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Invigilation job descriptions

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					Exam invigilation
Editable example job descriptions for

 Invigilators
 Lead invigilators

The purpose of the editable example job descriptions that follow is to help exams office staff
develop their own job descriptions for invigilators that explain the responsibilities of the role, but
are adapted to suit their own local circumstances

Centres and consortia adapting this example document for their own requirements should
ensure that new versions are reviewed and approved by appropriate members of the senior
leadership team to ensure they are fit for purpose and compatible with the existing policies and
procedures of a centre or consortium.
Exam invigilator – example job description
Reporting to: Exams office

Responsibilities

   Ensure a calm environment to give the candidates the best possible opportunity to be
    successful in their exams.

   Help organise students at the start and end of each exam.

   Provide the correct information and material for successful completion of the exam.

   Ensure that the conduct of the exam takes place within the guidelines set down by JCQ.
    (relevant documents will be supplied)

   Whilst not disrupting the candidates it is important to be vigilant, particularly regarding
    requests for additional paper, toilet breaks etc. (NB remember students must be escorted
    during toilet breaks.)

   If invigilators suspect malpractice is taking place they should refer the matter to the lead
    invigilator who should in turn refer the matter immediately to (Named staff). Please
    remember that unless the student has committed a clear breach of exam regulations (i.e.
    ringing mobile phone), then the student should not be removed from the exam hall until a
    member of the exams department arrives.

Invigilation duties

   One person will be nominated as lead invigilator for each session. It is their duty to ensure
    correct exam procedure is being followed and invigilators are supported/advised.

   At the start of an examination one invigilator should act as 'doorperson'. That person should
    check ID cards as students enter the hall and make sure that no bags are brought in.

   Attendance registers should be marked 30 minutes after the start of the examination. The
    lead invigilator or a member of the exams team will take responsibility for this.

   Starting and finishing times for exams should be displayed on the boards.

   If there is a disturbance to the exam, the lead invigilator should deal with the situation.
    However, another invigilator should take a note of the time the disturbance started and the
    time it finished so that a report can be submitted to the exam board. The exams office
    should be contacted immediately.

   Students may not leave an examination during the first hour or last half hour of an
    examination. (unless escorted for exceptional reasons, always check with the lead
    invigilator).
   At the end of examinations make sure answer booklets have been completed correctly,
    ensure question numbers have been entered in the appropriate box on the front of the
    answer booklets.

   Exam scripts need to be collected in order, by candidate number, a member of the exams
    team will advise collection procedures.

   In the event of any discrepancy or irregularity in the progress of an examination, a verbal
    report should be given to XXXXXXX immediately.

Invigilators should be familiar with the document ‘Guidelines to Students sitting Public
Examinations’ (which will be supplied). If students breach these regulations a member of the
exams team should be notified immediately.

Inspections

It should be noted that public examinations are subject to JCQ scrutiny. Inspections are never
announced and inspectors can walk in at anytime. Inspectors carry out a rigorous and thorough
analysis of all procedures and for this reason it is very important that we abide by all exam
regulations.

Example of daily routine

Period 1               8.50 - 9.40 (NB Lead invigilators should arrive by 8.45am)
Period 2               9.40 - 10.30

Break          10.30 - 11.05

Period 3               11.05 - 11.50
Period 4               11.50 - 12.40

Period 5               1.20 - 2.15 (NB Lead invigilators should arrive by 1.15pm)
Period 6               2.15 - 3.00
Period 7               3.00 - 3.45

After College 3.45 - End
Lead invigilator - example job description
Job description                               Lead examination invigilator
Daily responsibilities to
Invigilator name

Key focus
To supervise examination invigilation and ensure guidelines/regulations for the integrity and
security of examination papers and procedures are followed during an examination session

Responsibilities of a lead examination invigilator

These responsibilities are in addition to the usual responsibilities of invigilators. The lead
invigilator should:

   arrive at exams office half an hour before the examination start time
   collect and return any keys for rooms where candidates' personal belongings are stored
   allocate invigilators to rows for collection and distribution of papers
   complete the register (if there is only one exam and all candidates are in the same location)
   be aware of evacuation procedures and ensure invigilators on duty are also aware
   inform the exams office if any invigilators who should be on duty are not present
   ensure mobile phones are switched off and handed in or placed in a clear plastic bag
    underneath the candidates’ seat
   ensure relevant signs and a copy of ‘Joint Council Qualification Instructions for conducting
    examinations’ are present in the examination room
   allow candidates into the exam room in enough time to ensure a prompt start
   report any breach of security to the exams office (who will inform the head of centre
    responsible for completing a report for the examining body)
   make the information announcement (see below) once all candidates are seated
   if there are late candidates, before they begin their exam inform them that that the awarding
    body will be informed and the decision whether or not to accept their paper is at the
    discretion of the board.

                            Sample Information announcement
You must ensure all candidates can hear you, and include the following information:

   advise candidates they are subject to the regulations of the examination as outlined on the
    posters at the entrance to the examination room
   remind candidates to switch off mobile phones, hand them over for storage or place them
    under their seat in a clear plastic bag
   ask candidates to check they have the correct question paper and relevant stationery
    including pens, pencils, rulers etc.(which should be in a see-through case)
   remind candidates that they should raise their hand if they need anything
   advise candidates that they should read the front of the question paper and complete the
    answer booklet as directed
   where examinations of different lengths are being held in a room, remind candidates to be
    quiet when they leave, since other candidates will still be working
   remind candidates they must not communicate with anyone other than invigilators

				
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