job description GITO by sherinwilliam77

VIEWS: 169 PAGES: 9

Job

More Info
									                                                                       SECTION A
                         DRAFT JOB DESCRIPTION

A. JOB INFORMATION SUMMARY

         Name of jobholder                        :

         Job title                                : Government Information        Technology
                                                    Officer (GITO)

         Core code                                :

         Post level and salary code               :

         Occupational class code                  :

         Name of component                        :

         Location                                 :

         Post reports to                          :

         Date of appointment/entry into post      :

B. JOB PURPOSE
       To support the head of department, senior management and the other users in
       the department in the efficient and effective utilisation of information and
       information technology as strategic resources to enable them to execute their
       functions efficiently and effectively. To manage the information technology
       function of the department and to ensure the establishment of sound
       information management systems.

C. MAIN OBJECTIVES
       NOTE:

       Ø       For the purpose of this document reference to:

               -      “Department”       includes      national    departments,    provincial
                      administrations and organisational components.

       Ø       It is recognised that the functions and level of responsibilities of the GITO
               will differ from department to department, depending on the nature and
               complexity of the relevant department. For this reason departments were
               categorised as large, medium and small.

       Ø       The factors that distinguish between the levels of GITO for large, medium
               and small departments are set out in Appendix A.




Job Description GITO.doc/gert/eb
                                              -2-

       1.      Align the department’s information management (information management
               systems included) and information technology (as enabler) strategy with
               the strategic direction, management plans and the business processes of
               the department, with due consideration of the strategic direction of the
               Government.

               ∗      Establish an information plan, information technology plan and
                      operational plans to give effect to the strategic direction and
                      management plans of the department.

       2.      Develop     departmental    supporting     information    management  and
               information technology enabler policies and strategies, regulations,
               standards, norms, guidelines, best practices and procedures, derived from
               the national information management and information technology policy
               and strategy, standards and norms developed by the GITO Council and
               DPSA, but focussed on the specific requirements of the department.

               ∗      Facilitate the implementation of and adherence to the policies and
                      strategies as contained in the different plans, policies, etc.

       3.      Represent the relevant department at the GITO Council.

       4.      Promote effective management of information and information technology
               as enabler as a strategic resource.

               *      Apply an enterprise wide approach to the use of information
                      management, (information technology systems and infrastructure
                      included) in supporting the business units and business processes,
                      bridging diverse systems to establish a client-focussed service
                      strategy, eliminating unnecessary duplication, increase overall co-
                      ordination and control, and rapidly introduce new systems and
                      technology to improve service delivery.

               *      Development information and technology systems infrastructure
                      architecture and conduct investigations into the maintenance of
                      existing technologies, availability, needs and demand of new
                      technologies.   Rationalise unnecessary duplication and redundancy
                      of information and technologies in the department. Where feasible,
                      promote common solutions for common requirements across the
                      department.

               *      Promote the utilisation of technology as a key enabler for the future
                      in delivering information and services and promote its use in the re-
                      engineering/transformation of government service delivery.

       5.      Create an enabling environment for other managers to perform their
               functions more effectively and efficiently.

               *      Close communication as part of the top management team of the
                      department with the top echelon of the department to promote the
                      utilisation of information.

               *      Raising the level of awareness of top management to the potential of
                      the delivery of information services through enabling technologies.



Job Description GITO.doc/gert/eb
                                                                                     -3-

                     *        Change the culture of the department to embrace an enterprise-wide
                              information management and information technology approach. This
                              requires the visible, strong and continuous support of senior
                              managers.

                     *        Take a leadership role in knowledge management.

         6.          Manage the SITA relationship:    This entails control of the Business
                     Agreement (BA) and Service Level Agreements (SLA’s) with SITA and/or
                     other suppliers of information management and information technology
                     goods and services.

         7.          Utilization of security mechanisms and ensure compliance to the relevant
                     regulatory framework.

         8.          Responsible for ensuring development and training of the members in the
                     department in relevant information technology matters.

         9.          Manage the relevant component of the Department where applicable.

D. EXAMPLE    OF                                               TYPICAL POSITION IN   THE
   ORGANISATION                                               AND TYPICAL ORGANISATIONAL
   STRUCTURE
         NOTE:
         These organisational structures serve as examples only.  Each department
         should design organisational structures that suit its specific needs and
         circumstances.

