Garnishments 738 44,733.01 901 52,619.67 848 48,742.44
Bankruptcies 392 28,482.50 318 23,834.18 251 19,428.24
Remaining Accts Receivable 3,512 197,063.79 5,311 314,088.23 4,716 276,159.23
Current Year AR (Taxes/Int) 3,859 248,066.12 2,264 152,740.46 2,696 185,433.48
**Red = AR Dollars 8,501 518,345.42 8,794 543,282.54 8,511 529,763.39
Mar-07 Apr-07 May-07
Accounts Receivable by Type # $$ Due Now # $$ Due Now # $$ Due Now
Active Garnishments 1,610 105,225.39 1,035 69,715.70 739 45,580.38
Bankruptcies 407 29,006.19 409 29,344.65 394 28,566.47
Remaining Accts Receivable 2,316 116,901.75 2,260 112,779.10 1,908 184,997.98
Current Year AR (Taxes/Int) 5,873 395,945.21 4,106 279,900.99 5,052 233,659.72
**Red = AR Dollars 10,206 647,078.54 7,810 491,740.44 8,093 492,804.55
Real Property Taxes
FY 2007-2008
August 31, 2007
(Total $$ Collections) Jan Feb Mar Apr May Jun Jul Aug
Year 2007 - - - - - - 284,567.14 1,310,396.82
Year 2006 668,463.89 313,235.43 218,036.11 178,097.47 135,565.80 99,256.26 52,974.73 1,152,305.43
Year 2005 445,472.77 449,982.63 306,315.81 103,893.23 171,399.92 94,007.06 58,888.18 1,286,770.17
Year 2004 821,226.03 502,831.54 245,352.57 181,159.36 166,740.16 98,027.24 31,501.49 29,589.10
Year 2003 603,181.38 439,782.38 236,739.99 131,041.36 74,615.63 121,602.55 55,494.76 113,352.00
Of Total Collections
County Taxes & Late List Jan Feb Mar Apr May Jun Jul Aug
Year 2007 - - - - - - 228,499.71 1,083,649.84
Year 2006 545,377.88 248,758.10 174,023.97 135,349.05 111,677.89 73,463.10 36,851.87 923,498.88
Year 2005 356,497.68 364,618.02 247,875.78 83,544.85 138,753.30 70,311.83 42,348.90 1,051,972.16
Year 2004 697,922.13 383,590.79 204,624.79 142,220.35 128,246.79 67,904.90 23,159.24 21,109.46
Year 2003 470,975.07 346,481.38 194,513.35 104,610.77 58,077.52 93,865.13 37,622.20 93,680.61
Current Year (2007) Ad Valorem Collections %
Jan Feb Mar Apr May Jun Jul Aug
Year 2007 0.00% 12.95%
Year 2006 89.67% 91.88% 93.41% 94.53% 95.28% 95.78% 0.00% 9.72%
Year 2005 88.20% 91.88% 94.31% 95.09% 95.85% 96.43% 0.00% 11.83%
Year 2004 86.76% 90.91% 93.00% 94.25% 95.47% 96.05% 0.00% 1.32%
Year 2003 87.84% 91.20% 93.91% 95.06% 95.74% 96.66% 0.00% 3.58%
Current Year (2007) Accounts Receivable Balance Remaining For County Taxes ONLY - Including Late Penalties
Jan Feb Mar Apr May Jun Jul Aug
Year 2007 - - - - - - 9,342,496.07 8,313,081.26
Year 2006 1,050,577.31 825,443.18 669,935.02 556,472.66 479,469.23 428,556.14 9,253,930.60 8,377,385.29
History of Past Due Mailings 10/02/06 01/09/07 04/02/07 08/02/07
# $$ # $$ # $$ # $$
1,508 808,371.21 5,140 2,629,450.60 2,257 1,160,879.27 1,493 852,374.95
Tax Scroll Billings Tax Rate Taxed Value County Tax Late List City Taxes Fire Taxes Total Billed
Year 2007 0.894 1,057,504,045 9,454,086.99 36,594.58 1,567,062.65 417,392.35 11,475,136.57
Year 2006 0.894 1,031,311,772 9,219,927.97 30,747.75 1,470,983.74 413,585.67 11,135,245.13
Year 2005 0.875 1,011,277,231 8,848,717.58 15,868.51 1,441,260.16 405,725.04 10,711,571.29
Year 2004 0.875 979,835,115 8,573,598.20 17,026.60 1,421,427.19 386,288.56 10,398,340.55
Year 2003 0.776 981,750,523 7,618,383.50 14,851.38 1,337,292.40 366,059.15 9,336,586.43
May June July August
Accounts Receivable by Type # $$ Due Now # $$ Due Now # $$ Due Now # $$ Due Now
Active Garnishments 415 141,174.09 338 113,154.75 290 93,635.13 267 83,259.35
Accts with Agreements 309 100,833.80 277 89,910.05 244 79,768.98 234 76,672.99
Accts in Foreclosure 169 49,242.04 125 42,855.35 115 40,848.99 115 41,046.93
Bankruptcies 365 206,663.98 346 204,199.27 305 168,512.80 302 181,062.35
Remaining Accts Collectible 3,567 613,613.32 3,905 609,319.94 4,203 987,271.01 5,002 930,011.70
Current Year Ad Valorem(All) 1,796 466,382.43 1,676 431,404.32 18,848 11,297,614.25 16,307 10,059,923.40
**Red = AR Dollars 6,621 1,577,909.66 6,667 1,490,843.68 24,005 12,667,651.16 22,227 11,371,976.72
# $$ # $$ # $$ # $$
$$ Pd/Foreclosures/ by Mo 12 4,449.86 45 6,060.49 - - 1 20.00
# Accts Given to ParaLegal - - - - - - - -
Garnishments Executed 14 3,468.69 29 10,479.18 3 1,661.84 1 411.21
