Office Manager Job Description Arkadium Inc, a leading interactive game developer in NYC, is looking for an exceptional individual to oversee the company’s administrative needs. The Office Manager is responsible for all HR Management, Office Administration and Troubleshooting. The Office Manager is responsible for organizing and coordinating office operations and procedures in order to ensure organizational effectiveness and efficiency. The position reports to the Business Manager of the company. SCOPE The Office Manager is responsible for providing effective office management services to Arkadium. This includes maintaining office services and efficiency and overseeing the human resources division. RESPONSIBILITIES 1) Manage Human Resources Formalize the company’s Human Resources Infrastructure Manage payroll and reporting Manage 401k Administration Manage all employee benefits and time reporting Ensure compliance with all New York and Federal labor laws Post job descriptions on relevant job boards and liaise with managers for scheduling Orient and train new employees Plan and coordinate all company events Troubleshoot all employee concerns and issues Manage time-off tracking and respond to employee inquiries 2) Maintain office services Troubleshoot typical office situations Manage all travel, bookings, conferences, and inter-office travel Maintain adequate supplies and office equipment Manage all vendor relationships in the best interests of Arkadium Re-design filing systems and maintain office records Greet all non-employees on the premises with courtesy and respect Design and implement office policies Establish standards and procedures Organize office operations and procedures Liaise with other agencies, organizations and groups Update organizational memberships Define procedures for record retention Ensure protection and security of files and records Transfer and dispose of records according to retention schedules and policies Ensure personnel files are up to date and secure Perform other related duties as required KNOWLEDGE, SKILLS AND ABILITIES Knowledge The incumbent must have proficient knowledge in the following areas: Human resource management and supervision Office administration best practices Ability to maintain a high level of accuracy in preparing and entering information Experience with a payroll provider or PEO is a plus. Skills and Abilities The incumbent must demonstrate the following skills: Excellent interpersonal skills Team building skills Analytical and problem solving skills Decision making skills Effective verbal, written and listening communications skills Attention to detail and high level of accuracy Very effective organizational and time management skills Microsoft Office, specifically expert knowledge of Word, Powerpoint and Outlook. Experience with Excel is a plus. Personal Attributes The incumbent must maintain strict confidentiality in performing the duties of the Office Manager. The incumbent must also demonstrate the following personal attributes: Be approachable Be respectful, honest and trustworthy Be enthusiastic, energetic and passionate Possess cultural awareness and sensitivity Be flexible Set a great example by demonstrating sound work ethics The position involves a lot of multi-tasking, the ability to take a common sense approach to typical operational issues that arise and extremely strong organization skills. If you’re an energetic and organized individual who is excited about working in an exciting and really fun atmosphere, we’d love to hear from you. Please direct all applications, in the form of a resume and cover letter, to email@example.com.