Subject _Paid Bereavement (Funeral Policy No. _200-025
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MARQUETTE GENERAL HEALTH SYSTEM
MARQUETTE, MICHIGAN
SYSTEM HUMAN RESOURCES POLICY
Subject: ___Paid Bereavement (Funeral____ Policy No. ___200-025________________
_Leave Pay) Time______________________ Effective Date: __9-1-75_______________
_____________________________________ Replaces Policy No. __________________
Distribution: ___All Departments__________ Revision Date: _2-2-81; 8-1-89; 8-1-91;__
9-1-92; 7-1-94; 11-19-01;_
10-17-03_______________
___________________________________
Authorized by William R. Nemacheck, CEO
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I. POLICY
In the event of death of a member of an employee's immediate family, the Health System
provides paid time off for the hours that the employee would have been scheduled to work
on any of the five (5) calendar days following the date of death to attend and/or make
funeral arrangements for the funeral.
II. REGULATIONS AND DEFINITIONS
A. Requirements
In order for the employee to receive bereavement pay, a funeral or memorial
service must actually occur. The health system may require that the employee
verify that a service does occur. In the event an employee is on a scheduled
vacation and has a need during their vacation to utilize bereavement, they will be
allowed to utilize bereavement in lieu of vacation.
B. Immediate Family
The immediate family shall consist of:
1. Employee's legal spouse.
2. The son, daughter, brother, sister, brother-in-law, sister-in-law, parent,
parent-in-law, grandparents, grandparents-in-law, grandchildren, son or
daughter-in-law of the employee.
System Human Resources Policy 200-025
Page 2
3. Those relations above referred to as step, wherever they may have resided.
4. Any other family member of the employee who resided in the same
household as the employee to the extent that a Federal income tax
exemption was claimed in the most recent year of filing.
C. Eligibility
An employee must complete their probationary period of ninety(90) days before
they are eligible for benefits. Employees may receive pay for days off according
to the following:
1. Full-time Employees
Paid for up to three (3) days of funeral time.
2. Regular Part-Time Employees
Paid for up to two (2) days of funeral time.
3. Irregular Part-Time Employees
Paid for up to one (1) day of funeral time.
D. Delayed Services or Internment
In the event that internment or memorial service are performed later than the five
calendar days after death, and the employee did not take time off as allowed above,
the days as provided may be, upon the authority of the Assistant
Administrator/Human Resources, taken at the time of internment or the memorial
service.
E. Verification
1. The Health System may at its discretion require verification of the death
and/or the relationship of the employee to the deceased following the leave
and prior to making payment for such funeral pay.
2. The Health System may, at its discretion, withhold payment for funeral time
if the employee did not make prompt request for bereavement time off to
his Supervisor prior to taking the time off so that his work could be covered
in his absence.
III. PROCEDURE
System Human Resources Policy 200-025
Page 3
Responsibility Action
Employee 1. Notify Supervisor of death in the
immediate family specifying which
relative, funeral location, and date of
funeral.
2. Estimate amount of time off needed to
attend the funeral or to make
arrangements if necessary.
Supervisor 3. As appropriate, approve/disapprove the
amount of time off using policy
guidelines.
Employee 4. Upon return from funeral leave and not
later than three (3) days after returning to
work, complete “Documentation of Paid
Bereavement Time” form available in the
department, Payroll and Human
Resources, and return the form to the
Payroll Department.
Supervisor 5. Record employee time off on employee
record and time reporting document.
END OF POLICY
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