Garnishment Company Letters - - - - 78 - - -
Garnishment Co Responses - - - - - - - -
# Employees Verified on Gar Co - - - - - - - -
Debt Setoff Letters Mailed 1,646 444,320.38 - - - -
Balance owed on Debt Setoff(Call DSC239) - 604,961.43 - 986,150.08 - 946,057.17 899,984.02
Budget Expense Report and Fund Balance Update:
Fund Balance Calculation
As of
9/4/2007
Available Fund Balance
Cash & Investments $ 4,171,410
Less Liabilites (w/out deferred revenue) $ (35,704)
Less Deferred Revenue (from cash receipts) $ (54,059)
Less Encumbrances $ (69,573)
Total Available $ 4,012,075
General Fund Expenditures
Total Expenditures (Adopted Budget) $ 26,309,303
Total Available for Appropriation
Total Available $ 4,012,075
Total Expenditures $ 26,309,303
Available Fund Balance 15.25%
Available Fund Balance Requirement 8%
$2,104,744
Difference 7.25%
Fund Balance Available for Appropriation $1,907,330
Surplus Items – GovDeals: Declared surplus numerous miscellaneous items as follows:
Plotter IBM Digitizer/Plotter
Lot of 3 card file drawers
RM1920 Design Mates Model RM1920
Chairs Lots of 14 chairs
Printer Omnitrac EFP Printer
Dividers Lot of Dividers
Film Recordak Rotoline Microfilmer
Phones Lot of 22 Toshiba Phones
Typewriters Lot of 3 typewriters
Lot of Various Items: Boston Humidifier, GE Oven, Vacuum, Desk
Room 1 Lot of various computer equipment
Room 2&3 Lot of various computer Equipment
Lot of 6 filing cabinets
Buckets Lot of 3 buckets
Saws Lot of Saws & Equipment
Ice Machine Scotsman Ice Machine
Deere 1 Lot of 2 John Deere Tractors
Deere 2 John Deere F935
Hardee Hardee H-360-CO Rear Mount Side Mower
Herd Heard Sure-Feed Broadcaster
Head Head 200R-36S
GE1 GE 600 HP Induction Motor
Hoist
Motor 100 HP Induction Motor
Motor 2 150 HP Induction Motor
Compressor Rotary Air Compressor
Trailer Trailer
Budget Amendment-Health: Recognize and appropriate additional funding from the North
Carolina Department of Health & Human Services for the Summer Food Service Program Health
Inspections.
AMENDMENT
Anson County Budget Ordinance FY 2007/08
BE IT ORDAINED by the Anson County Board of Commissioners that the FY 2007/08 Budget
Ordinance be amended as follows:
Section 1. General Fund Expenditures:
Increase: 11-5110-5181 $ 2,056
Total Increase: $ 2,056
Section 2. General Fund Revenues:
Increase: 11-5100 $ 2,056
Total Increase: $ 2,056
Adopted this 11th day of September, 2007.
Budget Amendment-Health: Recognize and appropriate funding from the NCDENR for Well
Regulations:
AMENDMENT
Anson County Budget Ordinance FY 2007/08
BE IT ORDAINED by the Anson County Board of Commissioners that the FY 2007/08 Budget
Ordinance be amended as follows:
Section 1. General Fund Expenditures:
Increase: 11-5110-5181 $ 20,000
Total Increase: $ 20,000
Section 2. General Fund Revenues:
Increase: 11-5100 $ 20,000
Total Increase: $ 20,000
th
Adopted this 11 day of September, 2007.
Budget Amendment-Health: To adjust the Ryan White Grant to the actual FY 07/08 awarded
funding.
AMENDMENT
Anson County Budget Ordinance FY 2007/08
BE IT ORDAINED by the Anson County Board of Commissioners that the FY 2007/08 Budget
Ordinance be amended as follows:
Section 1. General Fund Expenditures:
Decrease: 11-5110-5181 $ (4,500)
Total Decrease: $ (4,500)
Section 2. General Fund Revenues:
Decrease: 11-5100 $ (4,500)
Total Decrease: $ (4,500)
Adopted this 11th day of September, 2007.
Budget Amendment-DSS: Recognize and appropriate the FY 07/08 Wheels to Work Grant
from the North Carolina Department of Health & Human Services.
AMENDMENT
Anson County Budget Ordinance FY 2007/08
BE IT ORDAINED by the Anson County Board of Commissioners that the FY 2007/08 Budget
Ordinance be amended as follows:
Section 1. General Fund Expenditures:
Increase: 11-5310-5580 $ 96,210
Total Increase: $ 96,210
Section 2. General Fund Revenues:
Increase: 11-5310 $ 96,210
Total Increase: $ 96,210
Adopted this 11th day of September, 2007.
Budget Amendment-JCPC: Appropriate fund balance to refund overpayment for JCPC
program in FY 06/07.
