Ceremony sample contract
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CEREMONY SITE AGREEMENT CLIENT#:SMI086 Smith/Jones Wedding Susie Smith NAME CONTACT 1936 Quivira Way CURRENT MAILING ADDRESS San Diego CA, 92109 CITY, STATE, ZIP 619-222-1620 619-222-1732 TELEPHONE ALT. TELEPHONE BRIDE: Susie Smith GROOM: John Doe DATE OF FUNCTION: August 13, 2006 TIME: 3:00pm-6:00pm TERMS & CONDITIONS 1. CLIENT reserves the _NORTH LAWN_ for the three hour period above at a rate of $600.00 for the North and South Lawns. There is fifty percent (50%) discount on the fee for the use of the grounds for clients who have booked their reception with Marina Village. The fee includes an arch and 100 chairs for the lawn. Folding chairs should not be used for people of exceptional weight or stature. Additional chair requirements must be procured from Marina Village. This contract is for the period and location as defined below, rain or shine. The CLIENT, CLIENT'S Guests and Vendors, may commence set up / decoration no earlier than the prescribed rental period commencement time and must complete their event and have all of their decorations, equipment, etc., removed from the site within the reserved time period. In the event of inclement weather, on the day of the event, Marina Village will make every effort to make available another location for the ceremony, however, does not warrant or guarantee the availability of an alternative site. If an alternative site is located, there will be a $100.00 set up fee for this alternate site. A deposit of fifty percent of the fee is required to reserve a ceremony site. Should either party cancel this event after seventy-two hours after execution of this contract, liquidated damages shall be paid by the canceling party to the non-canceling party at the time of the cancellation. This amount is agreed not to constitute a penalty. Payment due as a result of cancellation of the contract under this provision shall be made by the canceling party to the non-canceling party at the time the contract is canceled by written notice in accordance with the following schedule: 1) cancellation date is ninety (90) calendar days or more prior to the date of the function, 25% of the total lawn charges; 2) cancellation date less than ninety (90) calendar days but greater than 30 calendar days from the date of the function, 50% of the total lawn / courtyard charges; 3) cancellation 30 days or less prior to the date of the function, 100% of the total lawn/courtyard charges. 2. CLIENT agrees to rent from Marina Village equipment under the following terms and conditions: _______________________________ @ $ _____________ per item = _____________ 3. Unless caused solely by Marina Village Conference Center's gross negligence, any and all damage to the grounds or rental equipment shall be the responsibility of CLIENT to repair or replace. Any disruption of the CLIENT services are the CLIENTS sole responsibility. Repair and replacement cost shall be deducted from CLIENT's rental damage deposit. The client accepts the premises in an "as is" condition. Client must submit a list of any discrepancies in the condition of the site to Marina Village prior to the event. 4. Any labor required by Marina Village personnel to clean the grounds will be done so at a charge of $25.00 per labor hour. Any charges outlined below (i.e. removal of trash, confetti, etc.) will be in addition to the $25.00 per hour labor rate. 5. The use of confetti, rice or bird seed is prohibited on the grounds. If this occurs, there will be a charge in the amount of $50.00 deducted from the room rental damage deposit. 6. There will be a charge of $5.00 per bag of trash not disposed of. This charge will be deducted from the room rental damage deposit. 7. Marina Village reserves the right to collect from CLIENT any charges and/or damages not covered by the room rental damage deposit incurred by CLIENT's use of the grounds and equipment. 8. Marina Village Conference Center and CLIENT agree that not all buildings and grounds of Marina Village are accessible to disabled persons, and that Marina Village Conference Center shall bear no responsibility for ensuring that its buildings and areas are accessible to disabled persons. 9. CLIENT shall indemnify, defend, and hold Marina Village Conference Center harmless from and against any and all damages, losses, claims, judgments and costs (including attorneys fees), unless caused solely by gross negligence or willful misconduct by CENTER's officers, employees, agents or contractors, arising from (a) CLIENT's use of the grounds, or (b) from CLIENT activities on the grounds, or (c) from anything done, permitted or suffered by CLIENT on the grounds, or (d) from CLIENT's failure to observe or perform any agreement or promise under this Agreement. CLIENT understands and acknowledges the inherent nature of walking on and placing folding chairs on grass and that the grass grounds aren't level surfaces. 10. CLIENT acknowledges that Marina Village is located on parklands with full public access. CLIENT takes full responsibility for crowd control. If crowd control and wedding planning services are desired from CENTER, such services can be procured in addition to the location rental. 11. If the Marina Village Conference Center brings any action to enforce any of the terms, conditions or promises in this Agreement, it shall be entitled to its reasonable attorney's fees incurred in such an action. SUMMARY OF CHARGES LAWN / COURTYARD CHARGES $600.00 RENTAL CHARGES $To Be Determined TOTAL CHARGES $600.00 + Rentals LESS DEPOSIT $300.00 BALANCE DUE $300.00 The balance is due and payable in full, thirty days prior to the ceremony. ________________________________________ _________________ Marina Village Conference Center Date ________________________________________ ________________ CLIENT Date EXHIBIT “A” MARINA VILLAGE NIGHT SUPERVISOR (619)666-5418 3. Property Damage: Any Marina Village property, which is broken during your When the Marina Village Staff cleans the room party, will be subject to repair at the sole following your party, they will break down the cost to the client. tables and chairs and they will vacuum the carpet. Any refuse that is left by your party, As long as you attend to the above consideration which cannot be vacuumed, will be cleaned up on the same day as your party, you should by our staff at the stated rate of $25.00 per man, receive a full return on your entire damage per hour. The list of items that our staff will deposit. consider in their cleaning includes, but is not limited to: Dumpsters: Locations of the dumpsters are marked on the map below by the 'X'. Please put 1. Trash: Any refuse that cannot be all of your trash in the dumpsters. vacuumed will be put into bags and removed by our staff. There is a $5.00 The Marina Village Alcohol Policy charge for each bag of trash removed by our staff. As stated in your contract: 2. Decorations: Any decorations left behind "Alcoholic beverages shall not be consumed by (including, but not limited to, balloons, anyone under 21 years of age. In accordance streamers, & centerpieces) will be with City Ordinance 56.54 alcoholic beverages considered trash, and will be bagged with are not allowed outside on city property and other trash at $5.00 per bag. therefore must be consumed inside the room. Violation of this law shall be grounds for Carpet Damage: Any costs related to removing immediate termination of this contract, and the stains or damage due to burns will be charged event will be shut down without any further back to the client. These charges will include notice to the Client." costs for cleaning and repair by outside vendors and/or labor by Marina Village Staff.