SAMPLE JUSTIFICATION

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					                           INCENTIVE AWARDS FOR CIVILIAN EMPLOYEES
TYPE                  DESCRIPTION               WHO       WHEN                             FORMS                 AMOUNTS

Performance Award     Normally 1 year           US        Within 30 days following the     DA Form 7222/7223     Up to 10% of
                      Minimum of 120 days                 approval of the rating of        and -1, DA Form       annual base pay
                                                          record                           2443

Performance Award     Recognize                 LN        Within 30 days following the     DA Form 2443 and      Up to 10% of
                      accomplishment                      end of the period to be          DA From 1256          annual base pay
                      normally for not less               recognized
                      than 1 year

Quality Step          Recognize exceptional     US only   30 days following signature      DAS Form              Next salary step
Increase              Performance                         for exceptional performance      7222/7223 and -1
                                                                                           PAR

Special Act/Service   Recognize personal        US & LN   When tangible/intangible         DA Form 1256, PAR     From $25 to
Award                 effort                              benefits to Government justify                         $25,000
                      act/service/achievement             (IAW Chapter 7 of AR 672-20)
                      depending on benefit                within 30 days following the
                                                          achievement

On-the-spot Award     Recognize special day-    US & LN   Within 30 days following         DA Form 1256, PAR     $50 to $500
                      to-day                              accomplishment
                      accomplishments

Time-Off Award        Recognize contribution    US        Within 30 days following         DA Form 1256 with     Up to 80 hrs during
(TOA)                 to support Army                     accomplishment                   DA Form 7223 for      the leave year. Up
                      mission                                                              justification if in   to 40 hours for
                                                                                           conjunction           single contribution
                                                                                           w/annual              Use Table 7-3, AR
                                                                                           performance           672-20 as guideline
                                                                                           appraisal

Time-Off Award        Recognize contribution    LN        Within 30 days following         DA Form 1256 and      1 to 10
 (TOA)                to support Army                      accomplishment                 2443                  workdays/per
                      mission                                                                                   calendar year, up to
                                                                                                                5 workdays for
                                                                                                                single contribution

 Length of Service    Recognize faithful        US         In 5-year increments           Certificate, cert.
 Award                service to US                                                       and lapel pin
                      Government                                                          starting w/10 years

 Length of Service    Recognize faithful        LN         In 5 year increments           Certificate, cert.
 Award                service to US                                                       and lapel pin
                      Government                                                          starting w/10 years
                                                           Completion of 20 years                               3 days admin leave
                                                           Completion of 25 years                               €1000 and 3 days of
                                                                                                                admin leave *
                                                           Completion of 30 years                               3 days admin leave
                                                           Completion of 35 years                               3 days admin leave
                                                           Completion of 40 years                               €2000 and 3 days
                                                                                                                admin leave *
                                                           Completion of 45 years                               3 days admin leave
                                                           Completion of 50 years                               €3000 and 3 days of
                                                                                                                admin leave *


A management-initiated RPA is not required. The FPO deposits the money into the employee’s account.

Employees should not be informed they are under consideration for or have been nominated for a monetary award – such actions create
serious morale problems if nominations are not approved.
                                                      SAMPLE JUSTIFICATION
                                                   (US/LN Special Act/Service Award)


Mr. XXX is cited for meritorious achievement while serving as _____________ for the period 06 July 1995 through 31 January 1996.
Primarily due to the ______being absent for extended cure leave, maintenance of furnishings accountability records had been deferred to the
point that the accuracy of the records was no longer acceptable; a fact verified by the Annual USAREUR Inspector General inspection.
Although new to the position and to the community, Mr. XXX formulated and executed a plan of action which was successful in returning
____ records to an acceptable state. During execution of the above-cited plan, Mr. XXX revised the operational schedule of his branch and
worked nights and weekends in order to bring records up-to-date and reestablish accountability. In addition, Mr. XXX devised and set in
place safeguards designed to ensure that future records maintenance will not suffer because of the extended absence of any employee.
Finally, Mr. XXX developed a plan to conduct a 100% inventory of all_____, and inventory valued at over $20 million. This difficult task
was accomplished without disruption to customer service and was the first annual inventory conducted in over three years. As a direct result
of his leadership, valuable data is now available to accurately program our ______ needs. Performance of duty is fully deserving of a Special
Act Award of $500.00, based on intangible benefits of high value with limited application.
                                                        SAMPLE JUSTIFICATION
                                                           (Special Act Award)

Ms. XXX is deserving of and recommended for a Special Act Award for her exceptional performance of duty especially during the period,
September 1990 through January 1991. This is a period of announced major realignments of Civilian Personnel Offices through-out
USAREUR, Troop draw-downs and Mobilization/Deployment for Desert Shield and Desert Storm which required Ms. XXX to resolutely and
diligently provide sole secretarial and administrative support to both the Director of Civilian Personnel and the Deputy Director - in an
environment of constantly changing priorities.