AMENDMENT
Anson County Budget Ordinance FY 2007/08
BE IT ORDAINED by the Anson County Board of Commissioners that the FY 2007/08 Budget
Ordinance be amended as follows:
Section 1. General Fund Expenditures:
Increase: 11-5840 $ 622
Total Increase: $ 622
Section 2. General Fund Revenues:
Increase: 11-4110 (Fund Bal Approp) $ 622
Total Increase $ 622
Adopted this 11th day of September, 2007.
Budget Amendment-Elderly: Recognize and appropriate funding from the Department of
Insurance of North Carolina for the Senior’s Health Insurance Information program.
AMENDMENT
Anson County Budget Ordinance FY 2007/08
BE IT ORDAINED by the Anson County Board of Commissioners that the FY 2007/08 Budget
Ordinance be amended as follows;
Section 1. General Fund Expenditures:
Increase: 11-5880 $ 5,000
Total Increase: $ 5,000
Section 2. General Fund Revenues:
Increase: 11-5880 $ 5,000
Total Increase: $ 5,000
Adopted this 11th day of September, 2007.
Resolution for Ebenezer Baptist Church: Approved as follows:
The
Anson County Board of Commissioners
Resolution
Be it hereby known to all that the
Anson County Board of Commissioners
Offers its sincerest congratulations
To
Ebenezer Baptist Church
In recognition of
THE CELEBRATION OF YOUR 100TH ANNIVERSARY
The entire Board extends best wishes on this memorable occasion and directs this
resolution be presented on
This 11th day of September 2007.
Administrative Matters:
Livestock Ordinance for Anson County: Richard Melton, Agricultural Agent,
stated the Ordinance was driven from the Anson County Cattlemen’s Association. Mr.
Melton explained that cows and certain livestock get loose from time to time and this
Ordinance is mainly for repeat offenders. Mr. Melton noted that the idea was to make it
an economic issue for repeat offenders in hopes this will encourage them to take the
necessary precautions they should have taken in the first place. Mr. Melton explained
that the only Ordinance on the books was a Livestock Fencing Ordinance from 1800.
Mr. Melton voiced one concern was who would track the offensives since the fines start
with the fifth incident. Vice Chair Streater asked the number of complaints over the last
year. Mr. Melton shared that currently he was the person called after hours and on
week ends and he has had as many as four and five calls on week ends and it is usually
the same people. Chairman Baucom asked if owners were not required to put up
fences with Mr. Melton answering they were but they were not adequately maintained.
Mr. Melton explained the Cattlemen’s Association did this from the perspective that this
gives the industry a bad image. Mr. Melton stated that this was not limited to cattle
and they wanted domestic livestock included which would be beef cattle, dairy cattle,
horses, mules, donkeys, sheep and goats. Mr. Melton stated that swine was included
with the exception of pot belly pigs as they tend to be companion animals more than
domestic livestock. Mr. Melton stated they wondered if any fines collected from this
Ordinance could be earmarked for the Board of Education for vocational/agricultural
projects in the schools. Commissioner Sims stated that all fines and forfeitures
regardless of where or why collected belong to the school system. County Attorney
Bower was of the opinion the Board could not earmark it for a specific area but it does
go to the school. County Manager Lucas explained that we were the fiduciary agent
and we have no control over the money. Vice Chair Streater asked the amount of the
fines with Mr. Melton answering they have a proposal but feels it needs to fit in to what
the state will allow. Mr. Melton stated that their concept was fines would be on an
increasing scale and wiped out the end of each calendar year. Mr. Melton shared that
he was unable to find any Livestock Ordinances in North Carolina but found several
counties were looking. Mr. Melton shared that the proposal from the Cattlemen’s
Association was $100 for the fifth incident, $200 for the sixth, $300 for the seventh and
$400 for the eighth and above. Commissioner Sikes voiced that it would be helpful if
landowners having many gates into their fields would number each gate so if an
emergency call goes out the responders would know exactly where to find the person.
Commissioner Sikes explained that this would cut down on the time it could take to find
someone in a field with many gates. Mr. Melton stated that some of their farms are
listed with the Department of Agriculture with the premise ID that it is to be related to a
gate. Chairman Baucom asked Board members if they agreed on the concept and if so
it would be turned over to the County Attorney for the correct wording and to make
sure things included fit the statutory requirements. County Manager Lucas stated that
definitions would be worked out with Chairman Baucom feeling another issue was who
would track and feels it would probably have to be a cooperative effort. Motion by
Commissioner Woodburn, seconded by Commissioner Spencer, to authorize the County
Manager and staff and the County Attorney to work with Mr. Melton and the
Cattlemen’s Association to develop the specifics and explanations and bring back to the
Board at a future meeting. Motion carried unanimously.
Approval of Gatewood Station Mobile Home Park: Chairman Baucom
stated that a request had been submitted that should the Board have another meeting
this month to hear this item at that time. Vice Chair Streater asked who made the
request with Chairman Baucom stating their Attorney. Vice Chair Streater then asked
Commissioner Woodburn his opinion of the matter. Commissioner Woodburn stated
that they meet the guidelines and the owner says he will bring the park up to standard.
