2008-09 External Examiner Handbook1 by NiceTime

VIEWS: 0 PAGES: 43

									       EXTERNAL EXAMINER
           HANDBOOK
           2008-2009




QUALITY AND CURRICULUM SERVICES
April 2009
  The University of Northampton                       External Examiners’ Handbook 2008-2009


You may wish to use this page to note specific names and contact details




Academic Contact
(Field/Award Leader)

Telephone Number

E-mail Address

Fax Number


Administrative Contact
(Student Administration
Team)

Telephone Number

E-mail Address

Fax Number


Administrative Contact            Quality and Curriculum Services:
                                  Vivien Houghton / Sandy Bayley

Telephone Number                  01604 893044

E-mail Address                    externalexaminers@northampton.ac.uk

Fax Number                        01604 717813


A link to the University’s External Examiner website can be found at the following
URL:

http://www.northampton.ac.uk/departments/academicoffice/




                                            2
   The University of Northampton                                     External Examiners’ Handbook 2008-2009




1. INTRODUCTION TO EXTERNAL EXAMINING AT THE UNIVERSITY OF
NORTHAMPTON ................................................................................... 5
  1.1 The University of Northampton .................................................................. 5
  1.2 Introduction to the External Examiner Handbook.......................................... 5
  1.3 Principles Governing the Appointment of External Examiners ......................... 6
  1.4 Nomination and Appointment of External Examiners ..................................... 6
  1.5 Committee structure and the role of the External Examiner Committee ........... 7
  1.6 Inexperienced Examiners .......................................................................... 7
  1.7 External Examiner Induction Day ............................................................... 7
  1.8 Student Administration Teams ................................................................... 8
  1.9 Responsibilities of the University of Northampton ......................................... 8
    1.9.1 Scope of appointment and supporting information ................................ 8
    1.9.2 Information Flow ............................................................................. 8
  1.10 Hospitality Arrangements ........................................................................ 9
  1.11 Fees and Expenses................................................................................. 9
    1.11.1 Fees.......................................................................................... 9
    1.11.2     Expenses .................................................................................. 9
  1.12 External Examiners’ Feedback to the University of Northampton ................... 9
  1.13 The University of Northampton External Examiner website ........................... 9
  1.14 The University of Northampton External Examiner e-mail address ............... 10
  1.15 The University of Northampton Portal...................................................... 10
2. THE ACADEMIC STRUCTURE OF THE UNIVERSITY OF NORTHAMPTON
.......................................................................................................... 11
  2.1 Committee Structure.............................................................................. 11
  2.2 School structure .................................................................................... 11
  2.3 Academic Provision at The University of Northampton ................................. 11
    2.3.1 Modular Framework ....................................................................... 11
    2.3.2 Stand-alone awards ....................................................................... 12
  2.4 Academic Quality at The University of Northampton.................................... 12
  2.5 Collaborative Provision ........................................................................... 12
    2.5.1 Franchise ..................................................................................... 12
    2.5.2 Joint Programmes.......................................................................... 12
    2.5.3 Validation Service .......................................................................... 13
  2.6 Remit of examiners for collaborative provision ........................................... 13
  2.7 Edexcel provision................................................................................... 13
3. RESPONSIBILITIES OF AN EXTERNAL EXAMINER .......................... 14
  3.1 Tone .................................................................................................... 14
  3.2 Range of Duties ..................................................................................... 14
    3.2.1 Field External Examiners ................................................................ 14
    3.2.2 Framework (Principal) External Examiners ........................................ 15
  3.3 External Examiner Annual Report ............................................................. 15
    3.3.1 Consideration of the report ............................................................. 15
    3.3.2 The report proforma ...................................................................... 15
    3.3.3 Deadlines ..................................................................................... 16


                                                        3
   The University of Northampton                                     External Examiners’ Handbook 2008-2009


    3.3.4 Commentary on External Examiner Annual Reports ............................ 16
  3.4 Termination of an appointment as external examiner .................................. 17
    3.4.1 Resignation .................................................................................. 17
    3.4.2 Termination .................................................................................. 17
4. BOARDS OF EXAMINERS ................................................................ 18
  4.1 Purpose of the Boards of Examiners ......................................................... 18
  4.2 Structure of Boards................................................................................ 18
    4.2.1 Field Assessment Boards (for Fields within the Modular Framework) ..... 18
    4.2.2 Framework Award Boards ............................................................... 19
    4.2.3 Full Boards (for non-framework provision) ........................................ 19
  4.3 Board of Examiners Minutes .................................................................... 19
  4.4 Mitigating Circumstances ........................................................................ 20
5. FREEDOM OF INFORMATION AND DATA PROTECTION ................... 21
  5.1 Freedom of Information .......................................................................... 21
  5.2 Data Protection ..................................................................................... 21
  5.3 Personal Information .............................................................................. 21
6. WHO TO CONTACT AT THE UNIVERSITY OF NORTHAMPTON .......... 22
  6.1 Main campus addresses and telephone numbers ........................................ 22
    6.1.1 Park Campus ................................................................................ 22
    6.1.2 Avenue Campus ............................................................................ 22
    6.1.3 Website addresses ......................................................................... 22
  6.2 For Academic Matters ............................................................................. 22
  6.3 For Administrative Matters relating to the academic provision ...................... 23
  6.4 For Administrative Matters relating to your appointment and role as external
  examiner ................................................................................................... 23
  6.5 Quality and Curriculum Services contacts .................................................. 23
  6.6 Institutional contacts.............................................................................. 23
APPENDIX 1....................................................................................... 24
  QAA Code of Practice Section 4: EXTERNAL EXAMINING ................................... 24
APPENDIX 2....................................................................................... 26
Criteria for the appointment of External Examiners for The University
of Northampton Awards .................................................................... 26
APPENDIX 3....................................................................................... 30
EXTERNAL EXAMINER ANNUAL REPORT FORM .................................. 30
APPENDIX 4....................................................................................... 38
    UNIVERSITY OF NORTHAMPTON’S SCHOOLS AND CONSTITUENT DIVISIONS . 38
APPENDIX 5....................................................................................... 40
FEES AND EXPENSES CLAIM FORM .................................................... 40




                                                       4
  The University of Northampton                       External Examiners’ Handbook 2008-2009




1. INTRODUCTION TO EXTERNAL EXAMINING AT THE UNIVERSITY
OF NORTHAMPTON
1.1 The University of Northampton

           The University of Northampton gained its University Title and Research
           Degree Awarding Powers following scrutiny by the Quality Assurance
           Agency for Higher Education (QAA) in 2005.

           The University has two main campuses. Park Campus includes
           specialised teaching areas for teacher education, science, humanities
           and social sciences, professions allied to medicine, management and
           business, including a purpose-built residential management centre and a
           Knowledge Exchange (including Graduate School).

           Avenue Campus is the major centre for art, design, technology,
           architecture and the performance arts. The University also has sites for
           the clinical teaching of podiatry, nursing and midwifery in hospitals in
           Northampton, Kettering and Milton Keynes.

