PRELIMINARY DRAFT AGENDA - DOC

							                       ALCTS Cataloging & Classification Section
                               Executive Committee
                         ALA 2005 Annual Meeting, Chicago

                                      AGENDA

Session 1: Friday, June 24, 2004, 8-10 PM
Palmer House, LaSalle 2

Members in attendance:

Sara Shatford Layne, Chair
Ann Caldwell, Secretary
Cynthia M. Whitacre, Chair-elect
Karen Hsu, Member-at-large
Jennifer Bowen, Past Chair
Mary Charles Lasater, Member-at-large
Marty Kurth, Member-at-large
Beth P. Camden, Member-at-large
Glenn Patton, Member-at-large

Guests:
Mary L. Larsgaard, CC:DA Chair
Rebecca Mugridge, Budget & Finance Liaison
Christine De Zelar-Tiedman, CETRC Chair
Matthew Beacom, observer
Shi Deng, CC:AAM Chair
Diane Dates Casey, Policy & Planning Chair
Jim Agenbroad, observer
Bob Maxwell, TF for Name Authority Training Chair
Bob Lesh, observer from CC:AAM
Norm Medeiros, RPC Chair
David Miller, ALCTS Rep. to IFLA
Lori Robare, CCS Rep. to ALCTS Program Committee
Bruce Trumble, SAC Chair
Julianne Beall, observer
Rachel Wadham, Series TF
Oksana Kraus, Cataloging Correctly for Kids

NOTE: Items designated by a double asterisk (**) are CCS action items that should be
added to the ALCTS Tactical Plan

1.1    Introductions

Members and guests introduced themselves
                                                                                          2


1.2   Other Preliminaries
1.2.1        Adoption of Agenda

The Executive Committee approved the agenda. Move to approve: Mary Charles Lasater;
seconded: Beth Camden; approved.


1.2.2                 Confirmation of Electronic Votes

The Executive Committee confirmed the single vote conducted via e-mail in the months
since Midwinter:

      1. CETRC training for catalogers. Moved to approve: Glenn Patton; seconded:
         Jennifer Bowen. Votes to approve: 8

1.2.3            Approval of Midwinter 2005 minutes

There was one correction in the Midwinter minutes. Section 3.5.5, Organization and
Bylaws, should read “Mary Charles Lasater reported for Paul Weiss …”


1.3   Announcements
1.3.1       Election Result

ALCTS section election results were announced:
Bruce Johnson: President Elect
Diane Dates Casey: Division Counselor
Diana Giambi: Director-at-Large
David Miller: Chair Elect
Mary Woodley, Gary Strawn: Members-at-Large

1.3.2            ALCTS Board Actions:
1.3.2.1            Approved: Guidelines for Standardized Cataloging For Children

The chapters of Cataloging Correctly for Kids that have been submitted have been
approved.

1.3.2.2              Approved: CC:DA Representatives report

The report on representation to CC:DA has been approved by the ALCTS Board.

1.4       JSC Representative Report, pt. 1

Jennifer Bowen reported that she has already submitted a full report as well as an
executive summary of the spring JSC meeting. The group is taking a different direction
with a more progressive approach and will produce a document that is more attractive to
                                                                                         3


metadata communities. In April JSC met on its own and with the Committee of
Principles. They agreed to change their schedule and work plan. The new document will
be called Resource Description and Access (RDA) and will be a content standard; the
ISBDs will deal with display issues which have become less important in the arena of
OPACs. JSC also identified a larger group of stakeholders to consult with and the need to
do more aggressive public relations. A project manager will be hired to assist with this.
RDA is being conceived of as a web product. A prospectus will be released later in the
summer.

Sara asked whether there is a CCS-Exec role. Jennifer replied that there needs to be more
conversation among the different groups involved. There are other people in ALA that
aren’t represented that need to be heard from. The ALCTS board needs to be informed of
what’s happening. Although Jennifer is speaking directly to them this year, this isn’t
always the case. The Board can also assist with PR.

Jennifer emphasized the mechanism that is already in place for getting comments to the
JSC through representatives. JSC cannot handle comments from everyone.

