Notice of REGULAR Meeting of The Board of Trustees

Notice of REGULAR Meeting of The Board of Trustees PEARLAND INDEPENDENT SCHOOL DISTRICT NOTICE IS HEREBY GIVEN that on the 11th DAY OF SEPTEMBER, 2007, at 5:00 p.m. the Board of Trustees of the Pearland Independent School District will hold a REGULAR MEETING at PEARLAND ISD CENTRAL ADMINISTRATIVE BUILDING, 2337 NORTH GALVESTON AVENUE, PEARLAND, TEXAS 77581. The subjects to be discussed are listed on the agenda which is attached to and made a part of this notice. 1. 2. 3. Call to Order Roll Call of Members Closed Meeting as Authorized by Section 551.001 et seq. of the Government Code A. 551.071 - Private Consultation with the Board's Attorney 1. Private Consultation with Board's Attorneys B. 551.072 - Discussing Purchase, Exchange, Lease or Value of Real Property 1. Consider Acquiring Property C. 551.074 - Personnel Discussion 1. Employment of Professional and Instructional Personnel 2. Review of Resignations Reconvene in Open Session (6:00 p.m.) Prayer for Schools and Pledge of Allegiance - Ms. Adele Brennan Possible Action on Items Discussed in Closed Session as Listed under Closed Meeting in this Notice Public Comment [Length of time of each not to exceed three (3) minutes] Superintendent/Administrative Report A. Refinancing of Bonds B. Frost Property Layout C. Enrollment Report D. ConnectEd Update E. Quarterly Investment Report New Business - Consideration of and possible action on the following Consent Agenda: A. B. C. D. E. Approval of Minutes of Previous Meetings [Page 01] Approval of Proposal Received for Floor Covering [Page 11] Approval of Extension of Contract for Printing Services [Page 15] Approval of Extension of Contract for Grease Traps and Lift Station Cleaning [Page 20] Consideration of Offer on Property Not Sold at Public Auction Account Number 2210-0239-001 [Page 22] 4. 5. 6. 7. 8. 9. F. Consideration of Offer on Property Not Sold at Public Auction Account Number 2210-0020-001 [Page 31] Regular Agenda: G. H. I. J. 10. Approval of Local Policies BE and FNA [Page 37] Approval of Additional Personnel for 2007-2008 [Page 48] Approval of The Sale of 8.738 Acres to Brazoria Drainage District Number Four (4) [Page 50] Approval of Drainage Easements to Brazoria Drainage District Number Four (4) [ Page 56] Adjournment The items listed in this notice may be taken in any order at the discretion of the Board. If, during the course of the meeting covered by this Notice, the Board of Trustees should determine that a closed meeting or session of the Board of Trustees is required, then such closed meeting or session as authorized by the Texas Open Meetings Act, Texas Government Code Section 551.001 et seq., will be held by the School Board at the date, hour and place given in this Notice or as soon after the commencement of the meeting covered by this Notice as the School Board may conveniently meet in such closed meeting or session concerning any and all purposes permitted by the Act, including, but not limited to the following sections and purposes: Texas Government Code Section: 551.071 551.072 551.073 551.074 551.076 551.082 551.083 551.084 Private consultation with the Board's attorney Discussing purchase, exchange, lease or value of real property Discussing negotiated contracts for prospective gifts or donations Discussing personnel or to hear complaints against personnel Considering the deployment, specific occasions for, or implementation of, security personnel or devices Considering discipline of a public school child, or complaint or charge against personnel Considering the standards, guidelines, terms or conditions the Board will follow, or will instruct its representative to follow, in consultation with representative of employee groups Excluding witnesses from a hearing Should any final action, final decision, or final vote be required in the opinion of the School Board with regard to any matter considered in such closed meeting or session, then the final action, final decision, or final vote shall be either: (a) (b) in the open meeting covered by the Notice upon the reconvening of the public meeting; or at a subsequent public meeting of the School Board upon notice thereof; as the School Board shall determine Certificate of Posting ON THE 6th DAY OF SEPTEMBER, 2007, this notice was mailed to news media who had previously requested such notice and an original copy was posted on the bulletin board in the school district Education Support Center at 10:00 A.M. on said date. For the Board of Trustees APPROVAL OF MINUTES OF PREVIOUS MEETINGS Agenda Item 9.A September 11, 