Commissioner Woodburn shared that concerns were voiced at the first hearing that the
right clientele would inhabit the park but they realize there is not a lot of control over
this. Vice Chair Streater mentioned that Commissioner Woodburn’s Church was across
from the proposed park and asked if members had concerns with Commissioner
Woodburn answering they voiced the same concerns. Commissioner Woodburn stated
that there were only a few people at the second hearing and there was some opposition
but nothing real strong. Commissioner Woodburn stated that the main issue was trying
to bring this back as an existing park as opposed to going through the process. County
Manager Lucas stated that if it comes back as a new park they would have to meet
standards of the Mobile Home Ordinance and the mobile homes would have to be ten
years or newer. County Manager Lucas shared that homes in this park were older than
this and would have to be replaced and the owner feels that would not be economically
feasible. County Manager Lucas stated that the Attorney representing the owners
feels there are mitigating circumstances he would like to present and that was the
reason for the delay. Commissioner Spencer asked if the owner of the park owned the
trailers with County Manager Lucas answering yes. Commissioner Woodburn voiced
there were some that would have to be replaced and he expressed a concern for the
age of some of the trailers but the owner assured him he would bring everything to
code. Commissioner Sims shared that most counties have an Ordinance that after a
mobile home reaches a certain age they cannot be moved and used again as a
residence. Jennifer Baptiste, Planner, stated that in some counties mobile homes prior
to 1978 cannot be located anywhere in the county. Ms. Baptiste explained that it was
included in the fire code for North Carolina that if the mobile home was prior to 1978 it
could not even be used as a storage unit. Vice Chair Streater felt the Board should wait
and hear from the owner’s Attorney. All agreed to table the matter until the next
meeting.
Health and Safety Policy: County Manager Lucas noted the need for such a
policy was discussed during the budget process. County Manager Lucas shared that we
are seeing an increase in worker’s comp and general liability claims and he feels we
need more accountability and a more specific defined process to assist us with
maintaining the safety of employees. County Manager Lucas stated that this focuses on
eliminating and reducing cost whether it is lost time or insurance cost and improving
moral. County Manager Lucas was of the opinion that employees feel better when their
employer puts things into practice and has policies that protect and keep them safe.
County Manager Lucas explained that the policy calls for a safety committee to be a
cross section of department heads and the safety coordinator to serve as the committee
chair. County Manager Lucas outlined that their duties would be to review safety
program policies, training, review accident injuries and claims and conduct inspections
at different facilities. County Manager Lucas shared that it would be management’s
responsibility to appropriate sufficient funds, evaluate the supervisors and insure
incidents are investigated fully. County Manager Lucas shared that prior to his arrival
we had fallen out of OSHA compliance and now we are back on track. County Manager
Lucas feels this needs to be tied to disciplinary action when employees do not comply
with safety standards. Motion by Commissioner Sims, seconded by Vice Chair Streater,
to approve. Chairman Baucom asked the reason for the increase in worker’s comp
injuries with County Manager Lucas noting back injuries were a major source of injuries
and the training officer was working with EMS for more training on how to lift
appropriately. County Manager Lucas shared that we also see a lot of ergonomic
issues. Motion carried unanimously.
Airport Ground Lease: County Manager Lucas announced that a private firm
would like to build hangars at the Airport. County Manager Lucas shared that the
proposed changes to the lease were approved by County Attorney Bower. County
Manager Lucas called attention to the proposed changes noting they add protection to
the county and to the Lessee. County Manager Lucas stated he does not want
someone to enter into a lease, start building and then back out and leave a half built
structure. Chairman Baucom asked if at the end of twelve months there was no hanger
on the ground would we get our dollar back with County Manager Lucas answering yes
and it would be a breech of contract. Commissioner Sims commented that we want
hangars and airplanes in the hangars in order to tax both so we can increase the
visibility and industry of Anson County. Commissioner Sims then questioned the portion
dealing with protection in case they were unable to presale a significant number of
hangars. County Manager Lucas voiced that our concern is they will start and then stop
and they want to be able to back out of the lease if they can’t presale enough spaces.
County Manager Lucas stated that the Airport Commission approved all changes.
Commissioner Sikes asked what kind of tax dollars the county would get from the
hangars with County Manager Lucas answering it depends on what kind of planes are
housed in each one. County Manager Lucas feels if the building was appraised for
$500,000 our tax should be around $3,500 - $4,500 a year. Commissioner Sims
commented that one of the main reasons money was put in the Airport was to receive
additional monies as well as visibility and improvement for various industries through
out the county. Motion by Commissioner Sims, seconded by Commissioner Woodburn,
to approve. Commissioner Sikes asked if there was anything in the lease that speaks to
the type of building they can build with County Manager Lucas answering that it has to
be consistent with the models and colors already there. County Manager Lucas stated
that it was not specific to a certain frame or size but it does mention that it needs to be
consistent with the other types of hangars there. Commissioner Woodburn stated that
he also has to present his plans before he starts construction. Chairman Baucom
shared that a comment from the Economic Development consultant’s report was that
they were very complimentary about our Airport and it was one of the nicest ones for
an area our size. Chairman Baucom stated that it was considered to be an Economic
Development asset. Motion carried unanimously.
United Way Campaign 2007: County Manager Lucas stated that for the last
two years Anson County has been a top 5 contributor. County Manager Lucas shared
that United Way contributed to fourteen different human service agencies in the county
and to keep pace with the goals set by other agencies he is looking for ways to
encourage county employees to give more. County Manager Lucas asked the Board to
set aside six vacation days as incentives to employees to give. County Manager Lucas
shared that United Way representatives would give presentations to each department
and if employees complete their paperwork and give that day they would be eligible for
a drawing to win one of three vacation days. County Manager Lucas stated that he
wants to hold the remaining three days for those employees giving $105 or more.
County Manager Lucas shared the goal for Anson United Way this year was $105,000.
County Manager Lucas shared that employees giving $105 would be eligible for one of
three vacation days. Commissioner Sims shared that he has done his part in previous
years by giving a week of free vacation time at the beach at his expense.