           The University validates and franchises courses to a number of local
           further education colleges, including Moulton College, Northampton
           College, South Leicestershire College and Tresham Institute.

1.2 Introduction to the External Examiner Handbook

           The University places a high priority on quality assurance and
           enhancement activities at all levels of its operation, and regards the
           contribution of external examiners as an important element within its
           systems. The institution operates a range of procedures in relation to its
           external examiners and this Handbook is designed to support examiners
           in their role.

           The Handbook is also made available to academic and administrative
           staff who have contact with external examiners to facilitate a shared
           understanding of procedures and requirements.

           All policies in relation to external examining at the University
           meet Section 4 of the QAA Code of Practice for the Assurance of
           Academic Quality and Standards in Higher Education on External
           Examining

           (http://www.qaa.ac.uk/academicinfrastructure/codeOfPractice/
           section4/default.asp ).




                                            5
  The University of Northampton                        External Examiners’ Handbook 2008-2009


1.3 Principles Governing the Appointment of External Examiners

          All taught programmes leading to awards are required to have one or
          more external examiners. It is vital for external examiners to report on
          assessment setting, the calibration of marking and regulations, the
          achievement of students and the probity of the overall process of
          assessment. Every live module must have an allocated external
          examiner, and this is confirmed annually be each School’s Quality
          Standards and Enhancement Committee (QSEC).

          External Examiner reports are received and read at three levels in the
          institution: Senior Management, School and Programme. Programme
          teams are expected to respond promptly to External Examiner reports,
          with their actions being monitored as part of the annual monitoring
          process by both the Deans of School and the Academic Audit Review
          Committee. An overview report, which draws out lessons to be learnt
          from the external examining process, is part of the annual overview
          report provided to Senate by the Academic Quality and Standards
          Committee (AQSC), and has led to further investigation and priority
          action points.

          This handbook refers only to External Examining for Taught Programmes.
          For research programmes, Examining Teams are approved by the
          Research Degrees Committee for each candidate for an award.
          Information on the appointment and responsibility of examiners is
          provided in Section A of the Research Degrees Handbook.

1.4 Nomination and Appointment of External Examiners

           Academic staff nominate external examiners to Fields of study (either at
           undergraduate or postgraduate level). It has been internally agreed to
           appoint external examiners to a number of modules (normally between 6
           and 15) which the external examiner will scrutinise as part of their
           responsibilities.

           Appointments are made following due consideration through the
           institution’s committee structure by adhering to the institution’s Criteria
           for the Appointment of External Examiners (available to view on the
           Quality and Curriculum Services website). Appointments as external
           examiners are usually for four academic years, with the possibility, in
           exceptional circumstances, of an extension for a fifth and final year.

           Nominations are presented using a standard proforma and accompanied
           by a recent CV to indicate the nominee’s experience and expertise and
           ensure that there is no conflict of interest. These are approved at School
           level through the School QSEC, before being forwarded for consideration
           by the External Examiner Committee.
           QAA Code of Practice – precepts 4, 5 and 6


                                             6
  The University of Northampton                       External Examiners’ Handbook 2008-2009



1.5 Committee structure and the role of the External Examiner Committee

          Senate is the highest academic committee of the University and oversees
          the work of its six standing committees. These are the Planning and
          Resources Committee, Academic Policy and Development Committee,
          Learning and Teaching Committee, Academic Quality and Standards
          Committee (AQSC), Research Degrees Committee and the Research
          Committee.

          The External Examiner Committee is a sub-committee of AQSC and has
          four terms of reference:
          to receive and consider proposals for the appointment of external
          examiners;
          to review the number and spread of appointments within University in
          the light of the portfolio of taught provision and to make any
          recommendations for change;
          to review the spread of institutional background and balance of
          experience among external examiners;
          to consider and make recommendations to the Academic Quality and
          Standards Committee regarding policy, procedures and process in
          relation to the nomination and reporting requirements of external
          examiners.

          External Examiner nominations are considered by the External Examiner
          Committee, which consists of representatives from each of the Academic
          Schools and an Associate Head of Frameworks and Student Regulations,
          and is chaired by the Academic Registrar. The External Examiner
          Committee recommends suitable appointments as external examiners for
          approval by Senate.

1.6 Inexperienced Examiners

           Examiners without previous experience as an external examiner will be
           provided with appropriate support for the first year of their term of
           office, normally in the form of a mentoring arrangement with a more
           experienced examiner from a similar or cognate subject area and an
           academic member of staff from the University. This support may be a
           condition of approval of the examiner’s appointment.
           QAA Code of Practice – precept 7

1.7 External Examiner Induction Day

           All recently appointed examiners are invited to attend an external
           examiner induction day. The induction day provides an opportunity for
           examiners to learn about the University’s policies and procedures and
           meet with central staff and academic staff from the subject area. By
           participating in the induction day, newly appointed examiners are able to


                                           7
  The University of Northampton                        External Examiners’ Handbook 2008-2009


           develop or enhance their understanding of the role as an external
           examiner at The University of Northampton.
           QAA Code of Practice – precept 7

           The next induction day will take place on February 10, 2010.
           The presentation from the 2009 induction day is available on the Quality
           and Curriculum Services website.

1.8 Student Administration Teams

           The University’s programmes of study are supported by Student
           Administration Teams. These teams provide administrative support for
           the delivery of programmes, including support for external examiners.
           The majority of operational interaction between the University and the
           external examiner will take place through members of the Student
           Administration Teams. A list of contact details for each of the Student
           Administration Teams may be found in Section 6.

1.9 Responsibilities of the University of Northampton

           In order to ensure that external examiners are fully able to undertake
           their duties, the institution organises the following:

           1.9.1 Scope of appointment and supporting information

           On appointment, the examiner will be advised of the remit for their
           appointment and will be provided with a range of documentation to
           support the role. This includes:
           External Examiner Handbook,
           Module Specifications for the relevant provision
           The most recent external examiner’s report for the provision (for existing
           provision)
           The University’s Academic Regulations
           The relevant School’s Moderation Policy

           The Head of Quality and Curriculum Services will communicate any
           changes to the appointment in writing to the examiner.

           QAA Code of Practice – precepts 7, 8 and 9

           1.9.2 Information Flow

           The examiner will be informed of dates of meetings of Board of
           Examiners for the year, and any other deadlines (e.g. the deadline for
           the return of the sample of student work or draft examination papers)
           shortly after they have been agreed internally (usually at the start of the
           academic year), by the Student Administration Team.




                                            8
  The University of Northampton                       External Examiners’ Handbook 2008-2009


           Examiners who do not receive the necessary information should contact
           the Student Administration Team in the first instance, and then Quality
           and Curriculum Services.

