Accountant-Treasurer Job Description by sherinwilliam77

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									                                            CITY OF MILTON
                                           JOB DESCRIPTION

                                    CITY ACCOUNTANT/TREASURER

REPORTS TO: City Administrator

GENERAL STATEMENT OF DUTIES:
Performs a variety of complex supervisory, professional, administrative and technical accounting and finance
functions in maintaining the fiscal records and systems of the City.

EXAMPLES OF DUTIES:

Maintenance of the Accounting System for City entities.
   • Review, analyze and balance all accounts on monthly basis.
   • Prepare journal entries as appropriate
   • Prepare internal financial statements and variance reports on an cash basis monthly.
   • Assists independent auditors with the annual audit by preparing various work papers and schedules
   • Assists with the preparation of City’s Comprehensive Annual Financial Report
   • Guides and instructs departments in proper accounting procedures.

Property Tax Administration and Collection/ Assessments
   • Coordinates annual property tax billing, collection and settlement process. Supervises and maintains the
        City’s computerized property tax system.
   • Review Statement of Assessment and compare to City’s assessment records.
   • Review equalized value reports and T.I.D. increment values as reported by the
   • State.
   • Prepare Tax Increment Worksheet for review based on City’s tax levy and tax levy certifications as
        received from other taxing jurisdictions.
   • Gather delinquent utility bills, special assessments and special charges to be placed on tax bills.
   • Submit tax roll information to County for preparation of tax bills on or before December 15th. Verify and
        balance tax roll after processing by County, prior to mailing of tax bills.
   • Prepare Statement of Taxes for review on or before December 20th.
   • Prepare journal entries to record tax roll on or before December 31st.
   • Prepare County Tax Settlements and reconcile with County Treasurer on or before January 15th,
        February 20th, April 15th, May 15th and August 15th
   • Monitor collection of delinquent personal property taxes. Turn over uncollected personal property taxes to
        City Attorney for legal action.
   • Charge back uncollected delinquent personal property taxes to other taxing jurisdictions by February 15th
        of the year following delinquency.

Budget and Analysis Services
   • Distribute department blank budget worksheets and instructions by July 15th
   • Assists in preparation of revenue estimates for budget. Review fee amounts annually and recommend
       adjustments as needed.
   • Assist in preparation of the annual budgets for property assessment, general accounting, treasurer,
       payroll accounting, and risk management.
   • Review preparation of salary and benefit estimates for budget. Ensure all positions included in estimates.
   • Compile department budget requests.             Analyze financial limits and make appropriate financial
       recommendations to City Administrator.
   • Assists with identification and application of strategic initiatives of the City to the budget process.
   • Supervise the compilation and distribution of the final adopted budgets.
   • Provides budget management and financial analysis support to departments throughout each year.
   • Prepare financial proformas or projections, when requested, for any City Entity.




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Supervise general accounting staff.
   • Performance reviews annually.
   • Direct bi-monthly processing of purchase orders and accounts payable.
   • Finance Committee vouchers payable prepared for third Tuesday of each month.
   • Manual checks processed as needed during the month.
   • Direct bank reconciliation’s and preparation of the Treasurer’s Report.
   • Treasurer’s report must be completed by the Friday prior to the third Tuesday of the month.
   • Direct data entry of all receipts and preparation of miscellaneous billings.
   • Review preparation of applicable journal entries.
   • Review accounts receivable aging report monthly and follow-up as necessary.
   • Direct payroll processing
   • Payroll must be completed by Wednesday of every other week.
   • Verify that all payroll accounts in general ledger are balanced. Review preparation of payroll journal
       entries.
   • Verify that all State and Federal quarterly and year-end reports are filed timely. Ensure that all
       withholding taxes are paid according to Federal and State regulations.
   • Direct property tax billing and collection
   • Verify property tax accounts in general ledger are reconciled including special assessments. Review
       and/or prepare applicable journal entries.
   • Monitor daily tax collections. Balance tax collections and deposits to tax bill receipts. Ensure tax batch
       information remitted to County on timely basis.
   • Direct the maintenance of fixed asset records.
   • Provide for adequate backup of staff people on leave.

Miscellaneous Assignments
   • Assist the City Administrator when necessary with various projects or assignments.
   • Maintain payment schedules for all City debt. Responsible for ensuring that debt payments are made
       timely and accurately.
   • Cash Management
   • Project monthly, quarterly and annual cash flows to determine possible deficits and shortfalls.
   • Supervise that a minimum of 80% of all funds are invested at all times.
   • Monitor the collection and administration of special assessments.
   • Prepare annual required State reports including, Form C, PSC, Compliance Maintenance and annual
       disclosure reports.
   • Miscellaneous tasks as requested.


DESIRABLE QUALIFICATIONS:
Education and Experience:
Bachelors’ Degree in accounting; minimum of 5 years experience in public accounting; supervisor experience
necessary, along with excellent public relations skills.

Necessary Knowledge, Skills, and Abilities:
Considerable knowledge of modern governmental accounting theory, principles, and practices; considerable
knowledge of public finance and fiscal planning; considerable knowledge of payroll and accounts payable
functions; working knowledge of budgetary, accounting and reporting systems, GAAFR, GAAP, and GASB.

Ability to prepare and analyze complex financial reports; ability to maintain efficient and effective financial systems
and procedures; ability to establish and maintain effective working relationships with employees, city officials;
ability to communicate effective orally and in writing.

TOOLS AND EQUIPMENT:
Personal computer including word processing and spreadsheet software; copy machine; postage machine; fax
machine; phone; and calculator.




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PHYSICAL DEMANDS:
The physical demands described here are representative of those which must be met by an employee to
successfully perform the essential functions of the job. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit and talk or hear, use hands to
finger, handle, or feel objects, tools, or controls; and reach with hands and arms.
The employee is occasionally required to walk.

The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job
include close vision and the ability to adjust focus.

WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while
performing the essential functions of this job. Reasonable accommodations may be made to enable individuals
with disabilities to perform the essential functions.

The noise level in the work environment is usually quiet.

SELECTION GUIDELINES:
Formal application, rating of education and experience; oral interview and reference check; job related test may
be required.

The duties listed above are intended only as illustrations of the various types of work that may be performed. The
omission of the specific statements of duties does not exclude them from the position if the work is similar, related
or a logical assignment to the position.

The job description does not constitute an employment agreement between the employer and employee and is
subject to change by the employer as the needs of the employer and requirements of the job change.




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