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Job Description Office Manager

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					                                  Office Manager Job Description


Arkadium Inc, a leading interactive game developer in NYC, is looking for an exceptional individual to
oversee the company’s administrative needs. The Office Manager is responsible for all HR
Management, Office Administration and Troubleshooting. The Office Manager is responsible for
organizing and coordinating office operations and procedures in order to ensure organizational
effectiveness and efficiency. The position reports to the Business Manager of the company.

SCOPE
The Office Manager is responsible for providing effective office management services to Arkadium.
This includes maintaining office services and efficiency and overseeing the human resources division.

RESPONSIBILITIES

    1) Manage Human Resources

                Formalize the company’s Human Resources Infrastructure
                Manage payroll and reporting
                Manage 401k Administration
                Manage all employee benefits and time reporting
                Ensure compliance with all New York and Federal labor laws
                Post job descriptions on relevant job boards and liaise with managers for scheduling
                Orient and train new employees
                Plan and coordinate all company events
                Troubleshoot all employee concerns and issues
                Manage time-off tracking and respond to employee inquiries

    2) Maintain office services
               Troubleshoot typical office situations
               Manage all travel, bookings, conferences, and inter-office travel
               Maintain adequate supplies and office equipment
               Manage all vendor relationships in the best interests of Arkadium
               Re-design filing systems and maintain office records
               Greet all non-employees on the premises with courtesy and respect
               Design and implement office policies
               Establish standards and procedures
               Organize office operations and procedures
               Liaise with other agencies, organizations and groups
               Update organizational memberships
               Define procedures for record retention
               Ensure protection and security of files and records
               Transfer and dispose of records according to retention schedules and policies
               Ensure personnel files are up to date and secure
               Perform other related duties as required
KNOWLEDGE, SKILLS AND ABILITIES

        Knowledge
        The incumbent must have proficient knowledge in the following areas:
                Human resource management and supervision
                Office administration best practices
                Ability to maintain a high level of accuracy in preparing and entering information
                Experience with a payroll provider or PEO is a plus.
        Skills and Abilities
        The incumbent must demonstrate the following skills:
                Excellent interpersonal skills
                Team building skills
                Analytical and problem solving skills
                Decision making skills
                Effective verbal, written and listening communications skills
                Attention to detail and high level of accuracy
                Very effective organizational and time management skills
                Microsoft Office, specifically expert knowledge of Word, Powerpoint and Outlook.
                Experience with Excel is a plus.


        Personal Attributes
        The incumbent must maintain strict confidentiality in performing the duties of the Office
        Manager. The incumbent must also demonstrate the following personal attributes:
                Be approachable
                Be respectful, honest and trustworthy
                Be enthusiastic, energetic and passionate
                Possess cultural awareness and sensitivity
                Be flexible
                Set a great example by demonstrating sound work ethics


The position involves a lot of multi-tasking, the ability to take a common sense approach to typical
operational issues that arise and extremely strong organization skills. If you’re an energetic and
organized individual who is excited about working in an exciting and really fun atmosphere, we’d love
to hear from you.


Please direct all applications, in the form of a resume and cover letter, to daniel@arkadium.com.

				
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posted:6/17/2010
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