New Hire Checklist employee hiring

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					                                                                         Office of Human Resource Management
                                                                                         110 Thomas Boyd Hall
                                            New Hire Checklist
Name: _______________________________________________ Start Date: ________________________________

Job Title: ________________________________________________________________________________________
                  ACTION ITEMS TO COMPLETE PRIOR TO EMPLOYEE’S FIRST DAY
                  (AFTER HIRING DECISION HAS BEEN OFFERED AND FINALIZED):
                      Action to Be Completed                        Date Completed        Completed By

 Background check and other pre-employment screenings must
 be complete prior to start date.

 Assign LSU ID and Paws ID through QuickStart (if applicable).

 Have employee register for “New Employee Orientation” in
 PAWS under Employee Resources/HRM Training Programs (must
 bring a copy of PAF-2 in order to get Tiger Card).

 Assign employee as Instructor of Record (if applicable).

 Complete required appointment paperwork; send to HRM.
 Academic & Professional Employment
 ___ PAF-2 (Personnel Action Form)
 ___ Contract: Per-25 (Academic) or Per-40 (Professional)
 ___ Official Transcript or Letter from Grad School (Faculty)
 ___ Degree documentation (if not online on ATS)
 ___ Resume/Curriculum Vitae (if not online on ATS)

 Classified Employment
 ___ Official Transcript or Diploma (if degree relates to hire)
 ___ Hire Above Entry Pay Justification Form – 6.5g (when pay is
 above entry and not at a SER)

 Update organizational chart, website, internal phone lists, etc.
 for the department to include the new employee.

 Assign workspace/office (order furniture, nameplate, and basic
 desk supplies, if needed).

 Assign keys/key-pad codes if needed.

 Order/set-up computer.

 Set-up telephone/voicemail. Assign long distance code if
 necessary. Obtain cell phone (if applicable).

 Order uniforms (if applicable).

 Send internal email announcing new employee to dept.

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                   ACTION ITEMS TO BE COMPLETED ONCE EMPLOYEE STARTS:

                     Action to Be Completed                         Date Completed   Completed By

Introduce employee to Department/give tour.

Issue a copy of the PAF-2 to Employee.

Have employee attend Orientation sponsored by HRM (bring
PAF-2):

Ensure employee has completed the following forms:
___ I-9 form (completed by HR Contact & employee)
___ Tax Forms (W-2 and L-4)
___ Direct Deposit Enrollment Form
___ Annual Leave Rate Accrual Election
___ Employee Information Sheet
___ Drug Policy Acknowledgement
___ Insurance Acknowledgment Form

  Tax & Direct Deposit are also available electronically on PAWS!
Order business cards (if applicable).

Apply for LaCarte Purchase Card (if applicable) through the
Office of Accounts Payable & Travel.

Obtain Login ID and access to LSU Mainframe System (if
applicable) through Financial System Services.

Review job description & set goals.

Review departmental policies such as dress code, hours of work,
flex-time, performance evaluations, merit increases, etc.

Review LSU policies:
___ PM-11: Outside Employment
___ PM-13: Travel Regulations (if applicable)
___ PM-33: Drug Policy
___ PS-12: Leave Guidelines
___ PS-73: Sexual Harassment
___ Other policies as deemed necessary

Issue uniforms, keys, long distance code, etc.




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Description: New Hire Checklist employee hiring