Kingston, Jamaica, 8-12 April 2002

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					          Interim Secretariat for the Rotterdam Convention on the
         Prior Informed Consent Procedure for Certain Hazardous
              Chemicals and Pesticides in International Trade




                       PROCEEDINGS

of the Sub-regional Workshop for the Rotterdam Convention on
 the Prior Informed Consent Procedure for Certain Hazardous
        Chemicals and Pesticides in International Trade

             Kingston, Jamaica, 8-12 April 2002




           CO-SPONSORED BY THE GOVERNMENT OF SWITZERLAND
        AND THE PEST CONTROL AUTHORITY, GOVERNMENT OF JAMAICA
          Interim Secretariat for the Rotterdam Convention on the
         Prior Informed Consent Procedure for Certain Hazardous
              Chemicals and Pesticides in International Trade




                       PROCEEDINGS

of the Sub-regional Workshop for the Rotterdam Convention on
 the Prior Informed Consent Procedure for Certain Hazardous
        Chemicals and Pesticides in International Trade

             Kingston, Jamaica, 8-12 April 2002




           CO-SPONSORED BY THE GOVERNMENT OF SWITZERLAND
        AND THE PEST CONTROL AUTHORITY, GOVERNMENT OF JAMAICA
                                          PROCEEDINGS

    of the Sub-regional Workshop for the Rotterdam Convention on the Prior Informed Consent
         Procedure for Certain Hazardous Chemicals and Pesticides in International Trade
                               Kingston, Jamaica, 8-12 April 2002

                                             CONTENTS

Introduction ………………………………………………………………………………………                                                 1

Agenda and timetable …………………………………………………………………………….                                            3

List of participants ……………………………………………………………………………….                                           9

PART I – PRACTICAL SESSIONS …………………………………………………………….                                          16

Session 4 – Identification of questions and challenges to consider

             Guidance …………………………………………………………………………….                                          17
             Introduction …………………………………………………………………………                                        19
             Outcome of break out group discussions …………………………………………                          21

Session 5 – Notification of final regulatory action –
            banned and severely restricted chemicals

             Introduction …………………………………………………………………………                                        24
             Presentation by Beverley P. Woods, Barbados …………………….………………                      27
             Case study …………………………………………………………………………                                          30
             Notification form and instructions …………………………………………………                           32
             Guidance questions for break out group ……………………………………………                         49
             Outcome of break out group discussions ………………………………………….                         50

Session 6 – Severely hazardous pesticide formulations

             Introduction …………………………………………………………………………                                        52
             Presentation by Cathleen Barnes, United States Environment Protection Agency …   57
             Case study …………………………………………………………………………                                          61
             Severely hazardous pesticide transmittal form and instructions ……………………          62
             Guidance questions for break out group      …………………………………………                     69
             Outcome of break out group discussions ………………………………………….                         70

Session 7 – Decision guidance documents and import response

             Introduction …………………………………………………………………………                                        72
             Presentation by Marcia Thompson, Jamaica ………………………………………                         77
             Case study …………………………………………………………………………                                          82
             Import response form and instructions ……………………………………………                          83
             Guidance questions for break out groups …………………………………………                         93
             Outcome of break out group discussions ……………………………….…………                         94

Session 8 – Export notifications

             Introduction …………………………………………………………………………                                        95
             Presentation by Pietro Fontana, Switzerland ……………………………………….                     99



i
            Case study ………………………………………………………………………… 104
            Guidance questions for break out groups ……………………….………………… 111
            Outcome of break out group discussions ………………………………………… 112

Session 10 – Opportunities for regional cooperation
              Key next steps/priorities at national and regional level

            Guidance questions ………………………………………………………………. 113
            Outcome of break out group discussions ………………………………………… 114

Session 11 – Addressing challenges and questions

            Introduction  ……………………………………………………………………… 116
            Workshop review and questionnaire ………………………………….………… 117

PART II – PRESENTATIONS ………………………………………………………………… 119

Session 1 – Opening

            Statements
            Hon. John Junor, Minister of Health ………………………………………………                     120
            Hon. Horace Dalley, Minister of Land and Environment …………………………            122
            Hon. Roger Clarke, Minister of Agriculture ………………………………………                 124
            Gabriela Löw, Swiss Agency for the Environment
                       Forests and Landscapes ………………………………………………                       126
            Ms H. Clarendon, FAO representative in Jamaica, Bahamas and Belize ………….   128

            Introduction    …………………………………………………….………………… 131

Session 2 – Introduction to the Rotterdam Convention

            Introduction …………………………………………………………………………                                  133
            General overview and background …………………………………………………                        137
            What has been accomplished ………………………………………………………                           142
            Interrelationships between the Rotterdam, Stockholm and
                         Basel Conventions ……………………………………………………                        146
            Overview of signatures and ratifications …………………………………………..                150

Session 3 – Overview of the Rotterdam Convention

            Introduction ………………………………………………………………………… 152

Session 9 – Information exchange

            PART A – RISK REDUCTION ……………………………………………………                               161
            Presentation by Gene Pollard, FAO, Barbados ……………………………………                 162
            Presentation by Everton Ambrose, IICA, Saint Lucia …………………………….            169
            Presentation by Andrea Brechelt, PAN, Dominican Republic ……………….……         173
            PART B – INFORMATION EXCHANGE ………………………………………                              175
            Introduction …………………………………………………………………………                                  176
            Presentation by Cathleen Barnes, United States
                        Environment Protection Agency ………………………………….….                 180
            Presentation by Sharon Laurent, CARIRI, Trinidad and Tobago …………….……       182
            Presentation by Derrick Balladin, CARIRI, Trinidad and Tobago …………………      185



                                                                                         ii
Session 10 – Opportunities for regional cooperation
              Existing mechanisms of regional cooperation

           Presentation by Tim Kasten, UNEP Caribbean
               Regional Coordinating Unit, Jamaica ………………………………….……… 187
           Presentation by Gene Pollard, FAO, Barbados ……………………………………. 191
           Presentation by Everton Ambrose, IICA, Saint Lucia ………………………….…. 197




iii
                                          INTRODUCTION

Background

The Conference of Plenipotentiaries which took place in Rotterdam, 10-11 September 1998, adopted
the Rotterdam Convention on the Prior Informed Consent (PIC) procedure for Certain Hazardous
Chemicals and Pesticides in International Trade. The Final Act of the Conference was signed by 80
States. The Convention was opened for signature at the United Nations Headquarters in New York
from 12 September 1998 to 10 September 1999. As of 1 April 2002 there were 20 Parties to the
Rotterdam Convention.

The voluntary PIC procedure has been operated by UNEP and FAO since 1989, based on the amended
London Guidelines for the Exchange of Information on Chemicals in International Trade and the FAO
International Code of Conduct on the Distribution and Use of Pesticides. As a first among the
multilateral environmental agreements, Governments have agreed to continue to implement the
voluntary PIC procedure using the new procedures of the Convention until the Convention formally
enters into force. This will avoid a break in the implementation of the PIC procedure and is a clear
indication of the importance Governments attach to this Convention.

The resolution on interim arrangements adopted at the Conference invites the Executive Director of
UNEP and the Director General of FAO to convene further sessions of the Intergovernmental
Negotiating Committee (INC) to: oversee the operation of the PIC procedure, changed to bring it into
line with the procedure established by the Convention; and to prepare for the first meeting of the
Conference of the Parties. The resolution also requests the Executive Director of UNEP and the
Director General of FAO to provide secretariat services during the interim period.

The purpose of this workshop is to:

    •   inform DNAs of the Convention, the interim arrangements and what is required to operate the
        new, interim procedure;
    •   facilitate discussion and exchange of experience among DNAs in the region, thus assisting in
        the shift from implementation of the old, voluntary procedure towards the new interim
        procedure; and
    •   promote the signing, ratification and implementation of the Convention in the region.

The goals of the workshop are to:

    •   provide practical training on the operation of the Convention including the roles and
        responsibilities of the DNAs;
    •   develop a better understanding of the needs and constraints of countries in the implementation
        of the interim PIC procedure and ratification of the Convention including identifying
        opportunities for regional cooperation; and
    •   increase awareness of and benefits associated with the Rotterdam Convention.

Proceedings of the workshop:

The proceedings of the workshop contain the introduction to the work and the outcome of the breakout
groups that took place on the different sessions of the workshop. It also includes the agenda, the list of
participants and the presentations made by the Secretariat as well as by invited speakers.

NOTE:

For ease of placement on the web and downloading purposes, the proceedings have been collated in an
order different to that followed during the workshop and provided in the Agenda. The first part of the


                                                                                                        1
proceedings includes the outcome of the practical sessions, the opportunities for cooperation and a
section addressing the challenges and questions raised during the workshop. The second part contains
the statements made at the opening session, presentations describing the Convention and its operation,
as well as a section dealing with opportunities for cooperation.




2
                                      AGENDA AND TIMETABLE

                                              MONDAY 8 APRIL

07:30-08:30    Registration of participants

1st Session: OPENING                                                               Chair: H. Chin Sue
                                                                                   Jamaica

08:30-09:30    Opening                                                             H. Chin Sue
               Opening Statements – Representatives of the Government of Jamaica
                                                                                   Hon. John Junor
                                                                                   Minister of Health

                                                                                   Hon. Horace Dalley
                                                                                   Minister of Land and
                                                                                      Environment

                                                                                   Hon. Roger Clark
                                                                                   Minister of Agriculture

               Opening Statement – Representative of the Swiss Government          G. Löw

               Welcoming Remarks –FAO Representative in Jamaica,
               Bahamas and Belize,                                                 R. H. Clarendon

               Opening Remarks – Executive Secretary for the                       J. Willis, Secretariat
               Rotterdam Convention

               Presentation of Participants:                                       H. Chin Sue

               Overview of the agenda and organization of the workshop
               • objectives                                                        B. Murray, Secretariat
               • structure

               •    introduction of moderators – secretariat                       H. Chin Sue

10:00 -11:00   Break and registration of participants

2nd Session        Introduction to the Rotterdam Convention
11:00-11:30    General Overview/Background to the Rotterdam Convention             E. Larsson, Secretariat
               • brief history of the Intergovernmental Negotiating Committee
                         and the negotiation process
               • interim arrangements
               • scope of the Convention – what it is/what it is not
               • overview of Convention obligations
                  - including Articles 15-22


11:30-12:00    Key Elements of the Rotterdam Convention                            J. Willis, Secretariat
               • highlights of the key elements of the Convention
               • to consider who, what, when, where, why
                   - candidate chemicals
                   - key players - terminology
                   - description of the PIC procedure and information exchange




                                                                                                            3
12:00 – 13:30 LUNCH

13:30 – 14:00 What has been accomplished                                                 G. Wyrwal, Secretariat
              • overview of progress since September 1998
              • activities under way and planned

14:00-14:30    Implementation of the Rotterdam Convention                                J. Willis, Secretariat
               • relationship to other international conventions
                    (Basel-Stockholm)
               • steps to consider in implementation/ratification
               • summary of benefits of implementation – ratification

14:30-15:00    BREAK

15:00-15:30    Status of Signature and Ratification                                      E. Larsson, Secretariat

15:30-16:00    Preparation for break out groups                                          G. Wyrwal, Secretariat

19:00          Cocktail Reception

                                          TUESDAY 9 APRIL

3rd Session      Overview of the Rotterdam Convention
9:00 – 10:15   Operation of the Interim PIC Procedure                                    B. Murray, Secretariat

                Scope of the Convention
                • What chemicals are included

                Key players
                • who they are and what they do (DNA, INC, ICRC, Secretariat)

                Operation of the Interim PIC procedure
                • Adding chemicals
                        - notifications of regulatory control actions
                        - proposals for severely hazardous pesticide formulations
                • The PIC procedure
                        - decision guidance documents (DGDs)
                        - import decisions
                • Importing and exporting country responsibilities
                        - export notification
                • Information exchange

10:15-10:45    BREAK

4th Session      Identification of challenges - Questions to consider                    Moderator: G. Wyrwal
                                                                                            Secretariat
10:45-11:00    Introduction – Plenary                                                    G. Wyrwal, Secretariat
               • brief review of questions circulated prior to meeting
               • objectives of break out group - results will assist in framing
                    the discussion in the practical sessions and be reviewed in
                    Session 11 to determine ability of Workshop to address such issues

11:00-12:30    Break Out Group – Challenges and questions                                break out group chairs
               • based on their experience and in response to questions
                   participants will identify issues/questions regarding the operation
                   of the interim PIC procedure




4
12:30-13:30   LUNCH
13:30-14:00   Plenary Session – Challenges and Questions                              G. Wyrwal, Secretariat
              • moderator to present a consolidated list of questions/
                  challenges from the break out groups for consideration by plenary

5th Session Notifications of Final Regulatory Action – Banned and
            Severely Restricted Chemicals                                             Moderator: B. Wood

14:00-14:45   Introduction – Plenary                                                  G. Wyrwal, Secretariat
              • how the notification process works, the importance of
                   the process and key documents

              Presentation by invited expert on their experience with notifications   B. Wood

              Brief explanation of the objectives of break out groups and outline
              of the work to be undertaken                                            B. Wood

14:45-15:15   BREAK

15:15-17:00   Break Out Group – Notifications of banned and severely                  break out group chairs
               restricted chemicals
              • practical session on completing a notification form
                    for submission
              • identify challenges and constraints with the notification
                    process and the supporting documentation – form and guidance

                                      WEDNESDAY, 10 APRIL
09:00-09:30   Plenary Session
              • moderator to present a consolidated report of the work                B. Wood
                  of the break out groups regarding the notification process
                  and associated documentation – including feedback on
                  the usefulness and clarity of the existing guidance

6th Session     Proposals for Severely Hazardous Pesticide
                Formulations                                                          Moderator: C. Barnes

09:30-10:15   Introduction – Plenary
              • Presentation of the incident report form as basis for                 B. Murray, Secretariat
                   submission of proposals for SHPF
              • Presentation by invited expert on their experience                    C. Barnes
                   with proposals for severely hazardous pesticide formulations
              • Brief explanation of the objectives of break out groups
                   and outline of the work to be undertaken                           C. Barnes

10:15-10:45   BREAK
10:45-12:30   Break Out Group – Severely Hazardous Pesticide Formulations             break out group chairs
              • practical session on process of completing an incident
                  report form and preparing a proposal for submission
              • identify challenges and/or constraints in reporting
                  incidents including gaps in the incident reporting process
                  and where guidance may be needed


12:30-13:30   LUNCH
13:30-14:15   Plenary Session – Severely Hazardous Pesticide Formulations             C. Barnes


                                                                                                           5
              •    moderator to present a consolidated report of the work
                   of the break out groups regarding the process for
                   submitting a proposal for candidate formulations and
                   associated documentation including where guidance may be needed

7th Session       Decision Guidance Documents and Import Response                     Moderator: J. Thomas

14:15-14:45   Introduction – Plenary

              •    presentation of the process for preparation of import responses,   G.Wyrwal, Secretariat
                   the importance of the import response and key documents
              •    Presentation by invited experts on their experience with
                          preparation and submission of import responses              M. Thompson
              •    Brief explanation of the objectives of break out
                   groups and outline of the work to be undertaken

14:45-15:00   BREAK
15:00-17:00   Break out Group – Decision Guidance Documents                           break out group chairs
              and Import Decisions
              • practical session on completing an import response
                  form based on information available in the DGD
              • identify challenges and/or constraints in preparing
                  and submitting import response form including gaps in
                   the reporting process and where guidance may be needed

                                        THURSDAY 11 APRIL

9:00-9:30     Plenary Session - Decision Guidance Documents                           J. Thomas
              and Import Decisions
              • moderator to present a consolidated report of the
                  work of the break out groups regarding the preparation
                  of import responses including where there are gaps in the
                  process and where guidance may be needed

8th Session Export Notification                                                       Moderator:P. Fontana

09:30-10:15   Plenary

              Export notification under the Convention                                B. Murray, Secretariat
              • presentation of the key elements- what it is and what it is not

              Presentation by invited expert on the export notification programme
              • how it operates, key elements and key documents                       P. Fontana

              Brief explanation of the objectives of break out groups and outline
              of the work to be undertaken                                            P. Fontana

10:15-10:30   BREAK
10:30-12:30   Break out Group – Export Notification                                   break out group chairs
              • practical session on the process of export notification
                  from perspective of the exporting country and the
                  importing country
              • review the information included in an actual export notification
                  and steps that could be taken in a country upon receipt of
                  such a notification.




6
12:30-13:30    LUNCH
13:30-14:00    Plenary Session – Export Notification                                    P. Fontana
               • moderator to present a consolidated report of the work
                    of the break out groups regarding the use of export
                    notifications including where guidance may be needed

9th Session      Information Exchange
14:00-14:30    Plenary Session                                                          B. Murray, Secretariat
               • Overview of opportunities for information exchange
               • how to access and use, key elements including:
                   Convention Website, PIC Circular, list of DNAs.

14:30-15:15    Plenary Session – Presentation by invited speakers

Pesticide risk reduction including IPM and alternatives

                  •   FAO representative                                                G. Pollard
                  •   Instituto Interamericano de Cooperacion                           E. Ambrose
                      para la Agricultura (IICA)
                  •   PAN/NGO representative                                            A. Brechelt

15:15 -15:45   Panel Discussion: Opportunities for pesticide risk                       G. Pollard
               reduction in the region

15:45-16:00    BREAK
16:00-16:30    Plenary Session - Presentation by invited speakers
                 •      Information sources including www                               C. Barnes
                 •      Basel Regional Centre who they are and what they do             S. Laurent

16:30 -17:00   Panel Discussion: sources of information in the                          G. Pollard
               region – opportunities for information exchange

                                            FRIDAY 12 APRIL

10th Session Opportunities for Regional Cooperation                                     Moderator: G. Pollard

9:00-10:00     (a)         Existing mechanisms of regional cooperation
               Overview of existing cooperative mechanisms – consideration
               of how they might be used with respect to implementation of the
               interim PIC Procedure
                 • Regional activities

                           Instituto Interamericano de Cooperacion para la Agricultura (IICA)   E. Ambrose

                           FAO Representative – regional activities                             G. Pollard

                           UNEP Regional Office – the Caribbean Environment Programme           T. Kasten

                  •   Panel discussion: opportunities for regional cooperation/                 G. Pollard
                      collaboration in implementation of the interim PIC procedure




                                                                                                             7
                (b)       Identification of key next steps/priorities at
                          national and regional level

10:00-10:15   Brief explanation of the objectives of break out groups                   Moderator: H. Chin
              and outline of the work to be undertaken                                    Sue

10:15-10:30   BREAK
10:30-12:30   Break Out Group - Key next steps/priorities - national and regional       break out group chairs

                •     as appropriate, identify “key next steps” at the
                      national level for the implementation of the interim
                      PIC procedure and ratification of the Convention
                •     identify those “key next steps” that are common across
                      countries as basis for sharing experience and developing
                      common approaches
                •     identify priorities – at both the national level and regionally

12:30-13:30   LUNCH
13:30-14:30   Plenary Session: Keys next steps/priorities – national and regional       H. Chin Sue

                •     moderator to present a range of next steps for
                       implementation of the interim PIC procedure and
                      ratification of the Convention for countries with
                      emphasis on those that are common across the region,
                      this should include an initial list of priorities and
                       possible opportunities for developing common approaches

11th Session Addressing challenges and questions                                        Moderator: J. Willis

14:30-15:30   Plenary Session – review questions and challenges                         J. Willis
                • review list of questions and challenges identified in Session 4
                • consider those addressed by the workshop and those
                    that are outstanding
                • identify those questions where further work may be needed

15:30-16:00   BREAK
16:00-16:15   Workshop review                                                           B. Murray
               •   what went well - what might be improved

16:15-16:45   Closure of the Meeting                                                    J. Willis/H. Chin Sue




8
                                    LIST OF PARTICIPANTS


Antigua & Barbuda                               Bahamas

Mrs. Beverley Beazer                            Mrs. Gwendolyn Hammerton
Privatization Officer                           Senior Agricultural Officer (SAO)
Ministry of Economic Development,               Department of Agriculture
Trade, Industry and Commerce                    Ministry of Agriculture and Fisheries
Redcliff Street                                 P.O. Box N-3028
P.O. Box 1550                                   Nassau, Bahamas
St. John’s, Antigua and Barbuda                 Tel:    +1(242) 325-7502/9
Tel: +1 (268) 462-1532/42                       Fax:    +1(242) 325-3960
Fax: +1 (268) 462-1625                          Email: cfsmith@bahamas.net.bs
Email: beverlyeastwood@hotmail.com

Ms. Faye McEwan                                 Barbados
Technical Office
Department of Agriculture                       Ms. Beverley Wood
Ministry of Agriculture, Lands & Fisheries      Assistant Director
C/o Ministry of Agriculture                     Government Analytical Services
Nevis and Temple Streets                        Ministry of Agriculture and Rural Development
St. John’s, Antigua and Barbuda                 Culloden Road
Tel: +1 (268) 462-4962                          St. Michael, Barbados
Fax: +1 (268) 462-4962                          Tel: +1(246) 426 0681
Email: diragr@candw.ag                          Fax: +1(246) 436 7682
                                                Email: bevpatwood@caribsurf.com
                                                        asstdir@gas.gov.bb
Argentina
                                                Mr. Shawn Phillips
Mr. Miguel Angel Hildmann                       Environmental Technician
Consejero de Embajada                           Environmental Engineering Division
Dirección General de Asuntos Ambientales        Ministry of Physical Development
Ministerio de Relaciones Exteriores,            and Environment
Comercio Internacional y Culto                  Jemmots Lane
Esmeralda 1212, piso 14                         St. Michael, Barbados
Buenos Aires, Argentina                         Tel: +1 (246) 436-4820
Tel:    +5411 4819 7414                         Fax: +1 (246) 228-7103
Fax:    +5411 4819 7413                         Email: enveng@caribsurf.com
Email: mah@mrecic.gov.ar
        mhildmann@hotmail.com
                                                Belize
Mr. Pablo Issaly
Secretaría de Ambiente y Desarrollo             Mrs. Miriam Serrut
Sustentable                                     Registrar
Ministerio de Desarrollo Social y Ambiente      Pesticides Control Board
San Martín 451, piso 4º                         Central Farm
(1004) Buenos Aires, Argentina                  Cayo, Belize
Tel:    (+5411) 4348-8286/8425                  Tel: +501 (9) 22640
Fax:    (+5411) 4348-8394/8396                  Fax: +501 (9) 23486
Email: pissaly@medioambiente.gor.ar             Email: pcbinfo@btl.net
        Psissaly@yahoo.com


                                                                                           9
Dominica                             St. Kitts

Mrs. Claudia Bellot                  Dr. Jerome Thomas
Chairperson                          Director of Agriculture
Pesticide Control Board              Department of Agriculture
Division of Agriculture              Chairperson
Botanical Gardens                    Pesticides and Toxic Chemicals Control Board
Roseau, Dominica                     P.O. Box 39
Tel:    +1 (767) 448-5929/2401       Basseterre, St. Kitts
Fax: +1 (767) 448-8632               Tel:    (869) 465-5279
Email: agrilibrary@marpin.dn         Fax: (869) 465-3852
                                     Email: doastk@caribsurf.com

Grenada
Mr. Kester Cyrus                     Saint Lucia
Pharmacy Inspector
Grenada Pharmacy Council             Mr. Guy Mathurin
Ministry of Health                   Secretary, Pesticides Control Board
Ministerial Complex                  Ministry of Agriculture
Botanical Gardens                    Union Agricultural Station
Tenteen                              Castries, St. Lucia
St. George’s, Grenada                Tel:    (758) 450-2375
Tel:   +1 (473) 440-2962             Fax: (758) 450-1185
Fax: +1 (473) 440-4127               Email: guymathurin@yahoo.com
Email: kesterc@chemist.com           research@slumeffe.org

Dr. Guido Marcelle
Chief Analytical Chemist             St. Vincent and the Grenadines
Pesticides Control Board
Produce Chemist Laboratory           Dr. Reynold Murray
Ministry of Agriculture              Environmental Services Coordinator
Tanteen                              Ministry of Health and Environment
St. George’s, Grenada                St. Vincent and the Grenadines
Tel:    +1(473) 440-0105             Tel:    +1(784) 485-6992
Fax:    +1(473) 440-3273             Fax: +1(784) 457-2684
Email: pclab@caribsurf.com           Email: svgenv@caribsurf.com

                                     Mr. Philmore Isaacs
Jamaica                              Chief Agricultural Officer
                                     Ministry of Agriculture, Lands and Fisheries
Mrs. Hyacinth Chin Sue               Richmond Hill
Registrar                            Kingstown, St. Vincent & the Grenadines
Pesticides Control Authority         Tel:    +(784) 456-1410
2-4 King Street                      Fax:    +(784) 457-1688
Kingston, Jamaica                    Email: agrimin@caribsurf.com
Tel:    (876) 967 1281
Fax:    (876) 967 1285
Email: chinsue@caribpesticides.net




10
Suriname

Mr. Ronald Goedar
Head Pesticides Division
Ministry of Agriculture
Animal Husbandry and Fisheries
L. Vriesdelaan 10
Paramaribo, Suriname
Tel:    +597 425 017
Fax:    +597 470301
Email: seedunit@sr.net


Venezuela

Ms. Jenny Teresita Valdirio Pozzo
Director of Residues & Hazardous Wastes
Ministerio de Ambiente & Recursos Naturales
(MARN)
Centro Simón Bolivar
CSB, Torre Sur, Piso 28
Caracas, Venezuela
Tel:    58 212 408 1116/1126
Fax:    58 212 408 1118
Email: Jennyvaldirio@yahoo.com.ar
        norbertorebolledo@cantv.net
        osgci@marn.gov.ve




                                              11
EXPERTS

Switzerland                                      Barbados/FAO

Gabriela Löw                                     Dr. Gene Pollard
Attorney-at-Law                                  Regional Plant Protection Officer
Scientific Advisor – International Chemicals     FAO Sub-Regional Office for the Caribbean
International Affairs Division                   P.O. Box 631-C
Swiss Ministry for the Environment, Forest and   Bridgetown, Barbados
Landscape                                        Tel: (246) 426-7110 Ext. # 247
P.O. Box 3003 Berne                              Fax: (246) 427-6075
Switzerland                                      Email: Gene.Pollard@fao.org
Tel:     +41 31 322 9386
Fax:     +41 31 323 0349
Email: gabriela.loew@buwal.admin.ch              Trinidad and Tobago/CARIRI

Pietro Fontana                                   Ms. Sharon Laurent
Chemical Expert                                  Unit Leader, Environment
Swiss Ministry for the Environment, Forest and   Caribbean Industrial Research Institute
Landscape                                        (CARIRI)
P.O. Box 3003 Berne                              Tunapuna Post Office
Switzerland                                      Trinidad and Tobago
Tel:    +41 31 322 9386                          Tel:    +1 (868) 662-2855/9771
Fax:    +41 31 323 0349                          Fax:    +1 (868) 662-7177
Email: Pietro.Fontana@sgci.ch                    Email: basel.ca@tstt.net.tt

                                                 Dr. Derrick Balladin
Dominican Republic/PAN                           Analytical Chemist
                                                 Caribbean Industrial Research Institute
Dra. Andrea Brechelt                             (CARIRI)
Ingeniera Agrónomo                               Tunapuna Post Office
Fundación Agricultura y Medio                    Trinidad & Tobago
Ambiente/PAN                                     Tel:    +1 (868) 662-7161/2
Leonor Feltz 40, Mirador Sur                     Fax:    +1 (868) 662-7177
Santo Domingo, República Dominicana              Email: dballadin@hotmail.com
Tel:    +1 (809) 482-0561
Fax:    +1 (809) 482-0561
Email: fama@codetel.net.do                       United States of America/USEPA

                                                 Ms. Cathleen M. Barnes
Saint Lucia/IICA                                 United States Environmental Protection
                                                 Agency (USEPA)
Mr. Everton Ambrose                              Office of Pesticides Programs
Plant Protection Specialist                      (7506-C)
Inter-American Institute for Cooperation on      Washington D.C. 20460, USA
Agriculture (IICA)                               Tel:    703-305-7101
Technical Cooperation Agency in Saint Lucia      Fax:    703-308-1850
P.O. Box 1223                                    Email: barnes.cathleen@epa.gov
Castries, St. Lucia
Tel:    +1 (758) 451-6760/6761
Fax:    +1 (758) 451-6774
Email: iica@candw.lc


12
Secretariat


Mr. Jim Willis                                   Mr. Erik Larsson
Executive Secretary                              Interim Secretariat for the Rotterdam
Interim Secretariat for the Rotterdam            Convention
Convention                                       UNEP Chemicals
Director, UNEP Chemicals,                        11-13 chemin des Anémones,
11-13 chemin des Anémones,                       CH-1219 Châtelaine,
CH-1219 Châtelaine,                              Geneva, Switzerland
Geneva, Switzerland                              Tel:    4122 917 8177
Tel:    4122 917 8183                            Fax:    4122 979 3460
Fax:    4122 979 3460                            Email: pic@unep.ch
Email: pic@unep.ch


Mr. William Murray
Interim Secretariat for the Rotterdam
Convention
Plant Protection Service, Food and Agriculture
Organization of the United Nations,
Viale Delle Terme di Caracalla,
I-00100 Rome, Italy
Tel:    39.06.570-56289
Fax:    39.06.570-53224
Email: pic@fao.org
        William.murray@fao.org


Mr. Gerold Wyrwal
Interim Secretariat for the Rotterdam
Convention
Plant Protection Service, Food and Agriculture
Organization of the United Nations,
Viale Delle Terme di Caracalla,
I-00100 Rome, Italy
Tel:    39 06-570-52753
Fax:    39 06-570-53224
Email: pic@fao.org
        Gerold.wyrwal@fao.org


Mrs. Meera Pathmarajah-Laurijssen
Consultant
UNEP Chemicals
11-13 chemin des Anémones,
CH-1219 Châtelaine,
Geneva, Switzerland
Tel:    4122 917 8177
Fax:    4122 979 3460




                                                                                         13
Jamaica                               Ms. Janice Ansine
                                      Information & Communications Officer
Hon. John Junor MP                    Pesticides Control Authority
Minister of Health                    2-4 King Street
Ministry of Health                    Kingston
2-4 King Street                       Tel:    (876) 967 1281
Kingston, Jamaica                     Fax:    (876) 967 1285
Tel: +(876) 967 1412 / 0306           Email: helligar@caribpesticides.net
Fax: +(876) 922 – 8862
Email: junorj@moh.gov.jm              Mr. Kirk Pennant
                                      Inspector
                                      Pesticides Control Authority
Hon. Roger Clarke MP
                                      2-4 King Street
Minister of Agriculture
Ministry of Agriculture               Kingston
Hope Gardens                          Tel:    (876) 967 1281
Kingston 6                            Fax:    (876) 967 1285
Jamaica.                              Email: pennant@caribpesticides.net
Tel: +(876) 977 5198
Fax: +(876) 927 1785                  Mr. Leroy Benjamin
                                      Inspector
                                      Pesticides Control Authority
Hon. Horace Dalley MP                 2-4 King Street
Minister of Land and Environment      Kingston
Ministry of Land and Environment      Tel:    (876) 967 1281
1 Devon Road                          Fax:    (876) 967 1285
Kingston 10                           Email: pca@cwjamaica.com
Jamaica.
Tel: +(876) 960 8744                  Mr. Lee Taylor
Fax: +(876) 968 4351                  Inspector
Email: jdacosta@cwjamaica.com         Pesticides Control Authority
                                      2-4 King Street
                                      Kingston
Mr. Kerry Helligar
                                      Tel:    (876) 967 1281
Inspector
                                      Fax:    (876) 967 1285
Pesticides Control Authority
                                      Email: pca@cwjamaica.com
2-4 King Street
Kingston
                                      Mr. Ambrose Fuller
Tel:    (876) 967 1281
                                      Public Health Department
Fax:    (876) 967 1285
                                      Ministry of Health
Email: helligar@caribpesticides.net
                                      2-4 King Street
                                      Kingston
Ms. Marcia Thompson
                                      Tel:    (876) 967 1100
Deputy Registrar
Pesticides Control Authority
                                      Ms. Hannah Clarendon
2-4 King Street
                                      FAO Representative
Kingston
                                      Jamaica, Belize, Bahamas
Tel:    (876) 967 1281
                                      Food & Agriculture Organisation
Fax:    (876) 967 1285
                                      Tel:   (876) 927 9172
Email: thompson@caribpesticides.net




14
Mr. John Wright                               Mrs. Gloria P. Gibbs
United States Agency for International        Chief Drug Inspector
Development (USAID)                           Standard & Regulations
2 Haining Road                                Ministry of Health
Kingston 5                                    2-4 King Street
                                              Kingston
Ms. Dorla Service                             Tel:    (876) 967 1100
United States Agency for International
Development (USAID)                           Mr. Timon Waugh
2 Haining Road                                Manager, Research & Environment
Kingston 5                                    Coffee Industry Board
                                              1 Willie Henry Drive
Mrs. Cheryl Nurse                             Kingston
New Economy Project - USAID                   Tel:    (876) 383-6658
LOJ Complex                                   Email: timonwaugh@hotmail.com
28 Barbados Avenue
Kingston 5                                    Mrs. Norma Taylor Roberts
                                              Director of Marine & Aviation Affairs
Mr. Conrad Atkinson                           Ministry of Foreign Affairs & Foreign Trade
Deputy Commissioner, Operations               21 Dominica Drive
Jamaica Customs                               Kingston 5
Newport East
Kingston
Tel:   (876) 967 0206

Mr. Anthony Wilson
Jamaica Customs
Newport East
Kingston
Tel:   (876) 967 0206

Ms. Anastasia Calnick
Ministry of Lands and Environment
1 Devon Road
Kingston 10
Tel:    (876) 929 8880-5
Fax:    (876) 920-7267

Mr. Tim Kasten
Programme Officer
UNEP Caribbean Environment Programme
14-20 Port Royal Street
Kingston
Tel:    (876) 922-9267/8/9
Fax : (876) 922-9292
Email: tjk.uneprcuja@cwjamaica.com

Mr. Dale Jones
Ministry of Foreign Affairs & Foreign Trade
21 Dominica Drive
Kingston 5




                                                                                        15
           PART I

     PRACTICAL SESSIONS




16
   SESSION 4: IDENTIFICATION OF CHALLENGES AND QUESTIONS TO CONSIDER

       IMPLEMENTATION OF THE INTERIM PRIOR INFORMED CONSENT (PIC)
             PROCEDURE AND RATIFICATION OF THE CONVENTION

                                             GUIDANCE

Objective:       Participants were requested to come to the workshop with a list of questions and/or
challenges that, based on national experience, had been identified in implementing the interim PIC
procedure or in working towards ratification of the Convention.

The secretariat had prepared the following questions to assist in analysing current national situations
and in identifying constraints that may impede countries’ implementation of the interim PIC procedure
and ratification of the Convention.

Methodology: A series of breakout groups were convened on the second day of the workshop
(Session 4) to consider the questions raised and challenges identified by workshop participants. These
breakout group discussions were the basis for the identification of a common list of issues and
challenges for review by the full workshop. Ideally all of the points raised would be worked through
in the working groups during subsequent sessions of the workshop. The list developed in Session 4
was reviewed on the last day of the workshop (Session 11) in order to determine which of these
questions had been answered and whether further guidance might be needed on how the challenges
identified might be addressed both at the national level and through regional cooperation.

Guidance questions: In order to make the best use of the workshop it was suggested that
participants consider specific experience with the processes and associated documentation for the
preparation and submission of:
•      notifications of final regulatory actions (Article 5 and Annex 1)
•      proposals for severely hazardous pesticide formulations (Article 6 and Annex IV)
•      import decisions for future imports of chemicals subject to the interim PIC procedure (Article
       10)
•      experience with export notifications (Article 12 and Annex V)

In addition general questions and concerns regarding the processes for the implementation of the
interim PIC procedure including the role of the DNA as well as the process of ratification of the
Convention should be identified.

Points to consider in preparing the questions and identifying challenges included the following:

1. Designated National Authorities:
   (i)    Does the authority nominated as the designated national authority (DNA) have sufficient
          resources to perform the functions under this Convention?
   (ii)   Does the DNA have the necessary administrative resources to communicate official
          decisions to the Secretariat, such as import decisions for chemicals subject to the interim
          PIC procedure, or notifications for chemicals that have been banned or severely restricted
          nationally?
   (iii)  Is the flow of information and the communication between the DNA and relevant
          ministries and among ministries (e.g. agriculture, health, environment) adequate to meet
          the obligations of the Convention?

2. Notification of Control Actions - banned or severely restricted chemicals:
   (i)     Does your country have the necessary legal and regulatory infrastructure to ban or
           severely restrict industrial chemicals and pesticides?



                                                                                                    17
     (ii)    Are regulatory decisions based on a scientific assessment of the risks of the substance
             relevant to the prevailing conditions of use in your country, or on assessments done by
             other countries or international organizations?
     (iii)   Is the decision making process documented?
     (iv)    What are the key challenges faced by the DNA in preparing and submitting notifications
             of final regulatory action for banned or severely restricted chemicals?

3. Proposals for severely hazardous pesticide formulations
   (i)    What are the key challenges faced by the DNA in identifying, preparing and submitting
          proposals for severely hazardous pesticide formulations causing problems under
          conditions of use in your country?
   (ii)   What type of official follow-up is there by Government Authorities to local reports on
          poisoning incidents (human health or environment) related to the use of pesticides?

4. Import responses: chemicals versus pesticides: Decision Guidance Documents
   (i)     What are the key challenges faced by the DNA in taking an import decision, preparing and
           submitting import responses for chemicals subject to the interim PIC procedure?
   (ii)    What procedures are followed to inform relevant groups (e.g. customs authorities,
           importers, extension service, farmers, grower associations) about your national import
           decisions and those of other countries, as published in the PIC Circular?

5. Export Notification: discussion on the basis of experience of importing countries with the export
   notification procedure of exporting countries
   (i)      What is the frequency with which you receive export notifications from exporting
            countries?
   (ii)     What action if any, is taken following receipt of an export notification e.g. who receives it,
            who is informed, does the chemical notified receive any special attention?

6. Steps in the ratification process
   (i)      What is the status of your country regarding ratification of the Rotterdam Convention?
   (ii)     Has a process been set up to review the content of the Convention and analyze the
             implications of ratification including; financial and human resource requirements, the
             need to modify existing legislation, ability to enforce the obligations as the basis for final
             approval and ratification?

7. Access to Information/ Information exchange
   (i)     Information for the implementation of the interim PIC procedure is circulated to all DNAs
           in hard copy. Describe your experience with the receipt of such information e.g. PIC
           Circular, Decision Guidance Documents, Reports of Workshops, the Interim Chemical
           Review Committee etc.?
   (ii)    Describe your ability to access electronic media such as e-mail and the Rotterdam
           Convention website (www.pic.int) and whether they represent viable alternatives for
           disseminating information to DNAs?
   (iii)   What other specific type of information would assist you in implementing the interim PIC
           procedure?




18
   SESSION 4: IDENTIFICATION OF CHALLENGES AND QUESTIONS TO CONSIDER

          IMPLEMENTATION OF THE INTERIM PRIOR INFORMED CONSENT (PIC)
                PROCEDURE AND RATIFICATION OF THE CONVENTION

                                                          Introduction by Secretariat

Slide 1                                                                   Slide 4

                                                                                              Guidance questions
                        SESSION 4
                                                                             Overall purpose:

                                                                                    • assist participants in identifying issues and note questions
          CHALLENGES AND QUESTIONS                                                    regarding the operation of the PIC procedure.


                                                                             Key document:

                                                                                    • guidance questions




Slide 2                                                                   Slide 5

   CHALLENGES AND QUESTIONS                                                       Structure of guidance questions


                                                                             • Covering areas of relevance to DNAs


          CHALLENGES and QUESTIONS regarding:                                • Focussing on activities which commonly fall within the
                                                                               responsibility of DNAs
          - implementation of the Rotterdam Convention
            - ratification of the Rotterdam Convention




Slide 3                                                                   Slide 6
                                                                                    Areas covered in the guidance
              Objectives of Session 4
                                                                                              questions
    Identify issues/specific questions regarding:
       • implementation of the interim PIC procedure                        • Designated National Authorities
       • the process of ratification
                                                                            • Notification of Final Regulatory Actions - banned or severely
                                                                              restricted chemicals
    Initiate discussions on:
       • possible opportunities for sharing experiences
       • national and regional co-operation                                 • Proposals for severely hazardous pesticide formulations


    Identify issues to be addressed in guidance for                         • Import responses: chemicals versus pesticides: Decision Guidance
      governments documents.                                                  Documents




                                                                                                                                                 19
Slide 7                                                                      Slide 9
            Areas covered in the guidance
                                                                                            OUTLOOK: Session 11
                 questions (Cont’d)
                                                                               ADDRESSING CHALLENGES AND QUESTIONS
     • Export Notification: discussion on the basis of experience of
       importing countries with the export notification procedure of
       exporting countries                                                     • Structure: Plenary session, last day of the workshop

                                                                               • Objective:
     • Steps in the ratification process
                                                                                     - review table with issues/questions identified in Session 4
                                                                                     - identify areas covered and areas which require follow-up
     • Access to Information / Information exchange




Slide 8                                                                      Slide 10

             Tasks of the break out group                                                   OUTLOOK: Session 11
     • consider the guidance questions                                         PROCESS:

     • identify questions / priority issues                                       • consider which questions have been addressed during the
                                                                                    workshop
     • including issues:
                – to be addressed during the workshop                             • identify issues that need further follow-up at the national and
                – require longer-term follow-up                                     regional level
                – reflected in guidance to designated national authorities
                                                                                  • identify issues to be addressed in a guidance document for
                                                                                    designated national authorities




20
    SESSION 4: IDENTIFICATION OF CHALLENGES AND QUESTIONS TO CONSIDER

                      OUTCOME OF BREAK OUT GROUP DISCUSSIONS

   1) DNAs:
        -      is the DNA suitably located
        -      need for communication and co-operation between Ministries
        -      need for additional financial and human resources
        -      the tasks of a DNA are not sufficiently clear
        -      assuming duties of a DNA is an additional responsibility to the existing heavy work
               load
           -   will the PIC Secretariat provide more guidance and technical assistance to the DNA
           -   the technical support system for the DNA needs to be supported

   2) Notifications:
          - the regulatory infrastructure is weak – no infrastructure to handle industrial chemicals
              properly
          - need to have full access to chemical information as the information available in the
              country is insufficient particularly for human health
          - need for simplified forms as manpower at the national level is limited
          - limited capabilities in the country to conduct risk assessments

   3) Severely Hazardous Pesticides Formulations:
         - countries do not have facilities to track and follow up on pesticides incidents
         - the long term environmental and human health effects are not studied
         - lack of poison centres
         - lack of regional network to exchange information on poisoning incidents
         - capabilities to diagnose pesticides poisoning is inadequate

   4) Import Responses
         - the mechanism to report on industrial chemicals needs to be strengthened
         - what are the guidelines to be followed for import decisions when many different
             authorities are involved?

