This provision notifies the employee of certain change of status events that need to be
reflected in the employee's personnel file. This provision provides standard language
for change of status events, such as a change in marital status, number of dependents,
emergency contact information, tax exemptions, etc., but this document can also be
customized to fit the needs and employment policy requirements of the drafting
company. This provision should be included in an employee handbook.
Change in Status Company Policy
Employees should be mindful that any change in status needs to be reflected in their
personnel file. These changes can affect your paycheck, receiving benefits and more.
If you have experienced any of the following, you need to update your employment file
Any change to marital status;
Change in number of dependents;
Change of beneficiary for life insurance;
Change of emergency contact;
Any change to driver’s license;
Changes to address, phone number or legal name;
Change in military status;
New tax exemptions;
New training or licenses obtained.
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