1.10 Hospitality Arrangements

           Student Administration Team staff will liaise with Quality and Curriculum
           Services to make hospitality arrangements for overnight accommodation
           in Northampton, or to enable examiners to visit partner colleges.
           Accommodation booked by the institution includes dinner, bed and
           breakfast, unless requested otherwise. The bill is invoiced to the
           institution and should not be paid by the examiner.

1.11 Fees and Expenses

           1.11.1 Fees
           Following the submission of an annual report, external examiners are
           paid an annual fee, which must be claimed by fully completing the
           standard institutional claim form (Appendix 5). The fee is based on a flat
           rate payment and is set out in the examiner’s letter of appointment.

           1.11.2     Expenses
           Reasonable expenses are paid by the University, including a mileage rate
           for car travel, second class rail or air fare (whichever is the cheaper),
           postage and subsistence for meals if travelling goes over a meal time.
           Information on the current mileage rates is provided with the letter of
           appointment. The host School will pay the costs of any hospitality for
           academic staff who accompany examiners for dinner. All expenses claims
           must be made on the University claim form (Appendix 5), signed by the
           examiner and accompanied by receipts where appropriate.

           Expenses and fees may be claimed together on a single form or on
           separate forms, whichever is more convenient. If no receipts are
           required, claim forms may be submitted electronically.

1.12 External Examiners’ Feedback to the University of Northampton

           In the spirit of quality enhancement, examiners are invited to make
           comments on this handbook or on institutional policies and procedures
           concerning external examining at the University to the Head of Quality
           and Curriculum Services.

1.13 The University of Northampton External Examiner website

           The University has set up a website to support its external examiners.
           This is linked from the Quality and Curriculum Services webpage on the
           University website at the following URL:
           http://www2.northampton.ac.uk/academicoffice/homepage1/guidance_ex_ex



                                            9
  The University of Northampton                       External Examiners’ Handbook 2008-2009


           The website contains up-to-date information as well as links to electronic
           versions of this Handbook, External Examiner Fee and Expenses Claim
           Forms and the External Examiner Annual Report Proforma.

1.14 The University of Northampton External Examiner e-mail address

           The University has created a dedicated e-mail address for External
           Examiners in order to assist them with contacting the University.
           External Examiners who are unsure who to contact on a specific matter
           may send an e-mail to externalexaminers@northampton.ac.uk.

        Quality and Curriculum Services is responsible for this e-mail address
        and will deal with the enquiry or forward it on to the most appropriate
        colleague in the institution.
1.15 The University of Northampton Portal

           The University has revised its intranet into a Portal, which contains
           information on, amongst others, the institutional frameworks and
           student assessment matters, and includes a website on the work of the
           Quality and Curriculum Services. The website address is:

           http://www2.northampton.ac.uk




                                           10
  The University of Northampton                       External Examiners’ Handbook 2008-2009




2. THE ACADEMIC STRUCTURE OF THE UNIVERSITY OF
NORTHAMPTON
2.1 Committee Structure
       See section 1.4

2.2 School structure

           The University has six Schools: the School of Applied Sciences, School of
           the Arts, School of Education, School of Health, School of Social Sciences
           and Northampton Business School. Collaborative provision with partner
           institutions is managed by the appropriate School relevant to the subject
           area for the collaborative awards.

           Schools and their constituent subject areas can be found in Appendix 4.

2.3 Academic Provision at The University of Northampton

           2.3.1 Modular Framework

           The University has recently introduced a Single Modular Framework
           which, with effect from September 2009, will replace the Common
           Academic Framework (CAF) for undergraduate courses and the
           Postgraduate Modular Scheme (PGMS) for taught postgraduate courses.
           The Head of Framework and Student Regulations leads the new Modular
           Framework.

           The framework divides the content of each course into discrete units of
           study called modules. Each module is credit rated and as students
           successfully complete modules they accumulate credit towards particular
           awards.
           The framework for the design, structure, assessment and regulation of
           programmes of study promotes efficiency in the development of new
           courses and the use of teaching and learning resources, and ensures
           equity of experience and treatment for students in terms of study hours,
           assessment etc.

           Most external examiners within the framework have responsibility for
           specific modules within a field of study. Therefore, Field external
           examiners do not have a remit to consider awards. The University
           appoints Framework Principal External Examiners and Assistant Principal
           External Examiners to oversee award and progression matters. Further
           information on the institutional frameworks is available on the Framework
           Office’s website on the University Portal.
           http://www2.northampton.ac.uk/taughtprogrammes/TaughtProgrammes




                                           11
  The University of Northampton                         External Examiners’ Handbook 2008-2009



          2.3.2 Stand-alone awards

           A few programmes of study are offered on a stand-alone basis as their
           specific nature does not easily sit within frameworks. For such provision,
           examiners have a responsibility for considering module assessments and
           award level issues. Programme specific information, including regulations,
           can be obtained from the course leader.


2.4 Academic Quality at The University of Northampton


           The University's policy is that responsibility for academic quality and
           standards must reside with those who deliver programmes. Quality and
           Curriculum Services manages the processes to support and assist the
           monitoring and delivery of quality processes, the dissemination of best
           practice and to assist academic staff in ensuring that external and internal
           standards for quality management are met, including scrutiny by external
           examiners.


2.5 Collaborative Provision

           The University has a variety of arrangements with carefully chosen and
           approved partner institutions. Examiners appointed to cover provision
           based at one of our partner institutions will be sent location details of our
           partners on appointment.

           In all instances such arrangements are fully approved through
           institutional processes governed by a Memorandum of Co-operation.
           Students are registered as University students and receive a University of
           Northampton award.

           The three main definitions used in collaborative activities are:

           2.5.1 Franchise
           A franchise is any arrangement where whole, part (for example one year
           in a two year programme) or discrete parts (such as individual modules or
           units) of a University programme of study delivered at the University and
           are also delivered and assessed in an institution other than the University.
           Overall responsibility for the quality of the programme and the
           assessment of students resides with the University.

           2.5.2 Joint Programmes
           A joint programme is an arrangement whereby the University and a
           partner institution together provide a programme leading to an award or
           awards of one or both institutions. Such collaboration involves the


                                            12
  The University of Northampton                         External Examiners’ Handbook 2008-2009


           development and operation of a programme of study which is delivered
           by staff from both centres, or parts of the course at each centre. Overall
           responsibility for the quality of the programme and the assessment of
           students resides with the University.

           2.5.3 Validation Service
           The University may validate a course developed by and taught in another
           institution as of an appropriate standard to lead to an award of the
           University. Once validated, the University retains an overall responsibility
           for the quality and standards of the course.

2.6 Remit of examiners for collaborative provision

           For franchised or joint provision, external examiners are expected to visit
           the partner institution at least once every two years during their
           appointment, and comment explicitly on the provision in the annual
           report.

           Examiners of validation service provision will visit the partner institutions
           involved every year as part of their appointment.

2.7 Edexcel provision

           The University of Northampton is an approved centre operating under the
           terms of an Edexcel Licence Agreement. The licence entrusts full
           responsibility for management of the quality and standards of Edexcel
           qualifications to the institution. As a result, External Examiners
           overseeing Edexcel provision should use the University External Examiner
           Annual Report proforma and not an Edexcel form.