1.5    Chair report and Tactical Planning Session

**Diane Date Casey led a review of CCS items in the ALCTS Tactical Plan. Items
reviewed were: 1.2.8, Publish revised edition of Cataloging Correctly for Kids, June
2005. A draft is at ALCTS publishing; a review will occur over the next few weeks, then
hopefully it will be approved. Leave date as is. 1.2.236, Add Basic Cataloging Guidelines
for AACR2 to either Chapter 1 or 21, withdraw. 1.2.277, Cataloging Children’s Materials
web portal, RPC has returned the first section with changes; the second section has just
been received; the third section has not yet been received; Norm Medeiros will get a new
date for this; 1.2.313, Provide feedback to OCLC FAST Program, change to on schedule,
Jan. 2007. 2.1.266, Develop a Cataloger Recruitment Tool Kit, change to Dec. 2005.
3.3.238, Publish papers and handouts from Knowledge without Boundaries
Preconference, this is going ahead in the Paper series, Oct. 2005; change to on schedule.
3.3.261, Publish Spanish-speaking User and Subject Analysis Program Papers, move to
Feb. 2006. 3.3.264, Named Buildings and Other Structures Report, change to completed.
3.5.285, Develop standardized training materials on title and name authorities, change to
completed. 3.5.314, Maintain training materials with PCC, change to on schedule.
4.2.265, Publish article about mentoring program, “Growing Our Own” by committee
members in LRTS, change to Sept. 2005. 4.2.286, Provide a presence at the
SPECTRUM Institute, change to completed. 4.2.287, Participate in the revision of
ALCTS Educational Policy Statement, change to on schedule. 4.2.288, Revise web
document, “Training Catalogers in the Electronic Era”, completed July 2005. 6.1.289,
Present CCS Members Forums for feedback on new ALCTS Strategic Plan, completed.
6.5.315. Evaluate CC:DA liaisons, completed.

[TP numbers below refer to the ALCTS Tactical Plan]

1.6    Programs
                                                                                            4


1.6.1               Preconference: Name and Title Authority Work (TP 3.3.262 )

Bob Maxwell reported that the preconference was completed today and was successful.
He couldn’t tell how many people attended because of the registration method but there
were at least 100 people at any one time and he ran out of manuals. The group was very
enthusiastic. Some of the materials will be revised and there will be a train-the-trainer
session in September at the Library of Congress.

1.6.2                Program: Cataloging for School Librarians
to be discussed later in meeting (with 1.7.8)

1.6.3               Program: AACR3: The Next Big Thing in Cataloging (TP 3.3.280)

Matthew Beacom reported that this program will be held on Sunday morning. The
presentations are available online already (ALCTS made the presentations available as
PDFs).

1.6.4               Program: MODS and Metadata Interoperability (TP 3.3.284)

Jennifer Bowen reported that this program will be held Monday afternoon and there will
be five speakers, including two from CCS Exec.

1.6.5               Program: Cataloguing Cultural Objects (TP 3.3.281)

Matthew Beacom reported that this program will be held Saturday morning; everything is
on track and the Power Points are online

1.6.6               Program (co-sponsor): Getting published (TP 3.3.317)

Norm Medeiros reported that the program “Why Johnnie and Jane can’t get published”
will be held Sunday from1:30-5:30. It is Part 2 of a conference held in Toronto.

1.7   Future program planning: 2006-2007
1.7.1             Program: LC Classification Workshop w/PCC (TP 3.3.283)

Lori Robare reported that this workshop will follow the model of previous ones and be
one session from a full workshop. She doesn’t know at this point which session will be
presented and needs to confirm the choice of time.

1.7.2               Program: Series Workshop w/PCC

**Rachel Wadham reported that this workshop will also follow the some pattern and will
be held Saturday afternoon. She is concerned about the modular approach to these
sessions since the format won’t work well with this sort of training which depends on
people following a certain path of sessions that build on each other. Certain classes could
                                                                                           5


be designed so that people could drop in and out. The lead body for the program is CCS-
Exec and the PCC.

