Getting Started with PBS Implementation and Accessing Oregon PBS by rux99038


									                                                 DRAFT – Borgmeier 8-30-06

 Getting Started with PBS Implementation and Accessing Oregon PBS
                 Coordination and Training Supports
The Oregon Department of Education (ODE) has worked collaboratively with the Oregon
Positive Behavior Support Network (OPBSN) to develop the following plan. The goals
of the plan are to most effectively and efficiently support the sustained implementation of
School-wide Positive Behavior Support (SW-PBS) in schools, school districts and
education service districts (ESDs) throughout the state of Oregon. The goal is to
maximize available resources to support the accurate and durable implementation of SW-
PBS, which includes universal, secondary, and tertiary systems of behavioral support.

ODE has prioritized PBS as an initiative within the state and has provided state funding
to support this important effort. Funding from ODE has been used to support PBS
implementation in several ESDs across the state and is currently being used to provide
state supported training and coordination of PBS. Building local capacity to train, coach,
and support PBS throughout the state is central to this plan. Building local capacity is
essential to sustaining high levels of implementation accuracy of SW-PBS at the school

To do this most effectively and efficiently it is necessary that local leadership steps
forward to support PBS implementation locally at the ESD and school district level. In
order to maximize the training and coordination resources available, there will be a
process for accessing those resources that will put in place much of what we have learned
about local structures and supports that are necessary to maximize PBS training and
implementation. Given the number of requests for PBS training we receive throughout
the state, training one school at a time is not possible. Our goal is to create PBS
communities throughout Oregon that will be provided training in cohorts and will be
supports for one another through the training process. The goal is to develop, over time,
local expertise that will increasingly provide the opportunity for local problem solving,
coaching, training and coordination. PBS training will be available at no charge to school
districts or ESDs that:
    (1) are able to provide evidence of commitment and systems readiness to PBS
         implementation and
    (2) can effectively bring together a cohort of schools ready for training.
NOTE: Schools/Districts/ESDs will have to pay for staff release time to attend SW PBS
If you are interested in accessing Oregon PBS Coordination and Training, the contact
person is Kimberly Ingram, PhD., Oregon State PBS Facilitator

Step 1: Establishing Commitment and Systems Readiness:
This will occur through conversation with the state facilitator. At a meeting, the local
organizing entity (ESD or School District) will identify a plan for meeting the required
commitments and readiness. Together the State Facilitator and the local organizing
administrators (from the ESD and/or District) will review together the:
   a. District/ESD Commitment form
   b. District/ESD Self Assessment
                                                   DRAFT – Borgmeier 8-30-06
Previous to finalizing the agreement the district or ESD will turn in completed copies of
both forms to the state facilitator.

An important component of that commitment is the identification of a local PBS coach.
A local coach is required to oversee the local day to day needs of schools. The coach will
be the person who is the primary contact person with the state facilitator and state trainer
and who coordinates efforts with the state facilitator and/or trainer. Responsibilities of
the coach will include participating in all activities with the state facilitator or trainer
when they are on site in the district/ESD, as well as providing ongoing day to day
technical support to PBS teams, local PBS coordination, leading monthly PBS Team
Leader/Facilitator meetings, leading data collection efforts, etc. FTE that is specifically
set aside for PBS coaching duties is strongly preferred and will contribute to decisions
regarding the allocation of state PBS training and coordination supports.

Presentation to ESD or District level administrators or board to establish commitment to
PBS implementation efforts and funding. A second presentation that also occurs at this
time is a presentation to the building principals to generate enthusiasm and identify those
schools that are interested in committing to PBS training efforts and implementation.

A second component is identifying schools to participate and the financial support for the
attendance of school teams at PBS training. The vast majority of this financial support
will fund release time (and potentially travel for those traveling larger distances) for
school teams (usually 5-7 members; see School Commitment form). The training
sequence usually consists of about 16 to 20 hours of training. It is suggested that the
training occur across 4 to 5 days spaced out every month or two across a school year.
Since SW PBS is a process that involves participation and buy-in from the entire school
staff, it is advantageous to strategically space out the trainings so that school PBS teams
have a chance to seek feedback and participation from the school staff between trainings.
It is strongly encouraged that schools complete the School Commitment form to ensure
that they are aware of what participation in the SW PBS training will consist of.

Once the commitments have been established, the state facilitator can move forward with
development of a PBS training calendar local to that district/ESD.

Once training begins, the state facilitator and/or state trainer will provide on-site training
to the local PBS Coach by:
    a. leading the first couple of PBS Team Leader/Facilitator meetings
    b. attending two to three PBS school team meetings and providing technical support
        (modeling for local PBS coach)
    c. leading the first couple of PBS District Administrative steering committee
    d. providing training on identified data collection needs (SETs, PBS Surveys, etc.)