She consistently displayed a high degree of professionalism and effectiveness in executing the multitude of administrative duties constantly
confronting her. During this period the Administrative Assistant was on an extended absence due to the premature birth of her child and we
were not able to hire any additional clerical help. In addition to assisting with a major move for the entire Civilian Personnel Division from
one location to our current site, coordinated and finalized the move for the Executive Office from its temporary quarters; initiated and
administered a new key system; initiated and directed the installation of the new telephone system; and superbly executed the major duties of
the GS-7 Administrative Assistant as well as those duties of her own position, program Support Clerk, GS-4. In addition, she instituted a
property accounting system for the Command Civilian Personnel Office ADP Equipment. Her work products are always well received
because she has established a reputation for perfection.

In the superior execution of all of these duties and assignments, Ms. XXX has indefatigably carried-out the myriad tasks-working many long
hours for which she was not compensated.

Ms. XXX’s loyalty to the Civilian Personnel Division has been evidenced daily. Without exception, she met every challenging situation
cheerfully and capably. She maintained a remarkable “Can-Do” attitude regardless of how stressful or time-sensitive her tasks became.

The Director has received numerous commendatory remarks from officials, staff members and other colleagues attesting to efficiency and
professionalism, all of whom expressed astonishment that such outstanding performance – in volume, technical competence and leadership –
was that of an employee at the GS-4 level.

Her ability to perform duties of the two positions simultaneously without degredation to either position resulted in tangible manpower savings
of more that $5,000.
Ms. XXX exceptional performance, professionalism, loyalty and dedication to the Director, Civilian Personnel Division, and the entire staff
are of high value and broad application. An award of _______clearly deserved.
                             SAMPLE CITATIONS
             DA FORM 2443 – COMMENDATION CERTIFICATE
       (Used with Special Accomplishment and Performance Based Awards)


NOTE: PROPOSED CITATIONS SHOULD BE APPROXIMATELY 70 TO 100
WORDS IN LENGTH AND TEXT SHOULD INCORPORATE THE PERIOD OF
SERVICE BEING RECOGNIZED, THE ORGANZIATION, AND A BRIEF
DESCRIPTION OF ACTUAL ACCOMPLISHMENTS.

SAMPLE CITATION FOR SPECIAL ACT: With tangible savings identified.

Ms. XXX is officially commended for special accomplishments during the period

September 1990 through January 1991 while providing sole secretarial and administrative

support to the Commander and Executive Officer of the (unit). During this period of staff

shortage and in an environment of changing priorities and organizational realignment,

Ms. XXX consistently met every challenging situation with a remarkable “Can Do”

attitude. Her loyalty, professionalism, technical competence and ability to perform the

duties of two positions simultaneously without degradation to either position resulted in

tangible savings of more that $5,000 and merit recognition with this Special Act Award.
SAMPLE CITATION FOR SPECIAL ACT: With intangible benefits.




Mr. XXX is officially commended for exceptional performance during the period 1 June

1996 through 1 November 1996. During this period Mr. X was assigned additional duties

and responsibilities well above his normal assignments. His knowledge of (proponent

mission) coupled with his understanding of USAREUR organizations allowed the

command to meet its (functional mission). His high standards of professionalism,

judgment, perseverance and willingness to perform an extra service to accomplish this

difficult and complex assignment are exemplary and warrant recognition with this

Special Act Award.
SAMPLE CITATION FOR PERFORMANCE AWARD




Ms. XXX is officially commended for exceptional performance during the period

(beginning of rating period) to (end of rating period) while service as (position title) in

the (section, division, organization). ADD HERE ONE OR TWO SENTENCES THAT

DESCRIBE WHAT THE EMPLOYEE ACCOMPLISHED THAT WAS

EXCEPTIONAL AND WHAT IMPACT IT HAD ON THE UNIT’S MISSION. THEN

FOLLOW THE SPECIFICS WITH AN APPROPRIATE CLOSING LINE SUCH AS:

Ms. XXX’s professionalism, technical expertise, and exceptional dedication mark her as

an asset to the (office), the unit, and the United States Army.