OWENS COMMUNITY COLLEGE
AGREEMENT REGARDING THE USE OF COLLEGE FACILITIES
Owens Community College, hereinafter referred to as the “College”, agrees to provide to
____________________________________________, hereinafter referred to as the
“Sponsoring Organization”, such facilities, equipment and services as listed on the attached
Facility Request Form (now part of this agreement) for the date(s) and time(s) specified. The
authorized representative of the Sponsoring Organization hereby agrees to the following terms
and conditions, and commits the Sponsoring Organization to the provisions of this agreement, as
stated below, unless modified in writing and signed by both parties.
A. The use of College facilities is subject to the approval of the representative of the President,
or his/her designee, in accordance with such fees, terms, and conditions, as the Board of
Trustees deems proper.
B. If any part of this agreement is deemed illegal or unenforceable for any reason the rest of this
agreement shall remain valid and the remaining terms enforceable.
C. It is understood that permission granted by the College for the use of campus facilities does
not indicate recognition or endorsement, either expressed or implied, of the goals and
objectives of the Sponsoring Organization to whom permission is given.
D. The College assumes no responsibility for accidents and/or loss of property incurred by the
Sponsoring Organization or its guest. This permit is not assignable or transferable.
E. The use of College facilities may not interfere in any manner with the normal educational
activities of the College nor may it be inconsistent with the mission and purpose of the
F. The use of any College facility for any activity is subject to all state and local regulations
concerning health, safety, and public order, which are applicable to the use and occupancy of
public buildings, shall be observed.
G. Authorization for use of College facilities is restricted to the specific locations and times
cited in this Agreement. College furniture and equipment may not be moved except as
expressly authorized in this Agreement.
H. The Sponsoring Organization is fully responsible, at replacement or repair cost as determined
by the College, for all loss and damage to the College property during the period of use of
such property. All activities require, at the Sponsoring Organization’s expense, sufficient
supervision/security to prevent any incident detrimental to the safety and security of all
persons or property. For events involving minors, adult supervision and/or security sufficient
to prevent any incident detrimental to the safety and security of all persons or property is
required at the expense of the Sponsoring Organization. Any required Security will be
arranged through the Owens Community College Safety and Security Department, in
advance, unless waived in writing by the College.
I. The Sponsoring Organization, at the discretion of the college, may be required to supply
evidence of a liability and property damage insurance policy in force that names Owens
Community College as an additional insured. Coverage required is $1,000,000 each
occurrence, $1,000,000 personal and advertising injury, $5,000 medical payments,
$1,000,000 general aggregate, $1,000,000 products and completed operations aggregate with
a per location and/or per project aggregate. For larger events the Sponsoring Organization
may be required to provide an Umbrella policy for $1,000,000 each occurrence, $1,000,000
aggregate. If the insurance is required, the Sponsoring Organization will be required to
provide proof of insurance coverage at least forty-eight (48) hours prior to the date of the
J. The Sponsoring Organization is responsible for the procurement of all applicable licenses
and permits when necessary.
K. No laws shall be violated during the occupancy of College facilities.
L. Failure by the Sponsoring Organization to adhere to any provision of this Agreement or to
any applicable policy of the College shall be sufficient cause for the denial of further use of
M. In the event that the Sponsoring Organization cancels the event within one week prior to the
event, it will forfeit any rental deposits and claims to the College. A postponement of more
than 24 hours is considered a cancellation. The College may cancel this Agreement upon 10
days written notice without liability to the Sponsoring Organization. The Agreement may be
terminated at any time when the facilities are required for public necessity or emergency use.
Under such circumstances, the College liability shall be limited to repayment of any
advances paid by the Sponsoring Organization and the deposit will be refunded to the
Sponsoring Organization. In the event of cancellation by the Sponsoring Organization, it
shall be liable to the College for all charges incurred to date and the rental fee as liquidated
N. A set-up fee charge is based on Maintenance, Security, and AV services needed. The charge
is directly proportional to the labor involved to facilitate the event. Auxiliary Services
renders the fee charged for the event. The College reserves the right to waive any charges at
O. The Sponsoring Organization hereby agrees to hold Owens Community College, the
governing board, the individual members thereof, and all College officers, agents, and
members free and harmless from any lawsuit, damage, liability, cost or expense that may
arise during or be caused in any way by such use or occupation of College property.
P. The Sponsoring Organization understands and agrees that all past due balances must be paid
at least two (2) weeks prior to the event listed in this agreement. Failure to pay any past due
balance will permit Owens Community College to use any deposit or advance from this
agreement to pay the past due amount and cancel the event covered by this agreement and
any future events without liability to the College.
Q. Unless otherwise stated in writing, all fees and deposits to Owens Community College from
the Sponsoring Organizations shall be considered nonrefundable.
The Sponsoring Organization agrees to pay the outstanding balance within 60 days of the date of
the event to avoid being placed in a collection status. Any balance unpaid after 90 days of the
event, shall be subject to a 9% a.p.r., to accrue monthly and the account may be referred to the
Ohio State Attorney General’s Office, at the discretion of the College, for further collections
actions without further notice. Owens Community College is a state College and the Ohio State
Attorney General’s Office is responsible for the collection of all debts owed. The Sponsoring
Organization agrees and understands that the Sponsoring Organization will be responsible for the
payment of any and all collections fees and expenses incurred by the College in the collection of
THE AUTHORIZED REPRESENTATIVE OF THE SPONSORING ORGANIZATION, BY
SIGNING THIS AGREEMENT, AFFIRMS THAT HE/SHE HAS RECEIVED, READ, AND
UNDERSTANDS THE PROVISIONS OF THE ATTACHED AGREEMENT, AND HAS THE
LEGAL POWER AND AUTHORITY TO ENTER INTO THIS AGREEMENT AND
GUARANTEES THE FACILITY WILL BE LEFT IN THE CONDITION IN WHICH IT WAS
Sponsoring Organization Representative (print or type name):