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Document Sample
CEREMONY SITE
AGREEMENT
CLIENT#:SMI086
Smith/Jones Wedding Susie Smith
NAME CONTACT
1936 Quivira Way
CURRENT MAILING ADDRESS
San Diego CA, 92109
CITY, STATE, ZIP
619-222-1620 619-222-1732
TELEPHONE ALT. TELEPHONE
BRIDE: Susie Smith GROOM: John Doe
DATE OF FUNCTION: August 13, 2006 TIME: 3:00pm-6:00pm
TERMS & CONDITIONS
1. CLIENT reserves the _NORTH LAWN_ for the three hour period above at a rate of $600.00 for the
North and South Lawns. There is fifty percent (50%) discount on the fee for the use of the grounds for
clients who have booked their reception with Marina Village. The fee includes an arch and 100 chairs for
the lawn. Folding chairs should not be used for people of exceptional weight or stature. Additional chair
requirements must be procured from Marina Village. This contract is for the period and location as
defined below, rain or shine. The CLIENT, CLIENT'S Guests and Vendors, may commence set up /
decoration no earlier than the prescribed rental period commencement time and must complete their event
and have all of their decorations, equipment, etc., removed from the site within the reserved time period.
In the event of inclement weather, on the day of the event, Marina Village will make every effort to make
available another location for the ceremony, however, does not warrant or guarantee the availability of an
alternative site. If an alternative site is located, there will be a $100.00 set up fee for this alternate site. A
deposit of fifty percent of the fee is required to reserve a ceremony site.
Should either party cancel this event after seventy-two hours after execution of this contract, liquidated
damages shall be paid by the canceling party to the non-canceling party at the time of the cancellation.
This amount is agreed not to constitute a penalty. Payment due as a result of cancellation of the contract
under this provision shall be made by the canceling party to the non-canceling party at the time the
contract is canceled by written notice in accordance with the following schedule: 1) cancellation date is
ninety (90) calendar days or more prior to the date of the function, 25% of the total lawn charges; 2)
cancellation date less than ninety (90) calendar days but greater than 30 calendar days from the date of the
function, 50% of the total lawn / courtyard charges; 3) cancellation 30 days or less prior to the date of the
function, 100% of the total lawn/courtyard charges.
2. CLIENT agrees to rent from Marina Village equipment under the following terms and conditions:
_______________________________ @ $ _____________ per item = _____________
3. Unless caused solely by Marina Village Conference Center's gross negligence, any and all damage to
the grounds or rental equipment shall be the responsibility of CLIENT to repair or replace. Any
disruption of the CLIENT services are the CLIENTS sole responsibility. Repair and replacement cost
shall be deducted from CLIENT's rental damage deposit. The client accepts the premises in an "as is"
condition. Client must submit a list of any discrepancies in the condition of the site to Marina Village
prior to the event.
4. Any labor required by Marina Village personnel to clean the grounds will be done so at a charge of
$25.00 per labor hour. Any charges outlined below (i.e. removal of trash, confetti, etc.) will be in
addition to the $25.00 per hour labor rate.
5. The use of confetti, rice or bird seed is prohibited on the grounds. If this occurs, there will be a charge
in the amount of $50.00 deducted from the room rental damage deposit.
6. There will be a charge of $5.00 per bag of trash not disposed of. This charge will be deducted from the
room rental damage deposit.
7. Marina Village reserves the right to collect from CLIENT any charges and/or damages not covered by
the room rental damage deposit incurred by CLIENT's use of the grounds and equipment.
8. Marina Village Conference Center and CLIENT agree that not all buildings and grounds of Marina
Village are accessible to disabled persons, and that Marina Village Conference Center shall bear no
responsibility for ensuring that its buildings and areas are accessible to disabled persons.
9. CLIENT shall indemnify, defend, and hold Marina Village Conference Center harmless from and
against any and all damages, losses, claims, judgments and costs (including attorneys fees), unless caused
solely by gross negligence or willful misconduct by CENTER's officers, employees, agents or contractors,
arising from (a) CLIENT's use of the grounds, or (b) from CLIENT activities on the grounds, or (c) from
anything done, permitted or suffered by CLIENT on the grounds, or (d) from CLIENT's failure to observe
or perform any agreement or promise under this Agreement. CLIENT understands and acknowledges the
inherent nature of walking on and placing folding chairs on grass and that the grass grounds aren't level
surfaces.
10. CLIENT acknowledges that Marina Village is located on parklands with full public access. CLIENT
takes full responsibility for crowd control. If crowd control and wedding planning services are desired
from CENTER, such services can be procured in addition to the location rental.
11. If the Marina Village Conference Center brings any action to enforce any of the terms, conditions or
promises in this Agreement, it shall be entitled to its reasonable attorney's fees incurred in such an action.
SUMMARY OF CHARGES
LAWN / COURTYARD CHARGES $600.00
RENTAL CHARGES $To Be Determined
TOTAL CHARGES $600.00 + Rentals
LESS DEPOSIT $300.00
BALANCE DUE $300.00
The balance is due and payable in full, thirty days prior to the ceremony.
________________________________________ _________________
Marina Village Conference Center Date
________________________________________ ________________
CLIENT Date
EXHIBIT “A”
MARINA VILLAGE
NIGHT SUPERVISOR (619)666-5418
3. Property Damage: Any Marina Village
property, which is broken during your
When the Marina Village Staff cleans the room
party, will be subject to repair at the sole
following your party, they will break down the
cost to the client.
tables and chairs and they will vacuum the
carpet. Any refuse that is left by your party,
As long as you attend to the above consideration
which cannot be vacuumed, will be cleaned up
on the same day as your party, you should
by our staff at the stated rate of $25.00 per man,
receive a full return on your entire damage
per hour. The list of items that our staff will
deposit.
consider in their cleaning includes, but is not
limited to:
Dumpsters: Locations of the dumpsters are
marked on the map below by the 'X'. Please put
1. Trash: Any refuse that cannot be
all of your trash in the dumpsters.
vacuumed will be put into bags and
removed by our staff. There is a $5.00
The Marina Village Alcohol Policy
charge for each bag of trash removed by
our staff.
As stated in your contract:
2. Decorations: Any decorations left behind
"Alcoholic beverages shall not be consumed by
(including, but not limited to, balloons,
anyone under 21 years of age. In accordance
streamers, & centerpieces) will be
with City Ordinance 56.54 alcoholic beverages
considered trash, and will be bagged with
are not allowed outside on city property and
other trash at $5.00 per bag.
therefore must be consumed inside the room.
Violation of this law shall be grounds for
Carpet Damage: Any costs related to removing
immediate termination of this contract, and the
stains or damage due to burns will be charged
event will be shut down without any further
back to the client. These charges will include
notice to the Client."
costs for cleaning and repair by outside vendors
and/or labor by Marina Village Staff.
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