           Under the licence agreement, the University is now responsible for the
           appointment and remuneration of HND/C External Examiners, which is in
           line with the appointment and remuneration of our existing external
           examiners.




                                            13
  The University of Northampton                        External Examiners’ Handbook 2008-2009




3. RESPONSIBILITIES OF AN EXTERNAL EXAMINER
3.1 Tone

           The University of Northampton expects that two-way communication
           between the institution’s staff (and, where appropriate, the staff of
           partner colleges) and external examiners encourages dialogue and
           constructive criticism.

3.2 Range of Duties

           3.2.1 Field External Examiners
           Field External Examiners will be asked to undertake the following
           activities:

           to approve draft examination question papers, sample course work
           assignments and associated marking schemes;
           QAA Code of Practice – precept 2

           to sample the standard of marking applied by staff to a sample range of
           work and to consider the appropriateness of the standard in relation to
           sector norms;

           to sample student work to decide whether standards are appropriate and
           meet sector norms (this may include meeting with students, attendance
           at student performances or exhibitions, or participation in viva voce
           examinations);

           to participate in meetings of Boards of Examiners (see Section 4 below)
           and sign the mark sheet at the meeting. The examiner’s signature
           confirms that the examiner is satisfied with the probity of the process in
           relation to:
           - the accuracy in the allocation of grades to students;
           - the fair and equal consideration of all students;
           - the appropriate grading of students’ work;
           QAA Code of Practice – precepts 1 and 3

           to comment on the appropriateness of proposed changes to existing
           provision, by assisting the work of the Programme Approval Committee;

           to visit partner institutions operating University of Northampton
           programmes on a franchise or joint provision basis at least once every
           two years and comment explicitly on any issues relating to the provision
           in every annual report;

           to produce an annual report and comment on issues as listed in the report
           proforma by the stated deadline.


                                           14
  The University of Northampton                       External Examiners’ Handbook 2008-2009


           3.2.2 Framework (Principal) External Examiners
           Assistant Principal External Examiners and Principal External Examiners
           are expected:

           to participate in a Framework Award and Progression Board of Examiners
           and sign the results sheet at the meeting. The examiner’s signature
           confirms that the examiner is satisfied with the probity of the process in
           relation to:
               • the application of the University’s academic regulations
               • fair and equal consideration of all students
               • the robustness of the examining process and systems

           to produce an annual report and comment on issues as listed in the report
           proforma by the deadline.

           In addition, Principal External Examiners are asked:
           to comment on the appropriateness of proposed changes to the
           University’s framework regulations governing student progression and
           awards.

3.3 External Examiner Annual Report

           3.3.1 Consideration of the report

           External Examiner Annual Reports are a key component of the
           University’s quality assurance systems and are addressed to the Vice
           Chancellor. These reports are circulated within the institution and
           considered from a number of different perspectives, using a standard
           distribution, which includes the Pro Vice Chancellor (Academic), Director
           of Learning and Teaching, Academic Registrar and Head of Quality and
           Curriculum Services, as well as relevant School staff and staff at Partner
           Institutions as appropriate. Academic staff are expected to provide a
           speedy response to the issues raised in the report, and this is monitored
           by QCS and by the institution through annual review processes.
           For the most part, External Examiner Reports are circulated electronically.
           Students have had access to External Examiner reports via the
           attendance of Student Course Representatives at Boards of Study. From
           2009, all reports will be published in NILE (the University’s Virtual
           Learning Environment).
           QAA Code of Practice – precepts 10, 12 and 13

           3.3.2 The report proforma

           The University of Northampton asks its external examiners to provide an
           annual report using the annual report proforma. The report should be
           submitted electronically via a dedicated e-mail address wherever possible
           although typed/word-processed paper copies will be accepted. Internally,
           the proforma allows comparisons across subject areas and guides


                                           15
The University of Northampton                       External Examiners’ Handbook 2008-2009


         examiners as to the issues on which comments would be most helpful to
         the institution. The proforma also contains a free format section to allow
         further discussion of relevant issues, and examiners are encouraged to
         complete all sections as fully as possible in order to support quality
         enhancement at the University.

         The proforma is divided into three sections:

         Sections A and B – provide an opportunity for examiners to comment on
         particular statements which are most useful for the academic staff and
         inform the quality enhancement processes of the institution;
         Section C – is completed by the Field or Course Leader regarding the
         action taken, or to be taken in response to the report. This section is
         forwarded to the external examiner accompanied by a covering letter
         written by the Dean or Associate Dean of School within three months of
         receipt of the examiner’s report.
         QAA Code of Practice – precepts 10, 11, 13 and 14

         The report forms are available on the QCS website.
         Field External Examiner Report form See also Appendix 3
         Principal Framework External Examiner Report form
         Assistant Principal Framework External Examiner Report form

         3.3.3 Deadlines

         Unless otherwise negotiated with the Course/Field Leader and confirmed
         with Quality and Curriculum Services, the deadlines for submission of
         External Examiner Annual Reports are as follows:

         For undergraduate provision and pre-registration nursing provision:
         31 July of each academic year
         (the 2008/09 report should be submitted by 31 July 2009)

         For postgraduate provision and post-registration nursing provision:
         31 October of the following academic year
         (the 2008/09 report should be submitted by 31 October 2009)

         3.3.4 Commentary on External Examiner Annual Reports

         During the Autumn Term, the Head of Quality and Curriculum Services
         summarises the judgements made by external examiners and highlights
         common emerging themes in a commentary on external examiner reports
         submitted for the previous academic year. This report is considered at
         institutional level through Senate and its sub-committees. An action plan
         is devised highlighting the issues raised in the commentary. Once
         approved internally, copies of the commentary and action plan are sent to
         all external examiners.




                                         16
  The University of Northampton                        External Examiners’ Handbook 2008-2009


3.4 Termination of an appointment as external examiner

           The University wishes to develop a mutually beneficial relationship with its
           external examiners during their appointment, but recognises that,
           exceptionally, it might be appropriate for either party to bring the
           appointment to an early close.
           QAA Code of Practice – precept 5

           3.4.1 Resignation

           Should an examiner need to resign from an appointment, (for example,
           because they are taking up an appointment at The University of
           Northampton or at a closely associated partner college, because they are
           moving geographically too far from Northampton to be able to undertake
           their duties effectively, or on health grounds) examiners are asked to give
           as much notice to the institution as possible in order for a replacement to
           be found in good time.

           3.4.2 Termination

           The institution reserves the right to terminate an appointment if the
           examiner is unable or unwilling to fulfil their duties to a standard
           expected by the University. This is a rare occurrence and it is hoped that
           dialogue about any issues of concern between the examiner and the
           University will avoid such action being necessary. Termination of an
           appointment might be taken for the following reasons:

           failure to submit an annual report within a required timescale;
           inability of an examiner to attend two successive Board of Examiner
           meetings (excluding resit boards), or;
           a change in the examiner’s personal circumstance which might cause
           conflict of interest and place objectivity at risk.