   5) Export Notification:
         - clarify the purpose of export notification
         - how to handle late arrivals of export notifications

   6) Ratification:
          - what are the financial obligations of the country if it ratifies?
          - ratification is just a vision
          - what assistance is available for countries to conduct a review of the Convention and
              their national legislation in order to ratify?
          - part time and voluntary status of pesticides control boards is a constraint to working
              towards ratification
          - the process of ratification has not yet started in many countries
          - difficulties in co-ordination in legislation and executive powers

   7) Access to Information:
         - information is accessible but its management need to be organized

Hyacinth Chin Sue
Moderator



                                                                                                 21
              SESSION 5:      NOTIFICATION OF FINAL REGULATORY ACTION

Introduction:

The obligations of countries and the process for the notification of final regulatory actions by
participating countries are contained in Article 5 while Annex I details the information requirements
and Annex II the criteria that are to be considered in reviewing candidate chemicals for inclusion in
Annex III of the Convention.

When a country has taken a final regulatory action to ban or severely restrict a chemical in line with
the definitions in Article 2, then it is obliged to notify the Secretariat. The Secretariat verifies whether
the notification meets the information requirements of Annex I. Where the information requirements
have been met a summary of the notification is prepared and published in Appendix I of the PIC
Circular.

Once there are two verified notifications for the same chemical from at least two PIC regions the
notifications and the supporting documentation are submitted to the Interim Chemical Review
Committee (ICRC) for consideration for inclusion in the Convention. The ICRC reviews this
information in the light of the criteria set out in Annex III and makes a recommendation to the
Intergovernmental Negotiating Committee (INC) whether the chemical should be included in the
Convention. It is the INC that makes the final decision whether to include a chemical in the
Convention.

Key Points:

•    A notification of final regulatory action is one of the two mechanisms to identify candidate
     chemicals for inclusion in the Convention.

•    The summaries of the notifications included in Appendix I of the semi-annual PIC Circular is a
     source of information on the basis for the regulatory actions to ban or severely restrict specific
     chemicals taken in other countries.

•    When the countries that have submitted the notifications of regulatory actions included in the PIC
     Circular export these chemicals in future importing countries should receive export notifications.

The notification process:

Where a country takes a final regulatory action to ban or severely restrict a chemical in line with the
definitions in Article 2 of the Convention it is obliged under Article 5 to notify the Secretariat. The
information to accompany the notification is set out in Annex I and includes the regulatory/legal basis
for the regulatory action, whether or not it was based on a risk evaluation and the availability of this
evaluation, the anticipated effects of the action on human health or environment protection, uses of the
substance subject to the notification before and after the regulatory measure etc.

To facilitate the preparation and submission of these notifications of final regulatory actions a detailed
form and instructions have been developed. On receiving a completed notification of regulatory action
form, the Secretariat verifies whether or not the information requirements of Annex I have been met.
In doing this review the Secretariat completes a detailed checklist that addresses all aspects of the
notification. Where the submitted notification is verified as meeting the information requirements a
summary is prepared. The notifying country is informed that their notification was complete and
invited to review the draft summary. The summaries of the verified notifications are published in
Appendix I of the semi-annual PIC circular within six months of their being received.




22
Where a notification is found not to meet the information requirements of Annex I the Secretariat
sends a letter to the DNA along with a completed checklist detailing the missing information. The
DNA is invited to submit the missing information in order that the notification might be verified as
complete and a summary prepared for publication in the PIC Circular.

Once the Secretariat has received two verified notifications for the same chemical from at least two
PIC Regions it requests the notifying countries to submit the supporting documentation referenced in
their notification. The notification and the supporting documentation are forwarded to the Interim
Chemical Review Committee for consideration. The Committee reviews the submitted documentation
in the light of the criteria set out in Annex II and makes a recommendation to the INC regarding
inclusion of the chemical in the Convention. A positive recommendation from the ICRC is also the
signal for drafting a Decision Guidance Document for the chemical in question. The INC reviews the
recommendation of the ICRC and the draft DGD and makes a final decision regarding inclusion of the
chemical in the Convention.




                                                                                                 23
                     SESSION 5: NOTIFICATION OF FINAL REGULATORY ACTION

                                                      Introduction by Secretariat

Slide 1                                                                Slide 4

                                                                                                 Introduction
                            SESSION 5
                                                                            Key provisions of the Convention
                                                                            The notification process including:
        - Notifications of Final Regulatory Action -                           Key players         role DNA and Secretariat
                                                                               Key documents notification form and PIC
                                                                                                   Circular
        Banned or Severely Restricted Chemicals                             Mechanism for the identification of candidate
                                                                            chemicals
                                                                            Key points




Slide 2                                                                Slide 5

                  Structure of Session 5                                            Key provisions of the Convention

                                                                         • Article 2 – Definitions
           • Introduction                                                       • Banned Chemicals
                                                                                • Severely Restricted Chemicals
                                                                                • Final Regulatory Action
           • Presentation by participant based on their
             experience                                                  • Article 5 – Procedures for banned or severely restricted chemicals
                                                                                • the responsibilities of countries
                                                                                • the process to be followed
           • Practical work in breakout groups
                                                                         • Annex I – Information Requirements for Notifications made pursuant
                                                                                       to Article 5




Slide 3                                                                Slide 6

                    Objectives of Session 5                                         Key provisions of the Convention

     1) understand the provisions of the Convention and how
                                                                         Article 2 - Definitions:
        the notification process operates
                                                                                             Banned Chemical
     2) role of Appendix I of the PIC Circular as a source of
        information on banned and severely restricted chemicals             a chemical all uses of which within one or more categories have
                                                                            been prohibited by final regulatory action, in order to protect
     3) gain practical experience in completing a notification of           human health or the environment. It includes a chemical that has
        regulatory action form                                              been refused approval for first-time use or has been
                                                                            withdrawn by industry either from the domestic market or
     4) provide feedback to the Secretariat on the clarity of the
                                                                            from further consideration in the domestic approval process and
        form and instructions                                               where there is clear evidence that such action has been taken in
                                                                            order to protect human health or the environment;




24
Slide 7                                                                               Slide 10

              Key provisions of the Convention                                                               The Notification Process

  Article 2 - Definitions                                                               1) Convention Secretariat verifies the notification
                 Severely restricted chemical                                              Checklist: Does it meet requirements of Annex I of the
                                                                                           Convention?
       means a chemical virtually all uses of which within one or more
       categories have been prohibited by final regulatory action in order to           2) Detailed verification letter sent to each DNA with a
       protect human health or the environment, but for which certain specific
                                                                                           summary of each notification
       uses remain allowed. It includes a chemical that has, for virtually all use,
       been refused for approval or been withdrawn by industry either from
       the domestic market or from further consideration in the domestic
       approval process, and where there is clear evidence that such action has
       been taken in order to protect human health or the environment.




Slide 8                                                                               Slide 11

              Key provisions of the Convention                                                               The Notification Process

  Article 5      Procedures for banned or severely restricted
                 chemicals
                                                                                        3) Publication of summaries of notification in PIC
         • Country takes a final regulatory action to ban or severely
           restrict a chemical                                                             Circular

         • Designated National Authority is to inform the Secretariat                     Appendix I
           within 90 days - notification of final regulatory action form                    - part A: notifications verified complete
         • Secretariat verifies that the information requirements of Annex
                                                                                            - part B: notification incomplete
           I have been met

         • Summary is published in Appendix I of the PIC Circular




Slide 9                                                                               Slide 12

      Key provisions of the Convention (Cont’d)                                                              The Notification Process

 Information Requirements Annex I:
                                                                                                     NATIONAL ACTION                     GLOBAL COORDINATION
 1. Properties, identification and uses                                                                                                   S     Verifies the notification
                                                                                         1 Country                                        E
                                                                                                           Bans/severely
 2. Final regulatory action                                                                from
                                                                                         Region X          restricts        Notifies      C
                                                                                                                           Convention     R     Informs world of each
                                                                                                           chemical Z
      a) Information specific to the final regulatory action                                                               Secretariat    E     country’s
                                                                                                                                          T     bans/restrictions on
      b) Category/categories where the action has been taken                                                                              A     Chemical Z
                                                                                                                                          R     (PIC Circular)
      c) Relevance to other states and regions                                                                                            I
                                                                                                                                          A
      d) Other relevant information                                                                                                       T




                                                                                                                                                                            25
Slide 13                                                                Slide 16
               Process for the identification                                              Mechanism for the identification
                  of Candidate Chemicals                                                       of Candidate Chemicals
                                                                                         NATIONAL ACTION                             GLOBAL COORDINATION
 Two notifications from 2 PIC regions:                                       1 Country                                                 S          Verifies the notification
                                                                                                 Bans/severely          Notifies       E
                                                                               from              restricts                                       Informs world of each
                                                                                                                       Convention      C
     1) Secretariat forwards notifications and supporting                    Region X            chemical Z            Secretariat     R
                                                                                                                                                 country’s
                                                                                                                                                 bans/restrictions on
       documentation to the CRC                                              1 Country
                                                                                                                                       E
                                                                                                                                       T
                                                                                                                                                 Chemical Z
                                                                                                 Bans/severely                                   (PIC Circular)
                                                                                                                        Notifies
     2) Chemical Review Committee                                              from
                                                                             Region Y
                                                                                                 restricts
                                                                                                                       Convention
                                                                                                                                       A
                                                                                                                                       R         Asks expert group
                                                                                                 chemical Z
           • reviews the information against the criteria in Annex II                                                  Secretariat     I         whether chemical Z
                                                                                                                                       A         should go on
           • recommends whether to include chemical Z to the                                                                           T         Convention list
             INC/COP
                                                                          Chemical Z goes
           • drafts a DGD                                                 on Convention list
                                                                                                    Agree        DECISION                  ANALYSIS
                                                                                                                      50+             Expert Group prepares
                                                                                                                  governments        draft ‘Decision Guidance
                                                                          Chemical Z stays                       in Convention               Document’
                                                                                                   Disagree        (‘Parties’)
                                                                          off Convention list




Slide 14                                                                Slide 17
               Process for the identification                                                   NOTIFICATION OF FINAL
                  of Candidate Chemicals                                                        REGULATORY ACTIONS
                                                                                                    KEY POINTS
                                                                          1) Notification of final regulatory action is one of two mechanisms
 3) INC/COP reviews recommendation and the draft DGD                         to identify candidate chemicals for the Convention
    and decides whether to include chemical in the interim
    PIC procedure/Annex III                                               2) Summaries of notifications are published in PIC Circular
                                                                                     • Source of information on chemicals banned/severely
                                                                                       restricted in other countries
 4) DGD is circulated to all DNAs with request that they
                                                                                     • Countries using chemicals that have been banned or
    make a decision regarding future imports
                                                                                       severely restricted in an exporting country should receive
                                                                                       export notifications from these exporting countries




Slide 15
             Mechanism for the identification
                 of Candidate Chemicals



     ADDING A “BSR” CHEMICAL TO THE CONVENTION

         It takes two countries from two different regions
                        to get the ball rolling...




26
               SESSION 5: NOTIFICATION OF FINAL REGULATORY ACTION

                                     Presentation by Beverley Wood

Slide 1                                               Slide 4



                                                          (e)   Information on hazard
        INFORMATION                                             classification, where the
      REQUIREMENTS FOR                                          chemical is subject to
                                                                classification requirements;
     NOTIFICATIONS MADE
        PURSUANT TO
          ARTICLE 5




Slide 2                                               Slide 5

   Notifications shall include:                            (f) Use or Uses of the chemical

   1. Identification, Uses and Properties
                                                           For example:
      Identification
                                                                -     Pesticide
      (a) Common     name;
      (b) Chemical   name according to                          -     Soil fumigant
          an internationally recognized
          nomenclature: for example,                            -     Industrial Chemical
          International Union of Pure
          and Applied Chemistry
          (IUPAC)



Slide 3                                               Slide 6
                                                          (g) Properties

    (c) Trade names and names of                            (i) Physico-chemical Properties:
          preparations,                                     - Water solubility
    (d) Code numbers:
          -   Chemicals Abstract                            - Vapour pressure or volatility
              Service (CAS) number                          - Henry’s Law Constant
                                                            - Adsorption Coefficient Kd or Koc
          -    Harmonized System
               customs code and other                       - Soil half life
               numbers;                                     - Hydrolysis half life
                                                            - Photolysis half life




                                                                                                 27
Slide 7                                          Slide 10
     (ii) Toxicological Properties:

          -    No-observed-effect level
               (NOEL)                                 (iv) Indication of whether the final
          -    Acceptable Daily Intake (ADI)               regulatory action was taken on
          -    Acute Oral LD50                             the basis of risk or hazard
          -    Acute Dermal LD50                           evaluation and, if so, information
          -    Inhalation Toxicity                         on such evaluation, covering a
          -    Skin and/or Eye irritation
          -    Skin Sensitization
                                                           reference to the relevant
          -    Carcinogenicity                             documentation:
          -    Teratogenicity




Slide 8                                          Slide 11

     ( iii ) Ecotoxicological Properties:
           Fate and behaviour in soil
                 -   Degradation studies            (v) Reasons for the final
                 -   Adsorption/desorption              regulatory action relevant
                     studies
           Fate and behaviour in water and air
                                                        to: human heath, including
           Acute LC50:                                  the health of consumers
                 -   Fish (96 h)                        and workers, or the
                 -   Algae       (72h)                  environment;
           EC50:
                 -     Daphnia (48h)




Slide 9                                          Slide 12
     2. Final regulatory action

     (a) Information specific to the final           (vi) Summary of the hazards and
         regulatory action.                               risks presented by the
                                                          chemical to human health,
              (i) Summary of the final
                    regulatory action;                    including the health of
                                                          consumers and workers, or
              (ii) Reference to the
                    regulatory document;                  the environment and the
                                                          expected effect of the final
              (iii) Date of entry into force
                    of the final regulatory-              regulatory action;
                    action;




28
Slide 13
  (b)     Category or categories where the final      Slide 15
          regulatory action has been taken, and for
          each category:                                 (d) Other relevant information that
                                                               may cover:
           (i)     Use or uses prohibited by
                   the final regulatory action;            (i) Assessment of socio-economic effects
                                                               of the final regulatory action;
           (ii)    Use or uses that remain allowed;
                                                           (ii) Information on alternatives and their
           (iii)   Estimation, where available, of              relative risks, where available, such as:
                   quantities of the chemical                        -     Integrated pest
                   produced, imported, exported and                        management strategies;
                   used;
                                                                     -     Industrial practices and
                                                                           processes, including cleaner
                                                                           technology.
Slide 14




        (c) An indication, to the extent
            possible, of the likely
            relevance of the final
            regulatory action to other
            States and regions;




                                                                                                            29
              SESSION 5:     NOTIFICATION OF FINAL REGULATORY ACTION

                                           CASE STUDY



Your tasks:

1. The attached case study describes an example of a domestic ban of a chemical. You are to review
   the case study and to fill-out the notification form with the assistance of the instructions.

2. Once the form is completed, you are to use the checklist and verify if the notification is
   “complete” that is, meets the information requirements of Annex 1.

3. Review the summary of the notification included in Appendix 1 of the PIC Circular.

4. Once this practical exercise has been completed the Group is to:

•      discuss the process of taking a national regulatory decision;
•      discuss the process of completing and submitting a notification of final regulatory action form;
•      identify the problems and constraints in making national regulatory decisions and in using the
       instructions to complete the form; and
•      discuss how the summaries of verified notifications of regulatory actions circulated as Appendix
       1 of the PIC Circular might be used by designated national authorities.

To facilitate discussion and in the preparation of a summary by the break out group chairs and the
moderator a set of guidance questions has been prepared.

Attached:

•    Case Study
•    Notification of final regulatory action form and instructions
•    Representative summary of the notification included in Appendix 1 of the PIC Circular




30
                                               Case study

        The following case relates to a regulatory action taken on a chemical: DIELDRIN, an
organochlorine insecticide, posing problems for human health (bioaccumulation in the food chain and
in the human tissues) and the environment (toxic to fish, crustaceans and many species of birds),
especially under temperate climates. The pesticide was used for termite-control, ant-control, timber
treatment and a few uses in agriculture.

The decision to ban the product in the country was taken on 1 January 1999 (Pesticide Law No.
01.01.99), and entered into force immediately. Dieldrin was used in the country reporting the
regulatory action for vector control and ant control in coffee plantations. No use will be permitted after
the regulatory action enters into force. Import, production for domestic uses, distribution and sale are
also banned.

The reasons leading to the regulatory action are only related to the environment. The country where
the regulatory action was taken is located in a sub-tropical area, where the degradation of dieldrin in
the soil is slow (half-life of 5 years). Biomagnification is important (bioaccumulation in the food
chain).

A long-term environmental study reported measurements over several months of the year on the
quantity and quality of the fish captured in water bodies surrounding the coffee plantations where
dieldrin is used. Over several years of surveillance of the samples captured, it appeared that the
quantities of fish decreased substantially. Over-fishing was excluded because the species was
protected. In order to determine the cause, an investigation was carried out. Comparison of samples of
fish captured in that area with other areas showed a strong concentration of dieldrin in fish tissues. The
end of the risk evaluation allowed establishing a link between the use of dieldrin in the coffee
plantations and the adverse environmental effects in water bodies surrounding plantations. Analyses
were made possible through a co-operation with a neighbouring country having access to laboratory
facilities.

Based on the results of the risk evaluation, a final regulatory action has been taken by the Pesticide
Registration Board. As alternatives chemicals were available in that country for ant control in coffee
plantations, all uses of the product were banned because the benefits of continued use were lower than
the negative impact for the environment. The Designated National Authority, who is, in this country,
part of the Pesticide Registration Board submitted a notification of final regulatory action to the
Secretariat.


Your task:
Bearing in mind the information above, you are requested to go through the notification form and
identify which sections you are able to answer properly and for which sections you would still need
information. You can make use of the documentation available in the room, but you can also indicate
which source of information you would recommend the DNA to use in order to complete appropriately
the form.

Documentation available:

1-      WHO Hazard classification of pesticides
2-      Environmental Health Criteria on dieldrin
3-      Other documents (short reports) might be inserted.




                                                                                                       31
FAO              Interim Secretariat for the Rotterdam Convention on the Prior Informed Consent                   UNEP
                 Procedure for Certain Hazardous Chemicals and Pesticides in International Trade




                                      FORM
                  FOR NOTIFICATION OF FINAL REGULATORY ACTION
                    TO BAN OR SEVERELY RESTRICT A CHEMICAL



                          IMPORTANT: See instructions before filling in the form


COUNTRY:


                            PART I: PROPERTIES, IDENTIFICATION AND USES

1.       IDENTITY OF CHEMICAL
1.1      Common name


1.2      Chemical name according to an
         internationally recognized
         nomenclature (e.g. IUPAC),
         where such nomenclature exists
1.3      Trade names and names of
         preparations

1.4      Code numbers
1.4.1    CAS number

1.4.2    Harmonized System customs code

1.4.3    Other numbers (specify the
         numbering system)

1.5          Indication regarding previous notification on this chemical, if any
1.5.1        ❑   This is a first time notification of final regulatory action on this chemical.
1.5.2        ❑   This is a modification of a previous notification of final regulatory action on this chemical.
                 The sections modified are: ________________________________________________________
             ❑   This notification replaces all previously submitted notifications on this chemical.

             Date of issue of the previous notification: ________________________________________________




        32
1.6Information on hazard classification where the chemical is subject to classification requirements
        International classification systems                              Hazard class




             Other classification systems                                   Hazard class




1.7                                 Use or uses of the chemical
1.7.1   ❑   Pesticide
        Describe the uses of the chemical as a pesticide in your country:




1.7.2   ❑   Industrial
        Describe the industrial uses of the chemical in your country:




1.8                                        Properties
1.8.1   Description of physico-chemical properties of the chemical




                                                                                                   33
1.8.2      Description of toxicological properties of the chemical




1.8.3      Description of ecotoxicological properties of the chemical




                                PART II: FINAL REGULATORY ACTION

2.                                 FINAL REGULATORY ACTION
2.1        The chemical is:               ❑ banned               OR     ❑ severely restricted
2.2        Information specific to the final regulatory action
2.2.1      Summary of the final regulatory action




      34
2.2.2   Reference to the regulatory document




2.2.3   Date of entry into force of the final regulatory action




2.3     Was the final regulatory action based on a risk or hazard evaluation?         ❑ Yes   ❑ No
        If yes, give information on such evaluation




        Reference to the relevant documentation




2.4     Reasons for the final regulatory action
2.4.1   Is the reason for the final regulatory action relevant to the human health?   ❑ Yes   ❑ No
        If yes, give summary of the known hazards and risks presented by the
        chemical to human health, including the health of consumers and workers




                                                                                               35
         Reference to the relevant documentation




         Expected effect of the final regulatory action




2.4.2    Is the reason for the final regulatory action relevant to the environment?   ❑ Yes   ❑ No
         If yes, give summary of the known hazards and risks to the environment




         Reference to the relevant documentation




         Expected effect of the final regulatory action



    36
2.5          Category or categories where the final regulatory action has been taken
2.5.1   Final regulatory action has been taken for the chemical category               ❑   Industrial
        Use or uses prohibited by the final regulatory action




        Use or uses that remain allowed




2.5.2   Final regulatory action has been taken for the chemical category               ❑   Pesticide
        Formulation(s) and use or uses prohibited by the final regulatory action




        Formulation(s) and use or uses that remain allowed




                                                                                                   37
2.5.3Estimated quantity of the chemical produced, imported, exported and used, where available.
                                    Quantity per year (MT)                             Year
Produced

Imported

Exported

Used


2.6        Indication, to the extent possible, of the likely relevance of the final regulatory action to other
           states and regions




2.7                            Other relevant information that may cover:
2.7.1      Assessment of socio-economic effects of the final regulatory action




2.7.2      Information on alternatives and their relative risks




      38
2.7.3   Relevant additional information




                           PART III : GOVERNMENT AUTHORITIES

    Ministry/Department and authority responsible for issuing/enforcing the final regulatory action
Institution

Address



Telephone
Telefax
E-mail address
                                    Designated National Authority
Institution

Address



Name of person in charge

Position of person in charge

Telephone
Telefax
E-mail address


Date, signature of DNA and official seal: ______________________________________________________




                                                                                                 39
FAO           Interim Secretariat for the Rotterdam Convention on the Prior Informed Consent               UNEP
              Procedure for Certain Hazardous Chemicals and Pesticides in International Trade



                                INSTRUCTIONS
                              FOR SUBMISSION OF
                  NOTIFICATION OF FINAL REGULATORY ACTION
                   TO BAN OR SEVERELY RESTRICT A CHEMICAL

                                           I. INTRODUCTION

 The Conference of Plenipotentiaries held in Rotterdam on 10 and 11 of September 1998, adopted the text of
 the Rotterdam Convention on the Prior Informed Consent Procedure for Certain Hazardous Chemicals and
 Pesticides in International Trade (hereinafter referred to as the "Convention”).

 The Conference considered that interim arrangements are required to continue to operate a voluntary PIC
 procedure in order to protect human health and the environment from certain hazardous chemicals and
 pesticides pending entry into force of the Convention and to prepare for its effective operation once it enters
 into force. The Conference changed the original, voluntary, procedure to bring it into line with the procedure
 established by the Convention with effect from the date on which the Convention was opened for signature (11
 September 1998). The original PIC procedure with these changes is hereinafter referred to as the "interim PIC
 procedure".

 The Conference designated the Intergovernmental Negotiating Committee (hereinafter referred to as the
 "Committee”) to oversee the operation of the interim PIC procedure. The Committee decides, between the
 date on which the Convention is opened for signature and the date of its entry into force, on the inclusion of
 any additional chemicals under the interim PIC procedure in accordance with the provisions of Articles 5, 6, 7
 and 22 of the Convention. It will establish an interim subsidiary body to discharge the functions entrusted to
 the subsidiary body to be established under Article 18, paragraph 6, of the Convention.

 Nominations of designated national authorities, notifications of control actions and import responses made
 under the original PIC procedure remain in effect under the interim PIC procedure unless and until the State or
 regional economic integration organization concerned notifies the interim secretariat in writing that it has
 decided otherwise.

 States and regional economic integration organizations should submit notifications of final regulatory action in
 accordance with the provisions of Article 5 of the Convention. Developing countries and countries with
 economies in transition that are in a position to do so should submit proposals concerning severely hazardous
 pesticide formulations in accordance with the provisions of Article 6 of the Convention.

 The interim PIC procedure shall cease to operate on a date to be specified by the Conference of the Parties at
 its first meeting.

 This document provides instructions for the completion of the form for notification of final regulatory action to
 ban or severely restrict a chemical. The procedure regarding notification is described in the Rotterdam
 Convention on the Prior Informed Consent Procedure for Certain Hazardous Chemicals and Pesticides in
 International Trade, Article 5.




    40
                                          II. DEFINITIONS
According to Article 3 of the Convention, the Convention applies to: (a) banned or severely restricted
chemicals; and (b) severely hazardous pesticide formulations.




“CHEMICAL” means a substance whether by itself or in a mixture or preparation and whether manufactured
or obtained from nature, but does not include any living organism. It consists of the following categories:
pesticide (including severely hazardous pesticide formulations) and industrial.

“BANNED CHEMICAL” means a chemical all uses of which within one or more categories have been
prohibited by final regulatory action, in order to protect human health or the environment. It includes a
chemical that has been refused approval for first-time use or has been withdrawn by industry, either from the
domestic market or from further consideration in the domestic approval process and where there is clear
evidence that such action was taken in order to protect human health or the environment.

“SEVERELY RESTRICTED CHEMICAL” means a chemical virtually all use of which within one or more
categories has been prohibited by final regulatory action in order to protect human health or the environment,
but for which certain specific uses remain allowed. It includes a chemical that, for virtually all use, has been
refused approval or been withdrawn by industry either from the domestic market or from further consideration
in the domestic approval process, and where there is clear evidence that such action was taken in order to
protect human health or the environment.

The Convention does not apply to: (a) Narcotic drugs and psychotropic substances; (b) Radioactive materials;
(c) wastes; (d) chemical weapons; (e) pharmaceuticals, including human and veterinary drugs; (f) chemicals
used as food additives; (g) food; (h) chemicals in quantities not likely to affect human health or the
environment provided they are imported: (i) for the purpose of research or analysis; or (ii) by an individual for
his or her own personal use in quantities reasonable for such use.


                                III. GENERAL INSTRUCTIONS
    These instructions seek to assist DNAs to complete the Notification of Final Regulatory Action to Ban or

    Severely Restrict a Chemical form. They provide detailed explanation of the information required under

    the various sections of the form. Please study these instructions carefully before filling out the form.

    The Notification form is available in English, French and Spanish. Countries may respond in any of these

    three languages.

    Please type the information into the form.

    If you wish to submit the Notification form electronically, please contact the Secretariat. Electronic

    submission will greatly facilitate the manipulation of the submitted information, and the Secretariat

    encourages DNAs to do so.




                                                                                                          41
 Where “Reference to the relevant documentation” is requested in the form, you should provide the source

 of the information reported. This can e.g. be published or unpublished documents, internal reports, etc.

 Although you may attach copies of such relevant documentation, please note, however, that the form must

 be filled in with the relevant information, it is not sufficient to refer only to supporting documentation.

 If additional space is needed, please continue on a separate sheet of paper, clearly indicating which

 section of the form the information is related to.

 If you have any additional information that is not requested in the form, this may also be reported on a

 separate sheet of paper attached to the form.

 Please return the completed form to:
     Interim Secretariat for the Rotterdam                    Interim Secretariat for the Rotterdam
     Convention                                               Convention
     Plant Protection Service                                 UNEP Chemicals
                                                       or
     Plant Production and Protection                          11-13, Chemin des Anémones
     Division, FAO                                            CH – 1219 Châtelaine, Geneva,
     Viale delle Terme di Caracalla                           Switzerland
     00100 Rome, Italy




42
IV.      INSTRUCTIONS FOR THE SPECIFIC SECTIONS OF THE FORM

                      PART I: PROPERTIES, IDENTIFICATION AND USES

 1.       IDENTITY OF CHEMICAL
 1.1      Common name                          •   The chemical identified in Section 1.1 to 1.4 is the chemical
                                                   for which the final regulatory action reported in Part II
                                                   below should apply.
                                               •   If reporting a final regulatory action that applies to a
                                                   group of chemicals, please provide specific chemical name
                                                   for each chemical covered by the final regulatory action.
 1.2      Chemical name according to an        •   Chemical name, using an internationally recognized
          internationally recognized               nomenclature must be provided, in order to allow for a
          nomenclature (e.g. IUPAC),               precise identification of the chemical.
          where such nomenclature exists       •   Please always indicate the nomenclature system used here.
 1.3      Trade names and names of             •   Trade names and names of preparations of the chemical
          preparations                             must be given.


 1.4      Code numbers
 1.4.1    CAS number                           •   The CAS (Chemicals Abstract Service) number must
                                                   always be provided, in order to allow for a precise
                                                   identification of the chemical being notified.
                                               •   If reporting a final regulatory action that applies to a
                                                   group of chemicals, please provide CAS-number for each
                                                   chemical covered by the final regulatory action.
 1.4.2    Harmonized System customs            •   The code number for the chemical from the Harmonized
          code                                     Commodity Description and Coding System, generally
                                                   referred to as the Harmonized System, developed by the
                                                   World Customs Organization (WCO), should be given.
 1.4.3    Other numbers (specify the           •   Other numbers can also be given (i.e. EINECS, RTECS),
          numbering system)                        please remember to specify the numbering system used.

 1.5      Indication regarding previous notification on this chemical, if any

A notification can be revised with a resubmitted notification form. When revising a notification, you can either
provide modifications to certain sections, or provide a new notification that replaces all previous notifications.

       Please check   ONLY ONE of the three options to indicate whether this is:
           • a first time notification on this chemical from your country;
           • a modification of a previous notification on this chemical from your country;
           • a notification which replaces all previously submitted notifications on this chemical.

In case of a modification or a replacement of a previous notification, please indicate the date of issuing of the
last notification.




                                                                                                          43
 1.6Information on hazard classification where the chemical is subject to classification requirements

The hazard classification given here should be for the active ingredient. Please enter in the first column the
hazard classification system and in the second column the hazard class the chemical is assigned to. In the first
part, information on hazard classification of the chemical from international systems (e.g. WHO, IARC, etc.)
must be given. In the second part, information from any other hazard classification system (e.g. EU, US EPA
or other national hazard classification system) can be given.

 1.7                                        Use or uses of the chemical


    Please check ONE OR BOTH of the chemical categories (pesticide or industrial) for
which there is use in your country and describe the main and/or most significant uses of the
chemical, within each category.

 1.8                                          Properties
 1.8.1     Description of physico-chemical properties
           •       Please provide relevant information only, e.g. on description of the form, solubility in water and
                   organic solvents, melting point and vapour pressure with an indication of the temperature.
 1.8.2     Description of toxicological properties
           •  Please provide relevant information only, e.g. on acute toxicity, short- and long-term
               exposure, effects on reproduction, mutagenicity and carcinogenicity. Please continue on a
               separate sheet of paper if needed.
           • Please indicate whether the information is based on national studies or taken from references.
              A reference to the relevant documentation should be given.
 1.8.3     Description of ecotoxicological properties
           •       Please provide relevant information only, e.g. on toxicity to fish, aquatic invertebrates, birds
                   and bees. Please continue on a separate sheet of paper if needed.
           •       Indicate whether the information is based on national studies or taken from references.
                   A reference to the relevant documentation should be given.


                                  PART II: FINAL REGULATORY ACTION


 2.                                     FINAL REGULATORY ACTION
 2.1       The chemical is:                  ❑ banned                OR                ❑ severely restricted

        Please check ONLY ONE of the two options to indicate whether the final regulatory action reported
       in the notification form is a ban or a severe restriction.


 2.2           Information specific to the final regulatory action
 2.2.1         Summary of the final regulatory action
               •    Please provide a summary description of the ban or severe restriction you are reporting on,
                    taking into account what constitutes such an action according to the definitions given in
                    Section II of these instructions.


      44
2.2.2       Reference to the regulatory document
            • Please provide a reference to the national regulatory document where the decision on the
               final regulatory action can be found.
2.2.3       Date of entry into force of the final regulatory action
            • The date (day, month, year) of entry into force of the final regulatory action must be provided.
               Please note that this is the effective date when the regulatory action came into force for the
               chemical, not e.g. the date when the decision was taken or when the decision was published.

2.3         Was the final regulatory action based on a risk or hazard evaluation?                ❑ Yes       ❑ No
            If yes, give information on such evaluation
            •    Please provide a summary description of the risk or hazard evaluation upon which the ban or
                 severe restriction was based.
            •  When providing such a summary, you might want to indicate whether:
               (i) the evaluation is based on a review of scientific data in the context of the conditions
                     prevailing in the country;
               (ii) the documentation demonstrates that data have been generated according to scientifically
                     recognized methods;
               (iii) data reviews have been performed and documented according to generally recognized
                     scientific principles and procedures;
               (iv) the final regulatory action was based on a risk evaluation involving prevailing conditions
                     within the country taking the action.
            Reference to the relevant documentation
            • Please provide a reference to the relevant documentation.


2.4     Reasons for the final regulatory action
2.4.1   Is the reason for the final regulatory action relevant to human health?                   ❑ Yes       ❑ No
        If yes, give summary of the known hazards and risks presented by the
        chemical to human health, including the health of consumers and workers

              Please check    ONLY ONE of the two options to indicate whether the final regulatory
        action was taken because of human health considerations.
        •       If you check “Yes”, please provide a summary of information on the concerns your
                government had, relevant to human health, including the health of consumers and workers,
                when the government took the final regulatory action. Add a separate sheet of paper if
                necessary.
        •       It is extremely important to provide details regarding the reasons for the final regulatory action for
                each notification. The reasons for the decision should be relevant to the conditions of use in the
                reporting country. This information is essential for the Chemical Review Committee when
                reviewing the notification and making a recommendation on whether or not the chemical should
                be included in the PIC procedure.
        Reference to the relevant documentation
        • Please provide a reference to the relevant documentation.
        Expected effect of the final regulatory action




                                                                                                               45
         •       Please give an assessment of the expected improvement in human health due to the final
                 regulatory action.
         •        Such an assessment might include a consideration of whether the final regulatory action led,
                  or would be expected to lead:
                  (i) to a significant decrease in the quantity of the chemical used or the number of its uses;
                 (ii) to an actual reduction of risk or would be expected to result in a significant reduction of
                      risk for human health, including the health of consumers and workers.
2.4.2    Is the reason for the final regulatory action relevant to the environment?                ❑ Yes        ❑ No
         If yes, give summary of the known hazards and risks to the environment

               Please check    ONLY ONE of the two options to indicate whether the final regulatory
         action was taken because of environmental considerations.
         •       If you check “Yes”, please provide a summary of information on the concerns your
                 government had, relevant to the environment, when the government took the final regulatory
                 action. Add a separate sheet of paper if necessary.
         •       It is extremely important to provide details regarding the reasons for the final regulatory action for
                 each notification. The reasons for the decision should be relevant to the conditions of use in the
                 reporting country. This information is essential for the Chemical Review Committee when
                 reviewing the notification and making a recommendation on whether or not the chemical should be
                 included in the PIC procedure.
         Reference to the relevant documentation
         • Please provide a reference to the relevant documentation.
         Expected effect of the final regulatory action
         •  Please give an assessment of the expected improvement in environment due to the final
            regulatory action.
         • Such an assessment might include a consideration of whether the final regulatory action led,
            or would be expected to lead:
           (i) to a significant decrease in the quantity of the chemical used or the number of its uses;
           (ii) to an actual reduction of risk or would be expected to result in a significant reduction of
                risk for the environment.

2.5               Category or categories where the final regulatory action has been taken

      Please check ONE OR BOTH of the chemical categories (industrial or pesticide) for which the final
      regulatory action has been taken.

2.5.1        Final regulatory action has been taken for the chemical category                     ❑      Industrial
             Use or uses prohibited by the final regulatory action
             •     Please list specifically the use or uses prohibited by the final regulatory action.
             Use or uses that remain allowed
             •     Please list specifically the use or uses that remain allowed.

2.5.2        Final regulatory action has been taken for the chemical category                     ❑      Pesticide
             Formulation(s) and use or uses prohibited by the final regulatory
             action



 46
               •    Please list specifically the use or uses prohibited by the final regulatory action.
               •    When reporting on pesticides please indicate whether the final regulatory action bans or
                    severely restricts all formulations of the chemical or bans or severely restricts only certain
                    types of formulations or certain concentrations of active ingredient of a chemical.
               Formulation(s) and use or uses that remain allowed
               •    Please list specifically the use or uses that remain allowed.
               •    If the final regulatory action bans or severely restricts only some types of formulations and
                    concentrations of active ingredient, while other types of formulations and concentrations of
                    active ingredient remain allowed, please list these in this section.
 2.5.3Estimated quantity of the chemical produced, imported, exported and used, where available.

State specifically, where available, the quantity in metric tons (MT) of the chemical produced, imported,
exported and used annually, with the most recent data, specifying period and year(s).
For pesticides, estimate the quantity of active ingredients. For formulated products, calculate the volume of
active ingredients in individual products and include this in the total quantity.

 2.6       Indication, to the extent possible, of the likely relevance of the final regulatory action to other
           states and regions
Please provide, to the extent possible, an indication on the likely relevance of the final regulatory action to
other countries and regions. The information provided might include an assessment of whether the
considerations that lead to the final regulatory action being taken are applicable only in a limited
geographical area or in other limited circumstances.
The information you provide may be useful for the governments of other countries with the same problem
as you have already recognised and regulated. Also, this information is relevant to the Chemical Review
Committee when reviewing the notification and making a recommendation on whether or not the chemical
should be included in the PIC procedure.

 2.7                               Other relevant information that may cover:
 2.7.1     Assessment of socio-economic effects of the final regulatory action
           • An assessment of potential socio-economic effects at the national level, once the final regulatory
              action comes into force, can be provided.
 2.7.2     Information on alternatives and their relative risks
           •       Views on availability of alternative substances or alternative strategies can be given, with their
                   relative risks. Attach a detailed description where possible. If investigations or
                   recommendations on possible alternative strategies to the regulated chemical have been
                   discussed in connection with the final regulatory action, such as IPM strategies or industrial
                   practices and processes (including cleaner technology), please provide detailed information.
 2.7.3     Relevant additional information
           •       The DNA may include any information being of relevance to the final regulatory action, such as
                   labelling requirements, transport regulations, etc.

                                 PART III : GOVERNMENT AUTHORITIES

       Ministry/Department and authority responsible for issuing/enforcing the final regulatory action

The complete name of the institution, address, telephone, telefax or telex numbers, e-mail for the authority
responsible for issuing/enforcing the final regulatory action should be given here.



                                                                                                               47
                                        Designated National Authority

The complete name of the institution of the DNA, address, name and position of the person in charge,
telephone, telefax or telex and e-mail must be provided for each notification form.

                                   Date, signature of DNA and official seal

The date of issuance of the form, signature of the DNA and official seal must be provided for each individual
form to ensure that each document obtains its legal status. If all or part of the information regarding this point
is missing, the form will be considered incomplete and cannot be accepted as an official notification.




   48
                 SESSION 5:                NOTIFICATION OF FINAL REGULATORY ACTION

                             GUIDANCE QUESTIONS FOR BREAK OUT GROUPS

  The purpose of these questions is to stimulate discussion within the break out group and facilitate
preparation of a report to the plenary. It is not intended as an exhaustive list; if there are other points
                      that the group wishes to consider they should be included.

1     Do you understand the provisions in the Convention regarding the notification of final
      regulatory actions and the process for their submission and review?
            ❑ Yes
            ❑ No. Which aspects require clarification?
      .................................................................................................................................................
      ...........................................................................................................................................................
2     The notification form, is it presented in a logical and understandable way?
         ❑ Yes
         ❑ No. If not, could you please indicate those elements/sections of the form that are not clear
         .....................................................................................................................................................
         .....................................................................................................................................................
3     Did you use the instructions to fill-out the notification of final regulatory action form?
            ❑ Yes
            ❑ No, because
      …………......................................................................................................................................
      If yes, do you think that the instructions provided are useful and understandable?
            ❑ Yes
            ❑ No. Could you indicate the sections that you would like to modify and if so how?
      ...........................................................................................................................................................
      ...........................................................................................................................................................
4     Does the checklist provide adequate feedback to a DNA on an incomplete notification and what
      is needed to meet the information requirements of Annex I?
            ❑ Yes
           ❑ No. In you were to submit such a notification, is there any further feedback you would
      wish to receive in addition to the checklist and the proposed summary?
      ...........................................................................................................................................................
      ...........................................................................................................................................................
5     Given your understanding of the information available as part of a notification of final
      regulatory action, do you think the summary published in Appendix I of the PIC Circular
      adequately explains the basis of the regulatory action?
           ❑ Yes
           ❑ No. If no, what further information would you suggest be included in the summary?
      ...........................................................................................................................................................
      ...........................................................................................................................................................
6     What use, if any, do you make of the summaries of the verified notifications included in the PIC
      Circular?
7     Is there any additional information that you think would assist a DNA in the preparation and
      submission of a notification of final regulatory action that should be included in any guidance to
      DNAs?



