HR Shadow Systems Chart by ntt14317

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									                                                            Business Processes and Data Not Captured in PPDB and PICS

Business Process Name                                       HRSD    ODOT          OSP            DOC         DHS         OJD         DPSST     FW        PR       LEG        MIL       DCBS           EMPL         Forestry

Terminations (retirements, end of appointment, for                               MS Word                                 Paradox                                                         Excel
cause, RIF, voluntary)

Leaves of Absence (STD, LTD,OFLA,FMLA, Military,                     FMLA         Access         Access       Excel      Paradox               Access   Access   HRVantage   Access   Excel, Oracle    Access     Manual process
Workers Comp)


Transfers (interdepartmental, across agencies)                                                                                                                                           Excel


                                                                                                             Learning
Training & Development                                                HRT                         Excel
                                                                                                              Center
                                                                                                                                               iMatch   iMatch   HRVantage               Oracle         ELMS


                                                                                                                                                                                                                  Word (retirement
Succession Planning                                                                                                                                              HRVantage
                                                                                                                                                                                                                      dates)

                                                                                                                                              APPL/CER APPL/CER
Recruiting/Applicant Tracking                                        SOLAR        Access         Access                  Access
                                                                                                                                                 T        T
                                                                                                                                                                HRVantage    Excel       Access       APPL/CERT



Background Checks                                                                                Access       Excel                   Excel                                              Excel



Performance Management                                                         Manual Form                                                     Excel     Excel   HRVantage   Access      Oracle        Access          Word



Suspensions                                                                                                                                                      HRVantage            Excel, Access


                                                                    OSBEELS,
Licenses & Certifications Tracking                                    HRV
                                                                                                  Excel       Excel                                              HRVantage



Service Awards and other Awards                                       HRT                                                                      Excel    Access   HRVantage               Oracle                        Excel


                                                                                 Excel and
Grievances                                                  Excel     HRG
                                                                                  Access
                                                                                                 Access      Paradox    Quatro Pro             Access                        Access      Access         Excel     Personnel Files


Collective Bargaining Contract Status                       Excel
Tracking
Disciplinary Actions                                                HRG, HRD                     Access                 Quatro Pro             Access                        Access      Access         Excel     Personnel Files


                                                                                                 2 SQL
Investigations                                                        HRL
                                                                                                Databases


Degrees, Majors, Education                                                                                    PPDB                                               HRVantage


                                                                                                Compliance                                                                              Access,
Health & Safety          (Incident reporting, Monitoring)           HRM, PCC   Safety Tracker
                                                                                                  Suite
                                                                                                                                               Access            HRVantage   Access
                                                                                                                                                                                        Oracle
                                                                                                                                                                                                       Access      SAIF database




Note: The HR functions listed in the chart above are "standard" with a COTS HRIS. The data is automatically integrated across employee and position records.

								
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