This document provides a template letter to be sent by a company to a job applicant in
order to inform the applicant that the company has selected a different candidate for the
given position. Companies or human resources departments should use this template
letter to politely let a candidate know that he or she has not been selected for
employment with the company. This document is intended to supply standard language
and can be customized to fit the individual needs of an employer.
COMPANY NAME / LOGO
Company Tag Line
COMPANY ADDRESS 1
COMPANY ADDRESS 2
COMPANY PHONE #
COMPANY WWW ADDRESS DATE: XXXXXXX
[City, ST ZIP Code]
Dear [Recipient Name]:
It was a pleasure to receive your inquiry for the (insert position title/req#) that we
We have reviewed your resume and have given your qualifications careful consideration.
Given the skills and qualifications needed for the position, we have decided to pursue
other candidates who more closely match the required skills and qualifications. We will
keep your resume on file for six months.
We encourage you to keep informed of (insert company name) job openings by
checking our website at (insert company website) or by using our Job Search Agent on
this site to tell us about your ideal job. The Job Search Agent will automatically notify
you via email if a position becomes available that matches your specified interests.
We appreciate your interest in (insert company name), and wish you success in your
(insert email address) or (insert phone #)
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April 24, 2013