                                                                                                                                                            49
              SESSION 5: NOTIFICATION OF FINAL REGULATORY ACTION

                    OUTCOME OF BREAK OUT GROUP DISCUSSIONS


1.   Understanding of the provisions in the Convention regarding the notification of final
     regulatory actions and the process for their submission and review.

     There is a general understanding of the provisions.

2.   Notification form: Is it presented in a logical and understandable way?

     Yes and No

     Many persons felt it was logical. However, there was some uncertainty as to what was
     required for ecotoxicology data. Whether the information presented should be data from
     manufactures data sets, material safety data sheets or from local studies. This
     misunderstanding may have arisen as a result of the information presented in the case study.

     In the guidance document the acronyms EINECS, RTECS in Para 1.4.3 should be defined.

     Guidance re 2.4.1 and 2.4.2 should direct the user to 2.4.2 if the answer to 2.4.1 is No and to
     2.5 if the answer to 2.4.2 is No.

3.   Use and clarity of instructions

     Two groups used or referred to the instructions. One group did not because the notification
     form was sufficiently clear.

     Modifications:

     With respect to:

     1.4.3:    Define acronyms EINECS and RTECS

     1.8.3     Indicate where this information can be accessed from, for example MSDS sheets etc.

     2.4.1     Indicate if NO go to 2.4.2

     2.4.2     Indicate if NO go to 2.5

     1.7       Needs clarification but uncertainty may have arisen from information presented in the
               case study

4.   Checklist

     Checklist not provided.

5.   Are the summaries in Appendix 1 of the PIC Circular an adequate explanation of the
     basis for the regulatory action?

     Yes




50
        It was however felt that references of studies presented by the notifying party to support their
        action could be cited in the summary.

6.      Usefulness of PIC circular

        It would alert the DNA to problems other countries may be experiencing with a chemical.
        It would also lead them to investigate whether similar problems are being experienced within
        their country.
        They can also collaborate with DNAs of the notifying country with regard to the use of the
        chemical within their country.

7.      Additional Information necessary regarding guidance to DNAs?

        No

        However, general information on how the PIC Secretariat can assist countries in getting
        chemicals on the PIC list.

General Comment

In general it was noted that this was a lot of information for the DNAs to fill out. In the Caribbean the
DNAs are usually the Chief Agricultural Officer or Directors of their departments. This is not their
substantive job and there is generally not a secretariat to support the DNAs function. For ratification of
the Convention or notification of final regulatory action dedicated officers would be necessary.

Hence it was felt that financial assistance is needed to initiate the process at the national level. For
example financial assistance could be provided for a dedicated person for a specified period. Once
initiated, the process could be taken over by the local government. It would probably be necessary for
the country to put in place the legal structure to support the Convention or to indicate that they will
review their legislation as part of the project as a prerequisite for financial support. Regional co-
ordination would also be required at the regional level.

Beverley P. Wood
Moderator




                                                                                                       51
            SESSION 6: SEVERELY HAZARDOUS PESTICIDE FORMULATIONS

Introduction:

The obligations of countries and the process for the identification and review of severely hazardous
pesticide formulations are contained in Article 6 while parts 1 and 2 respectively of Annex IV detail
the relevant supporting information required and the criteria considered in reviewing candidate
formulations for inclusion in Annex III of the Convention. These provisions were included in the
Convention in recognition of the fact that there are some formulations that cause problems under the
conditions of use in developing countries and countries with economies in transition that might not be
banned or severely restricted in accordance with Article 5.

A country which is experiencing problems with a severely hazardous pesticide formulation under the
conditions of use in its territory may submit a proposal to the Secretariat. Where the proposals are
found to contain the information listed in part 1 of Annex IV a summary is prepared for inclusion in
Appendix II of the PIC Circular and the Secretariat initiates collection of additional supporting
information. The proposal and the additional information form the basis for review of the candidate
formulations by the Interim Chemical Review Committee as to whether or not the formulation should
be included in Annex III.

The current process provides a mechanism for a developing country or a country with an economy in
transition to identify candidate formulations for inclusion in Annex III that are of direct concern to
them and to bring to these concerns to the attention of other countries.

Key points – Procedures for Severely Hazardous Pesticide Formulations

•    Provides a mechanism for the identification and consideration of pesticide formulations that are
     causing problems under conditions of use in any developing country or country with an economy
     in transition as candidates for inclusion in the Convention.

•    Facilitates the timely sharing of information on hazardous formulations with all designated
     national authorities through the PIC Circular.

•    A two part report form has been developed to facilitate the preparation and submission of
     proposals for candidate formulations by designated national authorities.

The detailed process for submission of a proposal:

A developing country or country with economy in transition that is experiencing problems with
severely hazardous pesticide formulations under the conditions of use in its territory can propose such
formulations as candidates for inclusion in the Convention. The proposals must contain the
information specified in part 1 of Annex IV and be officially submitted by the designated national
authority to the Secretariat. In preparing such proposals the DNA may draw upon technical expertise
from any relevant source.

To facilitate the development and submission of such proposals the severely hazardous pesticide
formulation report form was developed. The form consists of two parts Part A and Part B. Part A of
the form (Transmittal Form) is to be used by the DNA to transmit an incident report form to the
Secretariat. Part B (Pesticide Incident Report Form) of the form has been developed to meet the
information requirements of the Convention, that is a clear description of the incidents related to the
use of the pesticide formulation, including the adverse effects and the way in which it was used. If
there are other formats for collecting incident reports in use in a country, they may be used in
preparing a submission and forwarded through the DNA using Part A of the form provided that
submissions meet the information requirements of Part 1 of Annex IV of the Convention.



52
On receiving a proposal the Secretariat verifies whether or not the information requirements of Part 1
of Annex IV have been met. Where the submitted proposal is verified as meeting the information
requirements a summary is prepared. The notifying country is informed that their proposal was
complete and invited to review the draft summary. The summaries of the verified proposals are
published in Appendix II of the semi-annual PIC circular within six months of their being received.
At the same time the Secretariat initiates collection of the information listed in Part 2 of Annex IV.

The proposal and the additional information collected by the Secretariat are forwarded to the Interim
Chemical Review Committee for consideration. The Committee reviews the submitted documentation
in the light of the criteria set out in Part 3 of Annex IV and makes a recommendation to the INC
regarding inclusion of the specific formulation in the Convention. A positive recommendation is also
the signal for drafting a Decision Guidance Document for the formulation in question. The INC
reviews the recommendation of the ICRC and the draft DGD and makes a final decision regarding
inclusion of the severely hazardous pesticide formulation in the Convention




                                                                                                   53
                    SESSION 6: SEVERELY HAZARDOUS PESTICIDE FORMULATIONS

                                                             Introduction by Secretariat

Slide 1                                                                       Slide 4

                                                                                                      Introduction
                             SESSION 6
                                                                                       Key provisions of the Convention

                                                                                       The detailed process for submission of a proposal including:
                                                                                              Key players           role of DNA and Secretariat
        Proposal for a severely hazardous                                                     Key documents         SHPF report form and PIC
              pesticide formulation                                                                                 Circular

                                                                                       Mechanism for the identification of candidate pesticide
                                                                                       formulations

                                                                                       Key points




Slide 2                                                                       Slide 5

                   Structure of Session 6                                                     Key provisions of the Convention

                                                                                • Article 2 Definition
                                                                                      • Severely Hazardous pesticide formulation

            • Introduction                                                      • Article 6   Procedure for severely hazardous pesticide
                                                                                              formulations
            • Presentation by participant based on their experience                    • the opportunity for countries to propose a pesticide
                                                                                         formulation
                                                                                       • the process to be followed for the submission of a
            • Practical work in breakout groups
                                                                                         proposal

                                                                                • Annex IV Information and criteria for listing SHPF in
                                                                                           Annex III




Slide 3                                                                       Slide 6

                   Objectives of Session 6                                                    Key provisions of the Convention
     1) understand the provisions of the Convention and the process for
                                                                                Article 2 Definitions
        submission of a proposal
     2) understand the role of the PIC Circular as a source of                          Severely hazardous pesticide formulation
        information on pesticide formulations posing problems under
        conditions of use                                                            means a chemical formulated for pesticidal use that
     3) understand the role of the incident report form in preparing a               produces severe health or environmental effects
        proposal                                                                     observable within a short period of time after single
     4) provide feedback to the Secretariat on the usefulness and clarity            or multiple exposure, under condition of use
        of the form and guidance




54
Slide 7                                                                  Slide 10

              Key provisions of the Convention                                            Process for submission of a proposal

  Article 6      Procedures for severely hazardous
                 pesticide formulations                                    2. Submitted proposal is reviewed by the secretariat
                                                                               • where it meets the information requirements of part 1 of
  • Country experiences problems with a specific pesticide
                                                                                 Annex IV
    formulation under conditions of use in its territory,
                                                                               • summary is published in the PIC Circular (Appendix II)
  • DNA submits a proposal for inclusion of the pesticide
    formulation in the Convention,
                                                                           3. Secretariat initiates collection of information listed in
  • Secretariat verifies that the information requirements of Annex
                                                                              part 2 of Annex IV
    IV, part 1 have been met,
  • Summary is published in the PIC Circular (Appendix II)




Slide 8                                                                  Slide 11

              Key provisions of the Convention                                            Process for submission of a proposal

  Information requirements Annex IV – part 1
                                                                                ADDING A “SHPF” TO THE CONVENTION
         • Description of the pesticide formulation
         • Description of the way the formulation is used in
                                                                                    It takes a single proposal from one country
           the country
                                                                                                 to get the ball rolling...
         • Clear description of the incidents related to the
           problem including the adverse effects




Slide 9                                                                  Slide 12

           Process for submission of a proposal                                           Process for submission of a proposal

  1) Proposals must come from a DNA                                                       NATIONAL ACTION                     GLOBAL COORDINATION

     • draw upon technical expertise from any relevant source                                                                  S
                                                                                              Problems with a                  E    Verifies the proposal
     • Severely hazardous pesticide formulation report form                  1 Country
                                                                            (DC or EIT)
                                                                                              pesticide
                                                                                                                Proposal to
                                                                                                                               C
                                                                                              formulation                      R
                                                                                                                Convention          Informs world of
                                                                                              under                            E
         • Part A: transmittal form                                                           conditions of
                                                                                                                Secretariat
                                                                                                                               T
                                                                                                                                    proposal (PIC Circular)
                                                                                              use                              A    Collects additional
         • Part B: pesticide incident report form                                                                              R    information
                                                                                                                               I
              • description of formulation, incident, adverse effects,                                                         A
                the way in which the formulation was used                                                                      T

    Part B of the form can be replaced by existing national
    incident report forms where available




                                                                                                                                                              55
Slide 13                                                                    Slide 15
              Mechanism for the identification of                                             Mechanism for the identification of
              candidate Pesticide formulation                                                 candidate Pesticide formulation
                                                                                            NATIONAL ACTION                                GLOBAL COORDINATION
     One proposal from one country:                                                                                                          S
                                                                                 1 Country          Problems with a          Proposal to     E         Verifies the proposal
                                                                                (DC or EIT)         pesticide                Convention      C
     1) Secretariat forwards verified proposal and the                                              formulation              Secretariat     R
                                                                                                                                                       Informs world of
                                                                                                                                                       proposal (PIC Circular)
                                                                                                    under
        additional information collected to the CRC                                                 conditions of
                                                                                                                                             E
                                                                                                                                             T         Collects additional
                                                                                                    use                                      A         information

     2) Chemical Review Committee                                                                                                            R
                                                                                                                                             I
                                                                                                                                                       Asks expert group
                                                                                                                                                       whether chemical Z
              • reviews the information against the criteria in part 3 of                                                                    A         should go on
                                                                                                                                             T         Convention list
                Annex IV
              • recommends whether to include the formulation to the          Chemical Z goes
                                                                                                      Agree       DECISION
                                                                              on Convention list                                                 ANALYSIS
                INC/COP                                                                                                    50+
                                                                                                                                             Expert Group prepares
                                                                                                                       governments
              • drafts a DGD                                                  Chemical Z stays                        in Convention
                                                                                                                                           draft ‘Decision Guidance
                                                                                                     Disagree                                      Document’
                                                                              off Convention list                       (‘Parties’)




Slide 14                                                                    Slide 16
              Mechanism for the identification of
                                                                                                                KEY POINTS
              candidate Pesticide formulation

                                                                              1. Mechanism for the identification of pesticide
     3) INC/COP reviews recommendation and the draft DGD                          formulations causing problems under conditions of use
        and decides whether to include chemical in the interim                    and for their inclusion into the Convention
        PIC procedure/Annex III
                                                                              2. Facilitates the timely sharing of information on
     4) DGD is circulated to all DNAs with request that they                      hazardous pesticide formulations
        make a decision regarding future imports
                                                                              3. An incident report form has been developed to
                                                                                  facilitate the submission of proposals by DNAs




56
               SESSION 6: SEVERELY HAZARDOUS PESTICIDE FORMULATIONS

                                                    Presentation by Cathleen Barnes

Slide 1                                                                Slide 4


                                                                        First SHPF in the PIC
                                                                             Senegal submitted first Article 6
            Considering the first SHPF                                      notification
                       in PIC                                                pesticide formulated in Senegal, used
             Cathleen M. Barnes
                                                                            as a seed treatment for peanuts
                U.S. Environmental Protection Agency                         associated with dozens of poisoning
                   (U.S. designated expert to the PIC/ICRC)
                                                                            incidents, including numerous fatalities
                      Kingston, Jamaica      April 2002




Slide 2                                                                Slide 5


 The Basics                                                             The SHPF…
     Article 6: Procedures for severely                                     two pesticide formulations (Spinox &
     hazardous pesticide formulations                                       Granox), dustable powder, same active
     Annex IV:                                                              ingredients:
          Part 1– Documentation required from a                                  Thiram 15%
          proposing Party                                                        Benomyl 7%
          Part 2 – Information to be collected by the                            Carbofuran 10%
          Secretariat
                                                                            Formulated in Senegal




Slide 3                                                                Slide 6


 The Basic Task of the ICRC                                             The evidence….
     Review & analyze information                                           Incident reports
                                                                            Public health report of a
     Determine if criteria met                                              Senegalese/WHO surveillance &
                                                                            investigative team
                                                                            Comments from pesticide industry
     Make recommendation to INC/COP                                         PAN report
                                                                            Info collected by PIC Secretariat
                                                                            [other EPA information]




                                                                                                                       57
Slide 7                                                    Slide 10

 Reliability of the evidence:
                                                            Investigation, cont.
     incident reports
     Incident report forms completed, but                       Essential information presented which:
     lacked important information:                                 established a temporal relationship,
                                                                  suggesting cause and effect
          Did not always link exposure with effects                indicated multiple routes of exposure (oral
                                                                  ingestion, inhalation of dust, dermal
          Time of onset of effects not included
                                                                  contact)
          No info on how product was applied
                                                                   described common conditions of use




Slide 8                                                    Slide 11

                                                            Reliability of evidence: comments
 Reliability, cont.
                                                                from pesticide industry
     Incident reports did indicate:                             Comments related to incident reports,
          Individuals affected all involved in pesticide        not investigative report, and noted:
          application & seed planting                             indicated symptoms reported two months
                                                                  after exposure
          Some time thereafter, some became sick
          and some died                                           Cumulative effects – not relevant
                                                                  Symptoms not associated with combination
          No other pesticide was used
                                                                  of active ingredients
          Effects appeared to be associated with                  Also reported new weighted formula for
          exposure while applying pesticide to seed               dermal toxicity values




Slide 9                                                    Slide 12

 Reliability of evidence:
                                                            Considering industry comments
     public health investigation
     Provided context for the incident                          Investigation supplemented incident
     reports -- thoroughly described                            reports, and demonstrated:
     pesticide application practices                              Effects tied to exposure
     Yet, some weaknesses:                                        Symptoms related to individual actives
          Data collection method (questionnaire)                  (EPA: not necessary to show link to
          could affect accuracy of information                    combination)
          Poor definition of control group                        Multiple routes of exposure, thus weighted
                                                                  dermal toxicity not relevant
          Contradictory statements, miscalculations




58
Slide 13                                                Slide 16

 Reliability of evidence:
                                                         Additional info from EPA
     PAN Report
     PAN Africa published a report on the                    any poisoning that results from a chemical
     incidents, and included conclusions of                  mixture likely due to a single component; info
     investigation – also provided extensive                 about individual actives is critical
     background on common conditions of                      Symptoms of carbamate poisoning consistent
                                                             with evidence -- Carbofuran has a high
     use – extremely helpful to be on-site
                                                             frequency & rate of poisoning incidents
     Able to confirm that no other pesticide                 Some interaction between actives possibly
     involved                                                indicated – thiram a known sensitizer




Slide 14                                                Slide 17

 Reliability of evidence:                                Other criteria considered, ICRC
     info collected by Secretariat                       concluded....
     Formulation not registered or used any                  Of relevance to other countries with similar
     where else                                              climate, conditions & patterns of use
     Necessary to collect information on                     Handling restrictions on carbofuran in
     individual actives, from sources                        developed countries; protections unlikely to
     considered to be reliable:                              be available in Senegal
       JMPR reviews                                          Significant relationship between effects &
       Data sheets from INCHEM                               quantity used
       EXTOXNET profiles                                     Intended misuse not relevant




Slide 15                                                Slide 18


 Reliability -- conclusions                              ICRC concluded that…
     Based on a “weight of evidence                          The formulations should be
     approach”                                               recommended for inclusion in the PIC
                                                             procedure
       Individually, no set of information sufficient        To be considered at next plenary
       Taken together, presented a compelling                meeting
       case




                                                                                                              59
Slide 19                                         Slide 20


 Risk mitigation measures…                        Conclusion
     Senegal will:                                    Benefits of PIC listing?
       Educate health personnel on risks of             Formulated in Senegal, so export/import
       pesticides                                       controls irrelevant (although may be
       Improve surveillance, identification of          exported to neighboring Gambia)
       symptoms                                         Enhanced awareness, attention directed to
       Train agricultural workers                       the problem of extremely hazardous
       Provide protective equipment                     formulations being used under
                                                        inappropriate conditions




60
             SESSION 6: SEVERELY HAZARDOUS PESTICIDE FORMULATIONS

                                            CASE STUDY



Your tasks:

    1. Review a blank Severely Hazardous Pesticide Formulation Report Form and the associated
       instructions along with a form completed as an example and found to meet the information
       requirements of Part 1 of Annex IV. Identify those points for which additional guidance
       might be needed.

    2. Review the summaries of the proposals that were published in Appendix II of the PIC Circular
       (PIC Circular XIV). Based on your review of the information available to the Secretariat
       through the Severely Hazardous Pesticide Formulation Report Form is there any further
       information that could be included in such summaries in future that would help designated
       national authorities to better understand the incident.

    3. Once this practical exercise has been completed the Group is to:

    •       discuss their experience in collecting information on pesticide poisoning incidents;
    •       discuss the process of completing and submitting a Severely Hazardous Pesticide
            Formulation Report Form as the basis for a proposal to the Secretariat;
    •       identify the problems and constraints in submitting proposals for individual formulations
            and in using the instructions to complete the form; and
    •       discuss how the summaries of verified incidents circulated as Annex II of the PIC Circular
            might be used by designated national authorities.

To facilitate discussion and in the preparation of a summary by the break out group chairs and the
moderator a set of guidance questions has been prepared.


Attached:

•       Blank Severely Hazardous Pesticide Formulation Report (SHPF) form and instructions
•       Completed SHPF form verified to meet the information requirements of Part 1 of Annex IV
•       Summaries of the proposals for severely hazardous pesticide formulations published in
        Appendix II of the PIC Circular




                                                                                                   61
           Introduction to the Severely Hazardous Pesticide Formulation Report Form



The severely hazardous pesticide formulation report form consists of three sections:

      (a)     Introduction: the text is intended to provide relevant background information on the
Rotterdam Convention and how the information collected by the form and submitted by the designated
national authority will be used;

      (b) Part A: this is to be completed by the designated national authority once he or she receives
part B from the field. It reflects the information requirements of part 1 of Annex IV of the
Convention. There is some redundancy between parts A and B of the form, particularly with respect to
information on product identity. It was thought that this redundancy might help countries to
consolidate responses, by using part A of the form to report on more than one incident for the same
formulation.

      (c) Part B: this is designed to provide “a clear description of the incidents related to the
problem, including the adverse effects and the way in which the formulation was used” (part 1,
paragraph (g), of Annex IV of the Convention). The form has been constructed around these points. It
consists of a series of closed questions or checklist that captures the basic information needed with
options for including additional information where it is available.

 Purpose of the form

The severely hazardous pesticide formulation (SHPF) report form was developed to facilitate the
identification of candidate formulations for inclusion in the Rotterdam Convention. The Convention
provides a mechanism for countries to decide whether or not they wish to receive future shipments of
such pesticide formulations and for ensuring compliance with these decisions by exporting countries.

 What is the Rotterdam Convention?

The Rotterdam Convention on the Prior Informed Consent (PIC) Procedure for Certain Hazardous
Chemicals and Pesticides in International Trade promotes a shared responsibility between importing
and exporting parties in the international trade of certain hazardous chemicals. It gives importing
countries the power to decide which chemicals they want to receive and to exclude those that they
cannot manage safely. The Convention includes provisions for developing countries and countries
with economies in transition that are experiencing problems with severely hazardous pesticide
formulations under conditions of use, to identify the formulations as candidates for inclusion in the
Convention. Further information on the operation of the Rotterdam Convention may be found at
www.pic.int

 What is the severely hazardous pesticide formulation report form?

This form consists of two parts: A and B. Part A (the transmittal form) is to be used by the designated
national authority (DNA) to transmit an incident report form to the secretariat. Part B (the pesticide
incident report form) has been developed to meet the information requirements of the Convention, that
is, to provide a clear description of the incidents related to the use of a severely hazardous pesticide
formulation, including the adverse effects and the way in which the formulation was used. Part B of
the form consists of a series of closed questions or a checklist that captures the basic information
needed, with options for including additional information where it is available. It is fully compatible
with programmes collecting quantitative information on pesticide poisonings in support of



62
epidemiological studies or national programmes concerning the reporting of adverse effects associated
with pesticide use. The format has been developed so that it might be widely used by States, aid
agencies, intergovernmental organizations and non-governmental organizations etc., in reporting on
pesticide incidents. If there are other formats available, they may be used in preparing a submission to
the secretariat and forwarded through the DNA using part A of the SHPF form, provided that they
meet the information requirements of parts 1 and 3 of Annex IV of the Convention. There is some
redundancy between parts A and B of this form. It was thought that this might help countries to
consolidate responses by using part A of the form to report on more than one incident for the same
formulation.

 What happens to the completed form?

Once part B – the incident report form – has been completed to the extent possible based on the
information available, it should be forwarded to the DNA. The DNA is to coordinate the completion of
part A – the transmittal form – and forward the entire document to the secretariat. The secretariat is
required to collect additional information, including physico-chemical and toxicological properties of
the pesticide formulation, information on incidents related to the formulation in other States, the
existence of handling or applicator restrictions in other states and risk or hazard evaluations where
available. This information, along with the completed form, is reviewed by the Interim Chemical
Review Committee (ICRC). The ICRC will decide whether or not to recommend the inclusion of the
pesticide formulation in the Rotterdam Convention.

Your cooperation in completing this form and your contribution for the identification of severely
hazardous pesticide formulations posing problems under conditions of use is greatly appreciated. If
you have any questions or comments relating to the completion of this form please contact the
secretariat at one of the addresses below.


Interim Secretariat for the Rotterdam Convention       OR        Interim Secretariat for the Rotterdam Convention
Plant Protection Service                                                                          UNEP Chemicals
Plant Production and Protection Division, FAO
Viale delle Terme di Caracalla                                                       11-13, Chemin des Anémones
00100 Rome, Italy                                                        CH – 1219 Châtelaine, Geneva, Switzerland

Tel: (+39 06) 5705 3441                                                                     Tel: (+41 22) 917 8183
Fax: (+39 06) 5705 6347                                                                     Fax: (+41 22) 797 3460
E-mail: pic@fao.org                                                                           E-mail: pic@unep.ch




                                                                                                        63
PART A - TRANSMITTAL FORM - DESIGNATED NATIONAL AUTHORITY



                                 Information required from a designated national authority


1    Name of the formulation:
     ..................................................................................................................................

2    Type of formulation: (for example, EC, WP, DP, GR, TB)


3    Trade name and name of producer, if available


4    Name of the active ingredient or ingredients in the formulation:


5    Relative amount of each active ingredient in the formulation: (% concentration)


6    Attach copy of the label(s), if available (or describe the key aspects of the label: language, etc.).


7    Common and recognized patterns of use of the formulation within the country –

         Is the formulation registered or permitted for use in the country?

         What uses are permitted?

         Are there any handling or applicator restrictions specified as a condition of registration?

       Provide information on the extent of use of the formulation, such as the number of registrations or
     production or sales quantity (indicate the source of information).

           Provide other information on how the formulation is commonly or typically used in the country

     (This information should be submitted on a separate sheet attached to the completed form)

8    A clear description of incidents(s) related to the problem, including adverse effects and the way in
     which the formulation was used (for example, part B – the pesticide incident report form – identifies
     key elements and provides an appropriate level of detail). Other report formats which may exist at the
     national level may also be used, provided they contain comparable information.

9    Any regulatory, administrative or other measure taken, or intended to be taken, by the proposing Party
     in response to such incidents.

Date, signature of designated national authority
and official seal:




64
                          PLEASE RETURN THE COMPLETED FORM TO:
Interim Secretariat for the Rotterdam Convention   OR   Interim Secretariat for the Rotterdam Convention
Plant Protection Service                                                                 UNEP Chemicals
Plant Production and Protection Division, FAO
Viale delle Terme di Caracalla                                              11-13, Chemin des Anémones
00100 Rome, Italy                                               CH – 1219 Châtelaine, Geneva, Switzerland

Tel: (+39 06) 5705 3441                                                            Tel: (+41 22) 917 8183
Fax: (+39 06) 5705 6347                                                            Fax: (+41 22) 797 3460
E-mail: pic@fao.org                                                                  E-mail: pic@unep.ch




                                                                                             65
                        PART B - PESTICIDE INCIDENT REPORT FORM

      This form should be completed for each individual exposed in a given incident - Where an
     incident involves more than one formulation, please complete section I and question 13 for
                                               each.

                          I. Product identity: What formulation was used when the incident took place?
1.           Name of the formulation:
...........................................................................................................................

2.           Type of formulation (check one of the following)
                 Emulsifiable conc. (EC)                                  Wettable powder (WP)                                     Dustable powder (DP)
                 Water soluble powder (SP)                                Ultra low volume (ULV)                                   Tablet (TB)
                 Granular (GR)                                            other, please
            specify:...........................................................................


3.           Trade name and name of producer, if available:
.............................................................................................

4.           Name of the active ingredient(s) in the formulation:
......................................................................................

5.           Relative amount of each active ingredient in the formulation: (% concentration, g/l, etc.)


6.           Attach copy of the label(s), if available.

                               II. Description of the incident: How the formulation was used.
7.           Date of incident: (month/day/year)

8.          Location of incident:                     village/city:.............................................
                                                      province/state/region:.............................
                                                      country:...................................................

9.           Person exposed (identity should be checked and recorded before submission of the form)

            Sex:                                        male                   female                         age: .........................
            If age unknown:                             child (<14yrs)                          adolescent (14-19 yrs)                         adult (>20yrs)

10.          Main activity at time of exposure (check one or more of the following):

               application in field                                                    mixing/loading                                          veterinary therapy
               household application                                                   vector control application                              other, please
            specify:
               reentry to treated field                                                human therapy




66
11.   Was protective clothing used during application?                                                                 no                  yes
      If no, please explain why

      If yes, briefly describe (check one or more of the following):

         gloves                     overalls                  eye glasses                         respirator                     other, please specify:
         face mask                  boots/shoes               long-sleeve shirt                   long trousers                  ...........................

12.   Information on how product was being used:
      (a)        Location of exposure/incident (field, garden, greenhouse, house, etc.)
                 ...........................................
      (b)        List the animals/crop(s)/stored products treated if relevant:
                 ..............................................................
      (c)        Application method: (How product was used – e.g., hand, bucket and brush, soil injection,
                 spray (backpack, tractor-mounted, etc.), drip irrigation, aerial (helicopter, plane etc.)):
                 .....................................................................................................................................................
                 ........
      (d)        Dose applied/concentration (or amount of pesticide
                 applied).............................................................

      (e)        Duration of the exposure period:                               hours             ½ day                day               other (specify):
                 ............

13.   If more than one pesticide formulation was used at the same time, please respond to points i) to iv)
      below for each formulation. (see also part I: Product identity)
      (i) Was the pesticide in its original container?                                                                           no        yes
      (ii) Was the label available?                                                                                              no        yes

            If yes, was exposed individual able to read and understand label?                                                    no        yes
      (iii) Does the label include the reported use?                                                                             no        yes

             If no, describe how the use reported above differs from that recommended on the label:
            (use a separate page if necessary)

      (iv) Is the reported incident typical of how the formulation is generally used?                                                      no           yes

14.   Climatic conditions under which the incident occurred (eg. temperature, relative humidity, etc.):
      ....................................................................................................................................................
15.   Were other individuals affected in the same incident?                                                                      no                yes

16.   Include any other details that may be useful in describing the incident and the way in which the
      formulation was used, in particular how the use reported here reflects common or recognized use
      patterns for this formulation (additional pages may be attached).

                                              III. Description of adverse effects:
17.   Individual’s reaction (check one or more of the following):


                                                                                                                                                       67
            dizziness                                     headache                                 blurred vision                         excessive sweating
            hand tremor                                   convulsion                               staggering                             narrow pupils/miosis
            excessive salivation                          nausea/vomiting                          other, please specify: ...................................
            death
18.     Route of exposure (check main route or more than one if applicable)
            mouth                          skin                           eyes                           inhalation
            other, please specify:.................................................

19.     How soon after starting handling the formulation were the adverse effects observed:
        .................................................................................................................................................................


                                                                 IV. Management:
20.     Treatment given:                                No                                  Yes                                   Unknown
        Hospitalization:                                No                                  Yes                                   Unknown

21.     Include any other details/information regarding treatment, including medical intervention/first
        aid/hospitalization/local practices, etc. (additional pages may be attached):
        .................................................................................................................................................................

                                                      V. Reporting/communication:
22.     Date of data collection/consultation: ......................................................

23.     Name and address of investigator/data collector: ..................................................................................
                                                          .................................................................................
                                                          .................................................................................
24.     Category of investigator/data collector:
            medical                                          paramedical                                   non-medical

        If non-medical, specify type of person (applicator, formulator, vendor, extension worker, manager,
        etc.):........................................................................................................................................

25.     Contact if further information is needed:                                     Tel: ...............................................
                                                                                      Fax: ..............................................
                                                                                      Email: ..........................................

26.     Has this incident been reported elsewhere?                                        No                 Yes
                                                                                       If yes, where: ..........................................

Send the completed incident report form to the designated national authority.
        (Name and address of the designated national authority)




68
               SESSION 6: SEVERELY HAZARDOUS PESTICIDE FORMULATIONS

                             GUIDANCE QUESTIONS FOR BREAK OUT GROUPS

  The purpose of these questions is to stimulate discussion within the break out group and facilitate
preparation of a report to the plenary. It is not intended as an exhaustive list; if there are other points
                      that the group wishes to consider they should be included.

1     Do you understand the provisions in the Convention regarding severely hazardous pesticide
      formulations and the process for the submission and review of a proposal?
            ❑ Yes
            ❑ No. If no, please explain which aspects require clarification.
      ...........................................................................................................................................................
      .......................................................................................................................................................
2     The incident report form, are the two sections (Parts A and B) and the instructions clear?
            ❑ Yes
            ❑ No. If not, please indicate those elements/sections that are not clear.
      .............................................................................................................................................
      ..............................................................................................................................................
3     Given your understanding of the information available in the submitted proposal, does the
      summary included in the PIC Circular provide sufficient information to give you a clear
      understanding of the problem related to the pesticide formulation?
            ❑ Yes
            ❑ No. If not, what additional information available in a proposal might be included in the
      summary?
      ...........................................................................................................................................................
      ...........................................................................................................................................................
4     What use, if any, did you make of the summaries of proposals for severely hazardous pesticide
      formulations included in the PIC Circular?
5     Is there any additional information that you think would assist the DNA in preparing and
      submitting a proposal for a pesticide formulation causing problems under conditions of use in
      their country that should be included in any guidance to DNAs?
6     Please identify what you see as the 2 or 3 principal challenges in identifying and reporting
      pesticide poisoning incidents in you country and in preparing and submitting proposals as
      severely hazardous pesticide formulations under the PIC procedure.
      ...........................................................................................................................................................
      ........................................................................................................................................................




                                                                                                                                                            69
           SESSION 6: SEVERELY HAZARDOUS PESTICIDE FORMULATIONS

                     OUTCOME OF BREAK OUT GROUP DISCUSSIONS


1.      Do you understand the provisions in the Convention regarding severely hazardous
pesticide formulations and the process for the submission and review of a proposal?

In general, there was consensus that the participants understood the relevant provisions of the
Convention. The definition for SHPF includes the term, “short period of time “but the period of time
is unspecified. Some participants thought that a specific time would be helpful.

It was noted that the term, although not specified in the treaty text, was understood to relate to the
period of time associated with exposure to acutely toxic pesticides, whose effects are usually exhibited
within hours or up to several days after exposure.

2.      The incident report form has two sections (Parts A and B), and is accompanied by
instructions for its use. Are they clear?

The participants considered the form and the instructions to be clear, but had a few suggestions for
improvements. In section I.3 of the form, it was suggested that there be separate lines for the trade
name and the producer. Sections I.4 and I.5 could be combined, because it was noted in the case of
the Senegal notification, the formulation contained three different active ingredients each with
different percentages. It was thought that it would be important to clearly link the active with the
percentage.

3.     Given your understanding of the information available in the submitted proposal, does
the summary included in the PIC Circular provide sufficient information to give you a clear
understanding of the problem related to the pesticide formulation?

It was agreed that the summary provided a clear understanding of the reported incident. One
suggestion was that if the DNA had information available about the literacy of the workers involved in
the incident, that information should be included.

4.      What use, if any, do you make of the summaries of proposals for severely hazardous
pesticide formulations included in the PIC Circular?

The participants considered a number of different uses for the information:
            - raises a “red flag”, or serve as an alert to a potential problem with the chemical
            - increases awareness of potential negative impacts
            - enhances understanding of specific cases
            - stored as data for future reference
The participants noted that it was valuable to share such information among DNAs as well as within
one country.

5.      Is there additional information that would assist the DNA in preparing and submitting a
proposal for a pesticide formulation causing problems under conditions of use in their country
that should be included in any guidance to the DNA?

A couple of questions were raised and answered:
            - Must the DNA be the one to submit the report? Yes, the DNA is the only one who
               has the authority to submit such a report to the Secretariat.




70
            -   Who can assist the DNA in assembling incident reports? There is no restriction on
                who may assist the DNA – other government officials, industry representatives or
                environmental/public health organizations may participate and provide support.
            -   Is there a time limit on incidents and the need to submit a report? The treaty does not
                provide for such a limitation, but it was noted that incidents which occurred quite
                some time ago would be difficult to verify and to elaborate on any details.

Other information that may be of assistance to the DNA could include:
        the age of the product involved – long storage periods can lead to changes in a product’s
composition or toxicity, and degradation may result in unintentional by-products; and
        information on other ingredients – in particular, any of toxicological significance.

It was noted that it would be helpful to have guidance to deciding what exactly an “incident” is – some
sort of definition, or perhaps examples of the types of incidents would be helpful.

6.     Please identify what you see as the 2 or 3 principal challenges in identifying and
reporting pesticide poisoning incidents in your country and in preparing and submitting
proposals as SHPF under the PIC procedure.

A number of challenges were noted, reflecting different points in the whole process for collecting such
information:
            - medical officials are not aware of symptoms associated with pesticide poisonings
            - users are not aware of the dangers
            - there is a lack of an internal mechanism for collecting information from the field and
              reporting to the DNA
            - confidentiality of medical reports
            - workers are unwilling to report on incidents at the work place, for fear of losing their
              jobs
            - products are often unlabeled – not even able to identify the pesticide used – such
              unlabeled products are often shared among farmers, who thus are unaware of what it
              is or how to use it

Cathleen M. Barnes
Moderator




                                                                                                    71
       SESSION 7:      DECISION GUIDANCE DOCUMENTS AND IMPORT RESPONSE

Introduction:

The obligations for countries and the process for the submission and dissemination of decisions
regarding future imports of chemicals subject to the Convention are contained in Article 10.

In order to assist countries in the decision making process a Decision Guidance Document (DGD) is
available for each of the chemicals subject to the Convention. Countries are invited to review the
DGD and make a decision regarding future imports of the chemical. These decisions are forwarded to
the Secretariat and a comprehensive list of the import decisions for each country is published every six
months in Appendix IV of the PIC Circular. A list of those countries that have failed to submit import
decisions for individual chemicals is also included.

When exporting a chemical subject to the Convention exporting countries are to ensure that such
exports are in line with the import decision of the importing country.

Key points:

•    Notify other countries of national decisions regarding future imports of chemicals subject to the
     Convention; participating countries are obliged to respect these import decisions.

•    Countries who have not submitted an import decision may receive shipments of chemicals subject
     to the Convention.

•    Decisions to prohibit import apply equally to all exporters and domestic production of the
     chemical.

•    Exports by a country that is not participating in the Rotterdam Convention can occur, so countries
     must ensure that customs authorities are aware of the import decisions taken.

The process for submission and review of import decisions

Once a chemical is included in the Convention a decision guidance document (DGD) is distributed to
all DNAs. The purpose of the DGD is to assist DNAs in making a decision regarding future import of
the chemical. The DGD defines the chemical subject to the Convention, outlines the basis for the
regulatory actions that were the reason for the chemical entering the Convention and identifies further
sources of information concerning the chemical.

Upon receipt of a DGD the DNA is requested to inform the Secretariat of their decision regarding
future import within nine months. If the decision is an interim one the DNA should give an estimate of
the time needed to reach a final decision. The decisions may take one of three forms: CONSENT to
import the chemical; CONSENT to import under specific CONDITIONS (whereby these conditions
are specified) or NO CONSENT to import. The decision may be either a final decision or an interim
decision if the decision regarding future import is under active consideration. The decision must refer
to the chemical, as specified in the DGD e.g. industrial chemical, pesticide or severely hazardous
pesticide formulation.

To facilitate the transmission of the import decisions to the Secretariat an import response form has
been developed. For each of the chemicals subject to the Convention a DNA is to complete and
submit an importing country response form to the Secretariat. A revised import response form should
be submitted if the import status of the chemical in the country changes.




72
Every six months the Secretariat publishes in Appendix IV of the PIC Circular a comprehensive list of
the import decisions from each country for all of the chemicals subject to the Convention. A list of
those countries that have failed to submit import decisions is also included

In taking an import decision it is important that there be appropriate consultation with others within
and outside the government e.g. customs authorities, as the decision must apply equally to all sources
of the chemical, including domestic production for domestic use. Similarly it should also be noted
that export of a chemical subject to the Convention from exporting countries which are not Party to the
Rotterdam Convention might still take place, as those countries are not legally bound by the
Convention.




                                                                                                    73
         SESSION 7:             DECISION GUIDANCE DOCUMENTS AND IMPORT RESPONSE

                                                    Introduction by Secretariat

Slide 1                                                              Slide 4

                         SESSION 7                                                        Introduction
                                                                            Key provisions of the Convention
             Decision Guidance Document and                                 The detailed process for submission of an
               Importing Country Response                                   import response:
                                                                            Key players        role of DNA and Secretariat
                                                                            Key documents      import response form, DGD,
                                                                                               and PIC Cicular
                                                                                  Key points




Slide 2                                                              Slide 5

                 Structure of Session 7                                    Key provisions of the Convention
           • Introduction
                                                                       Article 10 – Obligations in relation to imports
           • Presentation by participant based on their                 of chemicals included in the Convention
             experience
                                                                         • the responsibilities of countries
                                                                         • the process to be followed
           • Practical work in breakout groups




Slide 3                                                              Slide 6

                Objectives of Session 7                                    Key provisions of the Convention
     1) understand the provisions of the Convention regarding
        import decisions for chemicals subject to the
        Convention and the process for their submission                Article 10 – Obligations in relation to imports
                                                                        of chemicals included in the Convention
     2) understand the role the PIC Circular as a means to
        inform exporting countries regarding import decisions            • the responsibilities of countries
     3) gain practical experience in completing an import                • the process to be followed
        response form and using a DGD

     4) provide feedback to the Secretariat on the usefulness
        and clarity of the import response form and instructions




74
Slide 7                                              Slide 10
                                                                   Process for submission of an
       Key provisions of the Convention
                                                                       import response

  Annex III of Convention, Annex III of PIC            1) Chemical has been included into the Convention and a
                                                          DGD has been distributed to all DNAs
   Circular:
                                                       2) DNA must take a decision concerning future import of
  Chemicals subject to the PIC procedure:                 this chemical, based on information available in the
    • Total of 31 chemicals                               DGD
                                                       3) DNA must submit an import response, within 9 months
                                                          after distribution of DGD, using the import response
                                                          form




Slide 8                                              Slide 11
                                                                   Process for submission of an
       Key provisions of the Convention
                                                                       import response

  Article 10 – Obligations in relation to imports      4) Secretariat reviews the import response form to ensure
   of chemicals included in the Convention –              that it has been properly completed
   THE basis for the import respone form               5) Import decisions are published in Appendix IV of the
  a final decision                                        PIC Circular, grouped by chemical and countries:
  • to consent to import                                   • countries having provided an import response
                                                             (interim or final, consent or no consent)
  • not to consent to import
                                                           • countries not having provided a response (failure
  • to consent subject to specified conditions               list).