Commissioner Sims stated that due to renovations he would be unable to do that this
year. Motion by Vice Chair Streater, seconded by Commissioner Woodburn, to approve.
County Manager Lucas encouraged Board members to help the county meet its goal.
Motion carried unanimously.
County Administration Building Renovation Project: James Golightly and
Grace Wallace of MBAJ Architects were present to discuss bids received on August 29,
2007 for the renovation project. Mr. Golightly noted the original cost estimate from the
total project was about 1.3 million and R. Black Associates was the low bidder at
1,464,530. Mr. Golightly stated that they were surprised that this was a couple
hundred thousand over what they had projected the cost to be. Mr. Golightly stated
that since that time they have pulled together the engineers to see what could be
“valued engineered” in the project in order to save money without costing time or
having to get any repermitting or redesign done. Mr. Golightly shared that they were
able to remove $102,000 from the project. Mr. Golightly shared a copy of all bids
received with Board members and a list of the value engineering items. Mr. Golightly
explained that the items shown underlined on the value engineering page were those
being recommended. Mr. Golightly stated that the total of all underlined credits was
$101,690 and the total bid received was $1,464,530 for a contract amount less value
engineered items of $1,362,840. County Manager Lucas stated that this was just
construction as it did not include the architectural engineering, furniture and
contingency. Mr. Golightly explained that one of the things in the specification was for
the contractor to include an allowance in his bid which is a line item on the bid for a pot
of money used as needed in the project. Chairman Baucom asked the amount with Mr.
Golightly answering it was originally $57,000 and they are suggesting in the VE efforts
this be reduced to $30,000. Mr. Golightly explained that one thing that contributed to
the project being over budget was an unexpected requirement that because of the type
of construction in the building the permitting folks required a sprinkler system just for
the Board room. Chairman Baucom asked the current occupancy rate for that room
with Ms. Wallace answering 90 when you calculate by code but chair wise it was 60-70.
Mr. Golightly explained that occupancy is based on square footage. County Manager
Lucas asked the limit before having to have a fire protection system with Ms. Wallace
noting the issue was the fact that the assembly occupancy was not on the first floor.
Ms. Wallace noted if the size of the room was cut down it would not need to have a
separate occupancy. Mr. Golightly added that the requirement would still exist.
Chairman Baucom asked the cost of the sprinkler system with Mr. Golightly guessing it
would be around $50,000 and offered to get the exact amount for Board members.
Commissioner Sims asked if a vote was needed tonight on this with County Manager
Lucas answering that staff needs direction on the amount to borrow in order to get on
the LGC’s October 2nd Agenda. County Manager Lucas stated the RFP would be mailed
to the banks tomorrow and the Board would need to meet next week to approve the
financing in order to get it mailed to the LGC and approved on October 2 nd. County
Manager Lucas stated not taking action tonight would put the project further behind.
Commissioner Sims shared that he would be voting no and he would not be voting no
to the bids or the changes but because he feels we are spending too much money for
renovation. Commissioner Sims stated that one of his concerns was the one-half million
dollars for HVAC with a considerable life span left and the individualized thermostats for
all the offices. Mr. Golightly added that as part of the value engineering they have
proposed that the mechanical system at the basement level be kept as the existing
system which allowed them to take out $55,000. Mr. Golightly stated that the boiler
and air conditioning system on that level could remain without changing the drawings
or time fame. Chairman Baucom explained that the issue before the Board was to
approve the low bid and to proceed with receiving bids to finance the project. County
Manager Lucas stated when the Board originally said design the project we used a
conservative interest rate of 4.5 and we actually got 3.92 on the purchase. County
Manager Lucas offered that debt service was figured at $123,000 and the additional
cost would increase debt service annually by $17,000. County Manager Lucas noted
that the project could be redesigned and repermitted but feels the Board needs to
commit funds in case something happens with the mechanical and electrical system.
County Manager Lucas favored having a system that would stand with warranty
through the life of the loan. Commissioner Sims voiced that he tries to treat the
taxpayers of Anson County the same way he would treat himself. County Manager
Lucas recommended accepting with the value engineering and not the original bid.
Motion by Commissioner Woodburn, seconded by Commissioner Spencer, that we
approve the bid with the value engineering. Commissioner Sikes commented that he
plans to vote for the project but again expressed his concern for parking. Chairman
Baucom reminded Board members that this issue was on the table in 1998 when she
left the Board. County Manager Lucas stated that if we were to build a new building,
which the public did not want us to do, we would be looking at a three and one-half to
four million dollar expense and we are purchasing a building and renovating for less
than two million. County Manager Lucas feels by doing this the Board has given
themselves more debt service capacity to do things for the schools, SPCC and the
courthouse. Commissioner Sims agreed that it was a wise decision to buy a building
rather than building new but his concern was for the amount being spent to renovate a
building that was suppose to be in excellent shape. Motion carried 5 to 1 with
Commissioner Sims opposed.