                                           17
  The University of Northampton                         External Examiners’ Handbook 2008-2009




4. BOARDS OF EXAMINERS
4.1 Purpose of the Boards of Examiners

           Senate is responsible for standards and decision making in respect of
           awards. This responsibility is exercised through Boards of Examiners, who
           make recommendations to Senate.

           The main purpose of Boards of Examiners is:

               •   to confirm students’ results;
               •   to determine the requirements for retrieval of any assessment
                   failures;
               •   to recommend eligibility for progression;
               •   to recommend to Senate conferral of awards upon individual
                   students;
               •   to recommend termination of study;
               •   to ensure independent verification of academic standards applied
                   by tutors and achieved by students;
               •   to ensure the probity of academic procedures.

           Boards of Examiners should not consider whether a student:

               •   has or has not been found guilty of Academic Misconduct or
                   Professional Misconduct;
               •   has or has not got valid mitigating circumstances;
               •   has or has not got a valid complaint;
               •   has or has not got additional requirements.

           These circumstances are considered by separate processes.

           The University Boards of Examiners have an approved constitution, terms
           of reference and conduct. The Boards operate using a standard agenda.
           Board of Examiner Chairs and Officers receive regular training.

4.2 Structure of Boards

           4.2.1 Field Assessment Boards (for Fields within the Modular
              Framework)

           Field Assessment Boards deal with a part of the assessment and awarding
           process by:

               •   confirming grades for all students studying field modules and
                   determining requirements for retrieval of failure;
               •   considering the statistical profile of grades for each module.



                                            18
  The University of Northampton                        External Examiners’ Handbook 2008-2009


           Field Assessment Boards are not able to:

               •make decisions on issues of progression, award, termination,
                withdrawal etc;
             • make judgements related to mitigating circumstances;
             • determine the ‘worthiness’ of candidates in other regards (issues of
                attendance at classes, punctuality, disciplinary matters, or other
                such factors are not to be considered).
           QAA Code of Practice – precept 2

           4.2.2 Framework Award Boards

           There are separate progression and/or award boards which recommend
           eligibility for progression, conferral of award and termination to Senate.
           The University appoints two Principal External Examiners at both
           Undergraduate and Postgraduate level to oversee the main progression
           and award boards.

           Due to the diversity of its programmes, the University operates a number
           of smaller “additional” award boards during the year. For each of the
           additional boards (December, January, August and October) two
           experienced Field External Examiners are appointed to act also as
           Assistant Principal External Examiners.

           4.2.3 Full Boards (for non-framework provision)

           Full boards deal with all aspects of the assessment and awarding process
           by:
               • confirming students’ results and determining requirements for
                  retrieval of failure;
               • recommending eligibility for progression;
               • recommending conferral of award;
               • recommending termination.

4.3 Board of Examiners Minutes

           External examiners are invited to make comments during the Board of
           Examiners’ meeting. In order to avoid duplication and possible
           misinterpretation of comments made, Board of Examiner minutes will not
           record comments made by the External Examiner which will be presented
           in their annual report.

           However, the minutes of the meeting will record comments on
           comparative standards between the University’s provision and the higher
           education sector as a whole and will record recommendations for
           consideration and action by the course team and the institution.




                                            19
  The University of Northampton                        External Examiners’ Handbook 2008-2009


4.4 Mitigating Circumstances

           Senate has sought to ensure that students with valid claims of mitigating
           circumstances will be treated fairly and consistently, whilst also protecting
           the standard of the University’s awards by deterring frivolous or fallacious
           claims.
           Therefore the Boards of Examiners must not take account of mitigating
           circumstances when considering an individual student’s assessment
           results. However, the Board is responsible for implementing the decision
           of the School-based Mitigating Circumstances Panel.

           Boards of Examiners are not entitled to vary the decision of the Mitigating
           Circumstances Panel or take it into account when considering the
           student’s performance at a later stage.

           Further information on the University’s Mitigating Circumstances Policy is
           available on the Academic Registry website on the University Portal.

           http://www2.northampton.ac.uk/portal/page/portal/AcademicRegistry/ARHP/mc_
           contents




                                            20
  The University of Northampton                        External Examiners’ Handbook 2008-2009




5. FREEDOM OF INFORMATION AND DATA PROTECTION
5.1 Freedom of Information

           Examiners should be aware that, whilst External Examiner annual reports
           are primarily used as internal documents, they will be published on an
           intranet site accessible to all staff and students. The University may also
           be required to provide external stakeholders with a copy under the
           auspices of the Freedom of Information Act (2000).

5.2 Data Protection

           Examiners are asked to refrain from mentioning any student or staff
           member by name in their annual report, and should be aware that any
           individual names will be blanked out by Quality and Curriculum Services
           prior to circulation of the report, in accordance with the Data Protection
           Act (1998).

5.3 Personal Information

           Information relating to external examiners will be kept electronically and
           as a paper-based record. Information will be stored and used in
           accordance with the Data Protection Act. Acceptance of an appointment
           as external examiner will be taken as confirmation that the examiner
           agrees to the storage and appropriate use of the information.

           In order to ensure that up-to-date records are held on all our external
           examiners, please inform Quality and Curriculum Services of any changes
           to your contact information.




                                           21
  The University of Northampton                      External Examiners’ Handbook 2008-2009




6. WHO TO CONTACT AT THE UNIVERSITY OF NORTHAMPTON
6.1 Main campus addresses and telephone numbers

           6.1.1 Park Campus
           The University of Northampton
           Park Campus
           Boughton Green Road
           Northampton
           NN2 7AL
           Telephone: 01604 735500

           6.1.2 Avenue Campus
           The University of Northampton
           Avenue Campus
           St George’s Avenue
           Northampton
           NN2 6JD
           Telephone: 01604 735500


           6.1.3 Website addresses
           The University of Northampton website – http://www.northampton.ac.uk
           The University of Northampton Portal – http://www2.northampton.ac.uk

6.2 For Academic Matters

           Please contact the Field or Course Leader or the Dean of School

           Deans of School
           School of Applied Sciences               Professor Kamal Bechkoum
           School of the Arts                       Dr David Jones (Acting Dean)
           School of Education                      Professor Ann Shelton Mayes
           School of Health                         Dr Sue Allen
           School of Social Sciences                Mr Chris Moore
           Northampton Business School              Dr Ian Brooks

Please see Appendix 4 for details of subject areas within each school.