One section is designed to aid copy catalogers in assessing records and one is for people
who create authority records. Sara also wanted to see a public service aspect to it as well.
Rachel replied that this would be in the first section and would cover decisions and
implications of record creation in the OPAC.

1.7.3                Program: CCAAM program on PCC participation by area studies
               librarians--(TP 2.1.318)

Bob Lesh reported on a program on PCC participation for area studies librarians to be
held in June 2006 and sponsored by CC:AAM. PCC has agreed to co-sponsor it. The
program would be interactive with four speakers and a strong moderator and is aimed at
non-PCC participants. Saturday or Sunday morning are preferred times.

1.7.4               Program/Preconference: CETRC program on Catalogers (TP
               2.1.319)

Christine DeZelar-Tiedman reported on a proposed program/preconference “So you want
to be a Cataloger—Competencies for the 21st Century”. There was some concern about
this program: the title didn’t seem to match with the stated audience; it was similar to an
ALCTS/ALISE TF at midwinter; the speakers didn’t seem appropriate to the stated level
of the audience;and much of the material has already been covered. CCS Exec felt that
CETRC may want to focus the program more or change the date to 2007.

1.7.5               Preconference: CCO Workshop--(TP ???)

**Matthew Beacom reported that this preconference, “CCO Book Camp” is modeled on
the Visual Resources Association (VRA) workshops and will build on tomorrow’s
program. It will not be as thorough as the training programs that have already occurred
but will provide good start and be more interactive than the program. Participants will be
able to apply the rules in a controlled setting. CCS-Exec will be the sponsor and the
contact person is Sara Shatford Layne. The co-sponsor is the Networked Resources and
Metadata Interest Group, and tentatively, CC:DA, VRA, and the ALA/SAA/AAM Joint
Committee. VRA wants to develop a set of workshops to hold at their meetings as well.
These would be one-day workshop with some hands-on practice; Matthew will form a
group to work on the 2006 preconference. This will also become an ALA publication

1.7.6               Program: Descriptive Cataloging of Rare Materials (Books): joint
               program with RBMS—(TP 3.3.282)

Mary Larsgaard reported on this program to be held in June 2007. CC:DA received an
invitation to review a draft of DCRB. Mary will talk with RBMS about the relationship of
this to RDA as well as the timeline since other demands on CC:DA may prevent them
from forming a task force at this point.
                                                                                           6



1.7.7               Program: SAC Subcommittee on FAST—(TP ???)

**Bruce Trumble reported on “FAST: A New System of Subject Access for Cataloging
and Metadata.” This will be a two-hour program with four speakers. The speakers will
provide background on what FAST is and results of some user studies. At present there
are some problems with scheduling conflicts.

1.7.8               Preconference: Cataloging Correctly For Kids--(TP 2.1.235)

Oksana Kraus reported that the program “Cataloging for School Librarians: It’s Child’s
Play! Or Is it?” will be held on Sunday.

The Cataloging of Children’s Materials Committee is working on two publications. The
first, the 4th edition of Cataloging Correctly for Kids will be the basis of a preconference
next year titled “Tools of our trade: Cataloging Correctly for Kids”. The second is a web
publication consisting of web resources for cataloging children’s materials.

The committee is planning a half-day preconference for 2006 on Friday morning (a 3-
hour time slot). Topics covered would include guidelines for standardized cataloging for
children, how children search, etc. The price for the half-preconference would be
affordable for school librarians and media specialists. Lori reminded her that there are
some 4 hour program spots. There were questions as to what distinguishes this
preconference from a program.

1.8   Publication Issues
1.8.1              Report from CCS Rep. to ALCTS Publications

Norm Medeiros reported that the paper series is expecting four publications in the next
six months. These include: “From Catalog to Gateway: Charting the Course for Future
Access”, “Knowledge without Boundaries: Organizing Information for the Future”,
“Community, Collaboration and Collections: The Writing of Ross Atkinson”, and
“Managing Electronic Resources: Contemporary Problems and Emerging Issues.”