2007 IMPACT/RATIONALE Please see attached minutes. RECOMMENDATION: That the minutes of the Regular Board Meeting of August 14, 2007, and the Special Board Meetings of August 7, 2007 and August 28, 2007 be approved as presented. Respectfully Submitted, Bonny Cain, Ed.D. Superintendent APPROVAL OF PROPOSAL RECEIVED FOR FLOOR COVERING Agenda Item 9.B September 11, 2007 IMPACT/RATIONALE The district received competitive sealed proposals from area vendors for the procurement of floor covering on an as-need basis. Please see the accompanying recap of the proposals received and Mr. Reeve’s evaluation and recommendation. RECOMMENDATION: That the proposal submitted by Texan Floor Service be accepted. Respectfully Submitted, Connie Hill Director of Purchasing Lawrence Reeves Director of Maintenance Bonny Cain, Ed.D Superintendent Don Marshall, CPA Assistance Superintendent for Business APPROVAL OF EXTENSION OF CONTRACT FOR PRINTING SERVICES Agenda Item 9.C September 11, 2007 IMPACT/RATIONALE The proposal for printing services was awarded to Birdsong Printing, Green Ink Printing, In-House Printers, and Mirror Publishers on September 12, 2006. The district has spent a total of $113,315 on printing services during the 2006/2007 school year. The Director of Communications has been extremely pleased with the printing services provided and would like to exercise PISD’s option under the terms of the proposal to extend their contracts for one year. Please see the attached communications from Birdsong Printing, Green Ink Printing, In-House Printers, and Mirror Publishing. RECOMMENDATION: That a one-year contract extension be approved for the following vendors effective September 13, 2007: Birdsong Printing Green Ink Printing In-House Printers Mirror Publishing Respectfully Submitted, Connie Hill Director of Purchasing Renea Ivy-Sims Director of Communications Bonny Cain, Ed.D. Superintendent Don Marshall, CPA Assistant Superintendent for Business APPROVAL OF EXTENSION OF CONTRACT FOR GREASE TRAPS AND LIFT STATION CLEANING Agenda Item 9.D September 11, 2007 IMPACT/RATIONALE The proposal for grease trap and lift station cleaning was awarded to Liquid Environmental Solutions on September 12, 2006. The district has spent a total of $28,391 with Liquid Environmental during the 2006/2007 school year. The Director of Food Service has been extremely pleased with the services provided by Liquid Environmental Solutions and would like to exercise PISD’s option under the terms of the proposal to extend the contract for one year. Please see the attached communication from Liquid Environmental Solutions. RECOMMENDATION: That a one-year contract extension be approved with Liquid Environmental Solutions effective September 13, 2007. Respectfully Submitted, Connie Hill Director of Purchasing Dorothy Simpson Director of Food Service Bonny Cain, Ed.D. Superintendent Don Marshall, CPA Assistant Superintendent for Business CONSIDERATION OF OFFER ON PROPERTY NOT SOLD AT PUBLIC AUCTION ACCOUNT NUMBER 2210-0239-001 Agenda Item 9.E September 11, 2007 IMPACT/RATIONALE The Property Tax Resale Committee of Brazoria County has received an offer on a certain property held in trust. The Property Tax Resale Committee has agreed that this offer is acceptable and seeks approval from the school board. Property Account No. 2210-0239-001 PROPERTY INFORMATION CAD Minimum Appraised Value Bid $5,250.00 $1,994.55 Amount Offered $5,000.00 IMPACT ON PISD Amount to Taxes Due Receive $1,327.56 $2,372.60 Difference $1,045.04 RECOMMENDATION: That the Board accepts the offer of $5,000.00 for property, account number 2210-0239-001, which did not sell at public auction and is currently being held in trust by the Property Tax Resale Committee of Brazoria County on behalf of all taxing authorities. Respectfully Submitted, Bonny Cain, Ed.D. Superintendent Don Marshall, CPA Assistant Superintendent for Business CONSIDERATION OF OFFER ON PROPERTY NOT SOLD AT PUBLIC AUCTION ACCOUNT NUMBER 2210-0020-001 Agenda Item 9.F September 11, 2007 IMPACT/RATIONALE The Property Tax Resale Committee of Brazoria County has received an offer on a certain property held in trust. The Property Tax Resale Committee has agreed that this offer is acceptable and seeks approval from the school board. PROPERTY INFORMATION CAD Minimum Appraised Value Bid $4,000.00 $1,600.00 IMPACT ON PISD Amount to Taxes Due Receive $1,033.69 $406.11 Property Account No. Amount Offered $1,607.00 Difference ($627.58) 2210-0020-001 RECOMMENDATION: That the Board accepts the offer of $1,600.00 for property, account number 2210-0020-001, which did not