RESOLUTION
RESOLUTION AUTHORIZING THE FILING OF AN APLICATION FOR APPROVAL OF A
FINANCING AGREEMENT AUTHORIZED BY NORTH CAROLINA GENERAL STATUTE 160A-20
WHEREAS, Anson County, North Carolina desires renovate real property known as the County
Administrative Office Building to provide administrative office space for county related functions through
installment financing (the “Project”) in order to better serve the citizens of Anson County; and
WHEREAS, Anson County, North Carolina desires to finance the Project by use of an installment
contract authorized under North Carolina General Statutes 160A, Article 3, Section 20; and
WHEREAS, findings of fact by this governing body must be presented to enable the North
Carolina Local Government Commission to make its findings of fact set forth in North Carolina General
Statutes 159, Article 8, Section 151 prior to approval of the proposed contract;
NOW, THEREFORE, BE IT RESOLVED that the Board of Commissioners of Anson County,
North Carolina, meeting in regular session on the 11th day of September, 2007, make the following
findings of fact:
1. The proposed contract is necessary or expedient because of the county’s mandated
responsibility to provide adequate court facilities as well as proper, efficient and adequate
office space for County administrative functions.
2. The proposed contract is preferable to a bond issue for the same purpose because (1) the
cost of a special election necessary to approve a general obligation bond financing, as
required by State law would result in the expenditure of significant funds; and (2) the cost of
bond counsel for a general obligation bond or COPS would result in the expenditure of
significant funds; and (3) the time required for a general obligation bond election would
cause unnecessary delay which would thereby render the County in default of the purchase
contract for the building and (4) no revenues are produced by the facility to as to permit a
revenue bond financing.
3. The cost of financing under the proposed contract is greater than the cost of issuing general
obligation bonds because the cost of bond counsel for a general obligation bond would result
in the expenditure of significant funds and the time required for a bond election would cause
unnecessary delay which would thereby render the County in default of the purchase
contract for the building.
4. The sums to fall due under the contract are adequate and not excessive for the proposed
purpose because the interest rate and terms are favorable to the County consistent with the
current financial market.
5. Anson County North Carolina debt management procedures and policies are good because
they have been carried out in strict adherence to the law and the county has not been
censured by the Local Government commissioner (the “LGC”), external auditors or any other
regulatory agencies in connection with such debt management and contract obligation
policies.
6. The County does not anticipate a future property tax increase tied to the direct repayment of
the installment financing Contract.
7. Anson County North Carolina is not in default of any of its debt service obligations.
8. The attorney for Anson County, North Carolina has rendered an opinion that the proposed
Project is authorized by law and is a purpose for which public funds may be expended
pursuant to the Constitution and laws of North Carolina.
NOW, THEREFORE, BE IT FURTHER RESOLVED that the Chairman is hereby authorized to
act on behalf of Anson County, North Carolina in filing an application with the North Carolina Local
Government Commission for approval of the Project and the proposed financing contract and other
actions not inconsistent with this resolution.
This resolution is effective upon its adoption this 11 th day of September, 2007.
Bids received as follows:
R. Black and Associates: $ 1,464,530
Meachum Construction LLC $ 1,491,301
Carpenter Construction $ 1,500,000
H. C. Rummage Construction $ 1,549,500
P.F & Perry L Mungo Inc. General Contractor $ 1,680,669
American Builders of Anson $ 1,750,000
Edison Foard Inc. $ 1,792,000
Vehicle Financing Approval: Chairman Baucom noted this was approval to
purchase two ambulances, one van for Elderly Services and six Sheriff vehicles. County
Manager Lucas reported that an RFP was done and we had three banks responding and
one declined. County Manager Lucas noted the lowest bid was RBC at 3.46 and we can
repay without penalty. Motion by Vice Chair Streater, seconded by Commissioner
Spencer, to approve financing with RBC. Motion carried unanimously.
September 11, 2007 Vehicle - Bank Proposal Comparisons
SunTrust BB & T RBC Centura Anson Bank and Trust
Financing Interest Rate 3.758% 3.57% 3.46% Declined
Prepayment Policy No Yes Yes
Prepayment of principal Prepayment at any time
in whole on a scheduled without penalty.
payment due date
with a 1/2% prepayment
penalty.
Terms 3 Years 3 Years 3 Years
Loan Closing Cost $1,000 $0 $0
Annual Payment $119,678.48 $119,368.62 $119,388.97
Loan Closing Cost $ 1,000 $ - $ -
Total Loan Cost (3 year) $ 359,035 $ 358,106 $ 358,167
Total Cost $ 360,035 $ 358,106 $ 358,167
Appointments:
Anson County Tourism Development Authority: Chairman Baucom
announced that Dave Smith was a reappointment and according to the Tourism
Development Authority By-Laws the people who own Bed & Breakfast or own and
manage the motels are permanent members of the TDA. Chairman Baucom noted that
the people collecting the occupancy tax were permanent members of the TDA.
Chairman Baucom shared that J. D. Bricken had been a good partner with TDA and in
the Economic Development Consultant’s report they talked about the asset the Wildlife
Refuge is and Mr. Bricken is the head person there. Motion by Vice Chair Streater,
seconded by Commissioner Spencer, to approve. Motion carried unanimously.
Citizens Advisory Board: Commissioner Sims shared that Johnny Williams has
been serving and this is to make his appointment official. Motion by Vice Chair
Streater, seconded by Commissioner Spencer, to approve. Motion carried unanimously.
Mobile Home Park Taskforce: County Manager Lucas noted the taskforce
was approved with the idea of looking at issues associated with the parks whether it is
criminal activity or quality of life issues. County Manager Lucas stated that a Board
member was not appointment to be a part of the taskforce. Commissioner Woodburn
volunteered to serve. Motion by Vice Chair Streater, seconded by Commissioner Sims,
to approve the appointment of Commissioner Woodburn. Commissioner Sims noted
that when Mr. Woodburn leaves the Board he will need a special plaque for all the
duties he has taken on. Motion carried unanimously.