I.            LARGE DEPARTMENT


                                                                                     HOD


                                                                                     CIO

                                                                      SECRETARY


                  SENIOR MANAGER                                             SENIOR MANAGER                                    SENIOR MANAGER

               Secretary                                                 Secretary                                        Secretary


        MANAGER                     MANAGER                     MANAGER                         MANAGER              MANAGER                    MANAGER


2 TECHNICAL   2 TECHNICAL   2 TECHNICAL   2 TECHNICAL   2 TECHNICAL     2 TECHNICAL        2 ADMIN    2 ADMIN   2 ADMIN    2 ADMIN       2 ADMIN      2 ADMIN


                                                                                                                2 CLERK    2 CLERK




Job Description GITO.doc/gert/eb
                                                       -4-


       II       MEDIUM DEPARTMENT
                                                             HOD


                                                             CIO

                                           SECRETARY


                       SENIOR MANAGER/MANAGER                               SENIOR MANAGER/MANAGER


               MANAGER/ADMIN              MANAGER/ADMIN            MANAGER/TECHNICAL       MANAGER/TECHNICAL


            2 ADMIN      2 ADMIN     2 ADMIN       2 ADMIN      2 TECHNICAL 2 TECHNICAL 2 TECHNICAL 2 TECHNICAL


            2 CLERK      2 CLERK



       III. SMALL DEPARTMENT
                                    HOD


                                    CIO

                  SECRETARY


             MANAGER/ADMIN                 MANAGER/TECHNICAL


       2 ADMIN            2 ADMIN     2 TECHNICAL         2 TECHNICAL


 2 CLERK       2 CLERK


E. INHERENT REQUIREMENTS OF THE JOB
       NOTE:

       This is a comprehensive list, although not extensive, of possible competencies
       that may be required for the job.       The competencies should, in line with
       international standards, be determined to reflect the requirements of the specific
       jobs and should include the most important and applicable 9 to 11
       competencies.




Job Description GITO.doc/gert/eb
                                          -5-




              TYPICAL COMPETENCIES                 EXAMPLES OF                         LEVEL OF
                    REQUIRED                      APPLICATION OF                      EXPERTISE
                                                  COMPETENCIES

                                     SKILLS AND KNOWLEDGE

         1.    Technical Expertise       Advanced strategic and business
                                         analysis and extensive knowledge of
                                         the global use of information
                                         management       and        information
                                         technology processes to enhance
                                         and promote the delivery of services.

                                         Support      management    decision
                                         making through the research and
                                         dissemination of strategic planning
                                         information.

                                         Strong        business orientation
                                         encompassing broad experiences in
                                         managing information management
                                         and information technology and
                                         related activities.

         2.    Project Management        To be able to conceptualise, plan and
                                         implement interventions by scoping,
                                         resourcing, managing activities and
                                         evaluating the success of the multiple
                                         information     management        and
                                         information technology projects.

                                         Contribute     to    effectiveness      by
                                         identifying short-term and long-term
                                         information        management         and
                                         information technology issues that
                                         must      be    addressed;       providing
                                         information        and       commentary
                                         pertinent         to        deliberations;
                                         recommending options and courses
                                         of action; implementing directives.

         3.    Quick Thinking            Provide     immediate    information
                                         management       and     information
                                         technology information for planning
                                         and decision making and recommend
                                         courses of action where tight
                                         deadlines apply.

         4.    Functional Ability        Identify    and    evaluate    new
                                         technological   developments    and
                                         gauge their appropriateness for the
                                         business of government.

                                         Prepare reports required in terms of
                                         Public Service statutory framework
                                         by     collecting,   formatting and
                                         explaining information.




Job Description GITO.doc/gert/eb
                                                   -6-

              TYPICAL COMPETENCIES                          EXAMPLES OF                         LEVEL OF
                    REQUIRED                               APPLICATION OF                      EXPERTISE
                                                           COMPETENCIES

                                                  Maintain information management
                                                  and        information     technology
                                                  databases by identifying sources of
                                                  information     in   assembling   and
                                                  verifying data.

         5.    Diagnostic Action Research         Investigate process improvements,
                                                  cost savings and departmental
                                                  effectiveness by utilising information
                                                  management       and       information
                                                  technology as an enabling tool.

                                                  Identify     and    evaluate  new
                                                  technological    developments and
                                                  determine the appropriateness to
                                                  apply in the department.

         6.    Strategic      and    Conceptual   Assess alternative scenarios by
               Orientation                        identifying outcomes and returns and
                                                  recommend information management
                                                  and information technology courses
                                                  of action in relation to organisation
                                                  goals, and the re-engineering of
                                                  business processes.

         7.    Innovative Thinking                Support      management         decision
                                                  making through the development of
                                                  strategic planning information.

                                                  Ability to bring the benefits of
                                                  information      management     and
                                                  information technology to solve
                                                  business issues while also managing
                                                  costs and risks.

         8.    Problem Solving                    Ability to recognise and bring the
                                                  benefits of information management
                                                  and information technology to solve
                                                  business issues while also managing
                                                  costs and risks.

                                                  Good judgement to determine the
                                                  most efficient and effective approach.

         9.    Communication                      Prepare reports required in terms of
                                                  Public Service statutory framework
                                                  by      collecting,    formatting     and
                                                  explaining information.          Effective
                                                  communication,        negotiation     and
                                                  influencing         skills      including
                                                  understanding of the needs of non-
                                                  technical/internal clients, on all
                                                  levels.

                                                  Raise     awareness       within the
                                                  department of the possibilities of
                                                  information      management      and
                                                  information technology to address
                                                  service delivery matters.


