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Sunrise Regional Health Authority
Monthly Meeting Minutes
November 23, 2005
Yorkton Regional Health Centre – Main Board Room
Ben Weber, Chairperson Ivan Peterson, Vice- Chairperson
Irene Adams Janet Hill
Audrey Horkoff Jennie Ortynsky
Karen Keshane Raymond King
Greg Kobylka John Nightingale
Staff: Joe Kirwan, Vince Bornyk, Allan Daelick,
Christina Denysek, Michael Redenbach,
Lorelei Stusek, Sharon Tropin- Recording Secretary
Others: Stu Webb, Regional Accountability Branch Analyst
Call to Order:
Chairman Weber called the meeting to order at 1:00 p.m.
1. Agenda Approval
Motion 144–05 THAT the Board approve the meeting agenda as presented.
2. Minutes Approval
Motion 145-05 THAT the Board approve the minutes from October 26, 2005
Dr. Saqib Shahab entered the meeting at 1:00 p.m.
3.1 Needs Assessment
Medical Health Officer, Dr. Shahab was present with a
summary of the health status findings compiled from 2002 to
2005. In 2005 the Health Needs Assessment Committee
prepared a needs assessment executive summary and
classified, by category, the findings emerging from the
ongoing health status surveys, consultations, program
reviews, documents, and reports. Dr. Shahab’s presentation
focused on areas of priority for each category; mother and
children, youths, adults, seniors. The Quality Utilization and
Risk Manageme nt (QURM) committee oversees needs
assessment and the work of a contingent of health care staff
organized into twelve Quality Improvement Teams. The QI
Teams respond to the identified needs with recommendations
and initiatives that build upon existing health programs.
Dr. Saqib Shahab left the meeting at 1:27 p.m.
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4.1 Chairperson’s Report
The Chairperson was in attendance at the Minister’s Forum
held November 4, 2004 in Outlook. Information from the
Minister’s Forum included an update on activities across
the province; strategic planning, long-term care beds
numbers and location, budget updates, CEO and board
evaluations, Board membership and replacements, CEO
hires, recruitment of professional personnel, medical staff
bylaws, facility designations, collective bargaining update,
out-of-scope compensation, employee opinion survey,
operational plans, primary health care, pandemic influenza
planning. The next Minister’s Forum will be held
December 5, 2005.
In the previous month, the Chairperson attended the
following events on behalf of the RHA; Nov. 9 Board
strategic planning exercise, Nov. 10 draft 2006/07
operational plan presentation in Regina, Nov.16 Health
Foundation Governance Committee.
Motion 146-05 THAT the Board approve the Chairperson’s Report a
Sherrell Fox entered the meeting at 1:30 p.m.
3.2 Client Concerns Report
Director of Quality Initiatives, Sherrell Fox presented the
Client Concern Management Annual Report for 2004/05. In
2004/05, Sunrise Health Region 329 clients contacted the
regional Client Representative to report a total of 552
concerns. Concerns outside the jurisdiction of the SHR
represented 47 of these concerns. The number of concerns
resolved at year-end was 480. Communication, care
delivery, and access to service were the categories with the
greatest number of concerns. Appreciation was expressed
for the time clients have taken to share their concerns. The
lessons learned are used to make improvements in service
Sherrell Fox left the meeting at 2:05 p.m.
Motion 147-05 THAT the Board accept the Client Concerns Report as
4.2 C.E.O. Report
The Chief Executive Officer reported that staffing at the
Yorkton & District Nursing Home has been adjusted to
reflect the new client care model. The increased staffing is
comparable with other facilities in the province that run a
similar care model.
Implementation of a nursing information system is
underway in Ituna, Melville and Esterhazy and will
complete the project to standardize the charting systems for
all SHR long-term care facilities.
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The Health Quality Council-Optimum Drug Management
project is underway in Langenburg and Kamsack.
A combined management structure has been implemented
for the Langenburg Health Care Complex and Esterhazy
Centennial Special Care Home. A nurse manager will
provide clinical management and a non-clinical manager
will provide management in other areas.
The operating rooms in Yorkton and Melville will be
reviewed as part of an ambulatory surgical capacity study
being conducted by the province.