Juvenile Crime Prevention Council (JCPC): County Manager Lucas
explained that every county has to have a JCPC and there are certain agencies that
have to be represented and the Board of Commissioners was one of them. County
Manager Lucas stated that Matt Jones was serving as the Board’s designee but has
resigned due to time conflicts. County Manager Lucas stated that this is a requirement
and it could be a Board member or a designee. Chairman Baucom suggested Sabrina
Hough at Head Start or Leon Gatewood. Chairman Baucom noted they were both
involved with HOLLA and youth in the community. County Manager Lucas noted that
staff would check and bring this back to the Board.
Criminal Justice Partnership Program (CJPP): Motion by Vice Chair
Streater, seconded by Commissioner Spencer, to approve the list as provided in the
packet. Appointments as follows: Jim Boylin, Cathelean Little, Andy Lucas, Judge Lisa
Thacker, Nicholas Vlahos, Russell Scarborough, Wheeler Buckingham, Crystal Hailey,
Tommy Allen, Judge Michael Beale, Anna Baucom, Barbara Orr, Theodus Roach, Vance
Johnson and Robin Waisner. Motion carried unanimously.
Manager’s Report:
County Manager Lucas reported on changes to the entrance to the courthouse
due to areas having six or seven staff members working in a 10 x 10 office. County
Manager Lucas shared that he and Sheriff Allen were approached by the Clerk of Court
about using the back foyer as an area for copying and filing. County Manager Lucas
commented that it seems to be working but long term renovations to this building
should include a handicap ramp at the front of the building so we would have only one
entrance. County Manager Lucas stated that other courthouses in North Carolina do
not have people entering from four different entrances. County Manager Lucas feels
that in moving forward in renovations we really need to look at the security of this
facility and how we address handicap access. County Manager Lucas stated that
handicap access was still available by ringing the bell at the back door. Commissioner
Sikes asked if it was still an exit and if it had caused a fire code problem with County
Manager Lucas answering that it was still available for egress and there were also three
other doors for egress.
Chairman Baucom asked if it were more important to hold closed session or
Commissioner Concerns. Chairman Baucom asked County Manager Lucas if he was ok
with tabling his Debt Service Analysis. County Manager Lucas answered yes. Vice
Chair Streater asked if it could be presented at the meeting next week with County
Manager Lucas answering yes. County Manager Lucas stated that he wants the Board
to see the debt service analysis before the October meeting when people come asking
the Board to fund a YMCA. Commissioner Sims commented that one day the Board is
going to have to do some serious additions to the Peachland-Polkton School as they are
running over. Commissioner Sims referred to the courthouse saying if it were a patient
it would be on life support. County Manager Lucas was of the opinion closed session
would not last long and asked that it be held.
Commissioner Concerns:
Commissioner Sims would like to see the Board consider hiring a grant writer
sometime in the future. Commissioner Sims would like to see the county work
cooperatively with the Towns and other departments to help finance this position.
Commissioner Sims feels there are millions of dollars available in grants and feels if we
had someone continually writing and applying for grants we would make their salary a
hundred times in just one grant. Commissioner Sims commented that Mary Beck does
a wonderful job and is a great lady but she does it in specific areas. Commissioner
Sims shared that there were people we could contract with to write grants and feels we
need to investigate this possibility. Commissioner Sims feels we need to let the fire
departments and towns know these names, their requirements and charges.
Commissioner Sims commented that the fire departments could hold only so many
barbecues and raffles. Commissioner Sims reported on a recent meeting with Fire
Chiefs, some of the emergency people and some town officials from Peachland and
Polkton. Commissioner Sims shared thoughts from his community with Board members
telling them that they still have concerns over clarity of responsibilities between Rescue,
EMT, Fire Departments and so forth. Commissioner Sims voiced that he would
appreciate it if when the current study being done was complete copies were shared
with the fire chiefs and Mayors and town officials in Peachland and Polkton.
Commissioner Sims also asked for a copy to place in the White Store area.
Commissioner Sims stated that they are concerned with liability and response time and
the merger of so many jobs into one title. Commissioner Sims gave one example as
they needed a part time Fire Marshal. Commissioner Sims stated that they feel it is
difficult even for the most efficient person to cover all the bases when merging so many
job titles into one. Commissioner Sims commented that his area continues to invite the
Board to place an ambulance in the Polkton area. Commissioner Sims stated that they
spent tens of thousands of dollars to make a place for the ambulance and one night it
was just gone. Commissioner Sims stated that they still wonder how it just left one day
without anyone knowing.
Vice Chair Streater asked the County Manager if he had gotten his requested
information. County Manager Lucas stated that he has information pertaining to the
contract employees at the nutrition sites. Vice Chair Streater commented that some
have been there over ten years and were still at $7.00 an hour. County Manager Lucas
stated that increasing to $8.00 would have a financial impact of $2100 for the
remainder of the fiscal year and it would have to come from fund balance. Vice Chair
Streater asked if Ms. Bennett could find this in her budget with County Manager Lucas
feeling she could not as we had already asked her to find almost $6,000 to pay for
utilities at the Morven meal site. County Manager Lucas feels the Board should assess
this comprehensively as he feels the pay should equate to job duties, scope and
responsibilities. County Manager Lucas shared that we have part-time EMT’s at $7.00
an hour as well as telecommunicators and road sign installers. County Manager Lucas
did not recommend doing this in a vacuum and urged Board members to look at all
contractual relationships and make sure the pay for differing job duties, responsibilities
and longevity equates to a pay structure. County Manager Lucas felt it would be
shortsighted to do only one and it would lead to moral issues in other areas. County
Manager Lucas stated that if the Board wanted to give the authority to Mrs. Bennett it
would have a $2100 impact on her budget and would have to come from other areas.