Three publication proposals have been approved. These are “Putting the Digital Puzzle
Together: Creating a Digital Project”, “Serials Acquisitions Glossary (1992 ed.) with
Supplement (2005 ed.)”, and “Guidelines for Managing Microforms in the Digital Age”


1.8.2               Research & Publications Committee/LRTS Editorial Board
                    (including RPC essays)

Norm Medeiros reported that LRTS continues to improve. There were 47 papers
submitted and electronic submission continues to grow in favor. There are up-to-date
tables-of-contents and book covers on the LRTS website.
                                                                                      7


The Board discussed the RPC essays. It was noted that there were some typos and the
formatting of citations is different. Norm said he would correct the typos.

Norm’s term has ended. Magda El Sherbini is incoming chair.

1.8.3                 CETRC training document

This document was approved via e-mail

Executive session

1.9       Committee appointments
1.10      Other issues

The Executive Committee discussed committee appointments and other issues.


Session 2: Sunday, June 26, 2005, 9:30-12:00
Palmer House, LaSalle 2

Members in attendance:

Sara Shatford Layne, Chair
Ann Caldwell, Secretary
Cynthia Whitacre, Chair-Elect
Glenn Patton, Member-at-Large
Beth P. Camden, Member-at-Large
Mary Charles Lasater, Member-at-Large
Karen Hus, Member-at-Large
Marty Kurth, Member-at-Large

Guests:

Rebecca Mugridge, CCS Liaison to Budget & Finance
Bhagirathi Subrahmanyam, CCS Liaison to Education Committee
Charles Wilt, ALCTS Executive Director
Carol P. Diedrichs, ALCTS President
Rosann Bazirjian, ALCTS President-Elect
Lori Robare, CCS Rep to ALCTS Program Committee

2.1       Introductions

Members and guests introduced themselves

2.2       Announcements
                                                                                         8


Ann Caldwell announced that ALCTS would be undergoing a website redesign. She will
be representing CCS on the committee that has been formed. In addition online
communities will be used as a communication mechanism to replace listservs

Rebecca Mugridge announced that Budget & Finance is investigating reduced
membership dues for retirees but they need further information on the number of retirees
and those who are about to retire.

2.3    ALA 2006 schedule: implementation

Sara will talk with the ALCTS board about the new schedule. The various CCS
committees need to decide when they want to meet. She suggested making a grid similar
to the one Charles did to aid the various committees (and Cynthia) in planning. CCS-
Exec needs to meet around the ALCTS board meeting. Since the ALCTS Board meets on
Saturday it is important to cover certain things on Friday night. The Sunday meeting will
also take some coordination because of the all-sections meeting. The Tuesday meeting
needs to finish before ALCTS Board meeting

The ALCTS president and president-elect and the executive committee of ALCTS has
approved the recommendations of the 5.1 Task Force of the LC action plan chaired by
Karen Calhoun on establishing a clearinghouse on library education. A first step would
be to establish an advisory board to manage the clearinghouse. A representative from
CETRC is needed. Cynthia will check on the timeline for this. Suggestions should be
forwarded to Cynthia.

2.4    CC:DA Representatives

Marty Kurth reported that since the CCS Executive Board has already approved the
report the big issue at this point is implementation

2.5    Value of Catalogers

Beth Camden reported on the statement on the value of catalogers. She didn’t feel that the
document was in a final state yet. She had gotten some feedback about the use of the
word “professional” and clarified that this document is referring to MLS catalogers. A
suggestion was made to change the order of bullets to express the primary purpose to be
the vision of bibliographic control, not the creation of individual catalog records and to
extend the boundary beyond the catalog. Her inclusion of collaboration and customer
service was praised, as was her ability to keep jargon to a minimum and the inclusion of
standards.

2.6    Programming Issues

Lori Robare reported that 14 program proposals came to her before ALA (she has not yet
received anything from the Acquisitions Section) and there will probably be more
coming. She feels this is a result of the improved website, the materials that go out to
                                                                                             9


program planners, and the new guide for planners from the ALCTS office that includes
such information as the policy on handouts, information on fundraising, etc. Budget-wise,
the preconferences went well; the authorities preconference paid for several others. The
modular approach was successful from a budgetary approach. Every preconference
doesn’t have to be in the modular format and planners should make it clear from the
beginning what fits into that structure and what doesn’t and make use of prerequisites.
Some modules could be repeated.

