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RACES Agenda for August 2008 by bullsonparade

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									El Paso Co. RACES Meeting

    August 21, 2008
  Agenda

    • Squirrel Creek - Milne Road fire
        EOC activated
        MoCom deployed with RACES personnel
        After-action report completed
        Who participated?
        Who was on stand-by?




Agenda              El Paso Co. RACES    August 2008
 Agenda

    • Squirrel Creek - Milne Road fire AAR points:
        5 people over 3.5 hrs; 17.5 man-hours
        Issues:
           Cell coverage was poor at ICP
           Room inside MoCom at a premium




Agenda                El Paso Co. RACES        August 2008
 Agenda

    • Squirrel Creek - Milne Road fire AAR points:
        Areas needing improvement:
          Evaluate use of text pagers for callup




Agenda                El Paso Co. RACES        August 2008
 Agenda

    • Squirrel Creek - Milne Road fire AAR points:
        Areas needing improvement:
          Evaluate use of text pagers for callup
          All members need current roster




Agenda                El Paso Co. RACES        August 2008
 Agenda

    • Squirrel Creek - Milne Road fire AAR points:
        Areas needing improvement:
          Evaluate use of text pagers for callup
          All members need current roster
          NCS needs current personnel roster




Agenda                El Paso Co. RACES        August 2008
 Agenda

    • Squirrel Creek - Milne Road fire AAR points:
        Areas needing improvement:
          Evaluate use of text pagers for callup
          All members need current roster
          NCS needs current personnel roster
          Two operators minimum w/MoCom

    Note that due to space
    limitations, only one operator
    can actually be in the MoCom at
    any one time




Agenda                          El Paso Co. RACES   August 2008
 Agenda

    • Squirrel Creek - Milne Road fire AAR points:
        Areas needing improvement:
          Evaluate use of text pagers for callup
          All members need current roster
          NCS needs current personnel roster
          Two operators minimum w/MoCom
          Need training on radios in MoCom




Agenda                El Paso Co. RACES        August 2008
 Agenda

    • Squirrel Creek - Milne Road fire AAR points:
        Areas needing improvement:
          Evaluate use of text pagers for callup
          All members need current roster
          NCS needs current personnel roster
          Two operators minimum w/MoCom
          Need training on radios in MoCom
          Headphones in MoCom




Agenda                El Paso Co. RACES        August 2008
 Agenda

    • Squirrel Creek - Milne Road fire AAR points:
        Areas needing improvement:
          Evaluate use of text pagers for callup
          All members need current roster
          NCS needs current personnel roster
          Two operators minimum w/MoCom
          Need training on radios in MoCom
          Headphones in MoCom
          MoCom operators need SO shirts



Agenda                El Paso Co. RACES        August 2008
 Agenda

    • Squirrel Creek - Milne Road fire AAR points:
        Areas needing improvement:
          Evaluate use of text pagers for callup
          All members need current roster
          NCS needs current personnel roster
          Two operators minimum w/MoCom
          Need training on radios in MoCom
          Headphones in MoCom
          MoCom operators need SO shirts
          Deploying operators to carry maps

Agenda                El Paso Co. RACES        August 2008
 Agenda

          Missions, Certification




Agenda                   El Paso Co. RACES   August 2008
 Agenda

    • Text messaging notification
        Message sent to a subset of RACES members
         for Widefield-Security fire (who received it?)
        Use as part of callup process
        Need information for data base
        Since cost associated with this, need buy-in




Agenda                El Paso Co. RACES        August 2008
 Agenda

• Shirts
    Official “uniform”, the only shirt sanctioned by
     Sheriff’s Office
    Provides instant recognition to public safety
     officials (along with volunteer ID card!)
    Required for MoCom deployment
    Cost: Approx $30, short or long sleeve
    Black, gray, or navy blue
    Place order today!!


                                               Short sleeves
                        Long sleeves

Agenda                 El Paso Co. RACES          August 2008
 Agenda

    • Exercise status
        Saturday, October 4 (rare to have public
         safety exercise on a weekend)
        “Fairplay Blast”
        Deploy MoCom to Fairplay          (Shirt!)
        VHF, HF phone
        VHF, HF digital modes (packet, Pactor)
        Test ability to communicate from another
         county to EOC
        Test ability to transmit files, such as reports,
         from field to EOC
Agenda                  El Paso Co. RACES         August 2008
 Agenda

    • Exercise status
        Saturday, October 4:
        Who can participate?
        Who can deploy to Fairplay?     (Shirt!)




Agenda               El Paso Co. RACES      August 2008
 Agenda

    • Activity Reports:
        Operations
        Personnel
        Net Coordinator
          •VHF Net
          •HF Net
          •Statewide RACES HF Net
          •Statewide RACES VHF/IRLP Net
        Station
        Training
        Web/E-mail Reflector
Agenda              El Paso Co. RACES     August 2008
 Agenda

          Operations




Agenda                  El Paso Co. RACES   August 2008
 Agenda

          Personnel




Agenda                 El Paso Co. RACES   August 2008
 Agenda

    • Reporting Hours:
        Event Organizers will:
           Report events, incident AARs to Les,
            along with attendees, hours (e.g., callups,
            antenna work, special training sessions)
        Individuals will:
           Report time at functions not reported on
            by via other events: e.g., on-line training,
            other nets besides EPCRACES nets; to Les
        Les will:
           Reports hours to Cathryn Richards; passes
            meeting & training hours to Rob
Agenda                 El Paso Co. RACES        August 2008
 Agenda

