A LEGAL COMPLIANCE GUIDE FOR THE LOW-INCOME HOUSING TAX CREDIT COMMUNITY
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inside this issue fe ature
Employee Units: Follow Three
Guidelines When Renting to
Live-In Employee . . . . . . . . . . . . . . . . . . 4
Make sure household Files Are
Model Agreement: Safeguard Site with
in shape for Review
Resident Contractor Agreement . . . . . 6 Keeping household files well organized and up to date is a critical fac-
tor in demonstrating compliance with tax credit requirements. Lack
of proper documentation, inadequate or missing clarification on veri-
nMhC Creates Online
fications, asset or income errors, and typos are among the common
Pandemic Flu Resource Center
mistakes that auditors find during a review.
Although the number of swine flu cases is
likely to drop this summer, it is expected Creating a file management process that consists of periodic inter-
to resurface in the fall and winter, accord- nal audits, ongoing training, and checklists can help you keep your
ing to the Centers for Disease Control paperwork in order. We’ve asked tax credit experts Elizabeth More-
and Prevention. To help site owners and land and Andrew Seelye to share their advice on keeping your files in
managers develop or update their busi- compliance.
ness continuity planning and emergency
preparedness plans, the National Multi- schedule Periodic internal Audits
Housing Council (NMHC) has created Conducting internal file audits on a regular basis can help you to
an online Pandemic Flu Resource Center
ensure that your household files stay complete, up to date, and ready
to pass an auditor’s review.
The center provides site managers with (continued on p. 2)
NMHC guidance outlining steps to take
to prepare for a pandemic flu outbreak, H e a lt H & S a f e t y
as well as white papers, planning guides,
checklists, conference presentations, key
contacts, and links to the Centers for how to Minimize Risks for
Disease Control, Ready.gov, state plans
for pandemic flu, and other resources.
While access to some of the guidance America’s elderly population is growing at a fast pace, and almost
materials is limited to NMHC members, a third of those 65 and older are living alone, according to the U.S.
the majority of the content is available Census Bureau. Is your site prepared to meet the specific needs of
to the public. The NMHC plans to con- your elderly residents?
tinue to update the site with industry- Accidents in the home are a major source of injuries, which puts
specific information and government
safety concerns at the top of the list for elderly residents and their
guidance as events unfold.
families. Slips and falls are the most common accident-related haz-
“The apartment industry has unique ards, says affordable housing risk management consultant Gwen
challenges given its dual role as a housing Zander.
provider and an employer, and therefore,
must consider its role in each capacity,” While the causes of slips and falls often are not the site owner’s
according to Jeanne McGlynn, NMHC’s responsibility, an ongoing program of education and communication
vice president of Business and Risk Man- can go a long way toward minimizing potential risks for both the resi-
agement Policy. dent (from injury) and the owner (from liability).
(continued on p. 5)
July 2009 TAX CREDIT HOUSING MANAGEMENT INSIDER 5
Elderly Residents funding to enable eligible owners of
HUD-assisted housing to hire a ser-
To entice residents to attend
(continued from p. 1)