Lori gave a tentative schedule for the upcoming programs. There are no programs on
Monday since there is a general ALCTS no conflict time from 3:30-5:30

The Program Committee is also working on an ALCTS forum before the President’s
Program. This would be something along the lines of LITA’s top technology trends and
would include late-breaking information, trends in technical services and an opportunity
to react to recent developments.

The deadline for final information for programs is earlier than usual—September. This is
an ALA, not ALCTS, deadline.

Lori would like to put together some materials on program planning within CCS. The
section gets favorable comments from the Program Committee for having good ideas and
being well prepared.

2.7    Education Issues

Bhagirathi Subrahmanyam reported on foundation courses for support staff. There are six
courses planned and there is some urgency to develop them. They would be based on the
Fundamentals of Acquisitions course. Each subcommittee will develop a topic and the
courses will go through the Education Committee in collaboration with the Program and
Publication Committees. A program, publication and course would come at the end of
this and course developers would be paid. An example would be “Cataloging Correctly
for Kids”. This tri-part entity could start at any point; e.g., a program could turn into a
course, then into a publication, etc. The course could be web-based or face-to-face or a
combination and the course could also be done regionally.

There would be less collaboration with PCC/LC for the courses. There was some
question about the nature of the fundamentals of cataloging course—would it be
fundamentals of descriptive cataloging? In response, Bhagirathi said it would be
important to identify the needs of support staff. Julie has a number of survey instruments
she would share. There are also plans for an open discussion list and a call for libraries
that would be willing to be sites for this.

2.8    CCS Exec Committee review

Mary Charles Lasater led a discussion of the CCS Executive Committee review. The
Policy and Planning Committee (PPC) agreed to a change in the charge. In response to
                                                                                          10


question 9, “What changes to you recommend for this committee?” PPC agreed with the
suggestion that roles should be developed for members-at-large. The suggestion that
communication be strengthened between discussion groups and CCS-Exec was not as
well-received so that idea was dropped although it was agreed that the discussion groups
should have a web presence and be kept up-to-date.

In the charge, “association” will be change to “ALCTS’s” and a parenthetical with
“ALCTS” will be added after the first mention of Association for Library Collections &
Technical Services. Moved to approve: Beth Camden; seconded: Marty Kurth; motion:
passed.

CCS Nominating Committee review (for Mary Dabney Wilson)

The Committee discussed the existing change for the CCS Nominating Committee. The
current charge refers to “Bylaws, Article X, Section 6 (2) (a)” It was not clear what this
was. There was also confusion about the number of members on the committee since it
has had five, not four, members for many years.

2.9    ARLIS liaison to SAC

ARLIS would like to have a formal liaison to SAC; Bruce Trumble has drafted a letter to
be sent to the ARLIS Cataloging Advisory Committee inviting them to appoint someone.
There was a discussion about whether or not there is a policy on liaisons to SAC since
there are already several. CCS-Exec will ask SAC to draft a policy on liaisons and
representatives. Motion to approve: Cynthia Whitacre; seconded: Glenn Patton; motion
passed.

2.10 Chair report
2.10.1      ALCTS Board of Directors

Sara discussed the Council Resolution concerning intellectual access to non-Roman
resources. Bruce Johnson will attempt to get it not made as a resolution since Council
isn’t the place for these types of resolutions; they belong to ALCTS. This has been
delegated to ALCTS, specifically CCS.

ALCTS is currently interviewing for ANO editor and may have decision soon.

Janet Swan Hill spoke about need to get involved outside the division; Laura Smart from
CC:DA is working on this. She discussed getting more ALCTS people on ALA
committees. Sara will check to see if this has happened.

Olivia Madison is chairing the committee that is handling the 50th anniversary of ALCTS.
Stay tuned

A paper has been issued on ALA and electronic publishing. Sara will distribute this. It
deals with implementing electronic access to ALCTS publications.
                                                                                    11



The Board is happy with preconference preregistrations: 118 people on Thursday; 149 on
Friday

An RFP has been drawn up for a new ALA website.