The PBS Coach will regularly complete the PBS Coaches Self Assessment to identify
areas in which they are requiring support. A list of mentoring responsibilities will also be
provided to facilitate a better understanding of some of the roles that the state
trainer/facilitator can play in supporting PBS Coaches.
                            Positive Behavior Support Roles

 District/ESD Leadership Team
• Guide District/ESD PBS planning Support                    District/ESD Coach
  & implementation                  Effective         •   Provide training w/ PBS mentor
• Meet quarterly
                               District/ESD PBS       •   Support Building PBS Teams
                              Planning & Funding
• Evaluate program & planning                         •   Facilitate monthly PBS Team
• Plan for PBS visibility                                 Leaders meeting
                                       High                  • Provide communication
                                                                  between buildings, district,
                                     Achieving                         and PBS mentor
                Implement PBS                        Support Building
                    at School                          PBS Teams
               • Teach                              • Training &
                 Expectations                          Support
               • Increase positive                  • Link b/w School
                 interactions                          & District efforts

                                 Building PBS Team
                        •    Lead development &
                             implementation of site PBS system
                        •    Establish Team Facilitator
                        •    Meet monthly on site
                        •    Evaluate progress with data
                        •    Provide training to staff
                                               District-wide Positive Behavior Support
                                                 Commitment for District-wide PBS
District                                                                          Date


The following commitments are necessary to develop a District PBS Coaching Model.
Requirement/                   Details                                                                                       Completion/
Commitment                                                                                                                   Commitment Date
1. Political Support               1. Student social behavior and/or school climate is top five goals for the district?
                                   2. PBS efforts connected with District global goals and efforts (academics, etc.)?
                                   3. District PBS Leadership team is willing to report to school board & superintendent
                                       at least annually?
                                                                                                                             Date __________
                                   4. PBS policy statement developed?
                                   5. District level administrator is appointed as coordinator of efforts (FTE allows for
                                       coordination to manage district PBS activities & school coaching)
2. Coordination                    1. Regular PBS Leadership meetings to be held at the district level and attended by a
                                       member of each building implementing PBS (at least 1 meeting every 2 months).
                                                                                                                             Date __________
                                   2. Leadership meeting is hosted by a district-level administrator
3. Funding                     Funding sources identified so buildings are able to send teams to training throughout the
                                                                                                                             Date __________
                               school year for at least 3 years.
4. Training Capacity               1. District representative develops and coordinates strategic training schedule
                                       incorporating three tiers of preventative model of behavior support.
                                   2. PBS Coach leads on-going training of school PBS teams.
                                                                                                                             Date __________
                                   3. On-going professional development for district PBS Coach
                                   4. Train evaluators within the district (e.g. SETs, SWIS)
5. Demonstrations              Identify a minimum of 3-5 schools (or 50% of districts with less than 10 schools) that sign
                               commitment: List schools (attach commitment sheet)
                               1.                           4.                    7.
                                                                                                                             Date __________
                               2.                           5.                    8.
                               3.                           6.                    9.
6. Commitment to sustain       Three year commitment to PBS Coaching position & allocating training time to school
for at least 3 years           teams                                                                                         Date __________
7. School-wide PBS                 1. Two SET evaluations for each new school in the first year
Evaluation                         2. Annual SET evaluations after first year
                                                                                                                             Date __________
                                   3. Annual EBS Self-Assessment surveys
I understand and agree to the above commitments to qualify for the School-wide PBS Training series and support.
Administrator                                                             Date

           C. Borgmeier (Portland State University) & K. Ingram, 2005
                                              School-wide Positive Behavior Support
                                                    Commitment for Training
School                                                                       Date


The following commitments are necessary before a school can attend the SW PBS training.
Requirement/            Details                                                                                   Completion/
Commitment                                                                                                        Commitment Date
1. Identify a SW PBS    Must be representative of whole school staff (at least 1 from each area):
team                        a. Building administrator
                            b. Gen Ed teachers (representative of grade levels in building)
                            c. Special Ed Staff                                                                   Date __________
                            d. General Teaching Staff (library staff, computer staff, P.E., etc.)
                            e. Educational Classified Staff (aides, assistants)
                            f. Building classified staff (office staff, custodian, recess/lunch supervisors)
2. Team Leader          Should not be building administrator, preferably strong General Education staff           Date __________
                        member. Team Leader will also attend monthly District-Hosted Leadership
                        Meetings with other Team Leaders.
3. Attend SW PBS        Entire team will attend all SW PBS Trainings (2 full days throughout the year with
trainings               dates to be named later) and arrange for subs for team members.
                                                                                                                  Date __________
4. Monthly Team                SW PBS Team will hold one meeting per month at school site to maintain and         Date __________
meetings                       develop SW PBS programs
5. PBS presence in             Allocate 5-15 minutes per month at staff meeting to provide updates and receive
school staff meetings          feedback from staff on PBS efforts                                                 Date __________
6. Commitment to               Three year commitment to PBS and attending ongoing trainings
sustain for 3 years                                                                                               Date __________
7. School-wide PBS             Schedule an initial evaluation/ needs assessment of behavior support programs at
Evaluation                     your school (2 hour requirement over lunch hour during school day)                 Date __________

I understand and agree to the above commitments to qualify for the School-wide PBS Training series and support.

Principal                                                             Date

            C. Borgmeier (2005). Portland State University

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