Job Description GITO.doc/gert/eb
                                                      -7-

            TYPICAL COMPETENCIES                              EXAMPLES OF                      LEVEL OF
                  REQUIRED                                   APPLICATION OF                   EXPERTISE
                                                             COMPETENCIES

         10. Team Player                             Ability to function in a collaborative
                                                     and collegial environment.

         11. Coaching         and      Developing    Adjust    to    new     requirements/
             People                                  developments/                changing
                                                     circumstances. Ensure that staff are
                                                     trained in information management
                                                     and information technology.

                                                     Improve     senior   management’s
                                                     information    management       and
                                                     information technology knowledge
                                                     and the knowledge of the utilisation
                                                     thereof.

         12. Self driven                             Suggest policy and operational
                                                     improvement by keeping abreast of
                                                     new technology developments and
                                                     possible   anticipated  legislative
                                                     changes.

                                                     Maintain technical knowledge by
                                                     ensuring a good knowledge of
                                                     information   management      and
                                                     information            technology
                                                     developments.

         13. Interpersonal Understanding             Maintain workflow by assigning work
                                                     to staff. Management of diversity.

         14. Departmental           Organisational   Demonstrate and understand the
             Knowledge                               department’s strategic intent and
                                                     direction as well as the core business
                                                     of the department and of the various
                                                     components in the department.

                                                     Represent the Department on behalf
                                                     of   the    HOD     on  information
                                                     management       and    information
                                                     technology matters.

         15. Public Service Knowledge                Maintain the Department’s stability
                                                     and reputation by complying with
                                                     regulations and professional ethics.
                                                     Knowledge and understanding of the
                                                     Public Service statutory frameworks.

                                                     Demonstrate and understanding of
                                                     the     macro     composition     and
                                                     functioning of the public service
                                                     which      included     understanding
                                                     transverse information management
                                                     and information technology issues.

         16. Networking                              Keep abreast with of       information
                                                     management         and     information
                                                     technology matters by      networking
                                                     with other GITO’s, SITA     and other
                                                     related roleplayers.


Job Description GITO.doc/gert/eb
                                              -8-

            TYPICAL COMPETENCIES                       EXAMPLES OF                        LEVEL OF
                  REQUIRED                            APPLICATION OF                     EXPERTISE
                                                      COMPETENCIES

         17. Change Management               Contribute    to     effectiveness   by
                                             identifying short-term and long-range
                                             issues that must be addressed;
                                             recommend       changes       to   work
                                             processes, systems, etc. to meet
                                             new challenges.

                                             Ability to manage and co-ordinate
                                             Government              information
                                             management      and     information
                                             technology     resources       and
                                             applications.

         18. Adaptability                    Contribute    to     effectiveness   by
                                             identifying short-term and long-range
                                             issues that must be addressed;
                                             recommend       changes       to   work
                                             processes, systems, etc to meet new
                                             challenges.

         19. Organisational Skills           Strong organisational skills and the
                                             ability to manage information and
                                             information      management           and
                                             information technology resources,
                                             applications, as well as co-ordinate
                                             divisional resources and initiatives.

                                       PERSONAL ATTRIBUTES

         20. Self Driven                     Independent, dynamic, self confident,
                                             outgoing and lively, self-starter with
                                             client focussed attitude.

                                             Demonstrate  good   interpersonal,
                                             people management and leadership
                                             skills.

         21. Assertiveness                   Assertive, independent and results
                                             orientated and able to work well
                                             under pressure.

         22. Influencing skills              The ability to interact with persons in
                                             very senior positions in such a
                                             manner that they will understand and
                                             be willing to utilize information
                                             management          and      information
                                             technology to improve efficiency and
                                             effectiveness.




F. LEARNING INDICATORS
       1.      Formal    tertiary qualification:    information       management,        information
               technology and managerial.




Job Description GITO.doc/gert/eb
                                            -9-

       2.      Strong business orientation with broad experience in managing
               information management and information technology related activities.

       3.      Proven management skills with specific reference to the management of
               information systems.

       4.      Track record in the preparation and the alignment of information
               management and information technology with the development of strategic
               plans, business plans and the budget.

       5.      Ability to implement internal systems and controls to ensure sound
               information management and information technology management.

       6.      Skilled at identifying and evaluating new technological developments,
               determine their appropriateness for application in the department and the
               re-engineering of business processes.

G. CAREER PATHING
       Compliance with requirements of higher posts.

H. AMENDMENTS TO JOB DESCRIPTION
       The Head of Department or his/her nominee reserves the right to make
       changes and alterations to this job description, as he/she may deem
       reasonable, after due consultation with the postholder.

I.     PERFORMANCE AGREEMENT
       The Performance Agreement of the incumbent, which contains a workplan and
       specific targets, should be read as an extension of this job description.

J.     JOB DESCRIPTION AGREEMENT




SIGNATURE OF POSTHOLDER                    SIGNATURE OF SUPERVISOR/MANAGER

DATE:                                      DATE:




Job Description GITO.doc/gert/eb

								
To top