Slide 9                                              Slide 12
                                                             Process for submission of an import response
       Key provisions of the Convention
                                                                                    NATIONAL ACTION
                                                                                                                     S         Reviews that the relevant
  Article 10 – Obligations in relation to imports       Decision     Distribution
                                                                                                                     E
                                                                                                                     C
                                                                                                                               information concerning
                                                                                            Country                            the decision has been
                                                        Guidance
    of chemicals included in the Convention             Document     to all DNAs
                                                                                                                     R
                                                                                                                     E
                                                                                                                               provided

                                                                                                                     T
  an interim response, may include:                                                   Takes an import decision
                                                                                      (interim or final), on the     A
                                                                                                                               Replies to the country

                                                                                                                     R         Informs world of
                                                                                        basis of information
  • an interim decision to import or not to import                                      provided in the DGD          I
                                                                                                                     A
                                                                                                                               proposal (PIC Circular)


  • a statement that a final decision is under                                                                       T


    consideration                                                  PIC CIRCULAR, Appendix IV
                                                                    by chemical:
  • a request for further information/assistance                   - import response of countries
                                                                   - failure list: countries not having submitted a response




                                                                                                                                                         75
Slide 13                                                                                         Slide 15
     Decision Guidance Documents and                                                                           IMPORT RESPONSES
             Import Responses                                                                                    KEY POINTS
                                                                                                   1. Inform other countries of national decisions
     DGDs are available for the 31 chemicals included in
                                                                                                      regarding future imports of chemicals subject to the
     the interim PIC procedure
                                                                                                      Convention.
               • 21 pesticides
               • 5 severely hazardous pesticide formulations                                       2. Countries who have not submitted an import
               • 5 industrial chemicals                                                               decision may receive shipments of chemicals subject
                                                                                                      to the Convention




Slide 14                                                                                         Slide 16
                                                                                                                IMPORT RESPONSES
     Import Decisions on PIC Chemicals
                                                                                                                  KEY POINTS
     country                 no import response   some import   all import      All import
                                                  responses     responses for   Responses for
                                                                pesticides:     Pesticides and

     Antigua and Barbuda
                                                                                Chemicals
                                                                                                   3. Decisions to prohibit import apply equally to all
     Argentina
     Bahamas                                                                                          exporters and production for domestic uses of the
     Barbados                                     12
     Belize
     Dominica
                                                  11
                                                  11
                                                                                                      chemical
     Grenada
     Guyana
     Haiti                                                                                         4. Exports by a country that is not participating in the
     Jamaica                                                    26
     Nicaragua
     Saint Kitts and Nevis
                                                  11                                                 Rotterdam Convention can occur, so countries must
     Saint Lucia
     Saint Vincent and the
                                                  15                                                 ensure that customs authorities are aware of the
     Grenadines
     Suriname                                     22                                                 import decisions taken
     Trinidad and Tobago                                                        31
     Venezuela                                    6




76
       SESSION 7:                         DECISION GUIDANCE DOCUMENTS AND IMPORT RESPONSE

                                                                 Presentation by Marcia Thompson



Slide 1                                                                                     Slide 4
        Sub-Regional Workshop on the Rotterdam Convention Prior Informed Consent
    Procedure (PIC) for Certain Hazardous Chemicals and Pesticides in International Trade
                                     April 8 – 12, 2002
                                                                                                      3. Schedules

       Preparation and Submission                                                               The Act sets out a list of Prohibited
          of Import Responses:                                                                  Pesticides in the second schedule
                        Jamaica’s                                                               and a list of restricted pesticides
                        Experience                                                              in the Third Schedule.




Slide 2                                                                                     Slide 5

        1. Introduction                                                                                 4. Schedules (cont’d)

                                                                                                Second Schedule :
     In Jamaica the management
                                                                                                Prohibited Pesticides: no importation allowed
     of Pesticides is governed by
     the Pesticides Act which was                                                               Third Schedule:
     enacted in 1975.
                                                                                                Restricted Pesticides: importation allowed with
                                                                                                specified conditions




Slide 3                                                                                     Slide 6
       2. Introduction (cont’d)                                                                 5. Jamaica’s DGD Process
                             PCA process chart
                                                  Registrar’s                                   Jamaica uses information from the
        Pesticides
        Control Authority
                                                  Office – focal                                DGD to assist the Authority in making
                                                  point for
        (The Board)
                                                  pesticides
                                                                                                decisions on the status of a pesticide in
                                                                                                Jamaica; whether to ban or to register
                                                                                                with restricted use.
        PIC Secretariat                   Registrar – DNA
                                          (pesticides only)




                                                                                                                                                77
Slide 7                                                           Slide 10
                                                                   9. Completing the ICR Form
       6. DGD Process: Data Used                                      (cont’d)
                                                                    SECTION 1. Identity of Chemical (cont’d)
                                                                    1.3 Type of Formulation and Content of Active Ingredient:
       Data used include:
                                                                    Please see the relevant DGD when filling in this Section. If
          Toxicology                                                this Importing Country Response relates to a severely
                                                                    hazardous pesticide formulation, the type of formulation and
           • Acute Toxicity                                         content of active ingredient given here must be in
                                                                    accordance with the DGD.
           • Chronic Toxicity                                       e.g.      Emulsifiable Concentrate      30 % a.i.
                                                                              Wettable Powder               40-70% a.i.
           Environmental fate and effects
                                                                              Granules & Dust               2.5 – 5 % a.i.




Slide 8                                                           Slide 11
 7. Completing the Importing                                       10. Completing the ICR Form
    Country Response (ICR) Form                                        (cont’d)
     SECTION 1. Identity of Chemical
     Reference should be made to the relevant Decision                SECTION 2: Category:
     Guidance Document (DGD) to complete this section
                                                                      This is usually found under the reason for inclusion in the
     accurately.
     1.1 Common Name:                                                 PIC procedure.
     Please see the relevant Decision Guidance Document (DGD)         e.g. Tick box indicating    Pesticide.
     filling in this Section. The chemical name given here must
     be in accordance with the DGD. The chemical identified
     here is the one for which the response must be given under
     Section 5 OR 6 below, in accordance with Article 10,
     paragraph 5
     e.g. ALDRIN




Slide 9                                                           Slide 12
 8. Completing the ICR Form                                        11. Completing the ICR Form
    (cont’d)                                                           (cont’d)
                                                                    SECTION 3: Indication Regarding Previous
       SECTION 1. Identity of Chemical (cont’d)                     Response, If Any:
       1.2 CAS number:                                              If this is a first-time response for the particular chemical, check
       Please see the relevant DGD when filling in this             the box at 3.1.
       Section. The CAS-number of the chemical given here           If this is a modification to a previous response, check the
       must be in accordance with the DGD                           box at 3.2
       e.g. 309-00-2                                                Then indicate whether your first response was an interim
                                                                     or a final response and the date the previous response was
                                                                    issued.




78
Slide 13                                                             Slide 16
 13. Completing the ICR Form                                          16. Completing the ICR Form
      (cont’d)                                                             (cont’d)
  SECTION 4:       Response regarding future import:                   SECTION 5: Final Decision pursuant to national
  Indicate whether this response is a final or an interim              legislative or administrative measures (cont’d):
  decision by checking the appropriate box.                            5.3 Consent to import only subject to specified
                                                                       conditions
     Final decision (Fill in section 5, page 2)           OR
                                                                       The specified conditions are:
     Interim response (Fill in section 6, page 3-4)
                                                                        Are the conditions for import of the chemical the
  e.g.   Final decision                                                same for all sources of import?  Yes      No

  If this is a final decision then answer Section 5 but if
                                                                        Are the conditions for domestic production of the
                                                                       chemical for domestic use the same as for imports?
  this is an interim response go to Section 6.                                 Yes No




Slide 14                                                             Slide 17
 14. Completing the ICR Form                                          17. Completing the ICR Form
      (cont’d)                                                             (cont’d)
     SECTION 5: Final Decision pursuant to national                   SECTION 5: Final Decision pursuant to national
     legislative or administrative measures.                          legislative or administrative measures (cont’d):
     This Section must be filled in ONLY WHEN a final decision has    5.4 National legislative or administrative measure upon which the
     been taken.                                                             final decision is based
       5.1 No consent to import - should be checked if                e.g.       Description of the national legislative or administrative
                                                                                  measure:
          no import is allowed at all.
                                                                      PESTICIDES ACT, 1975 - Section 14,Sub-Section (1)
          Is the import of the chemical from all sources              “The pesticides specified in the Second Schedule shall be prohibited
          simultaneously prohibited?        Yes          No           pesticides for the purposes of this Act and accordingly shall not be
          Is domestic production of the chemical for domestic use     brought into or used in the Island.”
          simultaneously prohibited?                                   The complete name and address of the institution/authority responsible
                                           Yes                No      for issuing this national legislative or administrative measure:
                                                                                Pesticides Control Authority
                                                                                4th Floor, Oceana Complex
                                                                                2 Kings Street,
                                                                                Kingston, Jamaica W.I.




Slide 15                                                             Slide 18
 15. Completing the ICR Form                                          18. Completing the ICR Form
      (cont’d)                                                             (cont’d)
                                                                       SECTION 5: Final Decision pursuant to national
    SECTION 5: Final Decision pursuant to national                     legislative or administrative measures (cont’d):
    legislative or administrative measures (cont’d):
                                                                       5.5 Remarks
           5.2       Consent to import                                 e.g. Has there ever been a request of registration of this chemical
                                                                            in the country?   Yes      No
           Should be checked if general regulatory
                                                                             Is this chemical currently registered in the country?
           practices apply, i.e. product registered                                            Yes         No
           for use, customs clearance or import                              Is this chemical manufactured in the country?
           licence required.                                                                   Yes         No
                                                                             Is this chemical formulated in the country?
                                                                                               Yes         No
                                                                            If yes to either one of these last two questions:
                                                                       Is this intended for domestic use?           Yes   No
                                                                       Is this intended for export?             Yes       No




                                                                                                                                                79
Slide 19                                                             Slide 22
 19. Completing the ICR Form                                           22. Importing Country Responses
      (cont’d)                                                             (cont’d)
     SECTION 6: Interim Response
                                                                         In September 1998 Jamaica submitted Importing
     6.1       No consent to import
                                                                         Country Responses (ICRs) for the following Pesticides
     6.2       Consent to import                                         on the PIC List:
     6.3       Consent to import only subject to specified                                      Hexachlorobenzene
            conditions                                                    Captafol
     6.4    Indication of active consideration in order to reach a        Chlorobenzilate       Pentachlorophenol
            final decision.
     6.5    Information or assistance requested in order to reach
            a final decision                                             Jamaica’s Response: Interim decision – no
     6.4    Remarks                                                                           consent – not registered




Slide 20                                                             Slide 23
 20. Completing the ICR Form                                           23. Importing Country Responses
      (cont’d)                                                           (cont’d)
                                                                         In September 1998 also, Jamaica submitted Importing
                                                                         Country Responses (ICRs) for the following Pesticides
     SECTION 7: Relevant Additional Information                          on the PIC List:
                                                                         Lindane

     SECTION 8: Designated National Authority

                                                                         Jamaica’s Response: Consent to import with
                                                                                             conditions




Slide 21                                                             Slide 24
 21. Importing Country                                                 24. Importing Country Responses
      Responses                                                          (cont’d)
      In January and May 1998 Jamaica submitted Importing                  Additionally, in September 1998 Jamaica submitted
      Country Responses (ICRs) for the following Pesticides                Importing Country Responses (ICRs) for the
      on the PIC List:                                                     following Pesticides on the PIC List:
      Aldrin                        Dieldrin
                                                                           2,4                Mercury Compounds
      Chlordane                     Dinoseb                                                   Methyl parathion
                                                                           5-T
                                    EDB                                                       Monocrotophos
      DDT                                                                  Chlordimeform
                                    Fluoroacetamide                                           Parathion
                                                                           Heptachlor
                                                                                              Phosphamidon
                                                                           Methamidophos
     Jamaica’s Response: Final decision / no consent
                         to import – not registered                        Jamaica’s Response: Final decision / no consent to
                                                                                               import – not registered




80
Slide 25                                     Slide 26

    25. PIC Secretariat Response                 26. Revised Schedules
                                                   Since 1998, the Schedules have been revised and
                                                   now the second schedule includes the following
      In June 1998 and February 1999 the           pesticides:
      PCA received acknowledgement from            Heptachlor           Dinoseb
                                                                        Monocrotophos
      the PIC Secretariat confirming these         Mercury Compounds
                                                                        Parathion
                                                   Methyl parathion
      responses.                                                        Phosphamidon
                                                   Aldrin
                                                                        EDB
                                                   Chlordane
                                                                        Hexacholorobenzene
                                                   DDT
                                                                        Pentachorophenol
                                                   Dieldrin




                                                                                                     81
         SESSION 7:      DECISION GUIDANCE DOCUMENTS AND IMPORT RESPONSE

                                              CASE STUDY



Your tasks:

1. Review the Decision Guidance Document (DGD) and based on your knowledge on the status of
   the chemical in your country make a decision regarding future imports of the chemical for the
   purpose of the workshop.

2. Based on the import decision complete the import response form using the instructions provided.

3. Review the list of import responses and the list of failure to provide a response in Appendices III
   and IV of the PIC Circular.

4. Once this practical exercise has been completed the group is to:

     •       discuss the process of taking a national import decision and how to involve the relevant
             ministries, agencies;
     •       discuss the process of completing and submitting an import response form;
     •       identify the problems and constraints in taking an import decision and in completing the
             form; and
     •       discuss how the information (import decisions) circulated as Appendix IV of the PIC
             Circular is used in their country and communicated to producers, exporters, importers,
             customs authorities and consumers.

To facilitate discussion and the preparation of a summary by the break out group chairs and the
moderator a set of guidance questions has been prepared.

Attached:

•        decision guidance document
•        blank import response form and instructions
•        PIC Circulars will be available to workshop participants




82
FAO              Interim Secretariat for the Rotterdam Convention on the Prior Informed Consent             UNEP
                 Procedure for Certain Hazardous Chemicals and Pesticides in International Trade



                                          FORM
                             FOR IMPORTING COUNTRY RESPONSE


                           IMPORTANT: See instructions before filling in the form



COUNTRY:



SECTION 1. IDENTITY OF CHEMICAL

1.1       Common name


1.2       CAS number


1.3       Type of formulation
          and content of active
          ingredient


SECTION 2. THE IMPORT RESPONSE PROVIDED IN THIS FORM APPLIES TO THE
            FOLLOWING CATEGORY OR CATEGORIES
          ❑   Pesticide
          ❑   Industrial
          ❑   Severely hazardous pesticide formulation


SECTION 3. INDICATION REGARDING PREVIOUS RESPONSE, IF ANY
3.1       ❑ This is a first time import response for this chemical in the country.
3.2       ❑ This is a modification of a previous response.
              The previous response was a final decision.                                    ❑ Yes       ❑ No
              The previous response was an interim response.                                 ❑ Yes       ❑ No
              Date of issue of the previous response: _________________________________________________


SECTION 4. RESPONSE REGARDING FUTURE IMPORT

      ❑   Final decision (Fill in section 5, page 2)     OR       ❑   Interim response (Fill in section 6, page 3-4)




                                                                                                           83
SECTION 5. FINAL DECISION, PURSUANT TO NATIONAL LEGISLATIVE OR ADMINISTRATIVE
MEASURES

5.1        ❑   No consent to import

           Is the import of the chemical from all sources simultaneously prohibited?            ❑ Yes      ❑ No
           Is domestic production of the chemical for domestic use simultaneously               ❑ Yes      ❑ No
           prohibited?

5.2        ❑   Consent to import

5.3        ❑  Consent to import only subject to specified conditions
           The specified conditions are:




           Are the conditions for import of the chemical the same for all sources of import?    ❑ Yes      ❑ No
           Are the conditions for domestic production of the chemical for domestic use the      ❑ Yes      ❑ No
           same as for all imports?
5.4        NATIONAL LEGISLATIVE OR ADMINISTRATIVE MEASURE UPON WHICH THE FINAL
           DECISION IS BASED
           Description of the national legislative or administrative measure:




           The complete name and address of the institution/authority responsible for issuing this national legislative
           or administrative measure:




5.5        Remarks
           Has there ever been a request of registration of this chemical in the country?      ❑ Yes        ❑ No
           Is this chemical currently registered in the country?                               ❑ Yes        ❑ No
           Is this chemical manufactured in the country?                                       ❑ Yes        ❑ No
           Is this chemical formulated in the country?                                         ❑ Yes        ❑ No
           If yes to either one of these last Is this intended for domestic use?               ❑ Yes        ❑ No
           two questions:                     Is this intended for export?                     ❑ Yes        ❑ No




      84
      Other remarks




SECTION 6. INTERIM RESPONSE

6.1   ❑   No consent to import

      Is the import of the chemical from all sources simultaneously prohibited?           ❑ Yes    ❑ No
      Is domestic production of the chemical for domestic use simultaneously              ❑ Yes    ❑ No
      prohibited?

6.2   ❑   Consent to import

6.3   ❑  Consent to import only subject to specified conditions
      The specified conditions are:




      Are the conditions for import of the chemical the same for all sources of import?   ❑ Yes    ❑ No
      Are the conditions for domestic production of the chemical for domestic use the     ❑ Yes    ❑ No
      same as for all imports?
6.4   INDICATION OF ACTIVE CONSIDERATION IN ORDER TO REACH A FINAL DECISION
      Is a final decision under active consideration?                                      ❑ Yes     ❑ No
          The following administrative action is being undertaken during the period a final decision is
          being considered:




      Approximate time needed before a final decision can be reached: ______________________________
          The complete name and address of the responsible institution/authority actively considering a
          final decision:




6.5   INFORMATION OR ASSISTANCE REQUESTED IN ORDER TO REACH A FINAL DECISION




                                                                                                    85
           The following additional information is requested from the Secretariat:




              The following additional information is requested from the country that notified the final
              regulatory action:




           The following assistance is requested from the Secretariat in evaluating the chemical:




6.6        Remarks
           Has there ever been a request of registration of this chemical in the country?    ❑ Yes   ❑ No
           Is this chemical currently registered in the country?                             ❑ Yes   ❑ No
           Is this chemical manufactured in the country?                                     ❑ Yes   ❑ No
           Is this chemical formulated in the country?                                       ❑ Yes   ❑ No
           If yes to either one Is this intended for domestic use?                           ❑ Yes   ❑ No
           of these last two Is this intended for export?
           questions:
                                                                                             ❑ Yes   ❑ No
           Other remarks




SECTION 7. RELEVANT ADDITIONAL INFORMATION




      86
SECTION 8. DESIGNATED NATIONAL AUTHORITY
Institution




Address




Name of person in charge

Position of person in charge

Telephone
Telefax
E-mail address




Date, signature of DNA and official seal: _________________________________________________________




                                                                                          87
FAO            Interim Secretariat for the Rotterdam Convention on the Prior Informed Consent             UNEP
               Procedure for Certain Hazardous Chemicals and Pesticides in International Trade


                                     INSTRUCTIONS
                                   FOR SUBMISSION OF
                              IMPORTING COUNTRY RESPONSE

                                           I. INTRODUCTION
 The Conference of Plenipotentiaries held in Rotterdam on 10 and 11 of September 1998, adopted the text of
 the Rotterdam Convention on the Prior Informed Consent Procedure for Certain Hazardous Chemicals and
 Pesticides in International Trade (hereinafter referred to as the "Convention”).

 The Conference considered that interim arrangements are required to continue to operate a voluntary PIC
 procedure in order to protect human health and the environment from certain hazardous chemicals and
 pesticides pending entry into force of the Convention and to prepare for its effective operation once it enters
 into force. The Conference changed the original, voluntary, procedure to bring it into line with the procedure
 established by the Convention with effect from the date on which the Convention was opened for signature (11
 September 1998). The original PIC procedure with these changes is hereinafter referred to as the "interim PIC
 procedure".

 The Conference designated the Intergovernmental Negotiating Committee (hereinafter referred to as the
 "Committee”) to oversee the operation of the interim PIC procedure. The Committee will decide, between the
 date on which the Convention is opened for signature and the date of its entry into force, on the inclusion of
 any additional chemicals under the interim PIC procedure in accordance with the provisions of Articles 5, 6, 7
 and 22 of the Convention. It will establish an interim subsidiary body to discharge the functions entrusted to
 the subsidiary body to be established under Article 18, paragraph 6, of the Convention.

 Nominations of designated national authorities, notifications of control actions and import responses made
 under the original PIC procedure remain in effect under the interim PIC procedure unless and until the State or
 regional economic integration organization concerned notifies the interim secretariat in writing that it has
 decided otherwise.

 States and regional economic integration organizations should submit notifications of final regulatory action in
 accordance with the provisions of Article 5 of the Convention. Developing countries and countries with
 economies in transition that are in a position to do so should submit proposals concerning severely hazardous
 pesticide formulations in accordance with the provisions of Article 6 of the Convention.

 The interim PIC procedure shall cease to operate on a date to be specified by the Conference of the Parties at
 its first meeting.

 This document provides instructions for the completion of the Importing Country Response form. The
 procedure regarding importing country response is described in the Rotterdam Convention on the Prior
 Informed Consent Procedure for Certain Hazardous Chemicals and Pesticides in International Trade, Article
 10.

                                 II. GENERAL INSTRUCTIONS
         These instructions seek to assist DNAs to complete the Importing Country Response form. They provide
         detailed explanation of the information required under the various sections of the form. Please study
         these instructions carefully before filling out the form.


    88
       The Importing Country Response form is available in English, French and Spanish. Countries may
       respond in any of these three languages.
       Please type the information into the form.
       If you wish to submit the Importing Country Response form electronically, please contact the
       Secretariat. Electronic submission will greatly facilitate the manipulation of the submitted information,
       and the Secretariat encourages DNAs to do so.
       Where “Reference to the relevant documentation” is requested in the form, you should provide the
       source of the information reported. This can e.g. be published or unpublished documents, internal
       reports, etc.
        Although you may attach copies of such relevant documentation, please note, however, that the form
        must be filled in with the relevant information, it is not sufficient to refer only to supporting
        documentation.
       If additional space is needed, please continue on a separate sheet of paper, clearly indicating which
       section of the form the information is related to.
       If you have any additional information that is not requested in the form, this may also be reported on a
       separate sheet of paper attached to the form.
       Please return the completed form to:
          Interim Secretariat for the Rotterdam                 Interim Secretariat for the Rotterdam
          Convention                                            Convention
          Plant Protection Service                              UNEP Chemicals
                                                          or
          Plant Production and Protection                       11-13, Chemin des Anémones
          Division, FAO                                         CH – 1219 Châtelaine, Geneva,
          Viale delle Terme di Caracalla                        Switzerland
          00100 Rome, Italy


       III. INSTRUCTIONS FOR THE SPECIFIC SECTIONS OF THE FORM

 SECTION 1. IDENTITY OF CHEMICAL

 1.1      Common name             Please see the relevant Decision Guidance Document (DGD) when filling
                                  in this Section. The chemical name given here must be in accordance with
                                  the DGD. The chemical identified here is the one for which the response
                                  must be given under Section 5 OR 6 below, in accordance with Article 10,
                                  paragraph 5.
 1.2      CAS number              Please see the relevant DGD when filling in this Section. The CAS-number of
                                  the chemical given here must be in accordance with the DGD.
 1.3      Type of formulation     Please see the relevant DGD when filling in this Section. If this Importing
          and content of active   Country Response relates to a severely hazardous pesticide formulation, the
          ingredient              type of formulation and content of active ingredient given here must be in
                                  accordance with the DGD.

 SECTION 2. THE IMPORT RESPONSE PROVIDED IN THIS FORM APPLIES TO THE
             FOLLOWING CATEGORY OR CATEGORIES

The category or categories checked here must be consistent with the categories listed for the chemical in Annex
III of the Convention and/or the relevant section in the DGD for the chemical. The response given later in




                                                                                                        89
Section 5 or 6 must relate to the category or categories checked in this section, in accordance with Article 10,
paragraph 5.

 SECTION 3. INDICATION REGARDING PREVIOUS RESPONSE, IF ANY

Please note that you, according to Article 10, paragraph 2, must forthwith submit a revised response, should
your country modify its response. Both a final decision as well as an interim response can be revised with a
resubmitted completed importing country response form. The previous decision will always be replaced by the
new response.


       Please check ONLY ONE of the options in section 3.1 and 3.2, to indicate whether the response given
is a first time import response or is a modification of a previous response. In case of a modification of a
previous response, please clarify through yes or no and indicate the date of issuing of the last import response.

 SECTION 4. RESPONSE REGARDING FUTURE IMPORT

Please note that you, according to Article 10, paragraph 2, must transmit to the Secretariat, as soon as
possible, and in any event no later than nine months after the date of dispatch of the decision guidance
document, a response concerning the future import of the chemical concerned. The response regarding future
import can either be a final decision based on national legislative/administrative measures OR an interim
response.

     Please check ONLY ONE of the two options to indicate whether the response given in the form is a
      final decision OR an interim response.

 SECTION 5. FINAL DECISION, PURSUANT TO NATIONAL LEGISLATIVE OR ADMINISTRATIVE
 MEASURES

     This Section must be filled in ONLY WHEN a final decision has been taken.

          FINAL DECISION, pursuant to national legislative or administrative measures
 For
 5.1 to        Please check ONLY ONE of the three boxes to indicate whether the final decision on import is
 5.3      “no consent” or “consent” or “consent only subject to specified conditions”.

          5.1      No consent to import - should be checked if no import is allowed at all.
          5.2      Consent to import – should be checked if general regulatory practices apply, i.e. product
                   registered for use, customs clearance or import licence required.
          5.3      Consent to import only subject to specified conditions - should be checked if there are
                   special conditions to be met prior to import, e.g. special permit documents, import restricted
                   to certain bodies, etc. Please also give the name and address of the competent authority
                   where to apply for such special permit.
          According to Article 10, paragraph 9, a country that takes a decision not to consent to import of a
          chemical or to consent to its import only under specified conditions shall, if it has not already done
          so, simultaneously prohibit or make subject to the same conditions: (a) import of the chemical from
          any source; and (b) domestic production of the chemical for domestic use.

          Please check -      Yes OR        No -to confirm such action.


   90
 5.4      National legislative or administrative measure upon which the final decision is based
          In case of a final decision, it is necessary to indicate the national legislative or administrative
          measures upon which the final decision is based, in accordance with Article 10, paragraph 6.
          Any official documents, which further explain or implement the regulatory or import status of
          this chemical in the country, should be referenced.

 5.5      Remarks
          This point seeks information on the status of registration and manufacture of the chemical in
          the responding country. Other remarks may include information in case registration has been
          denied, etc.


 SECTION 6. INTERIM RESPONSE

      This Section must be filled in ONLY WHEN no final decision has been taken. An interim response is
valid during the period until a final decision is reached.


          INTERIM RESPONSE

 For
 6.1 to         Please check ONLY ONE of the three boxes to indicate whether the interim response on import
 6.3      is “no consent” or “consent” or “consent only subject to specified conditions”.

          6.1      No consent to import – should be checked if no import is allowed at all.
          6.2      Consent to import – should be checked if general regulatory practices apply, i.e. product
                   registered for use, customs clearance or import licence required.
          6.3      Consent to import only subject to specified conditions - should be checked if there are
                   special conditions to be met prior to import, e.g. special permit documents, import restricted
                   to certain bodies, etc. Please also give the name and address of the competent authority
                   where to apply for such special permit.
          According to Article 10, paragraph 9, a country that takes a decision not to consent to import of a
          chemical or to consent to its import only under specified conditions shall, if it has not already done so,
          simultaneously prohibit or make subject to the same conditions: (a) import of the chemical from any
          source; and (b) domestic production of the chemical for domestic use.
          Please check - Yes OR     No -to confirm such action.
 6.4      Indication of active consideration in order to reach a final decision

                As you are providing an interim response, please check ONLY ONE of the two options to
          indicate whether a final decision is under active consideration.
          Please also indicate whether any administrative action is being undertaken during the period
          a final decision is being considered and indicate, if possible, the approximate time
          anticipated before a final decision can be reached.
          Please give the complete name and address of the institution responsible for the process in
          order to reach a final decision.

 6.5      Information or assistance requested in order to reach a final decision




                                                                                                           91
         If additional technical information is required, this must be clearly stated e.g. more detailed
         information on ecotoxicity, characteristics of the chemical, etc.
          If assistance is requested from the Secretariat in evaluating the chemical, the specific areas
          of difficulty and the nature of the assistance requested should be indicated.

 6.6      Remarks
          This point seeks information on the status of registration and manufacture of the chemical in
          the responding country. Other remarks may include information in case registration has been
          denied, etc.


 SECTION 7. RELEVANT ADDITIONAL INFORMATION

If you would like to provide additional information that is not requested in the form, you may also do so on a
separate sheet and attach it to the form.

 SECTION 8. DESIGNATED NATIONAL AUTHORITY

The complete name of the institution of the DNA, address, name and position of the person in charge,
telephone, telefax or telex and e-mail must be provided on each IMPORTING COUNTRY RESPONSE form.

 DATE, SIGNATURE OF DNA AND OFFICIAL SEAL

The date of issuance of the form, signature of the DNA and official seal must be provided for each individual
form to ensure that each document obtains its legal status. If all or part of the information regarding this point
is missing, the form will be considered incomplete and can not be accepted as an official national import
response.




   92
       SESSION 7:                DECISION GUIDANCE DOCUMENTS AND IMPORT RESPONSE

                              GUIDANCE QUESTIONS FOR BREAK OUT GROUPS
     The purpose of these questions is to stimulate discussion within the break out group and
    facilitate preparation of a report to the plenary. It is not intended as an exhaustive list; if
         there are other points that the group wishes to consider they should be included.

1      Do you understand the provisions in the Convention regarding import decisions, the process for
       submitting import responses and the prior informed consent procedure including the failure to
       transmit a response, the role of DNAs in importing and exporting countries and relationship to
       the PIC Circular?
             ❑ Yes
             ❑ No. Which aspects require clarification?
       .................................................................................................................................................
       ...........................................................................................................................................................
2      The decision guidance document and the import response form, are they presented in a logical
       and understandable way?
          ❑ Yes
          ❑ No. If not, could you please indicate those elements/sections of the DGD and the form that
          are not clear.
          .....................................................................................................................................................
          .....................................................................................................................................................
3      Did you use the instructions to fill-out the form?
             ❑ Yes
             ❑ No, because………………………………………………………………………………….
       If yes, do you think that the instructions provided are clear?
             ❑ Yes
             ❑ No. If no, could you indicate the sections that you would like to modify and if so how?
       ..........................................................................................................................................................
       ...........................................................................................................................................................
4      Do you think the verification letter is adequate feedback to a DNA on an import response and
       allows you to understand why an import response has been verified as "incomplete"?
             ❑ Yes
            ❑ No. Is their any further feedback you would wish to receive?
       ...........................................................................................................................................................
       ...........................................................................................................................................................
5      Do you think the import decisions published in Appendix IV of the PIC Circular are sufficient to
       ensure compliance with import decisions?
            ❑ Yes
       ❑ No. If relevant, what other elements would you suggest be added to the import decisions
       published?
       ..........................................................................................................................................................
       ...........................................................................................................................................................
6      Describe the processes in place in your country to distribute import decisions (or PIC Circular
       Appendix IV) to producers, exporters, importers, customs authorities and consumers.
7      Is there any additional information that you think would assist a DNA in using a DGD to make a
       decision regarding future import of a chemical and in submitting import responses that should be
       included in any guidance to DNAs?



                                                                                                                                                             93
      SESSION 7: DECISION GUIDANCE DOCUMENT AND IMPORT RESPONSE

                    OUTCOME OF BREAK OUT GROUP DISCUSSIONS


1.    Understanding of the Provisions of Convention regarding import decisions etc:

      There is a general understanding however there is a need for clarification with regard to the
      intended use of the product i.e. for pesticide, industrial etc. use.

2.    Import response form: Is it presented in a logical and understandable way?

      Yes, it is presented in a logical manner.

3.    Use and Clarity of instructions

      Yes. Used when required.

      Were the instructions provided clear

      Generally yes but clarification is needed in sections 5 and 6 when the chemical can be for
      more than one use.

4.    Do you think that the verification letter is adequate for feedback to DNAs.

      The verification letter was not provided.

5.    Are the import decisions published in Appendix IV of the PIC Circular sufficient?

      Yes and No.

      It was felt that the information is insufficient on the national level for compliance. To
      facilitate for private importers, it is thought useful to include the name of the DNA from the
      exporting country.

6.    What is the process in place in the country to distribute import decisions?

      Use of Official Gazettes, Pesticides Boards web sites, etc.

7.    What additional information is necessary to assist DNAs in using the DGD?

      Information on alternatives
      Identification of contact person at Secretariat


Jerome Thomas
Moderator




94
                            SESSION 8:       EXPORT NOTIFICATIONS

Introduction:

The obligations for countries and the process for export notifications are contained in Article 12 while
Annex V lists the information that should be included with an export notification. The export
notification obligations are also related to Article 13 Information to accompany exported chemicals
and Article 5 Procedures for banned and severely restricted chemicals.

A country that has banned or severely restricted a chemical in line with the definitions in Article 2,
must, prior to the first export after the adoption of this regulatory action and before the first export in
any calendar year, notify the designated national authority of the importing party that it is shipping the
chemical to that country. The obligation to provide an export notification ceases once a chemical has
been listed in Annex III and the designated national authority of the importing country has provided an
import response to the Secretariat that has been published in the PIC Circular.

Export Notifications are an important source of information to governments of importing countries
regarding the trade of chemicals banned and severely restricted in the exporting country.

Key points – Export Notifications

•   Serve as a reminder to DNAs that chemicals that have been banned or severely restricted in certain
    exporting countries and for which summaries have been included in Appendix I of the PIC
    Circular, may be used in their country.

•   Contains information about the recipient/importer and the anticipated use of the chemical in the
    importing country. It can be a starting point to assess the risks from the chemical in the importing
    country which may in turn lead to a regulatory action.

•   Exports of the same chemical by a country that has not banned or severely restricted the chemical
    or is not a party to the Convention would not be notified.

The export notification process

When a country takes a regulatory action to ban or severely restrict a chemical in line with the
definitions of the Convention it is also to provide export notifications to importing countries prior to
the first shipment after the adoption of the regulatory action and then before the first export in any
calendar year. When taking such actions a country is also obliged under Article 5 to submit a
notification of final regulatory action to the Secretariat. Where the information requirements set out in
Annex I have been met then a summary of the notification is published in Appendix I of the PIC
Circular.

When a country adopts a further regulatory action that results in major change concerning the ban or
severe restriction of a given chemical then the export notification must be updated.

The importing country is to acknowledge receipt of the first export notification. Where a response is
not provided within 30 days then the exporter is to send it a second time.

There is no standard format for an export notification however the key information elements that are to
be included are listed in Annex V Information requirements for export notification and include;
reasons for the regulatory action, risk of the chemical, precautionary measures to reduce exposure, the
name and address of the importer and the expected date of export.




                                                                                                        95
                                      SESSION 8:            EXPORT NOTIFICATIONS

                                                  Introduction by Secretariat

Slide 1                                                            Slide 4

                                                                                       Introduction
                      SESSION 8
                                                                             Key provisions of the Convention

                                                                        The export notification process
                  Export Notification                                  • Key players - role of the DNA
                                                                       • Key documents


                                                                        Key points




Slide 2                                                            Slide 5

               Structure of Session 8                                     Key Provisions of the Convention


                                                                       Article 12      Export Notification
       • Introduction
       • Presentation by participant based on their experience            • the responsibilities of exporting and importing
       • Practical work in breakout groups                                  countries
                                                                          • the process to be followed

                                                                       Annex V         Information Requirements for
                                                                                       Export Notification




Slide 3                                                            Slide 6

               Objectives of Session 8                                    Key Provisions of the Convention
     1.understand the export notification provisions of
       the Convention                                                  Article 13      Information to accompany
                                                                                       exported chemicals
     2.gain practical experience in reviewing
       completed export notifications
     3.consider how they might be used as a source of
       information on banned or severely restricted
       chemicals




96
Slide 7                                                      Slide 10
                                                               Annex V - Information Requirements
      Article 12 – Export Notification
                                                                     for Export Notification
  KEY ELEMENTS                                                 KEY ELEMENTS
  • country bans or severely restricts a chemical, must        • the category of the chemical and use in the importing
    notify the DNA in the importing country when it              country
    exports such chemicals                                     • information on precautionary measures to reduce
                                                                 exposure and emissions
  • the DNA in the importing country is to acknowledge         • further information specified in Annex I as may be
    receipt of the notification                                  Requested by the importing Party
                                                               • No standard format exists for export notifications




Slide 8                                                      Slide 11
                                                                      Article 13 – Information to
      Article 12 – Export Notification
                                                                    accompany exported chemicals
  KEY ELEMENTS
                                                               KEY ELEMENTS
  • where there is no acknowledgement from the                 • subject to labelling requirements that ensure adequate
    importing country within 30 days the exporting               availability of information with regard to risks and/or
    country must submit a second notification                    hazards to human health or the environment taking
                                                                 into account relevant international standards
  • obligation ceases when the chemical is included in the
    Convention and the importing country has provided          • for chemicals used for occupational purposes a safety
    an import response which has been published in the           data sheet that follows an internationally recognised
    PIC Circular                                                 format should be sent to each importer




Slide 9                                                      Slide 12
  Annex V - Information Requirements                                  Article 13 – Information to
        for Export Notification                                     accompany exported chemicals
  KEY ELEMENTS                                                 KEY ELEMENTS
  • name and address of the DNAs (exporting and
    importing countries) and of the importer                   • as far as practicable, the information on the label and
                                                                 on the safety data sheet, should be given in one or
                                                                 more of the official languages of the importing party
  • expected date of export

  • name of the chemical(s), in the case of mixtures level
    or concentration




                                                                                                                           97
Slide 13                                                         Slide 15
                  The notification process                                  EXPORT NOTIFICATION
                       Key Steps                                               KEY POINTS
     1. For exports of chemicals that are banned or severely       1. does not apply to all exporting countries as exports of
        restricted, notifications are to be sent to the DNA in        the same chemical would not be notified by:
        the importing country
        • prior to first export after the regulatory action is        • a country that has not banned or severely restricted
          taken                                                         the chemical or
        • before the first export in any calendar year                • is not a Party to the Convention

     2. the DNA in the importing country is to acknowledge         2. assist DNAs in monitoring imports of hazardous
        receipt of the notification                                   chemicals entering their country




Slide 14                                                         Slide 16
                  The notification process                                  EXPORT NOTIFICATION
                       Key Steps                                               KEY POINTS
                                                                   3. contains information about the recipient/importer and
     3. where the exporting country does not receive an                 the anticipated use of the chemical in the importing
        acknowledgement within 30 days it is to resend the              country
        notification
                                                                      •   Can be a starting point to assess the risks from the
                                                                          chemical in the importing country which may in turn
       Obligation ceases when the chemical is included in                 lead to a regulatory action
       the Convention and the importing country has
       provided an import response which has been
                                                                   4. Does not contain a request for a decision on the
       published in the PIC Circular
                                                                      acceptability of the import




98
       SESSION 8: THE EXPORT NOTIFICATION PROCEDURE IN SWITZERLAND

               HOW IT OPERATES, KEY ELEMENTS AND KEY DOCUMENTS

                                   Presentation by Pietro Fontana


UNEP (United Nations Environment Programme) and FAO (Food and Agriculture Organisation of the
United Nations) developed jointly the international scheme of Prior Informed Consent (PIC). In 1989
the PIC-Procedure was integrated in the “Amended London Guidelines” of UNEP for the Exchange of
Information on Chemicals in International trade and in 1990 in the “FAO Code of Conduct on the
Distribution and Use of Pesticides”. These guidelines are directed to governments to assist them in the
process of increasing chemical safety through the exchange of information on industrial chemicals and
pesticides that are in international trade. The PIC Procedure and the information exchange were world-
wide only voluntary procedures.

In 1992 the European Community made, for the first time, the international voluntary export
information procedure and the PIC procedure mandatory for the export of chemicals from the
European Union to participating countries. The basis is the Council Regulation 2455/92. The EC has
developed a very useful on line information system (EDEXIM = European Database on Export and
Import) to assist Member States in the implementation of the regulation. There is a public version of
EDEXIM, for which no user- name or password is required. It can be found under
http://edexim.ei.jrc.it.

Switzerland is not a member state of the European Union. The national authorities of Switzerland and
the Swiss Society of Chemical Industries (SSCI) have supported the PIC system since the beginning of
the negotiations. The SSCI is the federation of the chemical and pharmaceutical industries in
Switzerland with about 200 member companies covering about 70 000 working places. After
consultation with the federal authorities, and in order to prevent trade distortion in Western Europe, it
was decided that the “Code of Conduct for Exports from the SSCI” was to be based on Annex I of
EEC Regulation No. 2455/92. Annex I lists chemicals which are banned or severely restricted for
health or environmental reasons in the European Community. The PIC chemicals and importing
decisions of the participating country are listed in Annex II.