Commissioner Spencer shared that the lady in Morven had been there fourteen years
without a raise. Commissioner Spencer shared that he volunteers to deliver meals at
Grace Center and by the time the workers clean up behind the seniors, clean the tables
and wash and clean the building and do the paper work their four hours are up.
Commissioner Spencer favored them getting more money. County Manager Lucas
noted that if the funds can’t be found through the fiscal year they would have to come
from fund balance. County Manager Lucas felt the question to ask was is a
telecommunicator’s job responsibility in access of the job responsibility of a site
coordinator. County Manager Lucas stated it would be in terms of life and death and
the kinds of split second decision making and accountability. County Manager Lucas
feels we need to make sure our pay is commersate with the responsibility of the
position. County Manager Lucas feels we need to take a wholealistic and
comprehensive approach to the problem and not just do it piece meal. County Manager
Lucas shared doing it piece meals has caused problems in our classification and
compensation. Commissioner Sikes favored solving the whole problem. County
Manager Lucas agreed that the people probably do need to be paid more and
recommended taking a comprehensive approach and looking at all positions. County
Manager Lucas had a list of approximately fifty part time employees making $7.00 an
hour and it would probably cost $50,000 to $100,000 for all of them. Vice Chair
Streater was of the impression that Ms. Bennett could find this money in her budget for
the Peachland, Wadesboro and Morven site. County Manager Lucas stated that she
usually returns about $1500 to fund balance at the end of the year and $2100 is close
but felt we needed to keep in mind that we’ve already approved roughly $6,000 for
utilities so it now becomes $8100 that she needs to find. County Manager Lucas
offered that we could cut back on services in order to pay more salary as these were
mostly grant funded with little county dollars. Vice Chair Streater asked County
Manager Lucas to look at this and bring it back next week with County Manager Lucas
asking if he was to look at all the positions. Vice Chair Streater said it was only the
three. Vice Chair Streater wanted Ms. Bennett to find the $2100 with County Manager
Lucas stating she could find that but the other concern was that we added $6,000 to
that. Vice Chair Streater voiced that if she could fine the money he would have no
problem increasing the salary. Commissioner Woodburn voiced that it sounds like she
would need to find $8100 and feels Vice Chair Streater is trying to see if she could
move things around to get this much. Vice Chair Streater stated that he has a problem
with these people making $7.00 an hour for over ten years and we find money to give
people bonuses. County Manager Lucas agreed with the increase but recommended it
be done comprehensively. Chairman Baucom agreed that the Board needed a plan to
get everyone up to a more reasonable amount. Chairman Baucom felt the Board
needed to know what was available in the program these people work. Chairman
Baucom asked if the salary and compensation study was removed from the budget with
County Manager Lucas answering it was in the budget and the focus would be on full
time employees. Motion by Vice Chair Streater, seconded by Commissioner Spencer, to
find and approve. Commissioner Sims asked if minus the $6,000 Ms. Bennett could find
the $2100 with County Manager Lucas answering that for the past three years she has
given back between $1500 and $2000 and it would be close. Commissioner Woodburn
asked for the future that we get a comprehensive plan and it might be something that
could be worked in the upcoming budget. Motion carried 5 to 1 with Chairman Baucom
opposed.
Commissioner Sikes remembered budgeting for a repeater that might be placed
in the Burnsville area and asked the County Manager to stay on this and get it done as
soon as possible. County Manager Lucas shared that he is asking Rodney for reports
periodically and he tries to stay on top of all departments. County Manager Lucas
thinks we might get two repeaters for two areas of the county similar to where the
Sheriff’s office has theirs for complete coverage. County Manager Lucas shared that he
had told all departments having appropriations for capital to get them going and not
wait until late in the year.
Closed Session: Motion by Commissioner Woodburn, seconded by
Commissioner Spencer, to go into closed session for Economic Development pursuant
to North Carolina General Statutes 143-318.11(a)(4) - To discuss matters relating to the
location or expansion of industries or other businesses in the area served by the public
body, including agreement on a tentative list of economic development incentives that
may be offered by the public body in negotiations and for personnel pursuant to North
Carolina General Statutes 143-318.11(a)(6) to consider the qualifications, competence,
performance, condition of appointment of a public officer or employee or prospective
public officer or employee. Motion carried unanimously.
Motion by Commissioner Woodburn, seconded by Commissioner Sims, to go
out of closed session. Motion carried unanimously.
In regular session, motion by Commissioner Sims, seconded by Commissioner
Spencer, to approve the hold harmless agreement between Hornwood in reference to
the $300,000 Rural Center Grant. Motion carried unanimously.
Motion by Commissioner Sims, seconded by Commissioner Spencer, to approve
Mr. Andy Lucas, County Manager’s request to advertise as soon as possible for a part
time Veterans Service Officer. Motion carried unanimously.
Motion by Commissioner Woodburn, seconded by Commissioner Spencer, to
recess until 4:00 P.M. Friday, September 21, 2007. Motion carried unanimously.
Respectfully submitted:
Bonnie M. Huntley, CMC
Clerk to the Board
Meeting time: 2 Hr. 10 min.