John Duke is chairing a New Technologies TF that has been formed by ALCTS.

The Board endorsed the resolution CCS-Exec developed thanking those involved in
AACR2.


2.10.2      Other
2.11 Unfinished business from Friday night

There was no unfinished business from Friday night.

Session 3: Tuesday, June 28, 2005, 8:30-ca. 11:30 AM*
Palmer House, Burnham 1

Members in attendance:

Sara Shatford Layne, Chair
Ann Caldwell, Secretary
Jennifer Bowen, Member-at-Large
Marty Kurth, Member-at-Large
Karen Hsu, Member-at-Large
Glenn Patton, Member-at-Large
Beth P. Camden, Member-at-Large
Mary Charles Lasater, Member-at-Large
Cynthia Whitacre, Vice-Chair

Guests:

Rebecca Mugridge, Budget & Finance Committee Liaison
Gary Strawn, Incoming Member-at-Large
Diane Dates Casey, Policy and Planning Chair
Manon Théroux, Authority Control Interest Group Chair
Bruce Trumble, SAC Chair
David Miller, Incoming Vice-Chair
Shi Deng, CC:AAM Chair
Norm Medeiros, RPC Chair
Mary Larsgaard, CC:DA Chair
Christine DeZelar-Tiedman, CETRC Chair
Natalie Sommerville, Membership Committee Representative
Julianna Beall, observer
                                                                                      12


Jessica MacPhail, EPC Liaison
Oksana Kraus, Committee on Cataloging Children’s Materials Chair
Bob Lesh, CC:AAM Incoming Chair



3.1    Introductions

Members and guests introduced themselves

3.2    Announcements

There were no announcements

3.3    CCS Committee Reports

3.3.1 SAC

Bruce Trumble reported that SAC held two meetings. The Task Force on Named
Buildings has submitted its final report. The Task Force on Semantic Interoperability has
been extended to Midwinter 2006. Ed O’Neill gave an update on the FAST project and
there was an update from the Subcommittee on FAST. Bonnie Deedee gave a report on
MARC/FRBR. Lynn El-Hoshy provided an update from CPSO comments concerning the
proposed LCRI on the addition of death dates—comments are due by July 22.

3.3.2 CETRC

Christine DeZelar-Tiedman said the Mentoring Subcommittee had sent evaluations to
everyone in the mentoring program last year. The fate of the mentoring database is still
unresolved. The Continuing Education Subcommittee will develop a survey for people in
the profession to attempt to find out what continuing education means to them. The
ALCTS Education Committee has asked them to try to identify materials for a
fundamentals of cataloging course. They are refining a pre-conference based on advice
received during this conference.

3.3.3 CC:AAM

CC:AAM will form a task force to identify experts in area studies for RDA review. The
received the Ladino romanization table from LC and approved it.

They discussed the Agenbrod resolution concerning intellectual access to non-Roman
materials. The committee felt this was an opportunity to educate Council about what
they’ve been doing, what we’re doing now to improve access and to get a cataloging
issue in front of Council.

3.3.4 **JSC Representative Report, pt. 2
                                                                                        13



Jennifer Bowen, Bob Wolven, Mary Larsgaard and Cynthia Whitacre went before the
ALCTS Board and had a very productive discussion with them and found the Board to be
very supportive. In particular they wanted to know about outreach, communication and
what went on at Big Heads. They got clarification that Jennifer is the ALA representative,
not the CC:DA representative. She has to go beyond CC:DA and make sure all of ALA is
represented. It is essential that CC:DA members represent their respective organizations.
Jennifer has had conversations with Mary, Cynthia and Sara about this.

Administrators and managers aren’t usually represented on CC:DA and usually don’t
care about what goes on there but since RDA may have impact on cost-effectiveness
they’re suddenly interested. The Board is willing to help with communication. Jennifer
will send them another report this summer as well as the prospectus that will be coming
out.

The RDA program was very successful; there were close to 600 people.

There was a brief discussion of the RDA web product and what do people want to see in
an electronic version. Topics covered included how it relates to other products,
marketing, content structure, metadata behind the rules, beta testing.