The SSCI has made compliance with its “Code of Conduct for Exports” a condition of membership.
The code came into force on 1st January 1994 and is published on the webpage of the SSCI
(www.sgci.ch). This code is the basis for PIC and the export notification scheme. It requires exporters
to notify importing countries of the first shipment of a listed chemical which has been banned or
severely restricted, and compliance with the import decisions from the importing countries for the
chemicals and pesticides subject to the PIC procedure.

The export notification procedure is a part of the information process in the PIC Convention. It is an
exchange of information among parties regarding hazardous chemicals. For governments receipt of an
export notification is an important source of information concerning the importation of chemicals
which have been banned or severely restricted elsewhere.

As mentioned, in Switzerland the export notification procedure applies to chemicals and chemical
groups which are listed in Annex I of the EC Regulation. This annex currently lists 39 chemicals or
chemical groups which have been banned or severely restricted by legislation. (It covers well over 200
chemicals taking into account, for example, all the different mercury salts). In the case of the export of
a preparation containing a banned or severely restricted chemical the percentage of this chemical is
stated.




                                                                                                       99
The Swiss exporter must inform the DNA of Switzerland no later than 20 days before his first export
of Annex 1 chemicals. Subsequent exports of the same chemical to the same country no longer need
to be notified. The DNA then informs the DNA of the participating country (The minimum
requirement for a country to be accepted as a participating country is the nomination of a DNA, which
is notified to the PIC secretariat). The export notification is provided regardless of the intended use
of the chemical in the importing country. This means that in the case of a multiple-use chemical, a
banned pesticide must also be notified if it is to be used as an industrial chemical in the importing
country.

Number of export notifications from Switzerland

The SSCI makes the export notifications on behalf of the DNA of Switzerland. Since 1994, 112 export
notifications have been provided to importing countries. In Figure 1 the respective number of all the
export notifications per year is shown.

Due to the fact that an export notification is only provided for the first export of a chemical listed in
Annex I, most of the notifications were submitted in the first 3 years after the code of conduct for
exports came into force. Subsequent exports of the same chemical to the same country have only to be
provided in the case of a significant change in the regulations (for example, if a severely restricted
chemical in the old regulation is totally banned in a new regulation). In Switzerland we have had no
significant change in the regulations concerning these chemicals.

In order to have more actual information concerning trade with banned or severely restricted
chemicals in an importing country, the frequency of export notifications has been changed. Under the
Convention the provision of yearly export notifications is mandatory. This requirement ceases when
a chemical becomes a PIC chemical and the import decisions are distributed by the secretariat.

We expect that under the Convention, Switzerland will have to submit yearly about 4 export
notifications.

Products covered by export notifications from Switzerland

Ninety per cent of all the export notifications are based on the export of mercury compounds, 1,2-
Dichlorethane and 1,2-Dibromethane.

Geographical destination of the export notifications

The geographical distribution of the forwarded export notifications can be seen in figure 3. It covers
all 7 PIC regions.

Exported amount of chemical per export notification

The code does not apply to chemicals which are exported for analysis or research and development
and where the quantities involved are so small that they are unlikely to affect human health or the
environment adversely. A threshold amount for the requirement of a notification should be established
in order to distinguish between exempted laboratory use and other uses when the intended use is not
known. In Switzerland an amount less than 10 kg does not require notification.

Example of the first generation of an export notification (1994)

The example of the first generation of an export notification shows that the main information was the
summary of the control action and an indication of the controlled uses with the reasons supporting the
control action.




100
The second generation of the export notifications from Switzerland included also the classification
and labelling of the exported substance.

During a conference on International Trade in Dangerous Chemicals held 1995 in Brussels we learned
that not all DNAs received the export notifications we sent. This was due to reorganisation of
ministries or simply to wrong, outdated addresses listed in the PIC Circulars. Since then we send
export notifications only by registered mail.

The fate of a registered letter containing an export notification

The fate of a registered letter containing an export notification that came back to the point of origin
after 2 ½ months shows why the importing party must acknowledge the export notification. (I posted
it on 2nd May in Zurich, it arrived on 5th May in the Philippines. Then it seems that it went on holiday
and finally arrived unopened 2 ½ months later in Zurich on 27th July!).

The inclusion of a confirmation of receipt with the export notification will help monitor the procedure
and establish contacts with importing countries.

The PIC Convention now prescribes that the exporting party must submit a second notification if no
acknowledgement is received within thirty days of the dispatch of the notification.

The experience with the voluntary PIC procedure had also an important impact on the content of an
export notification. Due to the discussions about the use of export notifications its content was
substantially extended during the negotiations for the legally binding PIC Convention. The
information that has to be given in an export notification is listed in Annex V of the Convention.

The following improvements were made:

    1. Inclusion of the Harmonized System Customs Code
       (Improves customs controls for imports and exports)

    2. Indication of the foreseen category of the chemical and its foreseen use within that category
       (if known). This information is important for multiple-use chemicals

    3. Name, address and other relevant particulars of the importing company
       (This is a very important information and could be the starting point for control activities)

    4. Name, address and other relevant particulars of the exporting company


There is no standard format for an export notification. The case study that we treat in the following
workshop is based on a newly-developed form for export notification.




                                                                                                   101
                                                              SESSION 8:                          EXPORT NOTIFICATIONS

                                                                                Presentation by Pietro Fontana



Slide 1                                                                                                  Slide 4

                                                                                                                                        Product distribution
             The export notification                                                                            45

            procedure in Switzerland                                                                            40
                                                                                                                35                 45
                                                                                                                                                    Product distribution


                                                                                                                                   40
                                                                                                                30                 35

                                                                                                                25                 30
                                                                                                                                   25




                                                                                                            %




                                                                                                                               %
                                                                                                                20                 20

                   How it operates, key elements                                                                15
                                                                                                                                   15
                                                                                                                                   10


                       and key documents
                                                                                                                                   5
                                                                                                                10                 0
                                                                                                                                         M ercury          1,2-           1,2-     M iscellaneous
                                                                                                                5                       compounds    Dichloroe thane Dibromoethane

                                                                                                                0

                                   Pietro Fontana                                                                         M ercury
                                                                                                                         compounds
                                                                                                                                                1,2-           1,2-
                                                                                                                                          Dichloroe thane Dibromoethane
                                                                                                                                                                        M iscellaneous




Slide 2                                                                                                  Slide 5

                        Export Notifications from Switzerland
                  Voluntary Code of Conduct for Exports of the SSCI
                                                                                                                             Amount of exported chemicals /
                                                                                                                                  export notification
      70
                                                                                                                 80
      60
      50                                                                                                         60
      40
                                                                                                                 40
                                                                                                            %




      30
      20                                                                                                         20
      10
        0
                                                                                                                     0
                1994    1995     1996      1997        1998   1999      2000      2001     2002                             10 - 50 kg                     50 - 100 kg                              > 100 kg




Slide 3                                                                                                  Slide 6

                                Geographical distribution

   90
   80
   70
   60
   50
   40
   30
   20
   10
    0
              a




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102
Slide 7   Slide 11

             Main Improvements in the content of an export
             notification in the PIC-Convention:

             • Harmonized System Customs Code

             • Foreseen use category (if known)


             • Name , address of the importing company

             • Name, address of the exporting company




Slide 8   Slide 12

                                  EC export notifications

                 60

                 50

                 40

                 30
             %


                 20

                 10

                 0
                      1992 1993 1994 1995 1996 1997 1998 1999 2000 2001 2002




Slide 9




                                                                           103
                           SESSION 8:       EXPORT NOTIFICATIONS

                                     ENDRIN - CASE STUDY


1.     Identity of the substance to be exported:

(a)    Name in nomenclature of the International Union of Pure and Applied Chemistry (IUPAC)

       1,2,3,4,10,10-hexachloro-6,7-epoxy-1,4,4a,5,6,7,8,8a-octahydro-1,4:5,8-
dimethanonaphthalene

(b)    Other names (usual names, trade names, and abbreviations)

       Endrin

(c)    CAS Number

       72-20-8

(d)    Harmonized System customs code

       2910.90

(e)    Main impurities of the substance, when particularly relevant.


2.     Identity of the preparation to be exported:

(a)    Trade name or designation of the preparation

(b)     For each banned or severely restricted substance in Switzerland (PIC Regulation Annex I),
percentage and details as specified under item 1.


3.     Information on the export:

(a)    Country of destination

       Jamaica

(b)    Expected date of first export this year

        7 May 2002

(c)    Intended use in the country of destination, if known

       Pesticide

(d)    Name, address and other relevant particulars of the importer or importing company

       Pestkiller Ltd.



104
        Industry Road 21
        Kingston
        Phone +1 876 22 22 22 2
        Fax     +1 876 22 22 22 4

(e)     Name, address and other relevant particulars of the exporter or exporting company.

        Production Ltd.
        Shipping road 1
        Basle
        Phone +41 61 77 77 77 7
        Fax     +41 61 77 77 77 9


4.      Designated National Authorities (DNA):

(a)     The name, address, telephone and telex, fax number or E-mail of the DNA in the exporting
country from which further information may be obtained.

        International Affairs Division
        Swiss Agency for Environment, Forest and Landscape
        3003 Bern
        Phone +41 31 322 93 23
        Fax      +41 31 323 03 49

(b)     The name, address, telephone and telex, fax number or E-mail of the designated authority in
the importing country.

        The Registrar
        Pesticides Control Authority
        2 King Street
        Kingston
        Mrs. Hyacinth Chin Sue
        Phone +1 876 967 1094
        Fax     + 1 876 967 1285



5.      Information on precautions to be taken, including category of danger and risk and safety
advice.

        Classification and risk phrases:
        T+;
        Very toxic if swallowed (R 28)
        T;
        Toxic in contact with skin R (24)
        N;
        Very toxic to aquatic organisms (R 50)
        May cause long-term adverse effects in the aquatic
        environment (R53)

        Safety advice phrases:

        Keep locked and out of reach of the children (S1/2)



                                                                                                 105
        Do not breathe dust (S22)

        Wear suitable protective clothing and gloves (S36/37)

       In case of accident or if you feel unwell, seek medical advice immediately (show the label
where possible) (S45)

        This material and its container must be disposed of as hazardous waste (S60)

        Avoid release to the environment. Refer to special instructions / Safety data sheets (S61)


6.      Use of the chemical in Switzerland:

(a)     Uses and category subject to control measure (ban or severe restriction)

        All uses are banned

(b)     Uses for which the chemical is not severely restricted or banned

        The prohibition does not apply when Endrin is used for research purposes.


7.      Summary of regulatory restrictions and reasons for them.

        In the ordinance relating to environmentally hazardous substances the manufacture, supply,
        import and use of Endrin is prohibited.

        Endrin is highly toxic to humans and animals. Endrin is persistent in the environment. It is
        likely to bioaccumulate.

        Endrin is a chemical that will be covered by the POP-Convention.




106
                                    SESSION 8:                EXPORT NOTIFICATIONS

                                                  ENDRIN - CASE STUDY


Slide 1                                                              Slide 4

                                                                               CAS Registry Number: 72-20-8
                                                                          • Is a numeric identifier for Endrin

                                                                          • Designates only one substance
      Export Notification for Endrin
                                                                          • Contains up to 9 digits and is divided by
                                                                            2 hyphens into 3 parts

                        Case study                                              72 - 19 - 5        Last substance in the registry

                      Pietro Fontana                                            72 - 20 - 8        Next available number = Endrin
                                                                                Serial number

                                                                                Check digit to verify the validity of the CAS number




Slide 2                                                              Slide 5
1.    Identity of the substance to be exported:


(a)   name in nomenclature of the International Union of                (d)      Harmonized System Customs Code
      Pure and Applied Chemistry (IUPAC)

      1,2,3,4,10,10-hexachloro-6,7-epoxy-1,4,4a,5,6,7,8,8a-                      2910.90
      octahydro-1,4:5,8- dimethanonaphthalene

(b)   other names (usual names, trade names, and                        (e)      main impurities of the substance, when
      abbreviations)                                                             particularly relevant.

      Endrin                                                                     ------------

(c)   CAS Number

      72-20-8




Slide 3                                                              Slide 6
                                                                                            HS Code: 2910.90
                                                                         2910                   Epoxides, epoxyalcohols, epoxyphenols
                                                                                                and epoxyethers, with a three-membered
                                                                                                ring, and their halogenated, sulphonated,
                                                                                                nitrated or nitrosated derivatives


                                                                              - 2910 10         - Oxirane (ethylene oxide)

                                                                              - 2910 20         - Methyloxirane (propylene oxide)

                                                                              - 2910 30         - 1-Chloro-2,3-epoxypropane
                                                                                                (epichlorohydrin)

                                                                              - 2910 90         - Other




                                                                                                                                            107
Slide 7                                                                          Slide 10
                         Harmonized System Code                                      (d)     name, address and other relevant particulars
                       (World Customs Organisation)                                          of the importer or importing company
          3808             Insecticides, rodenticides, fungicides, herbicides,
                           anti-sprouting products and plant-growth                          Pestkiller Ltd.
                           regulators, disinfectants and similar products, put               Industry Road 21
                           up in forms or packings for retail sale or as
                           preparations or articles (for example, sulphur-                   Kingston / Jamaica
                           treated bands, wicks and candles, and fly-papers)

          - 3808.10        - Insecticides                                                    Phone       +1 876 22 22 22 2
          - - 3808 10 10   - - Based on pyrethroids                                          Fax         +1 876 22 22 22 3
          - - 3808 10 20   - - Based on chlorinated hydrocarbons
          - - 3808 10 30   - - Based on carbamates
          - - 3808 10 40   - - Based on organophosphorus compounds
          - - 3808 10 90   - - Other
                                                                                     (e)    name, address and other relevant particulars
                                                                                            of the exporter or exporting company.
          - 3808   20      - Fungicides

          - 3808 30        - Herbicides, anti-sprouting products                             Production Ltd.
                           and plant-growth regulators                                       Shipping Road 1
                                                                                             Basle / Switzerland
          - 3808 40        - Disinfectants
                                                                                             Phone       +41 61 77 77 77 7
          - 3808 90        - Other                                                           Fax         +41 61 77 77 77 8




Slide 8                                                                          Slide 11

   2. Identity of the preparation to be exported:                                4. Designated National Authorities (DNA):

                                                                                 (a) The name, address, telephone and telex, fax number or
   (a)    trade name or designation of the preparation                               E-mail of the DNA in the exporting country from which
                                                                                     further information may be obtained
          ----------
                                                                                    International Affairs Division
                                                                                    Swiss Agency for Environment, Forest and Landscape
   (b)    for each banned or severely restricted                                    3003 Bern
          substance in Switzerland
          (PIC Regulation Annex I),                                                 Phone        +41 31 322 93 23
          percentage and details as specified under                                 Fax          +41 31 323 03 49
          item 1

          ----------




Slide 9                                                                          Slide 12
   3.     Information on the export:
                                                                                    (b)     The name, address, telephone and telex, fax
   (a)    country of destination                                                            number or E-mail of the DNA in the importing
                                                                                            country
          Jamaica
                                                                                            The Registrar
                                                                                            Pesticides Control Authority
   (b)    expected date of the first export this year                                       2 King Street
                                                                                            Kingston
          7 May 2002
                                                                                            Mrs. Hyacinth Chin Sue

   (c)    intended use in the country of destination, if                                    Phone       + 1 876 967 1094
          known                                                                             Fax         + 1 876 967 1285

          Pesticide




108
Slide 13                                                          Slide 16
                                                                    Endrin is classified as dangerous for the environment
                                                                                                          l
      5.      Information on precautions to be taken, including
              category of danger and risk and safety advice.

              Classification:

                                 T+;        Risk phrase: 28
                                                                                               Environmentally
                                                                                            dangerous (N) substance
                                 T;         Risk phrase: 24
                                                                   N; R50-53
                                 N;         Risk phrases: 50-53    •     Very toxic to aquatic organisms (R50)
              Safety phrases: S1/2; S22; S36/37; S45; S60; S61                     and


                                                                   •     May cause long-term adverse effects in the aquatic
                                                                          environment (R53)




Slide 14                                                          Slide 17

                                                                            The classification is based on the measurement of the
            Endrin is classified as very toxic substance                                      ecotoxicological properties

                                                                  Acute toxicity results:


                                                                                 96 h LC50 (for fish)    < 1 mg/l
                                                                                 or
                                                                                 48 h EC50 (for daphnia) < 1 mg/l
                                                                                 or
                                                                                 72 h LC50 (for algae)   < 1 mg/l


                                                                  and
                                       very toxic (T+)
                                                                                 the substance is not readily degradable

                                                                                 or

                                                                                 the log Pow ? 3.0

                                                                                 (log octanol/water partition coefficient)




Slide 15                                                          Slide 18
 Criteria for the classification of Endrin                              Safety advice phrases for Endrin

 • Acute toxicity results:
                                                                        • Keep locked up and out of reach of the children (S1/2)
           LD50 oral, rat ? 25 mg/kg                                    • Do not breathe dust (S22)
                                                                        • Wear suitable protective clothing and gloves (S36/37)
     Risk phrase:
                                                                        • In case of accident or if you feel unwell, seek medical
     Very toxic if swallowed (T+; R 28)                                 advice immediately (show the label where possible) (S45)


 •   Acute toxicity results:                                            • This material and its container must be disposed of as
                                                                        hazardous waste (S60)
           LD50 dermal, rat or rabbit: 50 < LD50 ? 400 mg/kg
                                                                        • Avoid release to the environment. Refer to special
                                                                        instructions/Safety data sheets (S61)
     Risk phrase:
     Toxic in contact with skin (T; R 24)




                                                                                                                                    109
Slide 19                                                                                                        Slide 22
                                            Labelling symbols
               used in the European Union, in European Economic Area and selected
                                        other countries.                                                           An export notification gives an incomplete
                                                                                                                   picture of trade with banned or severely
                                                                                                                   restricted chemicals!

                                                                                                                   • only provided on a mandatory bases by
                                                                                                                   parties of the convention
               toxic (T) substances         flammable (F) substances       irritating (Xi) substances
                        and                           and                               and
            very toxic (T+) substances extremely flammable (F+) substances harmful (Xn) substances

                                                                                                                   • A ban in one country is not necessarily a
                                                                                                                   ban in an other country

                                                                                                                   • Illicit trade is not covered
        explosive (E) substances oxidizing (O) substances corrosive (C) substances       environmentally
                                                                                     dangerous (N) substances




Slide 20                                                                                                        Slide 23

  6. Use of the chemical in Switzerland:
                                                                                                                     An export notification does not contain

  (a)      Uses and category subject to control                                                                      a request for a decision regarding the
           measure (ban or severe restriction)                                                                       acceptability of an import!

           All uses are banned

  (b)      Uses for which the chemical is not
           severely restricted or banned

           The prohibition does not apply when
           Endrin is used for research purposes




Slide 21
  7. Summary of regulatory restrictions in
  Switzerland and reasons for them.

  In the ordinance relating to environmentally
  hazardous substances the manufacture,
  supply, import and use of Endrin is prohibited.

  Endrin is highly toxic to humans and animals.
  Endrin is persistent in the environment. It is
  likely to bioaccumulate.

  Endrin is a chemical that will be covered by
  the POP-Convention.




110
                                         SESSION 8:                EXPORT NOTIFICATIONS

                              GUIDANCE QUESTIONS FOR BREAK OUT GROUPS

     The purpose of these questions is to stimulate discussion within the break out group and
    facilitate preparation of a report to the plenary. It is not intended as an exhaustive list; if
         there are other points that the group wishes to consider they should be included.

1      Do you understand the provisions in the Convention regarding export notifications and the
       export notification process – the chemicals subject to the export notifications, the role of DNAs
       in exporting and importing countries and relationship to the PIC Circular?
             ❑ Yes
             ❑ No. Which aspects require clarification?
       …………………………………......................................................................................................
       ...........................................................................................................................................................
2      Have you received export notifications?
       ❑ Yes
       ❑ No
       ...........................................................................................................................................................
       ...........................................................................................................................................................
       If yes, what if any follow-up action is taken upon receipt of an export notification? Explain what
       you usually do e.g. who is informed of the shipment, do you follow-up on where and how the
       chemical is used?

       If no, describe what the logical next steps might include.
       ...........................................................................................................................................................
       ...........................................................................................................................................................
3      Is there any additional information that you think would assist the DNA in making use of an
       export notification and that should be included in any guidance to DNAs on the process of
       export notification.
       ...........................................................................................................................................................
       ...........................................................................................................................................................




                                                                                                                                                           111
                             SESSION 8: EXPORT NOTIFICATIONS

                      OUTCOME OF BREAK OUT GROUP DISCUSSIONS


1.     Do you understand the provisions in the Convention regarding export notifications and
       the export notification process – the chemicals subject to the export notifications, the role
       of DNAs in exporting and importing countries and relationship to the PIC Circular?

       a.    What happens when more than one exporter sends the same chemical to the same
             destination?

       Each Exporter has to notify the DNA of the exporting country and the DNA acts as a filter.
       Only for the first export per year is an export notification provided to the importing country.

       b.    What happens when a Broker is the Importer and the final destination of the chemical is
             not known?

       The DNA has to go to the Broker in order to have more information.

2.     Have you received export notifications?

       A lot of participants do not know where old export notifications are stored for the years 1994,
       1995, and 1996.

3.     If yes, what if any follow-up action is taken upon receipt of an export notification?
       Explain what you usually do e.g. who is informed of the shipment, do you follow-up on
       where and how the chemical is used?

       When we receive the next export notification, we discuss this with the:

       a.        Customs Department
       b.        The involved importer, and
       c.        Involved Ministries

4.     Is there any additional information that you think would assist the DNA in making use
       of an export notification and that should be included in any guidance to DNAs on the
       process of export notification?

       a.        A Safety Data Sheet should also be sent in advance and not only with the shipment of
                 the chemical.
       b.        Physical chemical data of the product should be included.
       c.        The quantity of the chemical and information of the packaging of the chemical should
                 be delivered.
       d.        In order to not lose time the export notification should additionally be provided via the
                 internet.

Pietro Fontana
Moderator




112
        SESSION 10: OPPORTUNITIES FOR REGIONAL COOPERATION
IDENTIFICATION OF KEY NEXT STEPS/PRIORITIES AT NATIONAL AND REGIONAL
                               LEVEL

                     GUIDANCE QUESTIONS FOR BREAK OUT GROUP

 The purpose of these questions/points to consider is to stimulate discussion within the break out
    group on identifying key next steps for implementation of the interim PIC procedure and
  ratification of the Rotterdam Convention. It is not intended as an exhaustive list; if there are
              other points that the group wishes to consider they should be included.

General

1. Given that the Rotterdam Convention applies to both industrial chemicals and pesticides is there a
   need for separate DNAs or is a single DNA able to manage both types of chemicals effectively.

Implementation of the interim PIC procedure

2. Where import responses have not been prepared for all chemicals currently subject to the interim
   PIC procedure consider their preparation and submission.

3. Review recent regulatory actions – consider preparation and submission of notifications on final
   regulatory action to ban or severely restrict chemicals in line with Article 5.

4. Review opportunities to collect information on pesticide poisoning incidents for pesticide
   formulations of potential concern as a basis for preparation of a proposal for a severely hazardous
   pesticide formulation in line with Article 6.

5. What mechanisms if any are in place to communicate with industry or other government ministries
   regarding import decisions, the preparation and submission of notifications to the Secretariat
   and/or information on the operation of the interim PIC procedure such as contained in the PIC
   Circular?

6. Identify who is involved with the implementation of the Stockholm Convention in your country,
   consider opportunities for collaboration e.g. in developing national implementation plans and
   reviewing existing legislation and regulations also consider the needs of the Rotterdam
   Convention.

7. Identify what sort of topics/activities might benefit from discussion/cooperative action with other
   countries in the region.
   • The list of issues/questions identified in Session IV could serve as a useful reference.

8. Identify opportunities for initiating follow-up discussion with other countries in the region.
   • The presentations in the first part of Session 10 provided an overview of ongoing regional
       activities. It may be that some of these activities could represent opportunities to further
       consider/discuss issues relevant to the implementation of the interim PIC procedure or
       ratification of the Rotterdam Convention.

Ratification of the Rotterdam Convention

9. Identify who in the country is working on the Basel Convention – as many of the countries in the
   region have ratified the Basel Convention – this may serve as a model of the process that needs to
   be followed in ratification of the Rotterdam Convention.




                                                                                                     113
 SESSION 10: KEY NEXT STEPS/PRIORITIES AT NATIONAL AND REGIONAL LEVEL

                      OUTCOME OF BREAK OUT GROUP DISCUSSIONS

The solution to having separate DNAs or a single DNA to manage both pesticides and industrial
chemicals would depend on the country but there needs to be coordination and capability to deal with
both pesticides and industrial chemicals. In some countries there may be a need for two DNAs.

Since there could be overlaps coordination is very important.

Yes countries need to pay attention and follow up to import responses.

Yes countries need to submit notification on banned pesticides and industrial chemicals whether or not
they are on the PIC list.

DNAs may initiate the process of asking the competent authorities to collect the information for
example give the report forms to the clinics in agricultural areas.

One group felt that there was a need to raise the awareness of health and agricultural field personnel to
the existence of poisoning of farmers and users/handlers of pesticides and other toxic chemicals.

There is a need for training of farmers and users/handlers of pesticides and toxic chemicals to
recognize poisoning symptoms.

Civil society and extension officers could be encouraged to report incidences to the DNAs.

Communication mechanisms to disseminate PIC related information should be established and/or
improved. One opportunity would be to use the membership of existing Pesticide Control Boards to
disseminate information nationally.

Some countries thought that it could be the same authority. Where there is a different authority, there
should be strong collaboration. This is crucial.

Coordination at the regional level is critical. One possibility is the Basel Centre that could facilitate
this type of coordination.

Assistance was needed to certify laboratories.

National capabilities must be strengthened.

Results of experimental trials.

Regional registration would be considered.

Harmonization of legislation and standards in line with international standards needs to be done.

Greater collaboration was necessary between international agencies operating in the region to establish
greatest support systems in the countries.

The coordinating group of pesticides control boards of the Caribbean is an avenue for coordination.




114
There should be a meeting (in Belize) of all DNAs when they have finally been identified and are
actively functioning. Pesticide/chemical exporting countries should be approached to sponsor/facilitate
this event.

Regional cooperation is necessary to assist countries to ratify the Convention.

Gene Pollard
Moderator




                                                                                                  115
                SESSION 11: ADDRESSING CHALLENGES AND QUESTIONS

Background

The result of Session 4 - "Identification of challenges – questions to consider" was a list of questions
regarding the implementation and operation of the interim PIC procedure and the ratification of the
Rotterdam Convention. That list of questions and challenges was considered in all subsequent
sessions of the workshop.

Outcome

Session 11 provided the opportunity for participants to review that list of issues/questions and to
determine which questions had been addressed during the workshop and those which had not.

The general outcome of the discussion in Session 11 indicated that the workshop actually addressed
the needs of Designated National Authorities and that, amendments or additions to the agenda are not
needed. The issues not covered during the workshop will be included in a guidance document for
DNAs.

Specific questions addressed in Session 11

1) Will the Secretariat provide more guidance and technical assistance to DNAs?
               Yes, the Secretariat can provide more assistance to DNAs, but in order to do so the
DNAs are invited to contact the Secretariat with their specific requests. The Secretariat can invite
the Intergovernmental Negotiating Committee to consider requests for assistance and invite
governments in a position to do so to provide such assistance. In addition, FAO as well as UNEP
have some limited resources to respond to such requests. The organizational infrastructure of
both organizations (regional and national representations) can facilitate or assist in providing
assistance.

2) What is the procedure to inform the PIC Secretariat of a change of DNAs?
               According to Article 4 of the Rotterdam Convention, Parties (Official Contact
Points of Governments) shall designate one or more DNA(s). However, modifications of the
address of already nominated DNAs could be communicated directly by the DNA concerned to
the Secretariat.

3) How can the requirements to notify be complied with if there are only limited capacities in a
country to conduct risk assessments?
                Use of existing resources can help in the short run, but Governments, in ratifying,
commit themselves to provide the resources to build the required infrastructure. This is even
more relevant to the management of industrial chemicals which very often lacks a sufficient
infrastructure.

4) How can one handle the problem of inadequate capabilities to diagnose pesticide poisoning?
               To report problems with severely hazardous pesticide formulations is not an
obligation under the Convention, but an option. The Intergovernmental Programme on Chemical
Safety (IPCS) can help in establishing Poison Control Centres. UNEP, being part of IPCS, is very
supportive to such requests for assistance.

5) How is non-compliance with the obligation for export notification being handled?
             The Conference of Parties will have to develop procedures for non-compliance.




116
               SESSION 11: ADDRESSING CHALLENGES AND QUESTIONS

                        WORKSHOP REVIEW AND QUESTIONNAIRE



The purpose of this sub-session was for the workshop participants to review the workshop format
and content– to determine what went well and what might be improved.

Participants had received in advance of Session 11 a questionnaire for evaluation of the
workshop. The questionnaire focussed on the objectives and contents of the workshop, the level
of increase of understanding of the PIC procedure, and the materials provided. Participants were
invited to express what they liked least and what they found most valuable, and were invited to
suggest improvements.

An analysis of the feedback provided indicated that in general, the workshop was very well
perceived by participants. In response to requests from DNAs who participated in previously
held workshops, this workshop used a new format that placed a lot of emphasis on very practical
hands on training. Participants appreciated very much this new format of practical hands on
training. The objectives and content of the workshop were coherent and well arranged,
presentations were found to be very clear and simple, the documents were understandable and
concise, the work done during the break out groups and the opportunity to discuss details was
very much welcomed. Participants suggested that guidance documents for Designated National
Authorities be prepared.




                                                                                                   117
Evaluation Questionnaire

Name (optional):

Please respond to the following
questions:
                                                           5   4   3   2   1
The objectives of this workshop        Clear                                   Not clear
were:
                                       Relevant                                Not relevant
The contents of this workshop          Well arranged                           Disorderly
were:
                                       Adequate                                Inadequate
                                       Useful                                  Not useful
                                       Easily understood                       Not easily
                                                                               understood
Your understanding of the steps        Clear                                   Confusing
necessary for your country to ratify
the Convention is:
Your understanding of the              Clear                                   Not clear
operating of the interim PIC
procedure is:
The presentation of this workshop      Clear                                   Not clear
was:
The terminology in this workshop       Simple                                  Complicated
was:
                                       Clear                                   Not clear
The exchange of ideas during this      Useful                                  Not useful
workshop were:
                                       Relevant                                Not relevant
Participating in this workshop         Many new things                         Nothing new
enabled you to learn:
Effectiveness of breakout groups in Very good                                  Not useful
providing practical training in the
operation of the inter PIC
Procedure:
What did you like most in this
workshop?


What did you like least in this
workshop?


Suggestions for improvement:




118
   PART II

PRESENTATIONS




                119
                                       SESSION 1: OPENING


                                    Honourable John Junor
                                      Minister of Health
Salutations

Ms. Gabriela Löw, Representative of the Government of Switzerland, Swiss Agency for Environment,
Forests and Landscapes, International Division;
Fellow Ministers of Government, Minister of Agriculture, Hon. Roger Clarke and Minister of Land
and the Environment, Minister Horace Dalley;
Mr. Jim Willis, Executive Secretary, Rotterdam Convention;
United Nations Environment Programme (UNEP) and the Food and Agriculture Organization of the
United Nations (FAO) Representatives in Jamaica;
Other representatives from the Rotterdam Convention PIC Secretariat;
Delegates for the countries represented, Ladies and Gentlemen.

This Convention is an important step towards the protection of all citizens of Jamaica and for the
preservation of a healthy environment not only in Jamaica, but by extension to the entire globe, of
which we are a part. With an estimated 1,500 new chemicals introduced each year, there is need for
increased vigilance to reduce the possible dangers, which could result from trading in highly
dangerous pesticides and chemicals. The Rotterdam Convention focuses on the preventative rather that
the curative methods because it provides the information that is needed to decide on importation of
hazardous chemicals.

The Ministry of Health, through the Pesticides Control Authority (PCA) and the Pharmaceutical
Division, has the responsibility of deciding which chemicals and pesticides are imported into this
island. Too often, pesticides and industrial chemicals that are severely restricted or banned at home are
marketed in developing countries. Given that developing countries lack the infrastructure required for
monitoring and usually the capital needed to sustain research, it is often a long time after using the
chemicals that we realize the effects they have had on health and our environment. The information to
be provided by this Convention will help to reduce the possibility of re-occurrence while allowing us
the option to decide to use the pesticides. Other countries, for example may still have to use DDT
because of malaria but this should be a choice they make after considering the advantages and
disadvantages.

We are aware that our tropical conditions and our unique social situations contribute to increased risk
in the use of such chemicals. For us, it is difficult even to establish systems of restrictions because of
our limited human and financial resources hence, products that can be managed by severe restriction in
industrialized countries may have to be banned in developing countries.

The Convention is therefore critical for developing countries like Jamaica that cannot safely manage
or monitor dangerous pesticides and hazardous chemicals. A case in point is the recent theft of
Phostoxin, a fumigant used mainly to treat stored grains. Concerned about the possible disasters that
could result from misuse of such products, the PCA is currently drafting additional regulations to
cover the transportation of restricted pesticides. These additional regulations for the transportation of
pesticides will be included in a broader amendment to the regulations governing the management of
restricted pesticides which among other things, will restrict the use of pesticides like Phostoxin to
certified pest control operators.

With the wide range of chemicals available, aggressive marketing agencies and the need to use
chemicals approved in the markets we target, regulating agencies are facing new pressures.




120
These are but some of the challenges that come with globalization. Conventions such as the Rotterdam
Convention and workshops like this, help to build the capacity of our people to be able to better
participate in protection of health and the environment.

We are not always able to send our delegates to the conventions because of costs. However, the PCA
has represented Jamaica at meetings discussing the development of the PIC procedure since the mid-
1990s. We believe that the Convention is a move towards protecting citizens and the environment in
all countries from the adverse effects and possible dangers resulting from the trade in hazardous
chemicals and pesticides. Importantly, also it will establish a defence against future tragedies by
preventing unwanted imports, which can create stockpiles of unwanted and obsolete pesticides,
particularly in developing countries.

At the PIC meeting held in Rome last year, Jamaica stressed the urgency for developing countries to
have the capabilities to ratify and implement the Convention. It was based on this understanding that
we sought to have this workshop so that not only Jamaica, but other countries in the Caribbean could
be more informed and prepared to ratify the Rotterdam Convention. It is of great importance that
countries like ours make all efforts to ratify this Convention since developing countries are likely to be
the major beneficiaries.

The Ministry of Health would therefore wish to express sincere appreciation to the PIC Secretariat and
experts who are here to participate in this workshop and to thank especially the Swiss Government, the
main sponsor of the workshop.




                                                                                                     121
                               Honourable Horace Dalley
                            Minister of Land and Environment
It is with great pleasure that I welcome you this morning to this regional workshop on the Rotterdam
Convention on the Prior Informed Consent Procedure for Certain Hazardous Chemicals and Pesticides
in International Trade.

This is the third major regional environmental conference, which is being hosted in Jamaica within the
past few weeks, an indication of the Government’s commitment towards the improvement of the
environment. Three weeks ago, the Regional Conference on the Pollutant Release and Transfer
Register was held as well as the Regional Preparatory Meeting for Latin America and the Caribbean
Region in preparation for the 6th Conference of Parties to the Convention on Biological Diversity.

Some of you present here today may have participated in these meetings and we are happy to have you
on our shores once again. For those of you who are visiting our island for the first time, I extend to
you a warm Jamaican welcome.

Let me also express sincere appreciation to the Government of Switzerland for sponsoring this
workshop where designated national authorities will be informed about the major elements of the
Convention and hopefully will obtain a better understanding of their responsibilities in effecting its
implementation in their various countries.

The Rotterdam Convention was developed out of concern for the dramatic increase in world trade in
chemicals such as polychlorinated biphenyls (PCBs) and certain pesticides, and the risks associated
with their use particularly in developing countries that oftentimes do not have the necessary expertise
to deal with them. Jamaica has been active in the negotiation of this Convention, as we believe that
there are clear benefits to be derived by developing countries such as ours.

The Government of Jamaica therefore welcomes this Convention which aims to make existing
information about hazardous chemicals and pesticides more freely available thereby enabling the
relevant authorities to make informed decisions based on evaluation of the risks associated with their
use. It will ultimately help to control the import of chemicals that are banned or severely restricted in
order to protect human health and the environment.

In keeping with our commitment to safe management of hazardous chemicals and pesticides, in
Jamaica, Cabinet gave its approval, three weeks ago, for Jamaica to accede to the Convention and for
the drafting of regulations to support the Convention. Steps are now being taken to facilitate our
speedy accession.

The Government of Jamaica has put legislation in place for the management of chemicals and
pesticides and has actively participated in various international negotiations on the topic. The
“Hazardous Waste (Transboundary Movement) Regulations” have been drafted and should be effected
shortly. This will allow for our accession to the Basel Convention. The country has also signed the
recently adopted Stockholm Convention on Persistent Organic Pollutants and will be taking an active
part in the negotiations of this legally binding instrument.

Despite the existing regulatory framework, the management of chemicals in our environment remains
a challenge due to limited financial, administrative and technical resources necessary to effectively
monitor and regulate the sector. There is also a need for infrastructure to be put in place to facilitate
the safe disposal of hazardous chemicals, as well as the upgrading and maintenance of safety and
emergency      response     systems     to    deal     with     chemical     spills    or     accidents.

Other priority areas include the provision of technical and financial assistance for the development of


122
inventories of hazardous chemicals as well as capacity building for the relevant authorities to assist in
the management and disposal of stockpiles of obsolete chemicals.

Preventative measures are our best line of defence – the ideal is the non-production of hazardous
chemicals and wastes. The international community, and the developed countries in particular, must
therefore work assiduously to develop more environmentally friendly substitutes or alternatives to
these hazardous substances.

An increase in public education programmes on the existence of hazardous chemicals and their impact
on health and the environment is crucial. Closer attention must be paid to the regulation of chemicals
of common household fixtures such as paints and household cleaners.

Jamaica recently participated in a survey conducted by the United National Environment Programme
on a “Strategic Approach to International Chemicals Management” where it was recognized that a
more collaborative and coordinated approach is needed at the national and international levels. Several
key public sector agencies, including my Ministry, the National Environment and Planning Agency,
the Pesticides Control Authority, the Ministry of Health, the Mining and Energy and other key public
sector agencies are presently examining the issue of chemicals management with the aim of having a
more structured approach at the national level to addressing this issue.

The Rotterdam Convention should not be seen in isolation but must be viewed as part of a larger
framework of other international legal instruments, institutions and bodies, which are attempting to
solve the growing toxic chemical and hazardous waste threats that face our planet. Clearly, there are
must be collaboration between the Secretariat of the Montreal Protocol on Ozone Depleting
Substances, the Basel Convention on the Control of Transboundary Movements of Hazardous Wastes
and their Disposal, and the Stockholm Convention on Persistent Organic Pollutants.

We recognize that our economic growth and development is intrinsically linked to the protection and
conservation or our natural resource base and all efforts, local and international, for the
environmentally sound management of chemicals and pesticides in our environment must be embraced
by all.

Once again the Government of Jamaica pledges its support for the Rotterdam Convention and I wish
for you a successful Workshop.

Thank You.




                                                                                                    123
                                   Honourable Roger Clarke
                                    Minister of Agriculture
Salutations

The agricultural sector has become increasingly dependent on the use of pesticides in recent decades,
as countries have sought to increase crop production and international competitiveness. Unfortunately,
however, the increase in demand for these substances in the sphere of agriculture has brought with it
devastating results, namely:
• Chemical build-up;
• Environmental degradation; and
• Last, but by no means least, the negative effects on the health of not only farmers and those who
    apply the chemicals, but also on consumers.
Extreme care, therefore, has to be taken in the importation, handling, storage and use of these
substances.

The globalise trading environment will force compliance and here, ladies and gentlemen, I would like
to stress that in the globalised trading environment of the 21st century, none of us will be able to
escape putting the necessary legislation and infrastructure in place to meet food safety and general
health standards.

And I say this without fear of contradiction, because the international community is insisting on them.
The World Trade Organization (WTO) agreement on sanitary and phytosanitary (SPS) measures for
instance, unequivocally establishes the basic standards for food safety, as well as for animal and plant
health.

All signatories to this agreement are required to comply with the stated obligations and to establish the
institutional framework necessary to achieve them. Accordingly, we in the Ministry of Agriculture
have taken the following initiatives:
     • We have established one-of-a-kind (in the Caribbean), one-stop agricultural export complexes
         at both international airports. These facilities offer plant quarantine and USDA pre-clearance
         inspection, airline and customs services, in addition to fumigation and cold storage facilities
         that have been put in place to ensure that only the highest quality, pest-free produce is
         exported from Jamaica;
     • We have set up an SPS enquiry/notification point in the plant quarantine division of the
         Ministry; and
     • Through our Agricultural Support Services Project, funded jointly by the International
         Development Bank and the Government of Jamaica, we will be addressing other areas, over a
         four-year period, such as WTO-compliant legislation with respect to agriculture, and
         improvement in the services offered through the plant quarantine and the research division. In
         addition, the project has an in-built food safety component, and beneficiaries will include:
             o The Pesticides Control Authority (PCA); and
             o The Ministry of Health’s Public Health Division.

Agriculture – the largest user of pesticides

As many of you are aware, the agricultural sector is the largest user of pesticides in Jamaica. For the
period March 2000 to April 2001, of the 2,800 tonnes of pesticides imported, 67 per cent, or 1,800
tonnes were for agricultural purposes. These pesticides were used as herbicides, fumigants, fungicides,
insecticides and plant growth regulators.

