Administrative Assistant Job Description Gamaliel-ISAIAH

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					                             ADMINISTRATIVE ASSISTANT
                           GAMALIEL FOUNDATION & ISAIAH


The Administrative Assistant will split his/her work between the national Gamaliel Foundation
and Gamaliel’s Minnesota affiliate ISAIAH, and work out of a shared office in Minneapolis.

Gamaliel Organizational Summary

The Gamaliel Foundation is a fast growing national faith based social justice organizing network
of 60 affiliate organizations in twenty states. Focusing on racial and economic justice, Gamaliel
works to build and mobilize a multi-racial constituency for progressive change in the United
States, and to support organizers, clergy, grassroots leaders and working families in advocating
for policies that will improve their lives. Current priorities include metropolitan equity, civil
rights for immigrants, healthcare reform and transportation equity.

Gamaliel Position Summary

The Administrative Assistant will provide support for Gamaliel’s development operations based
in Minnesota to help build financial support for social justice organizing throughout the country.
Primary responsibilities are: establishing and maintaining systems for effective and efficient
operations of the development office; managing the development database; scheduling and
calendaring development office work.

Gamaliel Duties and Responsibilities

•   Establish and maintain hard copy and electronic filing systems
•   Establish and maintain calendar and systems to track foundation deadlines, proposal
    submissions/status, grant awards, and reporting requirements to ensure timely submission
•   Research/gather foundation information (reports, guidelines) via telephone and internet
•   Update/ maintain development database and related files; enter data and generate reports
•   Maintain master calendar of in-house and external meetings
•   Maintain calendars for development staff and schedule meetings with funders and others
•   Coordinate travel and lodging accommodations for development staff, as requested
•   Assist in proposal submission including producing copies of proposals and attachments,
    making file copies, assembling and mailing proposals
•   General correspondence and processing/mail merging appeals and gift acknowledgments
•   Answer telephone and open mail; provide information and/or route to appropriate staff.
•   General clerical duties
•   Order office supplies and monitor inventory
•   Other duties as assigned.

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Isaiah Organizational Summary

ISAIAH is an ecumenical, multi-racial, democratic and nonpartisan congregation-based
community organization in the Twin City and St. Cloud regions of Minnesota. Our ninety
member congregations (representing 175,000 individuals) work to promote racial and economic
justice through intentional, intensive leadership development and collective, faith-based actions.
ISAIAH works to ensure that all people, particularly the most vulnerable, are involved in
creating their community’s future. ISAIAH is known as one of the most effective groups at the
Capitol as well as in the Twin Cities and St. Cloud communities.

Isaiah Position Summary

The ISAIAH Administrative Assistant will provide scheduling and administrative support for the
Co-Director of ISAIAH.

Isaiah Duties and Responsibilities

•   Develop and maintain organizational calendar: scheduling quarterly strategic leadership
    meetings, Board meetings, issue campaign planning meetings, other organizational wide
•   Coordination of ISAIAH-wide leadership meetings: reserving meeting space, arranging food
    and refreshments, sending meeting notices, conducting phone call reminders, handling onsite
    set up and logistics
•   Assist with Scheduling for Co-Director: set appointments, schedule meetings with public
    officials, schedule issue campaign events with media and others participants, schedule
    targeted legislative district meetings, call organizational leaders to coordinate appointments
    and tasks
•   Establish and maintain a calendar and systems for tracking foundation deadlines, proposal
    submissions and status, grant awards, and reporting requirements to ensure timely

                          EXPERIENCE AND QUALIFICATIONS

Required qualifications are five years of successful administrative experience with at least two of
those years involving establishing and maintaining offices systems and scheduling. The
successful candidate will have strong computer skills with a proficiency in Word and Excel, and
proficiency in managing complex database systems. Experience using a development database,
such as Raisers Edge, highly desirable. Excellent organizational, problem-solving and decision-
making skills; strong written and telephone communications skills; detail oriented and time-
management skills; ability to work on several projects simultaneously, balance priorities and
meet deadlines. The candidate must have an ability to exercise discretion and maintain
confidentiality, be self-directed, personable, and work effectively with diverse populations.

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                                     HOW TO APPLY

Send cover letter and resume by February 27, 2009 to: Administrative Search, Gamaliel
Foundation, 2720 East 22nd Street, Minneapolis, MN 55406. No phone calls or emails please.

                                SALARY AND BENEFITS

Salary range $30,000 - $34,000 commensurate with experience; excellent benefits including
health insurance and 403(b) plan.

   Gamaliel Foundation is an equal opportunity employer with a strong commitment to social
              justice. People of color, women and men are encouraged to apply.

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