A policy that standardized parking fees for staff and
physicians to .03 cent an hour was rescinded by
management. Staff and physicians will not be charged for
parking. This change was in response to physician and staff
feedback, and the determination by management that
support of quality work life outweighed the financial
benefit with minimal cost recovery.
In the past month, the CEO attended a provincial discussion
of primary care development. The meeting focused on the
challenges facing primary health care and strategies to
move the agenda forward.
Pandemic planning is well underway in the health region.
Director of Materials Management - Jim Matsalla, Infection
Control Nurse- Bonnie Grunert, and Medical Health
Officer – Dr. Shahab are coordinating the plan. A draft plan
will be presented to the Board in January.
Motion 148 -05 THAT the Board approve the Chief Executive Officer’s Report
4.3 SAHO Representative
Ivan Peterson advised that there was nothing new to report
since the last meeting.
5.1 EL-4 Financial Condition
The September Financ ial Condition monitoring report
provided background explanation and noted an operating
surplus of $1,474,373 as at September 30, 2005.
Motion 149-05 THAT the Board approve the report on EL-4 Financial
Condition for the period ending September 30, 2005.
Audrey Horkoff joined the meeting at 2:26 p.m.
5.2 Governing Style GP-1 semi -annual
5.3 Board Job Description GP-2 annual
5.4 Chairperson’s Role GP-3 annual
5.5 Board Committee Principles GP- 4 annual
5.6 Human Resources Committee GP - 4.1 annual
5.7 Amalgamation Trust Committee GP- 4.2 annual
5.8 Community Health Advisory Committee GP- 4.3 annual
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Motion 150-05 THAT the Board has reviewed, and finds no reason to change,
the following policy; GP-1 Governing Style, GP-2 Board Job
Description, GP-3 Chairperson’s Role, GP-4 Board Committee
Principles, GP-4.1 Human Resources Committee, GP-4.3
Community Health Advisory Committee, and that policy GP-
4.2 Amalgamation Trust Committee be approved with revision
removing the reference to committees now defunct.
Community Services Indicator Report
Executive Director of Community Services, Vince Borynk
reported that the Community Services volumes for the last quarter
were fairly stable. The statistical indicators were reviewed for the
departments of home care, mental health and addictions, primary
health, public health, and therapies.
Motion 151-05 THAT the Board approve the Community Services quarterly
indicator report as presented.
6.1 Annual Committee Membership Review
Motion 152-05 THAT the Board discontinue the Bylaws and Governance
Committee and further; appoints Ben Weber, Ray King and
Janet Hill to the Human Resource Committee, reaffirms Ben
Weber’s participation at the Provincial Minister’s Forum,
reaffirms Ivan Peterson as representative to the Provincial
Governance Committee and the SAHO Board, and appoints
Ben Weber, Irene Adams, and Greg Kobylka to the Strategic
Plan Steering Committee.
6.2 Emergency Capital Expenditures
Motion 153-05 THAT the Board approve the expenditure of $64,033 for the
purchase of capital items from the following respective
funds: Capital Fund $20,343
Federal/Provincial Funding $7,845
Facility Specific Donations $3,867
CMHC Reserves $4,978
6.3 Ratification Ballot – SUN Collective Agreement
Motion 154-05 THAT the Board favours ratification of the SUN
memorandum of agreement for the period April 1, 2005 to
March 31, 2008.
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7. Next Meeting
The December 2005 meeting was scheduled for Theodore, a
change of location was considered in order to accommodate, on the
same day, a meeting of the Board and all SHR Community Health
Audrey Horkoff and Dr. Bishop represented the Board and health
region at the November 14, 2005 grand opening of the Kamsack
Hospital palliative care suite. The suite was made possible by
$14,000 in local donations raised by the Kamsack Hospital Ladies
Motion 155-05 THAT the Board hold the December 14, 2005 meeting in
Yorkton and the January 25, 2006 meeting in Theodore.
Regular Board Meeting
1:00 p.m. December 14, 2005
Yorkton Regional Health Centre – Main Board Room
Motion 156-05 THAT the Board move to in-camera session at 3:12 p.m.
Motion 157-05 THAT the Board move out of camera at 4:09 p.m.
Motion 158-05 THAT the Board adjourn the meeting at 4:09 p.m.
Ben Weber, Chairman Joe Kirwan, Chief Executive Officer