There is a distinct correlation between the importation of these substances in such large quantities and
the increased incidence of pests affecting the agricultural sector.



124
However, as a result of mounting international pressure, several measures are being implemented to
streamline the use of these substances. The Commission of European Communities, for example,
recently conducted an “Evaluation of the active substances on plant protection products”. Arising from
this evaluation, a list of approved pesticides was developed, which will be supported by the European
Union (EU) in the near future. This means that pesticides with active ingredients, which have been
excluded form the list, cannot be used on products being exported to EU countries. We in Jamaica will
therefore be obliged to conform if we intend to continue to supply that market.

Against this background, with its stated objectives as the promotion of “Shared responsibility and
cooperative efforts among parties in the international trade of certain hazardous chemicals…to protect
human health and the environment from potential harm” – it cannot be gainsaid that this Convention is
timely, as its objectives are in sync with all the international protocols which seek to ensure food
safety and environmentally sound practices.

But while the means definitely justifies the end in this situation, as a developing country trying to hold
its own in this international marketplace, Jamaica is extremely vulnerable. With the exception of
lindane, which is being used in a special programme being implemented by the Ministry of
Agriculture to eradicate the new world screwworm, the PCA has banned all chemicals on the PIC list
from use here. However, there are others that are impacting negatively on our environment, but we
lack the data to prove it.

With new pesticides being introduced each year, given the limitations of weak infrastructure and the
lack of resources, it could be difficult to determine which of these substances are safe.

The Ministry of Agriculture, therefore, welcomes this Convention – as in keeping with its objective of
“facilitating information exchange on the characteristics” of hazardous chemicals, it will provide a
framework for decision-making at the national level, to guide policy on their importation.

In looking at the obligations ascribed to signatories of the Convention, which state “Each Party shall
implement appropriate legislative, or administrative measures to ensure timely decision with respect to
the importation of certain chemicals”, I would like to urge all country representatives here today, to do
their part to ensure compliance in their respective countries; because it is only through this kind of
cooperation that our collective goals will be realized.

In closing ladies and gentlemen, I would like to use this opportunity to thank the Swiss Government
for facilitating this critical forum, and to express the hope that at its conclusion, Jamaica and our
Caribbean neighbours will be better equipped to take the necessary steps towards ratification of the
Convention.




                                                                                                     125
                                    Ms Gabriela Löw
                           Swiss Agency for the Environment,
                                 Forests and Landscape

Excellencies,
Madame Chairperson,
Ladies and gentlemen

On behalf of my Government, I would like to welcome you warmly to this sub-regional PIC
implementation workshop. Let me first express my thanks to our hosts, the Jamaican Government and
to the representatives of the interim PIC Secretariat for their excellent preparation of this workshop.

Chemicals are a vital and imperative component of our lives world wide and make an important
contribution to our well-being. We live in an age of global markets where international trade is a fact.
Guaranteeing a free exchange of goods is a very important condition thereof. However, among the
products traded, there are also some of a high potential risk such as pesticides and industrial
chemicals. It is well known that the handling, the use and the disposal of such chemical substances
carry risks. In order to make sure that the concerns of environmental and health protection are not
neglected, everybody involved has the responsibility to make every possible effort to minimize these
risks. Therefore, trade with dangerous chemicals and chemical wastes needs strict and clear
international rules. In this context the Rotterdam (-or better known as the PIC-) Convention is an
important milestone, with its principle, that an export of a chemical substance can only take place with
the prior informed consent of the importing country. Switzerland is convinced, that once fully
implemented, the PIC Convention will enable the world to monitor and control the trade with
dangerous substances by giving importing countries the power to decide which chemicals they want to
receive and to exclude those they cannot manage safely.

The UN regime of chemicals consists not only of the PIC Convention, but also include the Stockholm
Convention or so-called POPs Convention which today bans 12 especially dangerous persistent
organic pollutants (POPs), and the Basel Convention which sets rules concerning the transboundary
movement of hazardous wastes and their final disposal.

Switzerland has ratified the PIC Convention in January 2002 and has been Party to the Basel
Convention since its entry into force in 1992. We will ratify the POPs Convention in the course of this
year.

For Switzerland – as for many countries – it is obvious that these three Conventions are inextricably
interlinked and mutually supportive. Let me give you a practical example:

If you wanted to export one of the pesticides containing substances such as Hexachlorobenzene or
Toxaphene, you would intend to trade with a chemical substance that is a POP falling under the POPs
Convention. At the same time both substances are on the PIC list, which means, that you need the
acceptance of the importing country before the transaction can start. Just in case your substance is
meant for final disposal (obsolete stockpiles) in another country, you are obliged to follow the rules
established by the Basel Convention.

This might sound very complex, but I’m convinced, that at the end or our workshop you will see that
there is no magic behind this. On the contrary, together the three Conventions provide a coherent legal
framework to support environmentally sound management of hazardous chemicals through their whole
life-cycle, including production, use, trade and disposal.

Within the framework of our foreign policy in the field of the environment, the environmentally sound
management and disposal of hazardous chemicals is a high priority. This is the case for two reasons.
Firstly: as a country with a long tradition of producing chemicals, we have acquired a lot of knowledge


126
and experience with chemicals and their possible effects on the environment. But there is also the fact,
that within the United Nations System, environmental and other related major organizations are to a
large extent clustered in Geneva. For example: Switzerland has the privilege to host the headquarters
of UNEP Chemicals, the Interim PIC and POPs Secretariat, the Secretariat of the Basel Convention,
the WHO (World Health Organization), the WTO (World Trade Organization) and many others. This
concentration of key organizations ensures excellent working conditions, interaction and dialogue
among all the stakeholders involved and provides the PIC Secretariat with all the necessary conditions
to fulfil its tasks.

In view of our responsibility towards the next generations, Switzerland would like to share with you
our knowledge to contribute to a safer and cleaner world. My Government is convinced that laws and
conventions are only as good as their implementation. And a powerful and effective implementation is
only possible through intensive and competent knowledge and information exchange. I’m therefore
very glad, to work with UNEP Chemicals and FAO specialists and to contribute my part to their
important and highly appreciated work.

With these words let me express my wish that this workshop may be a success for all of us. I’m
looking forward to many fruitful discussions with you during the next couple of days and I’m happy to
invite you all to the reception tonight.

Thank you very much for your attention.




                                                                                                   127
                              Ms. H. Clarendon
               FAO Representative in Jamaica, Bahamas and Belize
  Dear Honourable Minister of Health, John Junor
  Dear Honourable Minister of Land and Environment , Horace Dalley
  Dear Honourable Minister of Agriculture, Roger Clark
  Secretary of the Interim Secretariat to the Rotterdam Convention on PIC,
  Director of the United Nations Environment Programme - Chemicals (UNEP),
  Distinguished participants,
  Ladies and Gentlemen,

  On behalf of the Director-General of the Food and Agriculture Organization (FAO) and on my own
  behalf, I am very honoured to welcome all of you to this Sub-regional Workshop on the Rotterdam
  Convention on the Prior Informed Consent (PIC) which is being held here in Kingston, Jamaica. I
  highly appreciate that this Workshop is being held in the Caribbean Sub-Region as it is a very
  important contribution to safeguard human health and the environment of our sub-region.

  I am really delighted to find that some many Designated National Authorities (DNA) for pesticides
  and chemicals are participating in this very important FAO-UNEP Workshop. I also welcome the
  officers from UNEP as well as my colleagues from FAO Headquarters in Rome, and the FAO Sub-
  Regional Office.

  Distinguished participants, you are aware that the world population will continue to grow from the
  figure of 5.8 billion today to 8.3 billion in the year 2025. Most of this growth will occur in developing
  countries. As a consequence, food production will have to increase in those areas of the world. At the
  FAO World Food Summit - Five years later, to be convened on 10-13 June this year, Governments
  will draw up implementation plans to address the food crisis and to feed so many additional people.
  Increases in food production will have to be sustainable and will require agricultural conditions that
  ensure protection of the health of people living in those areas and of the environment. Special
  programmes on Food Security for the Caribbean region are under preparation. The Rotterdam
  Convention on PIC will contribute to our efforts to intensify agriculture in developing countries in a
  sustainable manner.

  At the Diplomatic Conference held in Rotterdam on 10 and 11 September 1998 Governments adopted
  and signed the text of the Rotterdam Convention on Prior Informed Consent. In doing so, they built on
  the experience gained since 1990 in implementing the voluntary PIC procedure under the joint
  FAO/UNEP programme on PIC, a procedure in which countries from the Caribbean region actively
  participated.

  Pesticides should not threaten the welfare, health or lives of farmers. Many pesticides that have been
  banned or severely restricted in developed countries, are still marketed and used in developing
  countries. Extremely hazardous pesticides cannot be handled safely by farmers in developing countries
  especially those who work under tropical conditions. These chemicals pose a serious risk to the health
  of farmers, to the health of the population in general and to the environment.

  Distinguished participants, you are also well aware that more than 800 million people living in
  developing countries are undernourished. Providing food for them and feeding the world without
  pesticide use remains elusive. In recent years, many promising non-chemical mechanisms have been
  identified to protect plants from pests. These include biological control and the use of genetically
  altered organisms. However, their introduction and wide-scale application are not always
  straightforward or easy. Also, many methods, seen as solutions today, will present their own problem
  when the time of their widespread application comes and long-term effects will become apparent.
  Pesticides will, therefore, continue to play a role in protecting human, animal and plant health and
  safeguarding agricultural production.


128
The public sector, industry and non-governmental organizations together have to ensure that pesticides
are used in a manner that is safe to human health and the environment. To promote such a shared
responsibility, in 1985 the FAO Conference adopted a Code of Conduct on the Distribution and Use of
Pesticides, which sets voluntary standards of conduct for all public and private entities. The Code was
amended recently to address new challenges. FAO member countries will be requested to adopt the
revised Code this year.

FAO is committed to agricultural production programmes that are environmentally friendly.
Experience in these programmes has shown that agricultural production can increase while pesticide
usage decreases. The long- standing involvement of FAO in the promotion of Integrated Pest
Management (IPM) is a good example of such commitment. We are fortunate to meet in the Caribbean
region which has been successful in implementing certain IPM programmes, and indicated an interest
to expand the IPM programme.

We are well aware that there is a significant difference between pesticide use in developing and
developed countries. In developing countries, pesticide regulations are often deficient and enforcement
of decisions on pesticides is more difficult. The infrastructure to control the toxic compounds is also
insufficient and there is a shortage of trained personnel. In the Caribbean region the distribution of
pesticides is not regulated sufficiently. Overuse of pesticides is still very common. To many farmers
remain unaware of appropriate pest control and IPM measures and of the dangers of pesticide
application. Many of the old, often highly toxic pesticides continue to be used in these countries
because of their low price.

Recent FAO-sponsored studies in Latin America and South East Asia have shown that many farmers
in this region simply cannot handle highly toxic pesticides in a safe manner. Protective clothing is
often thought to be a solution. However, most farmers are unable to afford this or are unable to use and
maintain it properly. Furthermore, in hot climatic conditions such clothing is too uncomfortable to
wear.

The lack of management of pesticides has also resulted in the accumulation of stocks of outdated and
obsolete pesticides. Quantities remaining from strategic stocks can, for environmental reasons, no
longer be used today. Other obsolete pesticides are the result of poor stock and storage management
and oversupply. An inventory on obsolete stocks was done in 1999 in Caribbean countries. Countries'
response to the survey was not satisfactorily, but those who responded indicated that obsolete stocks
are a problem. Figures provided are indicative only. Even if volumes of these stocks are not huge, the
safe disposal of these stocks is a task ahead of us. And those countries who have so far not done a
inventory will be requested in the near future to do so.

The Rotterdam Convention on PIC plays a vital role in changing and remedying some of these
situations. The voluntary procedure has already helped to create awareness in the Caribbean region and
to highlight a number of pesticides that should disappear from certain markets. It has provided
evidence that certain pesticides can be withdrawn from the market without hampering agricultural
production. The addition of a number of highly toxic pesticide formulations to the PIC procedure, and
the fact that new severely hazardous pesticide formulations are considered by the Expert Committee
for inclusion into the PIC procedure, helps to ensure that such severely hazardous pesticides are out of
the reach of small farmers who cannot use them safely. Pesticide regulators in the region are making
use of the tools, and prohibit import and use in their country.

Today's Training Workshop on the Rotterdam Convention on PIC will constitute a further very
important step: the implementation of a inter procedure.

The Convention will come into force once it has been ratified by 50 countries. This will require some
more time, and I urge Governments in Jamaica to ratify this Rotterdam Convention. However,
protection of human health and the environment cannot wait. Therefore Governments have adopted an


                                                                                                   129
  interim resolution, providing for the immediate implementation of major elements of the Convention
  on a voluntary basis until its entry into force. These interim arrangements ensure that a modified
  voluntary PIC procedure continues, while taking into account the changes that are introduced by the
  Convention. However there will be a need for incessant vigilance on the part of DNAs at national
  level.

  The Governing Bodies of FAO and UNEP have both unanimously authorized the participation of FAO
  and UNEP in the Secretariat for the interim period and in the future Secretariat.

  We have an interest in supporting a sustainable agricultural system with human beings and the
  environment protected from harmful substances. The Convention is an important step forward in
  helping governments to decide whether they wish to use and import these hazardous substances.
  However, in order to be effective, a Convention requires more than just signing, adoption and
  ratification. It needs implementation and enforcement. The Convention is a good example of the
  shared responsibility of all countries to ensure the sound management of chemicals and pesticides.
  This workshop should also be seen as an opportunity for you to increase co-operation between
  countries and with major stakeholders such as industry and public interest groups.

  The ultimate objective of the PIC procedure is to make it possible for developing countries, with
  limited resources and technical expertise, to protect themselves from the burden of unacceptably
  toxic pesticides and other chemicals. PIC can help to solve problems; however, countries should
  also take the necessary measures to strengthen the regulatory infrastructures and control
  mechanisms. Last but not least, farmers should be empowered to take optimal decisions on pest
  management.

  Only if the Convention is widely adopted and implemented will it make a contribution to the
  protection of human health and the environment. Therefore, I call on you to actively participate in
  this workshop, and to implement this Convention in your country.

  In conclusion, I would again like to extend to all of you a very cordial welcome to this Workshop
  on PIC. I have no doubt that the presence of distinguished members of the Expert Committee and
  all the DNAs on Pesticides and Chemicals will guarantee a highly productive Workshop. I would
  again like to extend my gratitude to the Government of Jamaica for the excellent meeting
  arrangements and all the support they offered. Finally, I would like to thank the Government of
  Switzerland for their financial support which allowed to convene such a regional work shop. I wish
  you all a pleasant stay in Kingston and great success.




130
                                                              SESSION 1: OPENING

                                                        Introduction by Secretariat

Slide 1                                                                  Slide 4

                                                                                          KEY OBJECTIVES

                                                                           • Develop a better understanding of the needs and
        Organisation of the Workshop                                         constraints of countries in the implementation of the
                                                                             interim PIC procedure and ratification of the
                                                                             Convention
                    KEY OBJECTIVES                                            – to encourage countries to identify possible solutions
                                                                                including improved co-operation at the national and sub-
                          &                                                     regional levels.
                      STRUCTURE




Slide 2                                                                  Slide 5

                  KEY OBJECTIVES                                                               STRUCTURE
  • Encourage implementation of the interim PIC                                                  11 SESSIONS
    procedure and ratification of the Convention
                                                                           • Sessions 1 – 3 Introduction and overview
  • Increase awareness of and benefits associated with the
    Rotterdam Convention
                                                                           • Session 4       Identification of challenges –
     – understanding of the inter-relationship with the Stockholm
                                                                                       questions to consider
       and Basel Conventions.
                                                                           • Sessions 5 – 9 Practical experience in
                                                                                       operational elements




Slide 3                                                                  Slide 6

                  KEY OBJECTIVES                                                               STRUCTURE

  • Provide practical training on the operation of the                     • Session 10      Opportunities for regional
    Convention                                                                         cooperation
     – focus on country obligations                                                          Identification of key next steps
     – opportunity to fine tune/test forms and instructions

                                                                           • Session 11      Addressing challenges and
                                                                                       questions




                                                                                                                                           131
Slide 7
                                                          Slide 9
                       STRUCTURE
                                                                              STRUCTURE
  • Three breakout groups
      – work together for the week
                                                            PRACTICAL SESSIONS
      – rotate chair for each session
      – consolidated report to plenary                      Breakout Groups:
  • Moderators                                              • Summary note of the issue
      – for each session
                                                            • Case study
      – work with breakout group chairs
                                                            • Guidance questions - facilitate reporting to plenary
      – report to plenary




Slide 8

                       STRUCTURE
  PRACTICAL SESSIONS
  Plenary:

  • Presentations by secretariat and invited speaker(s)
  • Explanation of work of the breakout groups

  • Review consolidated report of breakout groups




132
            SESSION 2: INTRODUCTION TO THE ROTTERDAM CONVENTION


  DESCRIPTION OF THE ROTTERDAM CONVENTION ON THE PRIOR INFORMED
 CONSENT PROCEDURE FOR CERTAIN HAZARDOUS CHEMICALS AND PESTICIDES
                       IN INTERNATIONAL TRADE

How was the Convention developed?

The dramatic growth in chemical production and trade during the past three decades has raised both
public and official concerns about the potential risks posed by hazardous chemicals and pesticides.
Countries lacking adequate infrastructure to monitor the import and use of these chemicals are
particularly vulnerable.

In response to these concerns, UNEP and FAO started developing and promoting voluntary
information exchange programmes in the mid-80s. FAO launched its International Code of Conduct
on the Distribution and Use of Pesticides in 1985 and UNEP set up the London Guidelines for the
Exchange of Information on Chemicals in International Trade in 1987. In 1989, the two organizations
jointly introduced the voluntary Prior Informed Consent procedure into these two instruments.
Together, these programmes helped to ensure that governments had the information they need about
hazardous chemicals for assessing the risks and taking informed decisions on future chemicals
imports.

Seeing the need for mandatory controls, officials attending the 1992 Rio Earth Summit adopted
Chapter 19 of Agenda 21, which called for adoption of a legally binding instrument on the PIC
procedure by the year 2000. Consequently, the FAO Council (in 1994) and the UNEP Governing
Council (in 1995) mandated their executive heads to launch negotiations. The talks started in March
1996 and concluded in March 1998 by finalizing the text of the Convention on the Prior Informed
Consent Procedure for Certain Hazardous Chemicals in International Trade. In clear testimony to the
urgency attributed to addressing international trade in hazardous chemicals, governments completed
the negotiations of the Convention in only two years and two years before the deadline set by the Rio
Earth Summit.

The Rotterdam Convention was adopted at the Conference of the Plenipotentiaries in Rotterdam on 10
September 1998 and opened for signature on 11 September 1998. It remained open for signature for
one year at the UN Headquarters in New York till 10 September 1999. During the signature period, 72
States and one regional economic integration organization signed the Convention.

The Convention will enter into force 90 days after the deposition of 50 instruments of ratification,
acceptance, approval or accession. As of 1 April 2002, 20 States (Bulgaria, Czech Republic, El
Salvador, Germany, Guinea, Hungary, Kyrgyzstan, Mongolia, Netherlands, Nigeria, Norway, Oman,
Panama, Saudi Arabia, Senegal, Slovenia, Suriname, Switzerland, The Gambia, Thailand) had ratified,
accepted, approved or acceded to the Convention.

Interim arrangements – the interim Prior Informed Consent procedure

The Conference also adopted a resolution on interim arrangements for the Convention. Under this
resolution, the original, voluntary PIC procedure was changed to bring it in line with the provisions of
the Convention. This new, interim PIC procedure would continue to operate until the Convention
enters into force.

Which chemicals will be included?

The Convention covers pesticides and industrial chemicals that have been banned or severely
restricted for health or environmental reasons by participating Parties and which have been subject to


                                                                                                   133
notification by Parties for inclusion in the PIC procedure. Severely hazardous pesticide formulations
that present a hazard under the conditions of use in developing country Parties or Parties with
economies in transition may also be proposed for inclusion. The inclusion of chemicals in the PIC
procedure is decided by the Conference of the Parties. The Convention will initially include at least 27
chemicals1/ carried forward from the original, voluntary PIC procedure and hundreds more are likely
to be added as the provisions of the Convention are implemented.

Certain specific groups of chemicals such as narcotic drugs and psychotropic substances, radioactive
materials, wastes, chemical weapons, pharmaceuticals, food and food additives are excluded from the
scope of the Convention. Also excluded are chemicals in quantities not likely to affect human health
or the environment, provided they are imported for research or analysis purposes or by an individual
for personal use in quantities reasonable for such use.

How will it work – Key players

Each Party must designate one or more national authorities authorized to act on its behalf in the
performance of the administrative functions required by the Convention. Some Parties have
nominated one authority for all chemicals while others have designated several, with separate
responsibility for pesticides and industrial chemicals. The DNA is generally a governing department
or office responsible for broad policy decisions regarding chemicals or with the authority to decide
which chemicals may be used in the country. The need to designate one or more DNAs is dependent
upon the administrative and legislative organization in each country.

The implementation of the Convention will be overseen by a Conference of the Parties. A Chemical
Review Committee will be established to review notifications and proposals from Parties, and make
recommendations to the Conference of the Parties on which chemicals should be included in PIC
procedure. The Convention requires that the entire process be conducted in an open and transparent
manner.

During the interim period, the Intergovernmental Negotiating Committee (INC) that negotiated the
Convention will oversee implementation of the interim PIC procedure, and will decide on inclusion of
additional chemicals2/. To assist it in this task, the INC has established an Interim Chemical Review
Committee, consisting of 29 government-designated experts in chemical management.

UNEP and FAO will serve as Secretariat for the interim period, in order to support the implementation
of the interim PIC procedure and prepare for the entry into force of the Convention. UNEP and FAO
have also been assigned the responsibility for Secretariat of the Convention.

Objectives:

The objective of the Rotterdam Convention is to promote shared responsibility and cooperative efforts
between exporting and importing countries in the international trade of certain hazardous chemicals in
order to protect human health and the environment from potential harm. It will also contribute to their
environmentally sound use, by facilitating information exchange about their characteristics, by

1
    /   Annex III of the Convention, as adopted by the Conference of Plenipotentiaries, lists the following chemicals -
        Pesticides: 2,4,5-T, aldrin, captafol, chlorobenzilate, chlordane, chlordimeform, DDT, dieldrin, dinoseb, 1,2-
        dibromoethane (EDB), fluoroacetamide, HCH, heptachlor, hexachlorobenzene, lindane, mercury compounds,
        pentachlorophenol and certain formulations of methamidophos, methyl-parathion, monocrotophos, parathion
        and phosphamidon.
        Industrial chemicals: crocidolite, polybrominated biphenyls (PBB), polychlorinated biphenyls (PCB),
        polychlorinated terphenyls (PCT), tris(2,3 dibromopropyl)phosphate.
2
    /   In addition to the 27 chemicals listed in Annex III of the Convention and carried forward from the original,
        voluntary PIC procedure, the Intergovernmental Negotiating Committee has added the pesticides
        binapacryl, ethylene dichloride, ethylene oxide and toxaphene to the interim PIC procedure.


134
providing for a national decision-making process on their import and export and by disseminating
these decisions to exporting and importing countries.

How will it work – Key elements

According to the Convention, export of a chemical can only take place with the prior informed
consent of the importing Party.

The Prior Informed Consent (PIC) procedure is a means for formally obtaining and disseminating the
decisions of importing countries as to whether they wish to receive future shipments of a certain
chemical and for ensuring compliance to these decisions by exporting countries. The aim is to promote
a shared responsibility between exporting and importing countries in protecting human health and the
environment from the harmful effects of such chemicals.

The Convention contains provisions for the exchange of information among Parties about potentially
hazardous chemicals that may be exported and imported and provides for a national decision-making
process regarding import and compliance by exporters with these decisions.

The provisions regarding information exchange include:

•   the requirement for a Party to inform other Parties of each ban or severe restriction on a chemical
    it implements nationally;
•   the possibility for a developing country Party or a Party with an economy in transition to inform
    other Parties that it is experiencing problems caused by a severely hazardous pesticide formulation
    under conditions of use in its territory;
•   the requirement for a Party that plans to export a chemical that is banned or severely restricted for
    use within its territory, to inform the importing Party that such export will take place, before the
    first shipment and annually thereafter;
•   the requirement that an exporting Party, when exporting chemicals that are to be used for
    occupational purposes, shall ensure that a safety data sheet that follows an internationally
    recognized format, setting out the most up-to-date information available, is sent to the importer;
    and
•   the requirement that exports of chemicals included in the PIC procedure and other chemicals that
    are banned or severely restricted domestically, when exported, are subject to labelling
    requirements that ensure adequate availability of information with regard to risks and/or hazards to
    human health or the environment.

Operation of the PIC Procedure

On taking a domestic regulatory action to ban or severely restrict a chemical, the DNA is to complete a
notification of final regulatory action form and forward it to the Secretariat. Those notifications found
to meet the information requirements of Annex 1 of the Convention are considered complete and a
summary is included in the PIC Circular. When the Secretariat has received at least one notification
from each of two PIC regions, that contain the information required in Annex I of the Convention, it
requests the supporting documentation from the notifying Party and forwards the complete
notifications and the accompanying documentation to the Chemical Review Committee.

In the case of severely hazardous pesticide formulations a similar process is followed. Where reports
of pesticide poisoning incidents are found to meet the information requirements of Part 1 of Annex IV
of the Convention, a summary is prepared and published in the PIC Circular. The Secretariat then
collects the information listed in Part 2 of Annex IV. The incident report and the additional
information collected by the Secretariat are then forwarded to the Chemical Review Committee

In both instances the Committee reviews the information provided and decides whether or not to
recommend the inclusion of the chemical in the PIC procedure to the Conference of the Parties.


                                                                                                    135
For each chemical subject to the PIC procedure a decision guidance document (DGD) is developed
and circulated to DNAs. The DGD is intended to help governments assess the risks connected with the
handling and use of the chemical and make more informed decisions about future import and use of
the chemical, taking into account local conditions of use.

For each chemical subject to the PIC procedure the DNA is requested to decide whether to accept
import, refuse import or allow import under certain conditions and to inform the Secretariat of their
decision. A listing of the import responses given for each chemical subject to the PIC procedure is
published every six months in the PIC Circular.

Party responsibilities

Import decisions taken by Parties must be trade neutral; that is, if the Party decides it does not consent
to accepting imports of a specific chemical, it must also stop domestic production of the chemical for
domestic use or imports from any non-party.

A chemical subject to the PIC procedure should not be exported without the consent of the importing
Party; however, the export may proceed if there have been previous shipments to that Party or if the
chemical is approved in that Party and the regulatory situation has not changed. Exporting Parties
should ensure that import responses published in the PIC Circular are immediately communicated to
their exporters, industry and any other relevant authorities, such as the Department of Customs.
Exporting Parties are also obliged to take appropriate measures, within their authority and legislative
competence, to ensure that exports do not occur contrary to the decision of each importing Party.

The Convention provides for technical assistance between Parties. Parties shall, taking into account in
particular the needs of developing countries and countries with economies in transition, cooperate in
promoting technical assistance for the development of the infrastructure and the capacity necessary to
manage chemicals to enable implementation of the Convention. Parties with more advanced
programmes for regulating chemicals should provide technical assistance, including training to other
Parties in developing their infrastructure and capacity to manage chemicals throughout their life-cycle.




136
               SESSION 2: INTRODUCTION TO THE ROTTERDAM CONVENTION

                                                   Introduction by Secretariat

Slide 1                                                             Slide 4

             The Rotterdam Convention                                       Objective of the Convention (2)
  on the Prior Informed Consent Procedure for Certain Hazardous
          Chemicals and Pesticides in International Trade
                                                                      • by facilitating information exchange about their
                                                                        characteristics,
                                                                      • by providing for a national decision-making
                                                                        process on their import and export and
                                                                      • by disseminating these decisions to Parties




Slide 2                                                             Slide 5

      General Overview and Background                                                           History
  •   Objective of the Convention                                     • 1985 FAO Code of Conduct on the Distribution and Use of
                                                                        Pesticides (Amended 1989)
  •   Brief History and Background                                    • 1987 UNEP London Guidelines for the Exchange of Information
  •   Introduction to the Convention                                    on Chemicals in International Trade (Amended 1989)
                                                                      • Joint UNEP/FAO Prior Informed Consent (PIC) procedure
  •   Interim Arrangements                                              (1989-1998)
  •   Present status                                                  • UNCED (1992)
                                                                      • Mandate to UNEP and FAO (1995)
                                                                      • Intergovernmental Negotiations (1996-1998)
                                                                      • Convention and its Final Act Adopted (1998)




Slide 3                                                             Slide 6

         Objective of the Convention (1)                                          Scope of the Convention
  • To protect human health and the environment                       • Applies to
                                                                         – Banned or severely restricted chemicals and pesticides
  • To promote shared responsibility among Parties                       – Severely hazardous pesticide formulations
    in the international trade of certain hazardous
    chemicals
  • To contribute to their environmentally sound
    use




                                                                                                                                    137
Slide 7                                               Slide 10
                                                               Banned or severely restricted
  Chemicals presently in the Convention
                                                                     chemicals (1)
  • 27 chemicals:                                       • A Party notifies the Secretariat when it has
      – 17 pesticides                                     banned or severely restricted a chemical
      – 5 severely hazardous pesticide formulations     • Secretariat verifies that the notification contains
      – 5 industrial chemicals                            information required in Annex I
                                                        • Secretariat informs all Parties about the
                                                          notification




Slide 8                                               Slide 11
        Designated National Authorities                        Banned or severely restricted
                   (DNAs)                                            chemicals (2)
  • Each Party shall designate one or more National     • When the Secretariat has received two
    Authorities (DNAs), authorized to act on its          notifications from Parties in two different PIC
    behalf in the administrative functions required       regions it forwards them to the Chemicals
    by the Convention, and                                Review Committee
  • Ensure that the DNA has sufficient resources to
    perform its task effectively




Slide 9                                               Slide 12
       How are Chemicals added to the                          Banned or severely restricted
               Convention?                                           chemicals (3)
  • Different procedures for:                           • The Chemicals Review Committee reviews the
      – Banned or severely restricted chemicals           information provided in the notifications
      – Severely hazardous pesticide formulations       • Recommend, in accordance with the criteria in
                                                          Annex II, to the COP on inclusion of the
                                                          chemical
                                                        • Draft a Decision Guidance Document




138
Slide 13                                              Slide 16
         Severely hazardous pesticide                     Obligations in relation to exports of
                 formulations                                          chemicals
  • Parties, that are                                   • Take appropriate measures to ensure that its exporters
     – Developing Countries, or                           comply with import decisions
     – Countries with economies in transition           • Advise and assist importing Parties

  • Experiencing problems caused by severely
    hazardous pesticide formulations under
    conditions of use in their territory
  • Propose inclusion in Annex III




Slide 14                                              Slide 17

        Decision Guidance Documents                                  Technical Assistance
  • For each chemical it recommends for inclusion       • Parties shall cooperate in promoting technical
    in Annex III, the Chemicals Review Committee          assistance for the development of the infrastructure and
    prepares a Decision Guidance Document                 the capacity necessary to manage chemicals to enable
                                                          implementation of the Convention;
  • Based on information specified in Annex I /         • Parties with more advanced programs for regulating
    Annex IV                                              chemicals should provide technical assistance to other
  • CoP approves the Decision Guidance Document           Parties in developing their infrastructure and capacity
                                                          to manage chemicals.




Slide 15                                              Slide 18
    Obligations in relation to imports of
                                                                  Conference of the Parties
                 chemicals
  • Respond regarding future import of chemicals in     • Highest authority of the Convention
    Annex III. Max 9 months after circulation of        • Decides on inclusion of chemicals
    Decision Guidance Document                          • Establish the Chemical Review Committee and
  • Implement appropriate administrative and              other subsidiary bodies
    legislative measures to ensure timely decisions     • Establish PIC Regions
    regarding import of chemicals
                                                        • Review and evaluate the implementation of the
                                                          Convention




                                                                                                                139
Slide 19                                                 Slide 22

                        Secretariat                         Adoption and Amendment of Annexes
  • Arrange for meetings of the CoP and its                • General rule:
    subsidiary bodies                                        – Follows the procedure for Amendments
  • Facilitate assistance to Parties in the                  – Non-acceptance within one year after circulation
    implementation of the Convention                         – Enters into force one year after circulation
  • Ensure coordination with the secretariats of           • Annex III (list of chemicals)
    other international bodies                               – Only by consensus
  • Other functions specified in the Convention              – No option for non-acceptance
  • Performed jointly by UNEP and FAO                        – Enters into force as specified in the decision




Slide 20                                                 Slide 23

               Settlement of Disputes                               Interim Arrangements (1)
  • Dispute settlement by negotiation or other             • Changes the voluntary PIC procedure to an
    peaceful means                                           interim PIC procedure in line with the
  • Select one or both of the following means:               provisions in the Convention
      – Arbitration                                        • Mandates the INC to oversee the
      – International Court of Justice                       implementation of the interim PIC procedure
                                                             and to prepare for the first session of the
                                                             Conference of the Parties;




Slide 21                                                 Slide 24

         Amendments to the Convention                               Interim Arrangements (2)
  •   Proposed by any Party                                • All chemicals in Annex III of the convention are
  •   Adopted by the Conference of the Parties               subject to the interim PIC procedure;
  •   Consensus (or ¾ majority vote)                       • All chemicals identified for inclusion under the
  •   Subject to ratification, acceptance or approval        original PIC procedure will become subject to
                                                             the interim PIC procedure as soon as the
  •   In force 90 days after ratification etc. by ¾ of       Decision Guidance Document (DGD) has been
      the Parties                                            adopted by the INC;




140
Slide 25                                           Slide 26

           Interim Arrangements (3)                                  Present status:
  • The INC will decide on the inclusion of new      • 20 Parties to the Convention
    chemicals under the interim PIC procure in       • Seven interim PIC regions defined by INC6
    accordance with the provisions of the            • Interim Chemical Review Committee established by
    Convention                                         INC6 – 29 members. Up for consideration by INC9.
  • The INC will establish an interim CRC and        • Four new chemicals added to the interim PIC
                                                       procedure.
    define PIC regions on an interim basis.
                                                     • 165 States has nominated 253 Designated National
  • Establishes an interim Secretariat performed       Authorities.
    jointly by UNEP and FAO.




                                                                                                          141
Slide 1                                                      Slide 4

                     SESSION 2                                              Designated National Authorities
                                                               D e s ig n a te d N a tio n a l    no D N A :   o n ly               o ne D N A               o n e P e s tic id e s ,   o n e P e s tic id e s
                                                               A u th o rity                                   P e s tic id e s -   o n ly ,                 o n e C h e m ic a ls      and one C P -
                                                                                                               DNA                  r e s p o n s ib le                                 DNA
                                                                                                                                    b o th fo r
                                                                                                                                    P e s tic id e s a n d

          What has been accomplished                           G u yana
                                                                                                                                    I n d u s tr .
                                                                                                                                    c h e m ic a ls :

                                                               A n tig u a a n d B a r b u d a
                                                               B aham as
                                                               G re na d a
                                                               J a m a ic a

      Overview of progress since September 1998
                                                               S a in t K itts a n d N e v is
                                                               S a in t V in c e n t a n d th e
                                                               G r e n a d in e s
                                                               S u r in a m e

          Activities under way and planned                     A r g e n tin a
                                                               D o m in ic a
                                                               H a iti
                                                               S a in t L u c ia
                                                               T r in id a d a n d T o b a g o
                                                               V e n e z u e la
                                                               B e liz e
                                                               B a rb a do s
                                                               N ic a r a g u a




Slide 2                                                      Slide 5
      Designated National Authorities                                        Notifications of final regulatory
                  (DNA)                                                                   action
  • as of December 2001:                                       • No notifications submitted since Sept. 1998
  245 designated national authorities
  from 166 countries




Slide 3                                                      Slide 6

            DNAs for the subregion                                               Importing Country Responses
  • no DNA: Guyana                                             •      Participating States:                                          125
  • only Pesticides-DNA: Antigua and Barbuda, Bahamas,         •      substances included:                                            31
    Grenada, Jamaica, Saint Kitts and Nevis, Saint Vincent
    and the Grenadines, Suriname                               •      Final Decisions:                                              1649
  • one DNA only, responsible both for Pesticides and          •      Interim Decisions:                                             425
    Industr. chemicals: Argentina, Dominica, Haiti, Saint      •      Consent to Import:                                             366
    Lucia, Trinidad and Tobago, Venezuela
                                                               •      No Consent to Import:                                         1582
  • one Pesticides, one Chemicals-DNA: Belize
  • one Pesticides and one CP-DNA: Barbados , Nicaragua




142
Slide 7                                                    Slide 10

                      PIC regions                               ICRC accomplishments include:
  • INC 6 established: seven PIC regions                     • procedure for developing Decision Guidance
  • Definition of seven PIC regions:                           Documents (DGDs)
    – Africa, Asia, Europe, Near East, North America,        • confirm format of DGDs
      Southwest Pacific, Latin America and the Caribbean     • guidance for DGD drafting groups




Slide 8                                                    Slide 11
  Establishment and composition of the
  Interim Chemical Review Committee                             ICRC accomplishments include:
           (ICRC) at (INC6)
  • basis for regional representation: PIC regions           • incident report form for Severely Hazardous
  • Countries/ experts for Latin America and the               Pesticide Formulations (SHPF)
    Caribbean:                                               • process developed for submission of proposals
    –   Barbados (B. Wood)                                     of SHPF
    –   Brazil (S. Hacón)
    –   Chile (J. Monreal)
    –   Ecuador (M. Bolańos)
    –   El Salvador (P. De Alfaro)




Slide 9                                                    Slide 12

  Interim Chemical Review Committee                             ICRC accomplishments include:
  • elected Chairman and Bureau                              • addition of chemicals to the Interim PIC
  • three sessions convened (1/year)                           procedure:
                                                                  - DGDs for 4 chemicals completed (Binapacryl, Ethylene
  • three years membership                                          oxide, Ethylene Dichloride, Toxaphene)
                                                                  - 2 additional chemicals under review (DNOC, Asbestos)
                                                             • first SHPF under review




                                                                                                                           143
Slide 13                                                    Slide 16
      Meetings of the Intergovernmental
                                                                         Outreach to countries
       Negotiating Committee (INC):
  • INC-6: 12-16 July 1999, Rome                              • PIC Regional Workshops in Bangkok (Dec.99),
  • INC-7: 30/10 - 3/11/2000, Geneva                            Nairobi (Jun. 2000), Cartagena (Oct.2000)
  • INC-8: 8-12 October 2001, Rome
                                                              • Sub-regional workshops on PIC in co-operation
                                                                with Basel and Stockholm Conventions in
                                                                Malaysia – Namibia – Australia




Slide 14                                                    Slide 17
       Tasks of the Intergovernmental
                                                                         Outreach to countries
          Negotiating Committee
  • oversee implementation of the interim PIC                 • shift of focus towards practical training – based
    procedure                                                   on feed back from DNAs
  • preparation of the first Conference of Parties
    (COP1)                                                    • mechanism for input on what is working well
      – such as procedures for non-compliance; settlement       what could be improved
        of disputes, financial rules,




Slide 15                                                    Slide 18
        Progress in Ratification of the
                                                                  Activities under way and planned
           Rotterdam Convention
  • as of 1 April 2002:                                       •    training workshops:
        20 Parties to the Rotterdam Convention                     Senegal (Francophone Africa)
                                                                   Iran (Near East)
                                                                   Ukraine (Eastern Europe)


                                                              •    INC-9: 30 September – October 2002
                                                                   - decision on inclusion of monocrotophos




144
Slide 19

     Activities under way and planned
  • In the pipeline/just out
       - guidance for DNAs
       - distribution of SHPF report form/instructions
       - information brochure
  • revised Convention website




                                                         145
 Relationships among the Stockholm,
  Basel and Rotterdam Conventions




 Overview                                        New and Existing Chemicals
  Life Cycle Management                           New Chemicals
                                                  – “regulate with the aim of preventing the production
      – The 3 treaties together cover elements      and use of new pesticides or new industrial
        of “cradle-to-grave” management             chemicals which… exhibit the characteristics of
                                                    persistent organic pollutants”
      – Common thread = POPs
                                                  Existing Chemicals
  Interlocking scope and coverage                 – “take into consideration within these schemes the
                                                    criteria in paragraph 1 of Annex D when conducting
  “Bridging” elements                               assessments of pesticides or industrial chemicals
  “Clustering” and governance issues                currently in use”
                                                  Banned or severely restricted chemicals must
                                                  be notified under the Rotterdam Convention




 Overview                                        Import/Export Controls (1)
                                                  Rotterdam Convention is a first line of defence (keeps
                                                  POPs problems from spreading or getting worse)
                    Stockholm                     8 POPs are included in both Conventions
                                                  –   Aldrin
                    Convention
                                                  –   Chlordane
                                                  –   DDT
                                                  –   Dieldrin
                                                  –   Heptachlor
                                                  –   Hexachlorobenzene
        Basel                     Rotterdam       –   PCBs
      Convention                  Convention      –   Toxaphene*
                                                  Possible future POPs are also included (or can be
                                                  included)




146
Import/Export Controls (2)                                   Waste Management (2)
 Stockholm Convention Article 3(2) controls                   Preventing the creation of POPs in waste
 import/export                                                management practices
 Rotterdam Convention provides an “extension”                 Stockholm Article 5
 – Reporting for trade under Stockholm Convention             Annex C
   exemptions                                                 – Relevant Part II Source Categories:
 – Trade with Stockholm Convention non-Parties                   • Waste incinerators, including co-incinerators of municipal,
 – Period until the Stockholm Convention enters into force         hazardous or medical waste or of sewage sludge
 – Trade in possible future POPs                                 • Cement kilns firing hazardous waste
 – Monitoring trade                                           – Relevant Part III Source Categories:
                                                                 • Open burning of waste, including burning of landfill sites
 – Harmonized System Custom Codes
                                                                 • Waste oil refineries
 Should be implemented consistently                              • Possibly others???