3.3.5 CC:DA

Mary Larsgaard reported that the RDA schedule was discussed at the ALCTS Board
meeting. The first draft is due in October 2005 with September 2007 targeted as a
completion date. She emphasized that this is a lengthy process and is extremely time-
consuming for CC:DA members and all other involved with the process. At this point
CC:DA is primarily concerned with the JSC proposals and meeting the upcoming
deadlines of July 11, July 25, and Sept. 12.

She stressed the importance of public relations and informational work and said that there
would need to be a forum at each midwinter and annual through 2007 and possibly
midwinter 2008. Each of these would be 1 ½ hours. Participants would hear a summary
and be able to ask questions. Sara will bring this up with the ALCTS Board.

The CCO program went well; approximately 300 people attended.

3.3.6 Policy & Planning/ALCTS Planning

Diane Dates Casey reported that the Planning Committee came up with new plan,
mission statement and goals. This has been shared with the ALCTS Board and was fairly
well received. There will probably be more revisions and rewriting. It will come to
sections and section committees at midwinter. Each committee should take time in each
meeting to look at the plan and send feedback to the Planning committee. There will be a
members’ survey in July concerning what ALCTS should be doing in next 3-5 years.
                                                                                        14


Diane read the mission and goals; there will also be objectives. The current board will be
giving feedback between now and July 15. In October it will go to the Executive
Committee; after midwinter it will go out to membership for approval

The group will be reviewing four discussion groups: Cataloging & Classification
Research, Cataloging Norms, Map Cataloging Discussion Group, and Catalog
Management. They are setting up a pattern so this is an ongoing process.

She discussed the Nominating Committee Charge which states that they should have 3
members. Since historically they have had five, they’ll need to change that.

Diane Baden is the next chair.

3.3.7 Research & Publications/LRTS Editorial Bd.—Medeiros

Norm Medeiros reported that Christine Taylor from the ALCTS Office attended the
Research & Publications meeting. The Committee is starting to think about a 50th
anniversary Issue of LRTS for 2007. Some ideas include a 50 year index, an overall
analysis of LRTS, a trend analysis, republish v.1, issue 1 as supplement.

3.3.8 CCMC—Kraus

Oksana Kraus reported that CCMC has submitted for publications: Cataloging Correctly
for children (4th ed.) and Preconference 2006; Sara added that the ALCTS Board
approved publication. They are still working on resources for catalogers of children’s
materials, a web publication. Seventy five people attended their Sunday program.

3.3.9          Joint CCS/PCC Committee reports
3.3.9.1               LCC
3.3.9.2               Series
3.3.9.3               Continuing Education Training Materials

There were no reports from these committees


3.4   CCS Discussion Group Reports
3.4.1      LITA/ALCTS CCS Authority Control Interest Group

Manon Théroux reported on the Authority Control Interest Group program that was held
Sunday. Approximately 300 people attended to hear 6 speakers. LITA has started a blog
so the program was blogged by Diane Hillman. The presentations will be available on the
LITA website. The group has petitioned to become an interest group within ALCTS and
would also like to drop “online environment” from the name. The next program will be
about non-traditional approaches to authority control.

3.4.2          Catalog Management
                                                                                       15


3.4.3         Copy Cataloging
3.4.4         Heads of Cataloging
3.4.5         Map Cataloging
3.4.6         Cataloging Norms
3.4.7         Cataloging & Classification Research Discussion Group

There were no reports from these groups

3.5   CCS Representatives to ALCTS Committees Reports
3.5.1      Budget & Finance--Mugridge

Rebecca Mugridge reported that ALCTS is where it expected to be in 2005 with regards
to membership. There has been no membership drop (memberships are actually up .8%)
with the dues increase. They are currently catching up with donations. Expenses for
ALCTS depend on the location of the meeting. This year there were many on-site
registrations for the pre-conferences. Because of the way the pre-conferences were
advertised there was some confusion and ALCTS refunded money when people only
wanted ½ day but registered for a full day. Some preconferences supported others that
had low enrolment. The modular preconferences were successful and they will have more
information on the finances of those by August. This format will be repeated next
summer. Before that the committee will look at the evaluations as well as the financial
feedback. The committee stressed the importance of continuing education, particularly
web courses. Since AV costs are very high, ALCTS may buy its own equipment. Hotels
usually don’t mind groups bringing their own equipment. Book sales are doing well.

