This document provides a template letter to be sent by a company to a job applicant in
order to inform the applicant that his or her qualifications do not match the company’s
needs. Companies or human resources departments should use this template letter to
politely let a candidate know that he or she has not been selected for employment with
the company. This document is intended to supply standard language and can be
customized to fit the individual needs of an employer.
COMPANY NAME / LOGO
Company Tag Line
COMPANY ADDRESS 1
COMPANY ADDRESS 2
COMPANY PHONE #
COMPANY WWW ADDRESS DATE: XXXXXXX
[City, ST ZIP Code]
Thank you for your interest in the [title] position now available at[Company Name]. We
have had the opportunity to review your resume and regret to inform you that we have
chosen to pursue other candidates whose skills, background, and education more closely
match our needs.
We will keep your resume on file for [length of time] and will contact you in the future if
a position becomes available that more closely matches your qualifications.
Again, we appreciate your interest in[Company Name]. We wish you the best of luck in
your job search.
(insert email address) or (insert phone #)
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April 24, 2013