Import/Export Controls (3)                                   Waste Management (3)
 Rotterdam Convention/Basel Convention                        Basel Technical Guidelines:
 Covers trade in toxic chemicals and                          – PCBs
 hazardous wastes
                                                              – Dioxins
 Masquerades (wastes travelling as
 chemicals)                                                   – Furans
 Stockpiles (eg, prevention)                                  – Others?
 Illegal traffic
 Customs matters




Waste Management (1)                                         Bridging Elements
 Destroying POPs wastes                                       Technical Assistance
 Stockholm Article 6(1)(d)
                                                              Technology Transfer
 – “Picked up” by Basel
 Stockholm Article 6(2)                                       Regional Centres
 – A – irreversible transformation                            Financial Mechanism
 – B - Environmentally sound disposal
 Stockholm Resolution 5
                                                              National Implementation Plans
 – technical guidelines for the environmentally sound         Policy Development (INCs, COPs and
   management of persistent organic pollutant wastes          subsidiary bodies)
 – Under development by Basel TWG




                                                                                                                         147
-



      Technical Assistance/Technology
                                                       Financial Mechanism
      Transfer
       SC Article 12, Paragraph 3                       Stockholm Convention
       – Bilateral technical assistance                 – Financial Mechanism
       – Other technical assistance as agreed by COP       • GEF
                                                           • Other sources of funds
       SC Article 12, Paragraph 4
       – Technical assistance                           Rotterdam Convention
       – Technology transfer                            – Informal
       – As agreed by COP                               Basel Convention
       – Regional Centres                               – Technical Cooperation Trust Fund




      Regional Centres                                 Financial Mechanism
       Established by the Basel Convention              Leveraging resources
       Required by the Stockholm                        Control of POPs production, import and
       Convention                                       use
       Interim period – use of BRCs for the             Disposal of POPs
       Stockholm Convention?                            Waste disposal technologies
       Should support for the Rotterdam                 Implementation Plans
       Convention be included as well?




      Basel Regional Centres                           “Clustering”
                                                        International Environmental Governance
                                                        General support for related conventions to
                                                        look for opportunities to work more closely
                                                        together
                                                        “Chemicals and Waste Cluster” identified
                                                        Agreement to encourage conventions to move
                                                        forward taken in Cartegena (GMEF) in
                                                        February
                                                        First steps – administrative and policy linkages




148
Summary
 Framework for life cycle management
 Leveraged resources
 Strengthened programmes
 –   Infrastructure
 –   Risk Assessment
 –   Risk Management
 –   Public participation
 –   Customs
 –   Sustainable development
 Global/regional/national levels




                                       149
Slide 1                                               Slide 4

  Overview of Signature and Ratification                                        Signature
  •   What is a Convention/Treaty                       • The signature is normally subject to ratification,
                                                          acceptance or approval.
  •   Adoption                                          • The State has not expressed its consent to be bound by
  •   Signature Period                                    the treaty until it ratifies, accepts or approves it.
  •   Ratification, acceptance, approval                • A State that signs a treaty is obliged to refrain, in good
                                                          faith, from acts that would defeat the object and
  •   Accession                                           purpose of the treaty
  •   National Steps to become a Party                  • Rotterdam Convention was open for signature from 11
                                                          September 1998 to 10 September 1999 and has 73
  •   Regional Status                                     Signatories.




Slide 2                                               Slide 5

          What is a Convention/Treaty                       Ratification, acceptance, approval
  • A Convention/Treaty is an agreement between         • Ratification, acceptance and approval all refer to the
    States in written form and governed by                act, on the international level, whereby a State
    international law                                     establishes its consent to be bound by a treaty
                                                        • Ratification, acceptance and approval all require two
  • It creates rights and obligations enforceable         steps:
    under international law                                – The execution of an instrument of ratification, acceptance or
  • Binds only States                                        approval by the Head of State, Head of Government or
                                                             Minister for Foreign Affairs, expressing the intent of the
                                                             State to be bound by the Convention, and
                                                           – The deposit of the instrument with the depositary.




Slide 3                                               Slide 6

                       Adoption                                                 Accession
  • Adoption is the formal act by which negotiating     • Accession is the act whereby a State that has not signed
    parties establish the form and content of a           a treaty expresses its consent to become a party to that
    Convention/Treaty                                     treaty by depositing an "instrument of accession"
                                                        • Accession has the same legal effect as ratification,
  • The Rotterdam Convention was adopted by a             acceptance or approval
    Conference of Plenipotentiaries in September
                                                        • Accession is generally employed by States wishing to
    1998.                                                 express their consent to be bound by a treaty where the
                                                          deadline for signature has passed




150
Slide 7                                                              Slide 8

      National Steps to become a Party                                                      Regional Status
  • Governed by National regulations and practices,                    • Countries in the LA-C PIC region (33):
    but a possible approach could be to:                                     • Antigua and Barbuda, Argentina, Bahamas, Barbados, Belize,
                                                                               Bolivia, Brazil, Chile, Colombia, Costa Rica, Cuba, Dominica,
    – Create a National Implementation Committee                               Dominican Republic, Ecuador, El Salvador, Grenada, Guatemala,
                                                                               Guyana, Haiti, Honduras, Jamaica, Mexico, Nicaragua, Panama,
       • Involve all stakeholders – Government, Industry, NGOs                 Paraguay, Peru, Saint Kitts and Nevis, Saint Lucia, Saint Vincent and
    – Prepare Implementation Strategy                                          the Grenadines, Suriname, Trinidad and Tobago, Uruguay, Venezuela

       • Review Convention requirements                                • Signatories in the LA-C PIC region (14):
       • Review National legislation – identify possible revisions           • Argentina, Barbados, Brazil, Chile, Colombia, Costa Rica, Cuba,
                                                                               Ecuador, El Salvador, Panama, Paraguay, Peru, Saint Lucia, Uruguay
    – Become Party to the Convention                                   • Parties in the LA-C PIC region (3):
    – Implement the Convention                                               • El Salvador, Panama, Suriname




                                                                                                                                                 151
                   SESSION 3: OVERVIEW OF THE ROTTERDAM CONVENTION

                                                      Introduction by Secretariat


Slide 1                                                                Slide 4
                                                                           OPERATION OF THE INTERIM
                                                                                PIC PROCEDURE
                                                                            1. SCOPE OF THE CONVENTION
          OVERVIEW OF THE                                                   Applies to:
       ROTTERDAM CONVENTION
                                                                               • Pesticides and industrial chemicals, banned or
                                                                                 severely restricted for health or environmental
  OPERATION OF THE INTERIM PRIOR INFORMED                                        reasons by participating Parties
    CONSENT (PIC) PROCEDURE
                                                                               • Severely hazardous pesticide formulations that
                                                                                 present a hazard under the conditions of use in
                                                                                 developing country Parties or Parties with
                                                                                 economies in transition




Slide 2                                                                Slide 5
      OPERATION OF THE INTERIM PIC
              PROCEDURE                                                          SCOPE OF THE CONVENTION

                                                                         Does not apply to:
      1.Scope of the Convention
                                                                               • narcotic drugs and psychotropic substances,
        • what chemicals are included                                          • radioactive materials,
      2.Key players                                                            • wastes,
        • who they are and what they do                                        • chemical weapons,
      3.Adding chemicals                                                       • pharmaceuticals,
        • banned and severely restricted chemicals                             • chemicals used as food additives
        • severely hazardous pesticide formulations                            • food
                                                                               • chemicals in small quantities for research or analysis
                                                                                 purposes




Slide 3                                                                Slide 6
      OPERATION OF THE INTERIM PIC
              PROCEDURE                                                     WHAT CHEMICALS ARE INCLUDED

                                                                         Chemicals subject to the Interim PIC Procedure
      4.The Prior Informed Consent procedure
        • how it operates
        • decision guidance documents (DGDs)                                • 17 pesticides
        • import decisions                                                  • 5 severely hazardous formulations and
                                                                            • 5 industrial chemicals
       Importing and exporting country responsibilities
        • export notification
                                                                            • since September 1998 4 pesticides have been added
      5.Information exchange




152
Slide 7                                                               Slide 10
    OPERATION OF THE INTERIM
                                                                                           KEY PLAYERS
         PIC PROCEDURE
  2.KEY PLAYERS                                                         CONFERENCE OF PARTIES (COP)

  1. Designated National Authorities (DNAs)                                 Highest authority of the Convention

  2. Conference of the Parties (COP)                                        Countries that have become Parties oversee implementation
  3. Chemical Review Committee (CRC)                                         • interim procedure – Intergovernmental Negotiating
                                                                               Committee (INC)
  4. Secretariat
                                                                             • just over 100 countries now participate

                                                                            Decides on the inclusion of chemicals establishes subsidiary
                                                                            bodies, defines PIC regions etc.,




Slide 8                                                               Slide 11

                     KEY PLAYERS                                                           KEY PLAYERS

  DESIGNATED NATIONAL AUTHORITIES (DNAs)                                CHEMICAL REVIEW COMMITTEE (CRC)

      Focal point for the operation of the PIC                           Expert Committee
      procedure                                                          Review notifications and proposals from Parties
       • responsible for the administrative functions required by        Make recommendations to the INC/COP on chemicals to be
         the Convention                                                  added to the Convention
       • generally a governing department or office responsible for      29 members from 7 PIC Regions
         broad policy decisions with the authority to decide which               • Africa, Asia, Europe, Near East, Latin America,
         chemicals are used in the country                                         North America, Southwest Pacific
                                                                         Interim procedure - interim Chemical Review Committee
                                                                         (iCRC)




Slide 9                                                               Slide 12

                     KEY PLAYERS                                                           KEY PLAYERS

  DESIGNATED NATIONAL AUTHORITIES (DNAs)                                CHEMICAL REVIEW COMMITTEE (CRC)

                                                                        Latin America and the Caribbean Representatives
       DNAs for pesticides or chemicals or one for both                 • Barbados     Beverley Wood
       • as of 1 April 253 DNAs from 165 states
                                                                        • Brazil        Sandra Hacon
                                                                        • Chile        Julio Urrutia Monreale
                                                                        • Ecuador       Mercedes Bolanos
                                                                        • El Salvador Maria Perla de Alfaro




                                                                                                                                      153
Slide 13                                                       Slide 16
                                                                         ADDING CHEMICALS TO THE
                        KEY PLAYERS
                                                                               CONVENTION
  SECRETARIAT                                                    Banned or severely restricted chemicals

      Provided by UNEP and FAO jointly                           • Each Party notifies the Secretariat when it has taken a
                                                                   final regulatory action to ban or severely restricted a
      Service Parties, e.g., convene COP/INC and
      CRC/iCRC meetings                                            chemical
      Facilitate some aspects of procedures                      • Secretariat verifies that the notification contains
       • Collect and review notifications                          information required in Annex I
       • Maintain registers, eg, DNA lists
       • Communicate to Parties




Slide 14                                                       Slide 17
                                                                         ADDING CHEMICALS TO THE
                        KEY PLAYERS
                                                                               CONVENTION
  SECRETARIAT                                                    Banned or severely restricted chemicals

      Assist Parties in the implementation of the Convention     • When the Secretariat has received two notifications
                                                                   from two different PIC regions that contains the
      Coordinate with other secretariats                           information required in Annex I it forwards them to the
                                                                   Chemical Review Committee
      Other functions as specified in the Convention




Slide 15                                                       Slide 18
      OPERATION OF THE INTERIM                                           ADDING CHEMICALS TO THE
           PIC PROCEDURE                                                       CONVENTION
                                                                 Banned or severely restricted chemicals
  3. ADDING CHEMICALS TO THE CONVENTION

  Different procedures for:                                      • The Chemical Review Committee (CRC) reviews the
                                                                   information provided in the notifications and the
      • Banned or severely restricted chemicals                    supporting documentation in accordance with the
          − notification of regulatory action form                 criteria in Annex II

      • Severely hazardous pesticide formulations
          – SHPF incident report form




154
Slide 19                                                                                             Slide 22
                 ADDING CHEMICALS TO THE                                                                        ADDING CHEMICALS TO THE
                       CONVENTION                                                                                     CONVENTION
  Banned and severely restricted chemicals                                                             NOTIFICATION OF REGULATORY ACTION FORM

      When reviewing notifications, the CRC shall:                                                     • Facilitates reporting of national regulatory actions in accordance
                                                                                                         with Article 5 Procedures for Banned or Severely Restricted
       • Confirm that the regulatory action has been taken in order to                                   Chemicals
         protect human health and the environment
                                                                                                       • Meets the information requirements of Annex I Information
       • Establish that the regulation has been taken as a consequence                                   Requirements for Notifications made Pursuant to Article 5
         of a risk evaluation
                                                                                                       • Summary of complete notifications is included in the PIC
       • Consider whether the regulatory action provides a                                               Circular
         sufficiently broad basis to merit inclusion of the chemical




Slide 20                                                                                             Slide 23
                 ADDING CHEMICALS TO THE                                                                        ADDING CHEMICALS TO THE
                       CONVENTION                                                                                     CONVENTION
  Banned and severely restricted chemicals                                                             NOTIFICATION OF REGULATORY ACTION FORM

  The Chemical Review Committee:
                                                                                                       • An official government document it must be signed by
  • recommends to the Conference of the Parties (COP)                                                    the DNA and submitted to the Secretariat
    whether to include the chemical in Annex III
                                                                                                       • Combined with supporting risk evaluation is basis for
  • drafts a Decision Guidance Document (DGD)                                                            review by Chemical Review Committee

  The COP decides whether to include the chemical in
    Annex III and approve the draft DGD




Slide 21                                                                                             Slide 24
        ADDING A “BSR” CHEMICAL TO THE CONVENTION
      It takes two countries from two different regions to get the ball rolling...
                                                                                                                ADDING CHEMICALS TO THE
                                                                                                                      CONVENTION
                 NATIONAL ACTION                            GLOBAL COORDINATION
     1 Country                                                S          Verifies the notification
                                                                                                       Severely hazardous pesticide formulations
                        Bans/severely          Notifies       E
       from             restricts                                       Informs world of each
                                              Convention      C
     Region X           chemical Z            Secretariat     R
                                                                        country’s                      Developing Countries, or Countries with economies in
                                                                        bans/restrictions on
     1 Country
                                                              E
                                                              T
                                                                        Chemical Z                       transition
                        Bans/severely                                   (PIC Circular)
       from             restricts              Notifies       A
     Region Y           chemical Z            Convention
                                              Secretariat
                                                              R
                                                              I
                                                                        Asks expert group              • Experiencing problems caused by severely hazardous
                                                                        whether chemical Z
                                                              A         should go on                     pesticide formulations under conditions of use in their
                                                              T         Convention list
                                                                                                         territory
  Chemical Z goes
                           Agree        DECISION
  on Convention list
                                             50+
                                                                  ANALYSIS
                                                             Expert Group prepares
                                                                                                       • Propose inclusion in Annex III
                                         governments        draft ‘Decision Guidance
  Chemical Z stays                      in Convention               Document’
                          Disagree        (‘Parties’)
  off Convention list




                                                                                                                                                                        155
Slide 25                                                                  Slide 28
            ADDING CHEMICALS TO THE                                                       ADDING CHEMICALS TO THE
                  CONVENTION                                                                    CONVENTION
  Severely hazardous pesticide formulations                                 Severely hazardous pesticide formulations

  • Secretariat verifies that the proposal contains the                     In reviewing proposals the CRC shall take into account:
    information specified in part 1 of Annex IV
                                                                            • significance of the reported effects in relation to the
  • A summary of the incident report is included in the PIC                   quantity of the formulation used
    Circular
                                                                            • intentional misuse is not itself an adequate reason to
  • Triggers collection of additional information by                          list the formulation in Annex III
    Secretariat in line with part 2 of Annex IV




Slide 26                                                                  Slide 29
            ADDING CHEMICALS TO THE                                                       ADDING CHEMICALS TO THE
                  CONVENTION                                                                    CONVENTION
  Severely hazardous pesticide formulations                                 Severely hazardous pesticide formulations

  • Secretariat forwards proposal and information it has                    The Chemical Review Committee:
    collected to the Chemical Review Committee
                                                                            • recommends to the Conference of the Parties (COP)
  • CRC reviews the information in accordance with the                        whether to include the chemical in Annex III
    criteria in part 3 of Annex IV
                                                                            • drafts a Decision Guidance Document (DGD)

                                                                            The COP decides whether to include the chemical in
                                                                              Annex III and approve the draft DGD




Slide 27                                                                  Slide 30
                                                                                            ADDING A “SHPF” TO THE CONVENTION
            ADDING CHEMICALS TO THE                                                 It takes a single proposal from one country to get the ball rolling...
                  CONVENTION
                                                                                          NATIONAL ACTION                                GLOBAL COORDINATION
  Severely hazardous pesticide formulations                                                                                                S
                                                                               1 Country          Problems with a          Proposal to     E         Verifies the proposal
                                                                              (DC or EIT)         pesticide                Convention      C
  In reviewing proposals the CRC shall take into account:                                         formulation              Secretariat     R
                                                                                                                                                     Informs world of
                                                                                                                                                     proposal (PIC Circular)
                                                                                                  under                                    E
                                                                                                  conditions of                                      Collects additional
      • reliability of evidence indicating that the use of the                                    use
                                                                                                                                           T
                                                                                                                                                     information
                                                                                                                                           A
        formulation in accordance with common or recognized                                                                                R         Asks expert group
        patterns of use in the Party resulted in the reported incidents                                                                    I         whether chemical Z
                                                                                                                                           A         should go on
                                                                                                                                           T         Convention list
      • relevance to other States with similar climate, conditions and
        patterns of use of the formulation                                  Chemical Z goes
                                                                                                    Agree       DECISION
                                                                            on Convention list                                                 ANALYSIS
                                                                                                                         50+
                                                                                                                                           Expert Group prepares
      • existence of handling or applicator restrictions that may not                                                governments
                                                                                                                                         draft ‘Decision Guidance
                                                                            Chemical Z stays                        in Convention
        be reasonably or widely applied in States lacking the               off Convention list
                                                                                                   Disagree           (‘Parties’)
                                                                                                                                                 Document’
        necessary infrastructure




156
Slide 31                                                       Slide 34
           ADDING CHEMICALS TO THE                                    THE PRIOR INFORMED CONSENT
                 CONVENTION                                                   PROCEDURE
  SHPF INCIDENT REPORT FORM                                      DECISION GUIDANCE DOCUMENTS

  • Facilitates the preparation and submission of proposals      • Developed for each chemical subject to the PIC
    regarding hazardous pesticide formulations in                  procedure
    accordance with Article 6 Procedures for Severely
    Hazardous Pesticide Formulations                             • Clearly identifies the reasons for a chemical being
                                                                   included in the PIC procedure
  • Meets the information requirements in part 1 of Annex        • Summarises the basis for regulatory decisions reported
    IV and serves as the basis for a the development of            by notifying countries
    proposal for submission by the DNA




Slide 32                                                       Slide 35
           ADDING CHEMICALS TO THE                                    THE PRIOR INFORMED CONSENT
                 CONVENTION                                                   PROCEDURE
  SHPF INCIDENT REPORT FORM                                      DECISION GUIDANCE DOCUMENTS

       Part A - DNA transmittal form: identity of the            • Identify additional sources of information
       formulation and information on its use in the
       prevailing conditions of the country                      • Assists governments in making informed decisions
                                                                   regarding future import of the chemical
       Part B - Incident Report form: a clear description of
       incidents related to the problem, including the
       adverse effects and the way in which the
       formulation was used




Slide 33                                                       Slide 36
    OPERATION OF THE INTERIM                                          THE PRIOR INFORMED CONSENT
         PIC PROCEDURE                                                        PROCEDURE
  4.The Prior Informed Consent Procedure
                                                                 Import Responses shall consist of either:
  a) How it operates                                                  final decision
     • Decision Guidance Documents (DGDs)                               • to consent to import
     • Import decisions/responses                                       • not to consent to import
     • PIC Circular                                                     • to consent subject to specified conditions
  b) Importing country responsibilities
                                                                      interim response, including
  c) Exporting country responsibilities                                 • an interim decision to import or not to import
                                                                        • a statement that a final decision is under consideration
                                                                        • a request for further information
                                                                        • a request for assistance in evaluating the chemical




                                                                                                                                     157
Slide 37                                                                                              Slide 40
        THE PRIOR INFORMED CONSENT                                                                           THE PRIOR INFORMED CONSENT
                PROCEDURE                                                                                            PROCEDURE
                                                                                                        PIC CIRCULAR
  Import response form
                                                                                                        Includes the following Appendices:
  • facilitates reporting of import decisions for chemical
    subject to the PIC procedure in accordance with Article                                                       • Appendix I     Synopsis of final regulatory actions
    10 - Obligations in Relation to Imports of Chemicals                                                          • Appendix II    Proposals for inclusion of Severely
    Listed in Annex III                                                                                                            Hazardous Pesticide Formulations
                                                                                                                  • Appendix III   Chemicals subject to the interim PIC
  • must be completed and submitted to the Secretariat                                                                             Procedure
    within 9 months of date of dispatch of the DGD
                                                                                                                  • Appendix IV    List of all import responses received
                                                                                                                                   from Parties




Slide 38                                                                                              Slide 41
        DECISION GUIDANCE DOCUMENT                                                                           THE PRIOR INFORMED CONSENT
      AND IMPORTING COUNTRY RESPONSES                                                                                PROCEDURE
                              NATIONAL ACTION
                                                                S         Reviews that the relevant
                                                                                                        IMPORTING COUNTRY RESPONSIBILITIES
                                                                E         information concerning
   Decision    Distribution
   Guidance                            Country
                                                                C
                                                                R
                                                                          the decision has been
                                                                          provided
                                                                                                           • ensure that importers, relevant authorities and where
               to all DNAs
   Document                                                     E
                                                                T
                                                                                                             possible users are informed of notifications received
                                 Takes an import decision                 Replies to the country
                                 (interim or final), on the     A
                                   basis of information         R
                                                                I
                                                                          Informs world of
                                                                          proposal (PIC Circular)
                                                                                                           • ensure that import decisions apply uniformly to
                                   provided in the DGD
                                                                A                                            imports from all exporting countries and
                                                                T


              PIC CIRCULAR, Appendix IV                                                                    • to any domestic manufacturing of the chemical
              by chemical:
              - import response of countries
              - failure list: countries not having submitted a response




Slide 39                                                                                              Slide 42
      THE PRIOR INFORMED CONSENT                                                                             THE PRIOR INFORMED CONSENT
              PROCEDURE                                                                                              PROCEDURE

  PIC CIRCULAR                                                                                          EXPORTING COUNTRY RESPONSIBILITIES

  Issued every six months, December and June, sent to all                                               • Implement legislative and administrative measures to
  DNAs and posted on website                                                                              communicate import decisions within its jurisdiction
  Provides background information on the interim PIC
  Procedure
                                                                                                        • Take appropriate measures to ensure that its exporters
  Provides all Parties with the information required to be                                                comply with import decisions
  circulated in line with Articles 4, 5, 6, 7, 10, 11, and 14.
  Complete list of Designated National Authorities




158
Slide 43                                                                                          Slide 46
             THE PRIOR INFORMED CONSENT                                                                OPERATION OF THE INTERIM
                     PROCEDURE                                                                              PIC PROCEDURE
   EXPORTING COUNTRY RESPONSIBILITIES                                                               5. INFORMATION EXCHANGE

   • Advise and assist importing Parties                                                            The Convention facilitates the exchange of information among
                                                                                                      Parties about a very broad range of potentially hazardous
     − To obtain further information to help them make                                                chemicals that may be exported and imported
       import decisions
     − To strengthen their capacities and capabilities to                                              PIC Circular
       manage chemicals safely                                                                         • summaries of notifications of regulatory actions to ban or
                                                                                                         severely restrict a chemical
                                                                                                       • summaries of proposals for severely hazardous pesticide
                                                                                                         formulations




Slide 44                                                                                          Slide 47
             THE PRIOR INFORMED CONSENT
                                                                                                               INFORMATION EXCHANGE
                     PROCEDURE
   EXPORT NOTIFICATIONS                                                                               Export notification

   • Notify importing Party when exporting a chemical that                                          • for chemicals that are banned or severely restricted in the
     is banned or severely restricted on its territory                                                exporting country
                                                                                                    • chemicals that are to be used for occupational purposes - a safety
   • Obligation cease when:                                                                           data sheet following an internationally recognized format is to
     − The chemical is listed in Annex III                                                            be sent to the importer
     − The importing country has provided a response                                                • chemicals are subject to labelling requirements that ensure
                                                                                                      adequate availability of information on risks and/or hazards to
     − This response has been circulated                                                              human health or the environment




Slide 45                                                                                          Slide 48
                         EXPORT NOTIFICATION                                                           OPERATION OF THE INTERIM
    Country A
                          NATIONAL ACTION                                                                   PIC PROCEDURE
    (exporting)
                         Takes a regulatory action                                                     1.Scope of the Convention
                         (ban/severe restriction) on
                         chemical A                                                                        • what chemicals are included
                                                                                                       2.Key players
    When country A
  exports chemical A,
                                                                                                           • who they are and what they do
                                                Export                            Country B
 it should send export
     notification to
                                              Notification                       (importing)           3.Adding chemicals
 importing country B:                                                                                      • banned and severely restricted chemicals
                                     Annex V indicates the information requirements
                                                                                                           • severely hazardous pesticide formulations

    If chemical A is on the PIC list, and if country B has already provided an import decision:
                      obligation of export notification from country A stops!




                                                                                                                                                                      159
Slide 49
      OPERATION OF THE INTERIM
           PIC PROCEDURE
      4.The Prior Informed Consent procedure
        • how it operates
        • decision guidance documents (DGDs)
        • import decisions

       Importing and exporting country responsibilities

      5.Information exchange




160
SESSION 9: INFORMATION EXCHANGE




           PART A

     RISK REDUCTION




                                  161
                                   SESSION 9: INFORMATION EXCHANGE

                                           Presentation by Gene Pollard


Slide 1                                                     Slide 4
                                                                  Regional Workshop on PIC
                                                                                     8-
                                                                  Kingston, Jamaica, 8-12 April 2002




   Regional Workshop on the                                     One feature which
      Rotterdam Convention                                       distinguished IPM from
       on the Prior Informed                                     other pest control
         Consent Procedure                                       strategies was the
                                                                 concept of MANAGEMENT
                                                                 rather than eradication
                            Kingston, Jamaica
                               8-12 April 2002




Slide 2                                                     Slide 5
      Regional Workshop on PIC                                    Regional Workshop on PIC
      Kingston, Jamaica, 8-12 April 2002
                         8-                                                          8-
                                                                  Kingston, Jamaica, 8-12 April 2002




  PESTICIDE RISK REDUCTION:
                                                                 To what level should a pest
   Integrated Pest Management                                     population be managed ?
                       Options
                                                                 This led to the concepts of
 G.V. Pollard
 FAO Regional Plant Protection Officer                            Economic Threshold Level
 e-mail: Gene.Pollard@fao.org                                     and Economic Injury Level
 FAO website: www.fao.org




Slide 3                                                     Slide 6
      Regional Workshop on PIC                                    Regional Workshop on PIC
                         8-
      Kingston, Jamaica, 8-12 April 2002                                             8-
                                                                  Kingston, Jamaica, 8-12 April 2002




  IPM - CONCEPT :                                              Some Definitions of IPM
  IPM was initially conceived as a
                                                               One of the earliest definitions:
    system combining and integrating
    chemical pest control with that of                           Applied pest control which
    biological control                                           combines and integrates
  Later broadened to integration of all                          biological and chemical
   pest control measures used in a                               control
   compatible manner                                                     al,
                                                               (Stern et al, 1959)




162
Slide 7                                     Slide 10
     Regional Workshop on PIC                    Regional Workshop on PIC
                        8-
     Kingston, Jamaica, 8-12 April 2002          Kingston, Jamaica, 8-12 April 2002

                                            IPM ... the careful integration of a number of
 A pest management system that in             available pest control techniques that
                                              discourage the development of pest
  the context of the associated               populations and keep pesticides and other
  environment and the population              interventions to levels that are economically
  dynamics of the pest species,                             reduce/minmize
                                              justified and reduce/minmize risks to
  utilizes all suitable techniques and        human health and the environment. IPM
                                                                       environment.
  methods in as compatible a manner           emphasizes the growth of a healthy crop
  as possible and maintains the pest          with the least possible disruption of
  population levels below those               agro- ecosystems,
                                              agro-ecosystems, thereby encouraging
  causing economic injury                     natural pest control mechanisms.
 (FAO, 1967)                                (Code of Conduct 2000)




Slide 8                                     Slide 11
     Regional Workshop on PIC                    Regional Workshop on PIC
                        8-
     Kingston, Jamaica, 8-12 April 2002                             8-
                                                 Kingston, Jamaica, 8-12 April 2002




                                                Up until the 1990s --
     … the selection, integration,
          and implementation of pest            IPM was viewed as a
          control based on predicted             technological package of
                                                 control measures
          economic, ecological and
          sociological consequences             IPM was achieved by
     (Bottrell, 1979)
      Bottrell,                                  interventions in the crop
                                                 system




Slide 9                                     Slide 12
     Regional Workshop on PIC                    Regional Workshop on PIC
                        8-
     Kingston, Jamaica, 8-12 April 2002          Kingston, Jamaica, 8-12 April 2002



  ... a pest management strategy that,
            socio-
     in the socio-economic context of          Recent years have seen the
     farming systems, the associated            concept of farmer participatory
     environment and the population
                                                approach
     dynamics of the pest species,
     utilizes all suitable techniques and
                                               Farmers are more closely involved
     methods in as compatible a manner
     as possible, and maintains the pest           on-
                                                in on-farm research and decision
     population levels below those              making
     causing economic injury (Dent 1991)
                                    1991




                                                                                       163
Slide 13                                   Slide 16
      Regional Workshop on PIC                   Regional Workshop on PIC
                         8-
      Kingston, Jamaica, 8-12 April 2002                            8-
                                                 Kingston, Jamaica, 8-12 April 2002


                                              What IPM is NOT
      Farmers are trained at                 … it is not prescriptive
       Farmer Field Schools to:              … it is not a single, universal
        Grow a healthy crop                   remedy
        Make regular observations            … it is not organic agriculture
       in the field                          … it is not alternative agriculture
        Conserve natural enemies             … it is not a new alternative to
                                              chemical, biological or cultural
        Become IPM experts                    control methods




Slide 14                                   Slide 17
      Regional Workshop on PIC                   Regional Workshop on PIC
                         8-
      Kingston, Jamaica, 8-12 April 2002                            8-
                                                 Kingston, Jamaica, 8-12 April 2002



                                              IPM … represents an attitude
      As Jeff Waage puts it:                    that can guide both farmer and
                                                scientist in the formulation of
      … … Farmer participatory                  a proper mix of technologies
       approach is Ecological                   which best meets the
       IPM compared with the                    technical, environmental and
       earlier approach of                      socioeconomic circumstances
                                                of any particular situation
       Technological IPM                      (Tribe, 1994)




Slide 15                                   Slide 18
      Regional Workshop on PIC                   Regional Workshop on PIC
                         8-
      Kingston, Jamaica, 8-12 April 2002                            8-
                                                 Kingston, Jamaica, 8-12 April 2002




      IPM is achieved by
      IPM is achieved by
       changes in the crop
        changes in the crop                  Modern IPM is based on
       system itself and not
        system itself and not                 ecosystem management
       through technological
        through technological
       interventions in the
        interventions in the
       crop system
        crop system




164
Slide 19                                                      Slide 22
     Regional Workshop on PIC                                      Regional Workshop on PIC
                        8-
     Kingston, Jamaica, 8-12 April 2002                                               8-
                                                                   Kingston, Jamaica, 8-12 April 2002



                                                                Some IPM Techniques
    One difficulty ...
                                                                 Biological control (classical, applied,
    ... … how can IPM be                                         biopesticides)
                                                                 biopesticides)
      implemented in a more                                       Use of pest resistant crop varieties
      all-
      all-embracing fashion,                                                                         inter-
                                                                  Cultural practices (crop rotation, inter-
      cutting across                                             cropping, timing of planting, trap crops,
      disciplinary barriers ?                                                                        etc.)
                                                                 conservation of natural enemies, etc.)
                                                                  Rational pesticide use




Slide 20                                                      Slide 23
     Regional Workshop on PIC                                      Regional Workshop on PIC
                        8-
     Kingston, Jamaica, 8-12 April 2002                                               8-
                                                                   Kingston, Jamaica, 8-12 April 2002



                                                                 Rational Pesticide Use (RPU)
  A philosophical connection is needed
   between all crop production and                                          sub-
                                                                 A focussed sub-set of IPM
   protection activities i.e. Integrated                          which attempts to mitigate the
   Crop Management - ICM or                                       adverse effects of pesticide
   Integrated Production and Pest                                 use through:
   Management - IPPM                                                Pesticide selectivity
  IPM must be seen as one component                                 Application
    of ICM or IPPM                                                  Timing




Slide 21                                                      Slide 24
                                                                   Regional Workshop on PIC
                                                                                      8-
                                                                   Kingston, Jamaica, 8-12 April 2002
             SUSTAINABLE DEVELOPMENT

              INTEGRATED FARMING SYSTEMS                          Some RPU Techniques
              (SUSTAINABLE AGRICULTURE)


                        INTEGRATED CROP                              Improved pest monitoring
                        MANAGEMENT -
                                                                     Improved application
                        ICM
                                      INTEGRATED PEST               techniques
                                      MANAGEMENT -
                                        IPM                          Use of biopesticides
     IPM IN THE CONTEXT OF ICM AND SUSTAINABLE
      AGRICULTURE (Global Crop Protection Federation, 1998)




                                                                                                           165
Slide 25                                    Slide 28
       Regional Workshop on PIC                  Regional Workshop on PIC
                          8-
       Kingston, Jamaica, 8-12 April 2002                           8-
                                                 Kingston, Jamaica, 8-12 April 2002




   Improved Application Techniques            Improved Application Techniques
   Low efficiency for pesticide               CDA aims to produce droplets of
    applications:                              a relatively uniform size range
   • Insecticide foliar sprays -- <0.05%       for any given target pest,
                                               utilising minimal quantities of
   • Aerial sprays for locusts -- ~6.0%
                                               pesticide
   • Herbicides on grass weeds -- ~30%




Slide 26                                    Slide 29
       Regional Workshop on PIC                  Regional Workshop on PIC
                          8-
       Kingston, Jamaica, 8-12 April 2002                           8-
                                                 Kingston, Jamaica, 8-12 April 2002



                                             Improved Application Techniques
  Improved Application Techniques
                                             Control of spray drift - major cause of
       Controlled droplet application         environmental pollution
      (CDA)
                                             - Exodrift - droplets transferred out
       Use of baits                           of target area
       Placement spraying / granule
      placement                               - Endodrift - Spray remains in target
       Weed wiping                             area but active ingredient does not
                                               hit biological target




Slide 27                                    Slide 30
       Regional Workshop on PIC                  Regional Workshop on PIC
                          8-
       Kingston, Jamaica, 8-12 April 2002                           8-
                                                 Kingston, Jamaica, 8-12 April 2002



                                             Improved Application Techniques
 Improved Application Techniques
                                             Control of spray drift
 Controlled Droplet Application              Minimise drift by having narrow
   (CDA)                                      droplet spectrum size range for
 - a form of ‘precision spraying’             any particular target pest -
                                              droplets that are not too small
   … but not in wide use
                                              to drift or too large to bounce
                                              off of foliage




166
Slide 31                                  Slide 34
     Regional Workshop on PIC                  Regional Workshop on PIC
                        8-
     Kingston, Jamaica, 8-12 April 2002                           8-
                                               Kingston, Jamaica, 8-12 April 2002




                                             Biopesticides
  Improved Application Techniques
                                             Caroni (1975) Ltd in Trinidad
      Better choice, use and                  has shown the feasibility of
      maintenance of conventional             using Metarhizium fungus for
      hydraulic sprayers                      the control of sugarcane
                                              froghopper pest




Slide 32                                  Slide 35
     Regional Workshop on PIC                  Regional Workshop on PIC
                        8-
     Kingston, Jamaica, 8-12 April 2002                           8-
                                               Kingston, Jamaica, 8-12 April 2002




    Biopesticides
                                              Control of sugarcane
      Probably the most specific               froghopper (Aeneolamia
      agents available                         varia saccharina,
       Can be very efficacious                 Homoptera, Cercopidae)
                                               Homoptera, Cercopidae)
                                               in Trinidad
      Market share - <1.0%




Slide 33                                  Slide 36
     Regional Workshop on PIC                  Regional Workshop on PIC
                        8-
     Kingston, Jamaica, 8-12 April 2002                           8-
                                               Kingston, Jamaica, 8-12 April 2002


     Biopesticides
     Several constraints:                     Total Sugarcane Acreage
       narrow target spectra                  Caroni - 26 000 ac/10 500
       poor performance relative               ha
      to cost
                                              Farmers - 26 000 ac/10 500
       inconsistent product quality            ha
       poor application technology




                                                                                    167
Slide 37                                    Slide 40
       Regional Workshop on PIC                  Regional Workshop on PIC
                          8-
       Kingston, Jamaica, 8-12 April 2002                           8-
                                                 Kingston, Jamaica, 8-12 April 2002




                                                CONCLUSIONS
      Froghopper Chemical Control
                                                  IPM represents a real
       Total cost:                               alternative to wide spread
          USD 4.5 M per annum                    pesticide use

       Insecticide costs:                         Rational pesticide use is an
           USD 1.0 - $1.5 M p.a.                 important IPM strategy




Slide 38                                    Slide 41
       Regional Workshop on PIC                  Regional Workshop on PIC
                          8-
       Kingston, Jamaica, 8-12 April 2002                           8-
                                                 Kingston, Jamaica, 8-12 April 2002




                                               CONCLUSIONS
      Since 1997 - Use of
       Metarhizium mycoinsecticide                Where feasible, biopesticides
                                                 are very effective control
      ~ 12 percent of Company’s                  agents
       fields treated (>1200 ha) at
       present                                    Biopesticides have minimal
                                                 impact on environmental and
                                                 human health




Slide 39                                    Slide 42
       Regional Workshop on PIC                  Regional Workshop on PIC
                          8-
       Kingston, Jamaica, 8-12 April 2002                           8-
                                                 Kingston, Jamaica, 8-12 April 2002

      Biopesticide Constraints & Caroni
        Narrow target spectra - n.a.             Acknowledgements:
        Poor performance relative to
       cost - ???                                Dr Roy Bateman (CABI
                                                  Bioscience), Prof Jeff Waage
       Inconsistent product quality -                                  Wye)
                                                  (Imperial College at Wye) for
       Highest quality product                    reference to their various
        Poor application technology -             publications on rational
          - Aerial application                    pesticide use and IPM
          - Ground application




168
                                    SESSION 9: INFORMATION EXCHANGE

                                         Presentation by Everton Ambrose

Slide 1                                                    Slide 4


       PESTICIDES RISK                                                        GOVERNMENT POLICY
    REDUCTION INCLUDING
    IPM AND ALTERNATIVES                                            1. Policy on pesticides registration
                                                                    2. Policy on pesticide use
                                                                    3. Policy on pesticide export and disposal
                  Everton Ambrose                                   4. Policy on manufacture, labeling and
                                                                       distribution
             Specialist in Plant Protection
                                                                    5. Policy on alternatives
               IICA CA in Saint Lucia




Slide 2                                                    Slide 5

                    INTRODUCTION
                                                               1. Policy on Pesticide Registration
                                                                    a) Pesticide registration process
   •    Pesticides – chemically synthesised compounds               b) Legal provisions with a Board
                                                                    c) Regulations and guidelines

   Risks associated with pesticides :
                                                               2.    Policy on Pesticide Use
        – Risk to human health                                      a)   The distributor
        – Risk to the environment                                   b)   The farmer
                                                                    c)   Household use
        – Risk to pest management                                   d)   Pesticide inspector
        – Risks to Trade                                            e)   Environmental monitoring
                                                                    f)   Products for consumption with infrastructure
                                                                    g)   Preference for biological vs chemical products
                                                                    h)   Training and transfer of technology




Slide 3                                                    Slide 6

                                                               3. Policy on Pesticide Exports and Disposal
                                                                    a)   Disposal sites
          RISK REDUCTION STRATEGY                                   b)   Method of disposal
                                                                    c)   Responsible agencies
                                                                    d)   Permit before export
       – Government policy
       – Advocacy
                                                               4. Policy on Pesticide Manufacturer, Labeling and
       – Appropriate pest management practices                    Distribution
                                                                    a)   Safety standards in the manufacture
                                                                    b)   Standards for efficacy
                                                                    c)   Standards for labeling
                                                                    d)   Standards and conditions for distribution and storage




                                                                                                                                 169
Slide 7                                                                      Slide 10


      5.      Policy on Alternatives
           a) Mandatory host free period                                        Constraints
           b) Use of certified pest free stock
                                                                                • Site specific – Crop, cropping system,
           c) Quarantine practices – Permits and inspection
                                       Internal monitoring
                                                                                  location of trial
           d) Sanitation – destruction of crop residues                         • Dynamic – Pest adaptation capability
           e) Other non pesticide methods                                                     Continuous monitoring and
                                                                                              modification necessary




Slide 8                                                                      Slide 11

                               ADVOCACY
      Support to Government policy and other efforts from national,             2.   Alternatives
      regional and international entities.
                                                                                a)   Biological control
           National – public sector – Ministries of Agriculture, Health,             Use of or encouragement of natural enemies
           Commerce, Labour, Customs, Police, Fire Services, Education
           Private sector – pesticide industry, farmer, consumer, exporter
                                                                                     for reduction of pest populations to economic
                                                                                     level
           Regional – Establish mechanisms for cooperation and
           dialogue amongst countries
                                                                                Method –    Classical
           International:   - Create awareness of the problem;                              Conservation
                            - Point to the economic and ecological
                              consequences;                                                 Inundation
                            - Promote discussions of the ways to reduce
                              the problems




Slide 9                                                                      Slide 12

            PEST MANAGEMENT PRACTICES
      1. Integrated Pest Management (IPM)                                       Classical: deliberate introduction and establishment
         • Application best mix of environmentally                                  of natural enemies into areas where they did not
            sound techniques of pest control to keep pest                           previously occur.
            population below economic damage level
              a) IPM alternative to pesticide use                               Conservation: deliberate actions to protect and
              b) IPM reduction in pesticide use                                    maintain naturally occurring biological agents
         – Pesticide use – based on extensive ecological                          – Application of supplementary food
            knowledge vs only economic damage levels                              – Provision or management of shelter




170
Slide 13                                                   Slide 16

   Inundation: mass rearing of natural enemies and their      g) Resistance
   release in infested fields as a routine measure               – Avoid, tolerate or recover from attack

   Microbial pesticides – use of diseases                     h) Cultural Control
     – Contact – organisms germinates and penetrates          • Manipulation of the environment to make
                                                                 conditions less favourable for pest
       the external cuticle – Fungi
                                                                  – Soil cultivation – ploughing, mulching
                                                                  – Sanitation – destruction of crop remains,
   Ingested – Organism is ingested – virus, bacteria                pruning, cleaning of equipment, regulation of
                                                                    worker activity
                                                                  – Manuring – encourages healthy growth




Slide 14                                                   Slide 17

   b) Pheromones – Chemical insect releases and               Water Management
     responds to:                                                – Irrigation, flooding and drainage
      – Disruption – mating
      – Dispersion – traps, control sites                     Mixed Cultivation
                                                              • Growing plant species to reduce undesirable pest or
   c) Attractants and Repellants                                provide benefits (soil fertility, temperature amelioration,
                                                                soil structure change)
      – Attractants – trap banana borer
                                                                 – Strip cropping – barrier to pest and not natural enemies
      – Repellant                                                – Interplanting – change environmental conditions
                                                                 – Mulch planting with reduced or non-tilage




Slide 15                                                   Slide 18

   d) Antifeedant                                             Crop Rotation and Isolation
                                                                 – Crop rotation – planting of specific crop sequences
   e) Insect Hormone                                             – Isolation – removal of possible pest hosts
   f) Physical Control
       Direct or indirect measure to destroy pest             Trap Crops
       outright or make environment unsuitable for               – Planting earlier than the main planting to attract pests or
       their entry, dispersal, survival or reproduction            divert them away from the crop or encourage
                                                                   reproduction of natural enemies.
        •Sticky trap, barriers
        •Cold storage
                                                              Preplant and Harvest Practices
        •Heat                                                    – Choices of field (soil type, previous crop, existing pest
        •Burning                                                   populations), location of field relative to source of
        •Window screen                                             infection, time of planting or harvest, variation of
                                                                   sowing dates




                                                                                                                                 171
Slide 19

      i) Sterile Male
         – Rearing and release of sterile pests in order to suppress
           numbers of their own species that cause pests – fruitfly


      j) Biotechnical Crop Protection
         – Use of plant extracts
         – Horticultural oils




172
                             SESSION 9: INFORMATION EXCHANGE

                                     Presented by Andrea Brechelt



            POSSIBILITIES OF PESTICIDE RISK REDUCTION IN THE REGION

Normally the success of any international convention to reduce the use of specific chemical products
depends, among other things, on the availability of possible alternatives. In order to find those
alternatives it is necessary to analyze the products, in this case, on the PIC-List. On this list there are
24 different pesticides, 1 can be used as a herbicide, 3 as fungicides, 1 as an acaricide, 1 as a
rodenticide, 3 as wide spectrum pesticides or for disinfection, 7 to control termites and vectors, 7 to
control soil-, storage-, wood- and woolpests, 5 have a general use in agriculture and 3 are normally
used in cotton and other non-food crops. Still more important is that all these products are well known
and mentioned in the lists of other international campaigns and conventions: 13 belongs to the Dirty
Dozen (PAN), 12 are included in the PAN action against Ia/Ib pesticides, 7 are mentioned in the
Persistent Organic Pollutants (POPs) Convention (UN) and only 3 are without any other additional
listing.