                                           22
 The University of Northampton                       External Examiners’ Handbook 2008-2009



6.3 For Administrative Matters relating to the academic provision
        (e.g. dates of meetings of Board of Examiners, receipt of draft
        examination papers or samples of assessed work)
        Contact the Student Administration Team for the academic subject area

          Student Administration Teams                Telephone Number

          School of Applied Sciences                  01604 893030
          School of the Arts                          01604 893254
          School of Education                         01604 892198
          School of Health
          (undergraduate/pre-registration courses)    01604 892630
          (postgraduate/post-registration courses)    01604 892220
          School of Social Sciences                   01604 892583
          Northampton Business School
          (undergraduate courses)                     01604 892152
          (postgraduate courses)                      01604 892084

6.4 For Administrative Matters relating to your appointment and role as
external examiner
        (e.g. issues relating to the appointment letter, hospitality arrangements,
        receipt of annual report, payment of fees and expenses etc.)
        Contact Quality and Curriculum Services       01604 893044

6.5 Quality and Curriculum Services contacts

          Acting Head of Quality and Curriculum       Ms Judith Allibone
          Services
          Assistant Registrar, Quality and            Ms Vivien Houghton
          Curriculum Services
          Secretary to Quality and Curriculum         Ms Sandy Bayley
          Services

6.6 Institutional contacts

          Vice Chancellor                             Mrs Ann Tate
          Pro Vice Chancellor (Academic)              Professor Peter Bush
          Registrar/Clerk to the Governing Council    Mrs Jane Bunce
          Head of Frameworks and Student              Mrs Jill Pickard
          Regulations
          Director of Learning and Teaching           Dr Caroline Stainton




                                         23
     The University of Northampton                       External Examiners’ Handbook 2008-2009


APPENDIX 1
QAA Code of Practice Section 4: EXTERNAL EXAMINING

No.      Precept


1.      An institution should ask its external examiners, in their expert
        judgement, to report on:
        i.    whether the academic standards set for its awards, or part thereof, are
              appropriate;
        ii.   the extent to which its assessment processes are rigorous, ensure equity
              of treatment for students and have been fairly conducted within
              institutional regulations and guidance;
        iii.  the standards of student performance in the programmes or part of
              programmes which they have been appointed to examine;
        iv.   where appropriate, the comparability of standards and student
              achievements with those in some other higher education institutions;
        v.    good practice they have identified.

2.       Institutions should state clearly and communicate to all concerned the various
         roles, powers and responsibilities assigned to their external examiners, including
         the extent of their authority in examination/assessment boards.

3.       Prior to the confirmation of mark lists, pass lists or similar documents,
         institutions will expect external examiners to endorse the outcomes of the
         assessment(s) they have been appointed to scrutinise.
4.       Institutions will make every effort to ensure that their external examiners are
         competent to undertake the responsibilities defined in their contract.

5.       Institutions should define explicit policies and regulations governing the
         nomination and appointment of external examiners, and premature termination
         of the contract by either party.

6.       Institutional procedures should ensure that potential conflicts of interest are
         identified and resolved prior to the appointment of external examiners.

7.       Institutions should ensure that, once appointed, external examiners are provided
         with sufficient information and support to enable them to carry out their
         responsibilities effectively. Specifically, external examiners must be properly
         prepared by the recruiting institution to ensure they understand and can fulfil
         their responsibilities.

8.       Institutions should state clearly, and communicate to all concerned, the
         programmes and awards, or parts of programmes to which each external
         examiner is appointed.




                                              24
     The University of Northampton                       External Examiners’ Handbook 2008-2009


9.       Institutions will wish to agree with their external examiners the evidence each
         considers necessary to ensure the effective discharge of external examining
         responsibilities, and will provide them with a range of relevant information.

10.      Institutions should require external examiners to submit at agreed times a
         written report that provides comments and judgements on the assessment
         process and the standards of student attainment.

11.      Institutions should indicate the required form and coverage of external
         examiners’ reports.

12.      Institutions should ask external examiners to send their reports to the head of
         the institution, or named person(s) designated by the head of the institution to
         exercise responsibility for handling of these reports. Institutions should ensure
         that the reports are considered within the institution at both subject and
         institutional level.

13.      Full and serious consideration should be given by the institution to comments
         and recommendations contained within external examiners’ reports, and the
         outcomes of the consideration, including actions taken, should be formally
         recorded.

14.      Institutions should ensure that external examiners are, within a reasonable time,
         provided with a considered response to their comments and recommendations,
         including information on any action taken by the institution.




                                             25
    The University of Northampton                     External Examiners’ Handbook 2008-2009


APPENDIX 2




                 Criteria for the appointment of External Examiners for
                         The University of Northampton Awards

These criteria will apply to all nominations made from 1 September 2003.

Background

All External Examiners appointed by the University, including those appointed to
courses offered under franchise agreements must meet the criteria detailed below.
This will ensure compliance with the QAA Code of Practice, Section 4: External
Examining.

Schools are responsible for seeking suitably qualified and experienced nominees to
act as External Examiners, in a timely fashion, allowing for all appointment processes
to have been completed by the start of the academic year in which the appointment
commences.

Principal External Examiners for the frameworks will be nominated by the relevant
framework director.

The criteria and notes below provide a checklist for Schools to consider in selecting
and nominating examiners and for the External Examiners’ Committee when
scrutinising nominations. In very exceptional circumstances an examiner may be
considered who does not meet all the criteria.

Nominations must be approved by the School Quality Standards and Enhancement
Committee (QSEC) and submitted on the External Examiner Nomination Form
(available as hard copy from the Academic Office and electronically on the Academic
Office website on the University intranet) to the External Examiners Committee,
accompanied by the curriculum vitae of the nominee. Once approved by the External
Examiners Committee the nomination will be forwarded to Senate for confirmation
and appointment will follow.

Criteria

1       External Examiners’ academic and/or professional expertise should
        be appropriate to the subject area and level of the award

The subject area and the level to be examined should be matched by the expertise in
and experience of assessment held by the nominee. Where appropriate, external


                                          26
    The University of Northampton                    External Examiners’ Handbook 2008-2009


examiners must meet the requirements of statutory and other external professional
bodies.

Where the subject area to be examined is essentially vocational and is in a specialist
area unlikely to offer a substantial pool from which examiners can be drawn, a
nominee’s professional expertise may take precedence over academic qualifications.
The nominee’s formal qualifications should be at least equal to but not below the level
of the award to be assessed. Where this is below degree level, a mentor must be
identified to support the new examiner with particular reference to evaluating
academic standards and assessment procedures.

Nominees who have retired from academic posts may be considered provided there is
sufficient evidence of their continuing involvement in the relevant subject area.

2       External Examiners should have appropriate standing, expertise and
        experience to enable them to discharge their role in the maintenance
        and monitoring of academic standards across institutions at the
        appropriate standard.

Standing, expertise, breadth/relevance of experience and awareness of current
developments may be indicated by:
• The present post and place of work
• Information given in the CV of posts held (academic and professional) and other
   areas of interest
• Experience of assessment
• Current and recent active involvement on research, scholarly or professional
   activities in the relevant professional field or the sector in general

3       External Examiners should be able to be impartial in making
        judgements and should not normally have had previous close
        involvement with University or any other association which might
        compromise their objectivity

Nominated External Examiners must not, within the last five years
• Have been a member of staff (including staff at partner colleges), governor or
  student or a near relative of a member of staff connected with the subject areas or
  award being assessed
• Have been the only external panel member involved in the design and validation of
  the award for which they will be the sole External Examiner. Where a number of
  external panel members were involved in the validation of an award and the role
  of the external examiner will involve examining a number of modules, which
  comprise the award, this will normally be acceptable.