Concerning the 2006 budget, ALA has raised overhead by 3%. For midwinter workshops,
two half-day preconferences should not be held at the same time; have one in the
morning and one in the afternoon.

Two people from the ALA endowment visited with the committee. An ALCTS
endowment fact sheet was distributed which shows that there is not much money in
endowment;

The committee is investigating ALCTS dues for retirees and will be doing some studies.

In preparation for the ALCTS 50th anniversary a subcommittee on fundraising has been
set up.

3.5.2         Membership Committee

Natalie Somerville reported that the booth in the exhibits was successful and there will
soon be a count on how many new members signed up. The committee is updating the
list of library school contacts and plans to have an ALCTS member who lives near each
school make contact with the school to promote membership. There were 124 applicants
for the SAGE scholarship; 3 were chosen for a $1000 for scholarship to attend ALA. The
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program will be repeated next year. There will also be a leadership
development/mentoring program next year.

3.5.3          Publications Committee

Norm Medeiros reported that Karen Letarte attended the Publications Committee meeting
to discuss how it and the Education committee could work together better. When the
Publications Committee receives materials that might be good education or continuing
education material she would like the Education Committee to be notified.

Cataloging Correctly for Kids has been approved. The committee decided that when long
manuscripts are received and have well-known authorities as editors, the committee will
just sign off on them.

The committee will be reviewing CETRC’s training resource document. The search for
the ANO editor is nearly complete. The missing issues of ANO online will be posted.

3.5.4          Org & Bylaws

Paul Weiss reported that in the transition from discussion group to interest group the
Board makes the final decision. He reported on a number of committee/interest
group/discussion group appointments: Fundraising Committee (reappointed); Creative
Ideas in Technical Services (remaining Discussion Group); Automated Acquisition/In-
Process Control Systems (Interest Group); Pre-Order and pre-Catalog Searching (Interest
Group). They are looking at the LITA model of having an interest group coordinator.

With regards to the ACIG situation, this needs to go to CCS. Sara will check on this with
the Board.

3.6   CCS Representatives to other units of ALA/other orgs. reports
3.6.1      DCEPC

Jessica MacPhail reported that the bylaws were approved with new term limits.

3.6.2          PLA-LSC Cataloging Needs of Public Libraries

There was no report from this committee

3.7   Chair report
3.7.1        ALCTS Board of Directors

Sara reported that nearly everything has already been covered. A leadership committee
has been formed to develop a program on how to build a successful CE course.

3.7.2          Other
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3.8    Unfinished business

The committee needs to finish the review of RPC research topics. Jennifer and Norm
have discussed some changes and Norm will resubmit them. Mary Charles also had some
suggestions for the authority essay.

The charge for the Nominating Committee needs to be changed to have 4 members
instead of 3 and an amplifying statement added. Motion made: Glenn Patton; seconded:
Beth Camden; motion: approved.

The discussion continued via e-mail and was approved as follows:

Charge: To nominate candidates for elective offices for the section, assuring as broad a
representation as possible of different types and sizes of libraries, types of service, and of
the geographic distribution of the membership. The Nominating Committee shall consist
of five members-at-large of the section, no one of who shall be a member of the
Executive Committee; one member shall be appointed chair

The roles of member at large will be discussed electronically

3.9    New business

3.10   Passing of the gavel

Sara passed the gavel to Cynthia. She thanked the members who are going off the
committee: Jennifer Bowen, Karen Hsu, and Glenn Patton.

The committee members offered their hearty thanks and gratitude to Sara for her work as
chair over the year. She allowed the group to get through large amount of business
expeditiously by kept discussions on track (both online and at the meetings).

Executive Session
3.10 Vice Chair report
3.10.1.1      2004/2005 ALCTS/CCS appointments, if necessary

Appointments were discussed.