According to the use of the pesticide there are different alternatives to lower the risks:

•   For all pesticides with a general use in agriculture Integrated Pest Management (IPM) is a good
    method to reduce the amounts being used. But an exact programme depends on the crops and the
    conditions and is very labour intensive.
•   Pesticides with a specific use can always be substituted by chemicals with lower toxicity (WHO II
    and III). In many cases these products are more expensive, which will lower their chances to be
    applied.
•   A better alternative for any kind of pesticides is to use biological substitutes. There are already
    crop-protecting biological or natural agents for nearly all kinds of problems (pests, diseases and
    weeds). These substances include botanical pesticides (pyrethrum, neem, citrus seeds oil, garlic
    products etc.), traps and pheromones, biopesticides (Bacillus thuringiensis, Bauveria bassiana,
    Verticillium lecanii etc.) and useful insects like Trichograma sp., Cephalonomia stephanoderis or
    Encarsia formosa. Most of them are neither harmful to humans or animals nor toxic to the
    environment, but generally they are more expensive than chemical products.
•   The most complete and consequent alternative to all kinds of chemical substances is an organic or
    ecological agricultural system. These systems use only organic or biological pesticides and
    fertilizers but are very labour intensive. As this type of agriculture almost excludes monocultures,
    it is a very good alternative for small scale farmers but less practical for large commercial farming
    systems.

In essence, most of the alternatives to chemical pesticides are more expensive, more labour intensive
or even demand a completely different kind of agricultural system. It will hence be very hard to
replace the pesticides on the PIC-List without any further supportive measures.

Additionally to the lack of cheap alternative products, there are some other very severe problems in
this region:
• There is no regionally specific agricultural research for the Caribbean.
• Most of the countries lack effective governmental extension services but have a very effective
     network of pesticides salesmen.
• There is a lack of information about the cases of intoxication, so the farmers, consumers and
     authorities are not aware of the problem.
• In many countries there is a lack of an effective control system on the borders, in airports and
     harbours in order to prevent illegal importation of prohibited substances.



                                                                                                      173
•   Normally there is a high rate of illiteracy among farmers and fieldworkers. Hence in most of the
    countries there is nobody who can guarantee safe use.
•   In most cases the managers on big farms are not working in the field and they care little about
    health-related and environmental problems.
•   Most of the pesticides are used in big commercial farms with one special crop and under strictly
    economical criteria.
•   The decision to use a pesticide is solely based on economic criteria and does not taking ecological
    or toxicological aspects into account.
•   Concerning agricultural issues there is a complete lack of coordination between the islands in this
    region.

These shortcomings will make a change towards an environmentally friendly agriculture more
difficult. Therefore the countries of the region need more support and strict decisions. The
recommendations of RAP-AL (South-American division of PAN) are:
• International, regional and national promotion of IPM strategies, low toxic substitutes and
     techniques of organic agriculture.
• Special national taxes for PIC pesticides to give the low toxic alternatives a better chance.
• Phase out (prohibition!) of all PIC pesticides in all countries at the same time (it must be recalled
     that most of these pesticides are included in other international campaigns as well) as the only
     effective way to reduce their utilization, to protect farmers, consumers and the environment and to
     prevent the immigration from one country (with strict control) to another (with poor control).

Andrea Brechelt




174
SESSION 9: INFORMATION EXCHANGE




           PART B

INFORMATION EXCHANGE




                                  175
                                SESSION 9: INFORMATION EXCHANGE

                                            Introduction by Secretariat


Slide 1                                                      Slide 4

                    SESSION 9                                                      Introduction
                                                                  Key Provisions of the Convention
          INFORMATION EXCHANGE
                                                                  Opportunities for information exchange through
                                                                 the operation/implementation of the Convention




Slide 2                                                      Slide 5

             Structure of Session 9                                 Key Provisions of the Convention
                                                               Article 14 - Information Exchange - Key Elements
  • Introduction
                                                               • outlines the type of information to be exchanged
                                                                 including scientific, technical, economic information
  • Presentations by invited speakers on activities in           for the chemicals within the scope of the Convention
    the sub-region
                                                               • notes that countries shall protect any confidential
  • Panel Discussion                                             information as mutually agreed




Slide 3                                                      Slide 6
                                                                       Key Provisions of the Convention
            Objectives of Session 9
  1.understand the information exchange provisions             Article 14 - Information Exchange - Key Elements
    of the Convention                                          Identifies information that is not to be regarded as
  2.understand the possibilities for exchanging                  confidential including:
    information on hazardous chemicals through the
                                                               • information referred to in Annexes I and IV and in the
    operation of the Convention
                                                                 safety data sheet to accompany exported chemicals
  3.identify opportunities for information exchange
    within countries and among countries in the                • the production date and the expiry date of a chemical
    sub-region




176
Slide 7                                                       Slide 10
                                                                                 Opportunities
          Key Provisions of the Convention
                                                                           for information exchange
  Article 14 - Information Exchange - Key Elements              Register of Designated National Authorities
  • information on precautionary measures including             Constitutes a ready made set of contacts among countries
    hazard classification, the nature of the risk, relevant     • opportunity to follow-up on reported notifications for
    safety advice and summary results of toxicological and        banned or severely restricted chemicals or proposals
    ecotoxicological tests                                        for severely hazardous pesticide formulations
                                                                • share experience and information on issues of common
       Also provides a mechanism for countries to request         interest
       information on transit movements through their
       territories




Slide 8                                                       Slide 11
                     Opportunities                                               Opportunities
              for information exchange                                     for information exchange

  A principal theme is facilitating access to                   PIC CIRCULAR
   information - wide range of opportunities for                    • Distributed every six months (June and December),
   countries to:
                                                                    • Provides general information on implementation
         receive information on hazardous chemicals and               including: status of ratification
                                                                    • Chemical/country specific information: four
         share information and experience with countries              appendices
         facing similar concerns




Slide 9                                                       Slide 12
                     Opportunities                                               Opportunities
              for information exchange                                     for information exchange
                                                                PIC CIRCULAR
                                                                Four appendices provide the following specific information:
  i)             REGISTER OF DNAs                               Appendix I Synopsis of Notifications of Final Regulatory Action
  ii)            PIC CIRCULAR                                                Received Under the Interim PIC Procedure
                                                                Part A       Summary of each notification of final regulatory
  iii)           EXPORT NOTIFICATIONS                                        action verified to meet the information requirements
  iv)            DECISION GUIDANCE                                           of Annex I
                                                                Part B       Information on Notifications of Final Regulatory
                 DOCUMENTS (DGDs)
                                                                             Action verified as not meeting the information
  v)             WEBSITE                                                     requirements of Annex I




                                                                                                                               177
Slide 13                                                             Slide 16
                   Opportunities                                                       Opportunities
             for information exchange                                            for information exchange
  PIC CIRCULAR (cont’d)                                                PIC CIRCULAR (Summary)
  Appendix II Proposals for inclusion of Severely Hazardous
                                                                       1. distributed every six months (December and June)
              Pesticide Formulations received under the Interim
              PIC Procedure.                                           2. provides information on hazardous chemicals
  Part A      Summary of Each Proposal for a Severely Hazardous            • those banned or severely restricted in participating
              Pesticide Formulation verified to meet the                     countries (Appendix I)
              information requirements of part I of Annex IV               • pesticide formulations causing problems under
  Part B      Proposals for Severely Hazardous Pesticide                     conditions of use (Appendix II)
              Formulations under verification




Slide 14                                                             Slide 17
                   Opportunities                                                       Opportunities
             for information exchange                                            for information exchange
  PIC CIRCULAR (cont’d)                                                PIC CIRCULAR (Summary)

  Appendix III Chemicals Currently Subject to the Interim PIC          3. contains an up to date list of the chemicals subject to
               Procedure                                                  the interim PIC procedure (Appendix III)
               31 chemicals including
                     5       industrial chemicals                      4. the import decisions of participating countries for
                     21      pesticides                                   chemicals subject to the Convention (Appendix IV)
                     5       severely hazardous pesticide
                             formulations




Slide 15                                                             Slide 18
                   Opportunities                                                       Opportunities
             for information exchange                                            for information exchange
  PIC CIRCULAR (cont’d)                                                EXPORT NOTIFICATION (Article 12)

  Appendix IV List of All Importing Country Responses Received         Where a chemical is banned or severely restricted with in
              from Parties                                              an exporting country they are to send an export
  Part 1      list of complete import responses for each chemical       notification to the importing country
  Part 2      list of those Parties that have failed to provided a
                                                                          • prior to the first export following adoption the
              response regarding future import of a chemical
                                                                            regulatory action and
              within 9 months of the date of dispatch of the
              DGD                                                         • before the first export in any calendar year




178
Slide 19                                                        Slide 21
                 Opportunities                                                   Opportunities
           for information exchange                                        for information exchange
  INFORMATION TO ACCOMPANY EXPORTED                                        Rotterdam Convention Website
    CHEMICALS (Article 13)
                                                                                   www.PIC.INT
    • where they are to be used for occupational purposes,
      a safety data sheet that follows an internationally         • primary source of information on the operation of the
      recognised format is to be sent to the importer               Convention, the chemicals subject to the Convention
                                                                    and candidate chemicals
    • are to be subject to labelling requirements that ensure
      adequate availability of information with regard to         • continuously updated as new information becomes
      risks and/or hazards to human health or the                   available
      environment




Slide 20
                 Opportunities
           for information exchange
 CHEMICALS IN THE INTERIM PIC PROCEDURE

 Decision guidance documents (DGDs)

      • define the chemical subject to the Convention
      • outline the basis for the relevant regulatory actions
      • identifies further sources of information




                                                                                                                            179
                                    SESSION 9: INFORMATION EXCHANGE

                                                 Presentation by Cathleen Barnes

Slide 1                                                             Slide 4

                                                                                           What?
                    Information Sources &
                          the Sound                                    No shortage of information
                        Management of                                    what is needed for sound decision making?
                          Chemicals                                    ISSUE: developed countries create a
                                                                         mountain of information – what is needed
                   Cathleen M. Barnes                                    by developing countries?
          U.S. Environmental Protection Agency                         CONSIDER: categories of PIC DGD
                      11 April 2002
                    Kingston, Jamaica




Slide 2                                                             Slide 5

          Information in Pesticide                                            Information for pesticide
               Management                                                           assessment
                                                                         Chemical Identification
                                                                         Chemical & Physical Properties
                         Why?                                            Toxicological Properties
                         What?                                           Environmental Effects & Fate
                                                                         Routes of Exposure (dietary, occupational)
                         Where?                                          Data requirements – quality of data base




Slide 3                                                             Slide 6

                                                                              Information – regulatory
                         Why?
                                                                                  decision making
                                                                         Risk management
                                                                          – Label requirements
                   Science based                                          – Worker safety & training
                                                                          – Alternative pest control measures
                    Acceptance                                            – Integrated pest management
                                                                          – Regulatory controls in other countries
                                                                          – Storage & disposal requirements




180
Slide 7                                              Slide 10

                        Where?                                  Sharing Information?
                                                        • Developed country information to
     Where else? -- the World Wide Web                    developing country -- more facilitation can
                                                          be achieved – would appreciate your
                                                          thoughts on priorities
     Fact sheet to help guide your search
                                                        • The value of regional coordination can not
                                                          be underestimated




Slide 8                                              Slide 11

                 Cautionary note                                     More Info??
     Knowing the quality of the data is essential,
     yet hard to determine. Some criteria:                                     Cathleen M. Barnes
                                                                               U.S. Environmental Protection Agency
      - source                                                                 Office of Pesticide Programs (7506C)
      - transparency of criteria for inclusion                                 1200 Pennsylvania Avenue, N.W.
                                                                               Washington, D.C. 20460
      - currency
      - accessibility                                                          Fax: 703-308-1850
                                                                               Phone: 703-305-7101
      - costs                                                                  E-mail: barnes.cathleen@epa.gov




Slide 9

          Another cautionary note

     Don’t rely on any one source for critical
     information – check other sites
         ***Always compare and confirm***




                                                                                                                      181
                              SESSION 9: INFORMATION EXCHANGE

                                     Presentation by Sharon Laurent

Slide 1                                                Slide 4

                                                                        Party States

                                                            Antigua-Barbuda   Bahamas          Barbados

          The Basel Convention                              Belize            Cuba             Dominica


                                                            Dominican         Guyana           St Kitts &Nevis
                Implementation in
                                                            Republic
              the Caribbean Region
                                                            St Lucia          St Vincent &     Trinidad and
                                                                              The Grenadines   Tobago




Slide 2                                                Slide 5
          Hazardous Waste
            Management                                                  Signatories
      A legal framework for control of
      transboundary movement                                Haiti

      environmentally sound disposal                        United States of America

      promotes waste minimization




Slide 3                                                Slide 6


               Time Line                                     Commitment of Parties
      Adopted in March 1989                                 To monitor and report movement

      As of January 2, 2002 148 countries                   To ensure sound disposal practices
      and 1 economic integration organization
      are Parties                                           To promote ESM nationally

      30 Parties in LAAC




182
Slide 7                                        Slide 10

                Statisitics
                                                 Concerns about Relationship
     1999                                           to national definitions

     36 Parties report movement of 200 m            to UN definitions
     tonnes
                                                    to Red List
     estimated world wide - > 400 m tonnes
                                                    to Customs classification Revised
                                                    Brussels Nomenclature




Slide 8                                        Slide 11


          National Commitment                         Related Conventions
     Focal Point                                    London(1972)/1996 Protocol
                                                    MARPOL-
                                                    MARPOL-1978
     Competent Authority                            OPRC 1990
                                                    CLC 1992
     Appropriate Legislation                        FUND 1992
                                                    PIC (Rotterdam)
     Training                                       POPs (Stockholm)




Slide 9                                        Slide 12
                                                          Additional National
           Hazardous Waste?                                 Commitments
     Basel Definition -                             Focal Points
     Annex I - Wastes to be controlled
                                                    Competent Authorities or Boards
     Annex II - Categories requiring special
     consideration                                  Legislation and Rules

     Annex III - Hazardous characteristics          Training




                                                                                        183
Slide 13                                           Slide 16


  Implementaion Requirements                                  Facilitate export
      Policy                                            Used oil

      Training
                                                        Used lead acid batteries

      Identification of imports (Classification)
                                                        Catalysts/metals
      Identification of exports (Classification)
                                                        Plastics/pesticides
      Management at the National Level




Slide 14                                           Slide 17


                  Solutions                                    SRC Initiatives
      Information                                       Regional ULAB Project
      Waste exchange
      Cleaner Production/Management of Use              Used Oil Project
      Recycling
      Waste minimization                                Training in inventory techniques
      Safe disposal practices
      Export                                            On going provision of information




Slide 15


      Sound disposal methods
      Asbestos containing materials

      Solvents / Used Oils

      Medical wastes

      Spent Pesticides and Containers




184
                             SESSION 9: INFORMATION EXCHANGE

                                    Presentation by Derrick Balladin



Slide 1                                                Slide 4

                                                               Some Major Laboratory Equipment:
      CARIRI is a laboratory based                           Gas Chromatograph Mass Spectrometer
         technological consulting                           Scanning Electron microscope
                                                            Infra Rred spectrometer
       Institute with over 30 years                         Atomic Absorption spectrometer
          experience in providing                           High Performance Liquid Cchromatograph
         technological support to                                  spectrometer/diffractometer
                                                            X-Ray spectrometer/diffractometer
      governments and industries in                         Enerac 3000 gas analyser
              the Caribbean.                                high volume air sampler
                                                            compression testing machine
                                                            universal testing machine




Slide 2                                                Slide 5

   Our laboratories are located at the Trincity             CARIRI was established by an Act of
                                                            Parliament. It is managed by an independent
   West Industrial Estate, Macoya and at the
                                                            Board of Management which includes
   St. Augustine Campus of the University of                representatives from the private and public
   the West Indies, and our administration                  sectors.
   centre is also located on the University                 Our integrated services include testing and
   campus, St. Augustine, Trinidad, West                    analysis, consultancy, technological information,
   Indies.                                                  research and development. Through our local,
    Telephone: (868) 662-7161/3
                        662-                                regional and international network we can bring
                                                            together teams to solve your technical problems
   Telefax:        662-
   Telefax: (868) 662-7177
           cariri@ trinidad.net
   E-mail: cariri@trinidad.net




Slide 3                                                Slide 6

                                                          The CARIRI Team of Professionals includes:
                                                             Microbiologists
                  SCOPE                                     Civil Engineers
                                                            Materials Specialists
    Training                                                Environmental Specialists
    Testing and Laboratory Services                         Metallurgists
                                                            Industrial Engineers
    Research and Development
                                                            Food Technologists
    Consultancy and Information                             Chemical Engineers
                                                            Petroleum Chemists
                                                            Analytical Chemists
                                                            Information Specialists




                                                                                                            185
Slide 7                                                            Slide 9



      This Team is supplemented with                                   CARIRI has also received ISO 9002
      resources from our local, regional and                                            pre-
                                                                       Certification, a pre-requisite for suppliers
      international strategic partners.                                to many businesses.
      Additionally, the Institute maintains a                          CARIRI views ISO 9002 Certification as
      database of independent consultants who                          another way of ensuring that our clients
                     in-
      work with the in-house CARIRI Team to                            get nothing but the best.
      meet our client's needs.                                         CARIRI will be seeking ISO 9001 (2000)




Slide 8

      In 1997, CARIRI became the first internationally
      accredited laboratory in the region.
      The quality systems maintained at our laboratories
      provide our clients with the reliability and accuracy
      needed for a successful business.
      The Institute has received accreditation from the United
      Kingdom Accreditation Service, one of the most stringent
      international accreditation bodies.
      In addition to the quality assurance provided through this
      accreditation, our results are accepted internationally.

      Where quality counts CARIRI leads the way.




186
                         SESSION 10: OPPORTUNITIES FOR REGIONAL COOPERATION
                           EXISTING MECHANISMS OF REGIONAL COOPERATION

                                                 Presentation by Tim Kasten


Slide 1                                                          Slide 4

                                                                           The Cartagena Convention
              Improving Agricultural                                         -- a framework for co-operation
               Pesticide Management
                                                                    • Defines the geographic area of the Convention
              for the Protection of the
                   Caribbean Sea                                    • General obligations and legal arrangements

                                                                    • Provides for the adoption of more specific
                                                                      protocols

  Caribbean Environment Programme
                                                                    • Currently 21 Contracting Parties
  UNEP - Caribbean Regional Co-ordinating Unit




Slide 2                                                          Slide 5

                                                                      Protocol on Land-based Sources
               Objective of Presentation
                                                                            of Marine Pollution
     • Brief introduction to the Caribbean                           • Review of existing national and international
       Environment Programme (CEP)                                     legislation and programmes of action
     • Legal framework for control of agricultural                   • Overview of land-based point sources in the
       non-point sources                                               Wider Caribbean Region -- survey of 23 countries
     • Related CEP activities                                        • Adopted in 1999




Slide 3                                                          Slide 6

                 Wider Caribbean Region
                                                                            LBS Protocol Approach
                                                                     • Source-specific
                                                                     • Application of most appropriate
                                                                       technologies and best management practices
                                                                     • Initial focus on domestic sewage and
                                                                       agricultural non-point sources




                                                                                                                          187
Slide 7                                                                Slide 10
             LBS Protocol – Annex IV
                                                                              Survey of point and non-point
                    Agricultural Non-point
                       Source Controls                                            sources of pollution
                                                                          • First survey of point sources completed 1994, no
   • National plans including:                                              previous survey of non-point
        – Evaluation and assessment of environmental
          impacts in the Convention Area                                  • Establish baseline for point and non-point sources
        – Education, training and awareness programmes                    • Objectives and activities:
        – Incentives                                                          – Establish assessment methodology
        – Legislative and policy measures                                     – Data collection, storage and retrieval system
                                                                              – Input to clearinghouse and state of marine environment




Slide 8                                                                Slide 11

                  Supporting Projects                                         Reducing Pesticide Run-off to
                    and Activities                                                 the Caribbean Sea
      • Small grants programme for best                                   •                GEF/ PDF-Block B Project
        management practices                                              • Regional effort towards global efforts to
      • Survey of point and non-point sources of                            reduce POPs – Colombia, Panama, Costa Rica
        pollution                                                         • Assist in the prevention, reduction, and control
      • Reducing Pesticide Run-off to the                                   of marine pollution from land-based activities
        Caribbean Sea – GEF Project                                       • For use by governments to comply with the
                                                                            provisions of Annex IV of the LBS Protocol




Slide 9                                                                Slide 12
                                                                              Transboundary Pollution Potential
             Small Grants Programme                                                                (illustrated by surface currents
                                                                                                  of the south-western Caribbean)
      • Pilot innovative practices through practical
        application and disseminate the results
      • Small-scale demonstrations
         – appropriate use of fertilizers
         – alternative crop cultivation methods
         – improved livestock management
      • Maximum grant of US$5,000
         – participants to provide counterpart contribution (in-kind
           or cash), project outline and results summary for                       Figure 1 : Adapted from C. Ogden and satellite imagery


           regional dissemination




188
Slide 13                                           Slide 16

      Project Goals and Objectives                       Overview of PDF Activities
                                                       • Establishment of the Steering and Operations
    • Protect the marine environment in the              Committees
      Caribbean Sea by reducing run-off of             • Establishment of National Working Committees
      pesticides through “rational” use                • Preparation of National Reports
    • Assist the countries in implementing the         • Four National Workshops
      Provisions of the Cartagena Convention and       • Regional Workshop and Preparation of a
      the Protocol Concerning Pollution from             Regional Report
      Land-based Sources and Activities                • Preparation of a GEF Project Brief




Slide 14                                           Slide 17
                                                                      Lines of Action
       Regional Project Objectives                      Cultural/                                             Institutional
                                                         Social                                                and Policy

   • Contribute to the analysis of the pesticide
     load in the shared seas of the region                                  Education
                                                                               and
                                                                                         Institutional
                                                                                        Strengthening
                                                                             Training
   • Promote sub-regional co-operation and co-
     ordination among the three countries                           Demonstration
                                                                     Projects and            Establishment
                                                                     Case Studies             of Incentives
   • Elaboration of common regulations and
                                                                                          Info.
     economic instruments                                                  Technology Managmt,
                                                                            Transfer/   Evaluation
                                                                            Search for
   • Demonstration of regional co-operation for                                            and
                                                                           Alternatives Monitoring
     other regions or sub-regions
                                                       Technical                                                Market




Slide 15                                           Slide 18

       National Project Objectives                            Education and Training
   • Strengthen the national regulatory systems
                                                      • Training activities for public and private
     for chemical pesticide management
                                                        sector
   • Promote integrated pest management                  – Workshops
     practices
                                                         – Training manuals
   • Use of economic instruments                      • Awareness activities
   • Improve environmental assessment methods            – printed materials
                                                         – radio programmes




                                                                                                                              189
Slide 19                                             Slide 22

                                                           Alternative Technologies and
           Institutional Strengthening
                                                               Information Transfer
      • Regional Committee                              • Select and target agricultural areas with
                                                          intensive pesticide use
      • National Committees
        – oversee national project implementation       • Identify, promote and disseminate
                                                          information on IPM, BMPs, etc.
        – evaluate compliance and enforcement
                                                        • Use of CEPNET Clearinghouse
      • Accreditation of national laboratories




Slide 20                                             Slide 23

         Incentives to Reduce Run-off                           Project Implementation
      • Identify opportunities for and barriers to      • Training and guidance
        alternative production methods                  • Demonstration projects
      • Regional eco-certification and award               – High intensity, low-intensity and subsistence farms
        program                                            – Validation of cleaner production and better agricultural
                                                             practices (e.g., use/reuse of containers, BMPs and IPM)
      • Identify and develop markets for certified
                                                        • Distribution of lessons learned
        products




Slide 21                                             Slide 24

         Information Management for                               For more information
          Evaluation and Monitoring                         Timothy J. Kasten
      • Establish common data sets for evaluation           Acting Deputy Co-ordinator
        and monitoring                                      UNEP-CAR/RCU
                                                            14-20 Port Royal Street
      • Monitor marine environmental quality and            Kingston, Jamaica
        project achievements                                (876) 922-9267 - phone
                                                            (876) 922-9292 - fax
      • Data clearinghouse through CEPNET                   tjk.uneprcuja@cwjamaica.com


                                                                        Website: www.cep.unep.org




190
             SESSION 10: OPPORTUNITIES FOR REGIONAL COOPERATION
               EXISTING MECHANISMS OF REGIONAL COOPERATION

                                     Presentation by Gene Pollard

Slide 1                                               Slide 4

                                                           Obsolete Pesticides in Caribbean
       Regional Workshop on the                            Sub-
                                                           Sub-Region
        Rotterdam Convention on
      the Prior Informed Consent
                       Procedure                                GLOBAL PROBLEM:
                                                                         Pesticides:
                                                                Obsolete Pesticides:
                                                                … Prolonged, Inappropriate or
                         Kingston, Jamaica                      Substandard Storage Conditions
                           08-
                           08-12 April 2002                     … Highly Toxic - Parathion,
                                                                Monocrotophos




Slide 2                                               Slide 5
          REGIONAL ACTIVITIES and
                                                            Obsolete Pesticides in Caribbean
           REGIONAL COOPERATION                             Sub-
                                                            Sub-Region
            - with Respect to Interim
                      PIC Procedure
                                                                 GLOBAL PROBLEM:

                                                                         Pesticides:
                                                                 Banned Pesticides:
                                    G.V. Pollard                 … Persistent and/or
           FAO Regional Plant Protection Officer                 Extremely Hazardous
                           Gene.Pollard@fao.org
                  e-mail: Gene.Pollard@fao.org
                                    www.fao.org
                     FAO website: www.fao.org




Slide 3
                                                      Slide 6
     REGIONAL ACTIVITIES
     - with respect to interim PIC Procedure                Obsolete Pesticides in Caribbean
                                                            Sub-
                                                            Sub-Region


          ONGOING ACTIVITIES:
                                                                  WHAT PESTICIDES:
            Inventory of obsolete                                  Aldrin
          and unwanted pesticides                                  Chlordane
          and POPs                                                 DDT
                                                                   Dieldrin
                                                                   Endrin




                                                                                               191
Slide 7                                  Slide 10

      Obsolete Pesticides in Caribbean        Obsolete Pesticides in Caribbean
      Sub-
      Sub-Region                              Sub-
                                              Sub-Region



           WHAT PESTICIDES:                                    Inventories:
                                                    Completed Inventories:
            Heptachlor                                Belize
            Hexachlorobenzene                         Dominica (in progress)
            Mirex                                     St Lucia
            Toxaphene                                 St Vincent & the Grenadines
            Pentachlorophenol                         Suriname
                                                      Trinidad and Tobago




Slide 8                                  Slide 11

      Obsolete Pesticides in Caribbean        Obsolete Pesticides in Caribbean
      Sub-
      Sub-Region                              Sub-
                                              Sub-Region



          WHAT POPs:
                 POPs:                              CARIBBEAN PROBLEM:
            Dioxins
                                                    Countries interested in
            Furans                                  having surveys:
            Polychlorinatedbiphenyls
                                                      Cuba
          (PCBs)
            Hexabromobiphenyl                         Haiti
            Polyaromatic Hydrocarbons                 Guyana




Slide 9                                  Slide 12

      Obsolete Pesticides in Caribbean        Obsolete Pesticides in Caribbean
      Sub-Region
      Sub-                                    Sub-
                                              Sub-Region



           CARIBBEAN PROBLEM:                       CARIBBEAN PROBLEM:

           First Stage:                               Total Obsolete Stock in
                                                    the countries surveyed -
              What is the extent of                     …124 tonnes (+DMI??)
               problem?
                                                       DDT - 38 tonnes
           Need for inventories




192
Slide 13                                       Slide 16

     Obsolete Pesticides in Caribbean                REGIONAL COOPERATION
     Sub-
     Sub-Region                                      - with respect to interim PIC Procedure



            CARIBBEAN PROBLEM:                            NEEDS:
                                                            Strengthening
            Second Stage:                                 registration procedures
            Actual disposal ---                             Laboratory services
              Donor support required                        Networking of DNAs
                                                            Information exchange




Slide 14                                       Slide 17
                                                    REGIONAL COOPERATION:
    REGIONAL COOPERATION                            Strengthening Registration Procedures
    - with respect to interim PIC Procedure
                                                Registration : the process whereby
                                                 the responsible national government
                                                 authority approves the sale and use
       NEEDS:
       NEEDS:                                    of a pesticide following the
        Strengthening                            evaluation of comprehensive
          registration procedures                scientific data demonstrating that
                                                 the product is effective for the
        Laboratory services                      purposes intended and not unduly
        Networking of DNAs                       hazardous to human or animal
                                                 health or the environment
        Information exchange                    (Code of Conduct, 2000)




Slide 15                                       Slide 18

     REGIONAL COOPERATION                          REGIONAL COOPERATION:
     - with respect to interim PIC Procedure       Strengthening Registration Procedures

           NEEDS:

           At a national level - - -
                                                          Is there national capability
             urgent need for updating                     available in all countries to
           legislation and regulations                    allow for effective
            Policy shift away from                        evaluation of scientific
           pesticide use                                  data as required?




                                                                                         193
Slide 19                                       Slide 22

       REGIONAL COOPERATION:
                 COOPERATION                       REGIONAL COOPERATION
       Strengthening Registration Procedures       - with respect to interim PIC Procedure


        Regional Harmonisation of                         NEEDS:
        Registration Procedures                              Strengthening
                                                          registration procedures
             Is harmonisation
                                                             Laboratory services
             desirable … or
                                                             Networking of DNAs
             necessary?
                                                            Information exchange




Slide 20                                       Slide 23

      REGIONAL COOPERATION:
                COOPERATION                        REGIONAL COOPERATION
      Strengthening Registration Procedures        - Laboratory Analytical Services


        Regional Harmonisation of
                                                      Laboratory Analytical Services
        Registration Procedures
                                                                  Sub-
                                                      Within the Sub-region, there
        FAO has already supported a
        TCP project (TCP/RLA/4455) for
                                                      is a lack of readily
        the harmonisation of pesticide                accessible and reliable
        registration requirements and                 laboratory services for
        procedures (1995-1997)
                    (1995-                            pesticide residue analysis




Slide 21                                       Slide 24

      REGIONAL COOPERATION:                        REGIONAL COOPERATION
      Strengthening Registration Procedures        - Laboratory Services


           Regional Harmonisation of
           Registration Procedures                    Laboratory Analytical Services

           Appears to have been little                How can this be addressed?
           follow-
           follow-up on project                            Identify reference labs
           recommendations
                                                           Strengthening of these labs
                                                           Sharing of facilities
                                                           Adequate training




194
Slide 25                                      Slide 28

    REGIONAL COOPERATION                          REGIONAL COOPERATION
    - with respect to interim PIC Procedure       - Information Exchange


           NEEDS:                                        Information Exchange
             Strengthening
           registration procedures                       Need for functioning regional
                                                         pesticide registration database
             Laboratory services
                                                          Under TCP/RLA/4455, one was
             Networking of DNAs                          produced but hardly used
             Information exchange
                                                           GEREFI, used in Jamaica




Slide 26                                      Slide 29

    REGIONAL COOPERATION                          REGIONAL COOPERATION
    - Networking of DNAs                          - Information Exchange



           Networking of DNAs                        Information Exchange

           Even an informal network                  Problems with both FAO and
           should assist in greater                  GEREFI databases both of
                                                     which need updating/
           regional cooperation
                                                     upgrading to current
                                                     software and Windows OS
                                                     platform



Slide 27                                      Slide 30
                                                  REGIONAL COOPERATION
                                                  - Information Exchange
    REGIONAL COOPERATION
    - with respect to interim PIC Procedure       Information Exchange
                                                  Each PCB (in the OECS) should
           NEEDS:                                 initiate the collation of information
              Strengthening                       on registered pesticides, classify
                                                  them according to WHO and
           registration procedures                     determine their national
             Laboratory services                       priority lists for initiation of the
             Networking of DNAs                        harmonized guidelines and
                                                       procedures
             Information exchange
                                                  (TCP/RLA/4455 - Terminal Statement)




                                                                                        195
Slide 31                                         Slide 33
                                                     REGIONAL COOPERATION
      REGIONAL COOPERATION                           - with respect to interim PIC Procedure
      - with respect to interim PIC Procedure

           CONCLUSIONS                                      CONCLUSIONS
                                                            Closer collaboration on:
           Countries need to identify                         harmonised registration
           what are the constraints                             procedures
           to more effective pesticide
           management in the                                   sharing of analytical
                                                                facilities
                      sub-
           Caribbean sub-region
                                                              information exchange




Slide 32                                         Slide 34

       REGIONAL COOPERATION                          REGIONAL COOPERATION
       - with respect to interim PIC Procedure       - with respect to interim PIC Procedure



                                                            CONCLUSIONS
           CONCLUSIONS:
           CONCLUSIONS:                                     Declaration of IPM as
                                                            national policy will have a
            Urgent need for updating
                                                            major impact on pesticide
           pesticide legislation and
                                                            use
           regulations




196
               SESSION 10: OPPORTUNITIES FOR REGIONAL COOPERATION
                 EXISTING MECHANISMS OF REGIONAL COOPERATION

                                           Presentation by Everton Ambrose

Slide 1                                                      Slide 4


    REGIONAL ACTIVITIES ON PESTICIDES                             SUPPORT OF COORDINATION MECHANISM
   MANAGEMENT OF THE INTER-AMERICAN
                                                                  Support as CGPC Technical Secretary
      INSTITUTE FOR COOPERATION ON
            AGRICULTURE (IICA)
                                                                 Meeting of Chairpersons the PCBs in the Windward
                                                                 Islands Saint Lucia – 1987


                    Everton Ambrose                               Need for mechanism to coordinate and harmonize pesticide
                                                                  control – OECS
               Specialist in Plant Protection
                 IICA CA in Saint Lucia




Slide 2                                                      Slide 5

   IICA                                                                 1st Meeting of OECS – PCBs, Dominica 1989
   • Specialized agency for agriculture on the Inter-
     American system                                                 Five meetings of OECS PCBs, 1990-1995 –
   • Own Convention and recognized under the                         Grenada, Antigua, St Vincent and the
                                                                     Grenadines, St Kitts/Nevis, Montserrat
     Charter of OAS

                                                                    Funding IICA, OUS/USAID, OECS and CEHI
   Purpose
   To encourage, promote and support the efforts                    1st Meeting of of CGP-OECS Tortola, BVI 1996
   of the Member States to achieve their                            –     Barbados was admitted and wider Caribbean invited
   agricultural development and rural welfare                             as observers




Slide 3                                                      Slide 6


           AGRICULTURAL HEALTH                                   In 1998 CGP opened membership to wider
                                                                 Caribbean.
             AND FOOD SAFETY
                                                                 Jamaica, Trinidad and Tobago and Guyana became
   Collaborating with Member States in                           members in 1999, 2000 and 2001 respectively.
   strengthening their Agricultural Health
   Services and establish and develop                            Coordinating Group of Pesticides Control Boards in
   mechanisms at the regional and sub-regional                   the Caribbean (CGPC) in 2000.
   levels to facilitate interchange and
   coordination of these services.




                                                                                                                              197
Slide 7                                                    Slide 10

                                                              Functions cont’d
      Mission Statement
                                                              • Development of pesticides and toxic
      To provide sustainable agriculture and to protect
      human health and the environment through effective        chemicals list for a) approved, b) banned and
      management of pesticides and toxic chemicals.             severely restricted products
                                                              • Interfacing with other regional and
      Observers: IICA, CEHI, FAO, UWI, CARDI,                    international organisations
      OECS, CARICOM Secretariat, UNEP and PAHO.               • Development of projects
      Pesticides Companies operating in the region have       • Any other activity approved by the CGPC
      been invited to establish links.




Slide 8                                                    Slide 11

                                                              ACTIVITIES
      Mandate                                                 • Establishment or reactivation of PCBs in Anguilla,
      The CGPC mechanism of collaboration and                   Antigua and Barbuda, British Virgin Islands, Guyana,
                                                                Montserrat, St Kitts/Nevis, St Vincent and the Grenadines.
      cooperation amongst PCBs for common under-
                                                              • Harmonized registration system.
      standing in the Caribbean while instilling firm
      control in the management of Pesticides and Toxic       • Harmonized Pesticides and Toxic Chemical Legislation.
      Chemicals. This should be achieved through sharing      • Monitoring of pesticide quality and residues – LWG.
      of information, resources and technology                • Prior Informed Consent.
                                                              • Development of Projects.
                                                              • Information Exchange and Networking.
                                                              • Training of target groups.
                                                              • Public awareness.




Slide 9                                                    Slide 12

      FUNCTIONS
      • Harmonized registration of chemicals                  CONCLUSION
      • Organized disposal of chemicals
                                                              • IICA committed to an operational CGPC.
      • Harmonized Prior Informed Consent (PIC)
                                                                 – More active participation by countries
        decisions making systems
                                                                 – Common registration system
      • Information flow and networking
                                                                 – Laboratory Working Group
      • Training, education and public awareness
                                                                 – Funding for activities at the national, regional
      • Coordination of existing laboratories                      and international levels
        engaged in pesticides and toxic chemicals
       analysis




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