Nominated External Examiners must not have been an External Examiner for a similar
subject area or award within University.




                                          27
    The University of Northampton                    External Examiners’ Handbook 2008-2009


External examiners must not have any:
• close personal or professional connection with staff or with any student being
   examined.
• Personal association with the sponsorship of students
• Significant influence in the future employment of students being examined
• Involvement in student placement or training

4       External Examiners should normally be drawn from a wide variety of
        institutional / professional contexts to ensure that the subject area/
        award benefits from wide ranging external scrutiny

There should not normally be:
• more than one examiner from the same institution in any one team of examiners
   (i.e. for a field or award)
• reciprocal simultaneous arrangements between subject areas at an equivalent
   level
• the replacement of a retiring examiner by someone from the same institution or
   organisation

5       External Examiners should have sufficient relevant and recent
        examining experience.

External Examiners should have extensive experience of internal examining and
normally recent experience of examining for other HE institutions, for similar awards
at the same level.

The University is keen to support the development of new externals and therefore
less experienced examiners may be appointed where there is the opportunity to
provide mentoring and support from a more experienced examiner e.g. within a Field.
Where subject externals have had no experience of external examining, it is expected
that they will initially work alongside a more experienced examiner in the same or a
related subject area.

6       Examiners should not have too heavy a workload in respect of external
        examining duties.

As part of the nomination process, School Academic Boards should ensure that a
nominee does not hold more than two other substantial examining appointments. A
substantial appointment may be taken to mean sole responsibility for a large full time
programme. The School, in the case of specialist subject areas may present a case to
the External Examiners’ Committee.

7       In addition, Principal External Examiners must have substantial
        experience as External Examiners and knowledge and experience of
        managing assessment within credit based or modular programmes.




                                          28
    The University of Northampton                               External Examiners’ Handbook 2008-2009


It is expected that nominees for the role of Principal External Examiner will have
experience of framework examining at the level appropriate to their appointment, e.g.
postgraduate or undergraduate.


8       Assistant Principal External Examiners must normally have prior
        experience of external examining at other higher education institutions
        and/or experience of chairing examination boards.

It is expected that nominees for the role of Assistant Principal External Examiner will
be in their first or second year of appointment as an External Examiner at the
University of Northampton. They must normally have completed a term of
appointment as an external examiner at another higher education institution. It is
desirable that they also have experience of chairing board of examiner meetings
within their own institution.



Author and Contact Information
Jane Bunce, Registrar and Clerk to the Governing Council
September 2003.
Amended 23.09.03
Approved APMC 23.09.03
Amended 09.11.04
Amended 23.08.07 (AQSC 20.06.07)
Amended 12.01.09




                                                           29
  The University of Northampton                       External Examiners’ Handbook 2008-2009


APPENDIX 3




                     EXTERNAL EXAMINER ANNUAL REPORT FORM


Please submit your External Examiner Annual Report as soon as possible after the
Assessment Board Meeting, and by the deadline set out in your letter of appointment
at the latest.

Examiners are reminded that it is a contractual requirement to submit an annual
report. Your report should be submitted electronically if possible. Alternatively it can
be sent as a type-written hard copy.

Please complete and send an external examiner fee and expenses claim form
with this report to ensure the payment of your external examiner fee.

Further copies of this form and the external examiner fee and expenses claim form
are available from the page linked to the Quality and Curriculum Services page on the
University website (http://www.northampton.ac.uk) (under Schools and
Departments) or by contacting Quality and Curriculum Services
(externalexaminers@northampton.ac.uk; 01604 893044).

For data protection purposes, please do not refer to individual students or
staff by name.

 Once completed, please send your report to:

 E-mail: externalexaminers@northampton.ac.uk




                                           30
   The University of Northampton                      External Examiners’ Handbook 2008-2009




                   EXTERNAL EXAMINER ANNUAL REPORT FORM


Name of External Examiner
Examiner’s Home Institution
Year of appointment
Academic Year covered by report              2008/9
Report for Award(s)/area of provision
Modules responsible for
(Framework provision only)




Lead Academic School
Partner Institution(s), if a collaboration




                                                31
   The University of Northampton                              External Examiners’ Handbook 2008-2009


SECTION A

The responses to the statements in this section will be used for internal purposes, although
your report will be shared with students and may be requested by a member of the public
under the auspices of the Freedom of Information Act.

Please rate your responses to the questions on a scale of one to six, with one indicating strong
agreement with the statement and six indicating strong disagreement with the statement.

A1.    Academic Standards                                Strongly                        Strongly
                                                         Agree                           Disagree

                                              Delete the appropriate box and replace with an X
                                                          1        2      3       4      5       6

1.1    The standards set for the awards were
       appropriate for qualifications at this level in
       this subject.

1.2    The assessment strategy facilitates the
       production of work to an appropriate
       academic standard and allows students to
       demonstrate achievement over a range of
       grades available.

1.3    Marking practices are comparable with those
       in other HEIs in defining threshold standards
       and differentiating levels of performance
       above the threshold.

Comment on Academic Standards:




                                                 32
  The University of Northampton                             External Examiners’ Handbook 2008-2009




A2.   Assessment Strategy and Procedures               Strongly                        Strongly
                                                       Agree                           Disagree

                                            Delete the appropriate box and replace with an X
                                                        1        2      3       4      5       6
2.1   The curriculum and methods of assessment
      are appropriate in light of national practices
      for the subject area.

2.2   Examination papers and other assessment
      items facilitate the meeting of aims and
      learning outcomes.

2.3   Assessment items test the acquisition of
      transferable and specific skills where these
      are an aim of the provision.

2.4   The moderation policies adopted by staff are
      appropriate

2.5   The quality and quantity of student feedback
      provided to students on their assessed work
      is appropriate.

2.6   The assessment methods are appropriate for
      distance learning students / work-based
                                                                            Not applicable
      learning / students on placements.

Comments on Assessment Strategy and Procedures:




                                               33
  The University of Northampton                            External Examiners’ Handbook 2008-2009




A3.   Administration and Communication                Strongly                        Strongly
                                                      Agree                           Disagree

                                           Delete the appropriate box and replace with an X
                                                       1        2      3       4      5       6
3.1   The quality of information received on the
      provision and of any direct briefing from the
      staff, including in relation to any
      collaborative provision, enabled me to
      undertake my duties.

3.2   The level of openness and co-operation with
      me as external examiner supported me in
      carrying out my duties.

3.3   I was provided with an appropriate sample
      of assessed work for making judgements of
      quality and standards.

