CMS Quick Start Guide
Connecting to the CMS
1. Open a web browser and enter the following URL to connect to the CMS system:
2. Enter User Name:
3. On a successful login the CMS will start the Content Explorer tool and display its main screen.
Preconfigured and Site Global Elements
Reviewing the main display screen above shows several preconfigured directories under the
DeptAnimalScience site. These directories have been setup, utilizing the the Agcomm Style and
Implementation Guide as a guideline, to produce the following architecture for your Departmental site.
Referenced from the Agcomm Style and Implementation Guide.
The Audience Focused Navigation Links (6) are prelinked to directories within the site. Those directories
include: futurestudents, students, formerstudents, agencies_industry and facultystaff. The Topical
Focused Navigation Links (7) are also prelinked to directories within the site. Those directories include:
about, academics, extensionprograms, newsandevents and researchprograms. Modification of settings
for these directories will have an instant impact on the presentation of the website.
The Departmental Contact Information Block (12) is information specific to your department and is
referred to as the Site Footer in the CMS. This element is ‘site global’ since it is created and stored in
one location but used automatically throughout the site. The site footer element is stored in the library
> site_global subdirectory as site footer.
Utilize the following steps to customize the site footer for your department.
1. In Content Explorer expand the library directory and click on the site_global directory
2. In the work area, notice the site footer content item and its ‘Checked out user name’. Since the
item was last checked out by admin1 it is locked until checked back in by that user. The only
way to modify the item is to force a check in. The siteadmin role has the permissions to force a
check in. Verify your role as a siteadmin by viewing the Roles listing in the upper right hand
corner of the Content Explorer.
3. Right click the site footer item, select Workflow > Force Check‐in
Click OK twice to override whoever currently has the item checked out. NOTE whoever that any
modifications currently in progress by current owner will be lost when override occurs.
4. Right click the site footer item, select Edit and modify the information in the Footer block.
5. Click Update to save the changes and then Close
6. Right click the site footer item, select Preview > Site Footer to preview changes in a web page
7. Preview the changes on the site by selecting the Sitename folder, right click Home item >
Preview > Site Preview
Other items stored in the site_global directory are nav_audience, quicklinks, and keywords.
Audience_nav provides the links from the Focused Navigation Links (6) to the actual site directories.
Quicklinks provides the links for the Quick Links portion of the Top Level Navigation (1). Nav_audience
and quicklinks items have been created and linked in to the site. Use the following steps to create a
keywords item, store it in the site_global folder, and link the keyword item to the site.
1. Right click the site_global folder and select New Item > Meta Keywords
2. Enter System Title = keywords and Keywords = A test entry
3. Save and close the screen
4. Select the DeptAnimalSciences folder and in the work area right click on Nav‐Root > Slot Editor
NOTE: If Nav‐Root is currently checked out by another user a ‘force check‐in’ will be necessary
to access the Slot Editor
5. In the pop‐up screen select ‘Keywords – Site Specific’ to activate the search option
6. Select the Advanced option
7. Under Community select dept_animalscience and under Content Type select Meta Keywords –
Site Specific and click Search
8. Check the box for the Keywords file you just created and click Link to Slot
9. Close the Slot Editor window, preview the site and view the source code for the keyword entry
The slot editor is utilized to link all site global items to the web site. These include Keywords, Nav –
Audience, Nav – Quick Links and Site Footer. Site global items must only be linked to the Nav‐Root item
in the Root folder to operate correctly.
Note: Nav – Spc Left Nav is for use with the College site and should not be utilized for any departmental
Two other slots exist in the slot editor: Nav landing Page and Nav Submenu. The Nav Submenu will
automatically be provisioned as directories are created. Below is a list the current entries for the Nav
If you preview the site notice that Academics and About the Department are not ordered as specified by
the Style Guide. Utilize the Action arrows, in the Slot Editor, so About the Department appears above
The Nav Landing Page slot is required for any directory that will be included in a navigation path. That
is, any directory that will be accessible via the site Navigation. Linking a directory into the navigation
requires Nav – Root (only for Root directory) or a Nav Sub (for all other directories).