sell at public auction and is currently being held in trust by the Property Tax Resale Committee of Brazoria County on behalf of all taxing authorities. Respectfully Submitted, Bonny Cain, Ed.D. Superintendent Don Marshall, CPA Assistant Superintendent for Business APPROVAL OF LOCAL POLICIES BE AND FNA Agenda Item 9.G September 11, 2007 IMPACT/RATIONALE Under authority of local policy BF (Local) Ms. Roberts requested to postpone action on local policies BE and FNA at the August 14th regular board meeting. BE Local was reviewed and discussed at the July 24, 2007 Special Board Meeting and presented for approval at the August 14th regular board meeting. FNA Local was presented for approval at the August 14th regular board meeting and was reviewed and discussed at the August 28th special board meeting. BE (LOCAL): In order to be in alignment with board operating procedures the proposed changes to this policy require the agreement of at least two board members for a topic to be included on a board agenda. FNA (LOCAL): The 80th Texas Legislature recently passed House Bill 3678, which requires school districts to take immediate action to adopt FNA (LOCAL) policy on student expression before the start of the 2007-2008 school year. The TASB Urgent Starting Points on FNA (LOCAL) policy was reviewed by the District’s Ad Hoc Policy Committee on August 6, 2007. The proposed FNA (LOCAL) policy was also reviewed and revised on August 29, 2007 by David Feldman, attorney for Feldman and Rogers, L.L.P. RECOMMENDATION: That the board of trustees adopt the proposed Local Policies BE and FNA as written on the final reading. RESPECTFULLY SUBMITTED: Bonny Cain, Ed.D. Superintendent Brenda Waters, Ed.D. Assistant Superintendent APPROVAL OF ADDITIONAL PERSONNEL FOR 2007-2008 Agenda Item 9.H September 11, 2007 IMPACT/RATIONALE CLASSROOM TEACHERS Classroom Teachers – The board is requested to approve additional classroom teachers to meet the twenty-two-to-one state mandated pupil/teacher ratio and to meet possible staffing needs at other grade levels depending upon actual student enrollment. The latest enrollment information will be presented at the board meeting. RECOMMENDATION: That _______ (#) classroom teachers be approved by the board of trustees for 2007-2008 and subsequent school years as presented. Respectfully Submitted, Bob Crager Director of Human Resources Cary Partin Assistant Superintendent Bonny Cain, Ed.D. Superintendent Don Marshall, CPA Assistant Superintendent for Business APPROVAL OF THE SALE OF 8.738 ACRES TO BRAZORIA DRAINAGE DISTRICT NUMBER FOUR [4] Agenda Item 9.I September 11, 2007 IMPACT/RATIONALE Pearland ISD and Brazoria Drainage District No. 4 (BDD No. 4) agreed to the construction and maintenance of a detention area for the Ninth Grade Campus prior to the construction of the facility. 8.7380 acres was required for detention. Both parties agreed that the land would be deeded over to BDD No. 4 and in return BDD No. 4 would dig the detention area, provide the excavated material to the school, construct a fence around the perimeter of the property, and assume responsibility for future maintenance of the detention area. RECOMMENDATION: That the board approves the General Warranty Deed that conveys 8.7380 acres located between McLean Road and Veterans Drive to Brazoria Drainage District No. 4 for a sum of ten dollars ($10.00). Respectfully Submitted, David Holland Project Manager Don Marshall, CPA Assistant Superintendent for Business Bonny Cain, Ed.D. Superintendent APPROVAL OF DRAINAGE EASEMENT TO BRAZORIA DRAINAGE DISTRICT NUMBER FOUR [4] Agenda Item 9.J September 11, 2007 IMPACT/RATIONALE The Brazoria Drainage District No. 4 has requested drainage easements at four separate locations. The easements rights shall be used only for the purposes of constructing, operating, maintaining, repairing, replacing and reconstructing of a drainage facility. The requested easements and related properties are as follows: 1. 1.4581 acre easement located on a 36.6730 acre tract at the corner of Veterans Drive and Bailey Road 4.4997 acre easement located on a 37.2624 acre tract on Bailey Road 4.1680 acre easement located on a 30.4461 acre tract on Old Alvin Road (Cockrell Elementary) 0.8758 acre easement located on a 8.940 acre tract at 1928 North Main (former Wal-Mart property) 2. 3. 4. RECOMMENDATION: That the board approves the four drainage easements as noted above for the sum of ten dollars ($10.00) each. Respectfully Submitted, David Holland Project Manager Don Marshall, CPA Assistant Superintendent for Business Bonny Cain, Ed.D. Superintendent