    • Need current roster brought to staff meeting
        Currently about 40 members in data base
        Is everyone on the epcraces reflector??
           (Several people are not)
           Subject: [EPCRACES] Meeting Time
        Need many blanks filled in, mostly phone
         number contacts; will add text paging
        Need current roster maintained on site in
         EOC



Agenda               El Paso Co. RACES       August 2008
 Agenda

    • Database Updates
        Bill KDØJU responsible for current, accurate
         data base; keep staff & Patty updated
        Members notify Bill of changes; Bill reviews,
         updates data base (1) as changes are
         provided, (2) when gaps are found
            Provide Updated Roster                   Update Staff
  Members    When Changes Occur          Bill     When Changes Occur   Staff,
                                                                       Patty




                    Cathryn                                   Jeff

                               Bill, Jeff, Cathryn to share
                              information when changed


Agenda                            El Paso Co. RACES                    August 2008
 Agenda

          Net Coordinator
           •VHF Net – 146.76 MHz
           •HF Net – 3.9905 MHz
           •Statewide RACES HF Net – 3.9905 MHz
           •Statewide RACES VHF/IRLP Net




Agenda                El Paso Co. RACES    August 2008
 Agenda

          Station




Agenda               El Paso Co. RACES   August 2008
 Agenda

    • Antenna Survey, August 16
        Lots or rain, incomplete survey
        Recorded antenna locations, double-checked
         cable labels in EOC
        Need to map antennas to cables, to radios
        Cables on roof have metal “dog tag” for ID



                                         013

Agenda               El Paso Co. RACES     August 2008
Agenda   El Paso Co. RACES   August 2008
Agenda   El Paso Co. RACES   August 2008
Agenda   El Paso Co. RACES   August 2008
 Agenda

    • Training




Agenda           El Paso Co. RACES   August 2008
 Agenda

    • Training status
        July 12 packet class – success!
        August 2 class postponed due to fire
        Rescheduled for first Saturday in Sept (6th)
        Location: EOC Time: 0900 - 1500
        Need more work on message templates,
         Winpack scripts, using Telpac, Airmail
        On-the-air practice being planned




Agenda                 El Paso Co. RACES        August 2008
 Agenda

    • Training status
        ICS courses, ARRL courses
           Need completion information for all
             FEMA Independent Study courses taken
           Emphasis on ICS-100, 200, 700, 800




Agenda              El Paso Co. RACES      August 2008
 Agenda

    • Training status
        Need your certificates for EPSO records
           Cathryn maintains copies of certificates
           Rob tracks in training spreadsheet




Agenda                El Paso Co. RACES       August 2008
Agenda   El Paso Co. RACES   August 2008
 Agenda

    • Statistics
        27 of us (68%) are registered in ARES
        Of the 151 in ARES, the same people make
         up 18% of ARES
        Overlap between the two groups means
         that one group’s training is actually
         beneficial to BOTH groups
        Examples: Our packet workshop had 15
         participants, of which 93% are registered in
         ARES; ARES public service events benefits
         50% of RACES members

Agenda                El Paso Co. RACES       August 2008
 Agenda

    • Training Status
        2009 Training:
           Expect more activities, more involvement
             from members, radio equipment training,
             MoCom-related training
        2009 Training Goal:
           “Make RACES an effective
             communications group with skills
             comparable to any other ARES/RACES
             group in Colorado”


Agenda               El Paso Co. RACES      August 2008
 Agenda

          Web/E-mail Reflector




Agenda                 El Paso Co. RACES   August 2008
 Agenda

    • Picnic
        Not mandatory, but highly recommended

          Meet EPSO staff (Cmdr Reid, Patty, Ellen,
           Cathryn, & Sheriff Makita)

          Food, raffle prizes, photos, fun

          August 30, 1100, Bear Creek Park

          Did I say Food?
Agenda                   El Paso Co. RACES      August 2008
 Agenda

    • Personnel (since last meeting):

    • WBØRTF Moe Pierce (SK)
       May 30, 1947 – July 17, 2008
       Service held August 5 in Fort Collins

    • WØMCT Doc’s Retirement Recognition
       When: 1800, August 22 (Tomorrow!)
       Where: Fargo’s Pizza



Agenda                El Paso Co. RACES         August 2008
 Agenda

    • Short-Term Calendar
        Aug 30: Picnic (same day as PPRAA picnic)
        Sep 06: Packet Workshop #2
        Sep 10: NDMS statewide exercise (ARES
         involved, not EPCRACES)
        Sep 18: September training meeting
        Oct 04: Fairplay Blast exercise
        Oct 16: October training meeting
        Nov 20: November training meeting
        No training meeting in December

Agenda               El Paso Co. RACES      August 2008
 Agenda

    • Your input:

          Questions? Comments? Suggestions?

          Ideas for meetings, nets, training?

          Anything else?




Agenda                  El Paso Co. RACES        August 2008
 Agenda

    • Training topic: Web Page Redesign
        NØJLH Jeff Boyes

    • Training topic: Exercise Design
        N7LV Rob Roller




Agenda                El Paso Co. RACES   August 2008

								
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