3.4   I received a timely response to my previous
      report and saw evidence that my
                                                                           Not applicable
      recommendations had been considered.

3.5   The processes for assessment, examination
      and the determination of awards were sound
      and fairly conducted and ensured that
      students were dealt with equitably and
      impartially.


Comments on Administration and Communication:




                                             34
   The University of Northampton                           External Examiners’ Handbook 2008-2009


SECTION B

The responses to the statements in this section will be used for internal purposes.
Please comment on the following issues relating to the assessment process:

B1.    Aspects of good practice identified for commendation




B2.    Other aspects of the provision/process that need amendment or development by the
       course team




B3.    If you are examining provision involving delivery at a partner organisation(s) please
       comment on comparability of standards and marking practices and any internal
       moderation across sites




B4.    Any issues requiring attention by the University




B5.    The usefulness of the report form and any suggested amendments




                                              35
  The University of Northampton                          External Examiners’ Handbook 2008-2009


B6.   The University does not wish to limit the issues on which an external examiner may
      comment. If you wish to raise any other points to those listed above, please do so in
      the section below. In particular, if during the academic year you have been asked to
      consider minor amendments to the curriculum, you may wish to comment on these in
      this section.




B7.   Please indicate here if you would like to be forwarded a copy of the Annual Review for
      the provision for which you are appointed as external examiner when it is produced.
      Delete the appropriate box and replace with an X:


      Yes                                     No

B8.   (For external examiners in the final year of their period of office)
      The University is grateful for the contribution of external examiners to the ongoing
      work of the institution. If you would like to provide some summary comments on your
      period of office, please do so in the section below.




Signature of external examiner
(if submitted as hard copy):


Date completed:



                                             36
  The University of Northampton                     External Examiners’ Handbook 2008-2009


SECTION C - SUMMARY OF ACTION TAKEN (OR TO BE TAKEN) IN RESPONSE TO THE
ABOVE REPORT

A COPY OF THIS SECTION SHOULD BE SENT TO THE EXTERNAL EXAMINER AND
QUALITY AND CURRICULUM SERVICES



 To be completed by School

 EXAMINER’S NAME:




Signature of Dean of School, or nominee:


Date completed:




Date received in Quality and Curriculum Services:




                                             37
  The University of Northampton                        External Examiners’ Handbook 2008-2009




APPENDIX 4
UNIVERSITY OF NORTHAMPTON’S SCHOOLS AND CONSTITUENT DIVISIONS

School                            Divisions
School of Applied Sciences        Computing
                                  Engineering
                                  Environmental Sciences
                                  Leather

School of the Arts                Design
                                  Media, English and Culture
                                  Fine Art
                                  Performance Studies

School of Education               Education Studies and Early Years
                                  Teacher Education
                                  Professional Development and Training
                                  Special Education Needs and Inclusion

School of Health                  Adult Nursing
                                  Health and Life Sciences
                                  Mental Health Studies
                                  Midwifery
                                  Occupational Therapy
                                  Podiatry
                                  Primary Care and NVQ
                                  Social Work, Child and Learning Disability Studies
                                  Sport and Exercise

School of Social Sciences         History
                                  Law
                                  Psychology
                                  Sociology

Northampton Business              Marketing, Entrepreneurship and Languages
School                            Business, Leadership and HRM
                                  Accounting, Finance and Information Sciences
                                  Funded Project Unit
                                  E Learning Unit
                                  Enterprise Club




                                            38
   The University of Northampton                               External Examiners’ Handbook 2008-2009


APPENDIX 5




                              FEES AND EXPENSES CLAIM FORM

FOR USE BY INDIVIDUALS WHO ARE NOT SELF EMPLOYED AND ARE NOT
SALARIED EMPLOYEES OF THE UNIVERSITY OF NORTHAMPTON
       (Please PRINT clearly and complete both sides of this form)

Title                Forenam                                 Surnam
                     e                                       e
Addres
s


Postcode                           Date of Birth                             Gender - M/F
Bank Name                                               Account No.
Sort Code                                  National Insurance No.


Date(s) Attended                                               School/Department
Nature of Work


1. FEE CLAIMED:                                                                       £
2. TRAVEL EXPENSES                                                  to Northampton
From:
    a.    FARE (Standard Air, Rail etc)                                               £
    b.     CAR MILEAGE:                      miles @            p per mile            £
    c.     OTHER (Please specify)                                                     £
3. OTHER EXPENSES (Please specify)                                                    £
Please note that receipts must be provided for air/train/bus/taxi                     £
fares and any subsistence claimed.
    TOTAL CLAIMED                                                                     £


SIGNATURE OF                                                                 DATE
CLAIMANT
PLEASE RETURN TO:
FOR AUTHORISATION
(N.B. Incomplete/illegible forms will be returned to the school/department and may cause delays in
payment.)




                                                   40
   The University of Northampton                                    External Examiners’ Handbook 2008-2009




FOR OFFICE USE ONLY

VALIDATED BY                                                                               DATE
AUTHORISED BY                                                                              DATE
                          (Sign)                          (Print)
Sent to Payroll                        Date                                       Initials

COSTCODE(S)                                                                              Example
1.                                                                                       Cost Code:
(All boxes must be                                                                       S.AAD.AD.0070
completed)           2.

                                                                                                   Other     (please
TYPE OF CLAIM (Must
                            External   Validation    Internal    Research   Occasional   Student       specify)
be selected please tick
                            Examiner    Subject     Validation     Event    Lecturer     Payment
one box only)
                                        review

FOR PAYROLL DEPT USE ONLY
Emp                           Actioned                                        Month
No.                           by




                                                     41
  The University of Northampton                     External Examiners’ Handbook 2008-2009




              EQUAL OPPORTUNITIES – FEES AND EXPENSES CLAIMS

The following information is required for Equal Opportunities monitoring purposes at
The University of Northampton, and as part of our annual data submission to the
Higher Education Statistics Agency (HESA). All information will be treated as strictly
confidential. If you do not wish to disclose this information, please select the “
Information Withheld” option.

Please help us by answering the following brief questions even if you are a current
or past member of staff, or have returned this information previously.


Title & Name:

Gender:
Date of Birth:

Do you consider yourself to have a disability?
           Yes
           No
           Information withheld

How would you describe your ethnic origin? (tick one box)
White      White – British
           White – Irish
           Other White background
Black      Black or Black British – Caribbean
           Black or Black British – African
           Other Black background
Asian      Asian or Asian British – Indian
           Asian or Asian British – Pakistani
           Asian or Asian British – Bangladeshi
           Chinese
           Other Asian background
Mixed      Mixed - White and Black Caribbean
           Mixed - White and Black African
           Mixed - White and Asian
           Other Mixed background
Other      Other Ethnic background
           Information withheld

What is your
Nationality?



                                              42
  The University of Northampton        External Examiners’ Handbook 2008-2009



Thank you for your assistance.




                                  43
The University of Northampton        External Examiners’ Handbook 2008-2009




                                44

								
To top