Matching Funds for US and Canadian Sections
Each year, the Education Board strives to continue the Matching Funds Program. Through this
program, Sections can continue to sponsor their own scholarships and apply for additional
matching funding through the AACE Education Fund. Here are the general guidelines:
Each section may apply for up to $500 in AACE matching funds. Each budgeted section
contribution will be matched 50% up to the $500 limit.
The funds for this program are limited. Please review the program's eligibility requirements
which are enclosed. If your section wants to apply for matching funds within these guidelines,
you must send in a Budget Request Form (enclosed; first form) by December 22nd. In
conjunction with its Winter Board Meeting, the Education Board will budget the matching funds
program based on qualifying section requests. Your section will be notified of the status of your
budget request by the Education Board as soon as practical. Please note that late requests
cannot be considered by the Board.
If your request is approved (mid-January), complete the Matching Funds Check Transmittal
Form and send it to AACE Headquarters by April 1st with a check payable to AACE for the
amount you want matched. For example, if the section provides $500 for a scholarship, a 50%
match would increase the award to a total of $750. The maximum would be a $1000 donation
by the section that would be matched at $500, for a total award of $1500. Please include a
completed competitive scholarship form for any scholarship candidates.
Eligibility Criteria for Matching Funds
A. AACE will match funds contributed by an AACE section for cost and management
education purposes, provided:
1. The section request for funds to be budgeted is received no later than
December 22 of the current year.
2. Funds to be matched are received by the AACE Education Fund no later than
April 1 of the following year.
3. The contribution by the section is for one of the following purposes
a. college scholarship (see eligibility requirements)
b. other (as approved by Education Board)
B. Matching funds will be distributed on a first received/first dispensed basis not to exceed
C. Requests for matching funds for scholarships must meet the same criteria as for other
scholarship awards as noted below.
D. All students who are given matching fund scholarships must enter the general
scholarship competition by filling out one of the forms for the competition.
Eligibility for AACE Scholarships
Scholarship funds requests approved in the current section year are intended for use the next
fall. These funds may be awarded to any full-time undergraduate or graduate student,
academically in good standing, who will be enrolled in a degree program related to cost
engineering (engineering, construction management, quantity surveying, etc) during the
academic year. Note: Post-graduate students who are also gainfully employed should
NOT be awarded Matching Funds.
Submit this form by December 22
To be postmarked no later than December 22 or
Send by e-mail to the Staff Director-Education at firstname.lastname@example.org
BUDGET AUTHORIZATION REQUEST FOR MATCHING FUNDS
TO: AACE Education Board
c/o AACE Headquarters
Section intends to sponsor
an AACE matching fund award during the administrative year.
The section will be sponsoring
at and will
be submitting a completed Matching Funds Check Transmittal Form and Student Information
Form plus the section's check in the amount of $ (US/CDN)
before April 1. This will require that the Education Board budget matching funds up to the
section's contribution, ie, $ for use by our section during the same year.
(This form is due at AACE Headquarters, 209 Prairie Avenue, Suite 100, Morgantown, WV
26501 postmarked by Dec. 22, to be eligible for matching funds. We will reply after the Winter
Education Board meeting to the originator as to the status of the request.)
Submit this form with check by April 1
MATCHING FUNDS CHECK TRANSMITTAL FORM*
Processing Your Matching Fund Award: Section matching fund requests are budgeted in
conjunction with the Education Board meeting, held in January. The funds set aside for these
scholarships are based on the written section requests sent to the Education Board c/o AACE
Headquarters by December 22nd. A "Budget Request Form" is provided to each section
president for this purpose. Once budget approval of your request is received, complete
and return this form to ensure that your section's request is handled properly.
Section: Request date:
Amount of enclosed check: $ (payable to AACE Scholarship Fund)
• Section contribution of $ plus AACE Matching Funds if available is to be
awarded to the following institution for the following purpose:
scholarship(s): Student name and SSN
other (specified in attached letter)
• Issuance of checks: Checks must be payable to the university or college (memo line will
indicate student's name) and should be made out exactly as follows:
(Note: Checks must be made payable to an institution, department, other academic unit or
university foundation and CANNOT be issued to an individual.)
To be submitted with section check by April 1st to AACE once budget approval
notification has been received.
Presentation of check: Does the section plan to present the check personally to a student
at a section meeting? Yes No
a. If yes, by what date do you need the check?
Allow a minimum of 45 days to process check. Please provide the name and
address of the section member to whom AACE should forward the check and
b. If no, the check and transmittal letter will be sent directly to the student at the
address provided on the competitive scholarship application form.
c. A copy of the transmittal letter will also be sent to the appropriate college official.
Please provide the name, title, and address for this person (Dean, Department
NOTE: AACE will reply to the Section President and copy the originator (if different) on correspondence regarding
this application. Please forward application with any other documentation to: AACE, 209 Prairie Ave. Suite 100,
Morgantown, WV 26501. Your application will be processed according to the instructions on this form - please fill it