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Account Clerk I-II - Elig List

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					***SCROLL TO THE END TO VIEW BOTH JOB DESCRIPTIONS.

                                   IMPERIAL COUNTY


CLASS TITLE:     ACCOUNT CLERK I
BASIC FUNCTION:

Under the direction of an assigned supervisor, perform a variety of general and routine
accounting clerical duties involving financial and statistical record-keeping and report
generation in an assigned area; perform a variety of general clerical duties.

DISTINGUISHING CHARACTERISTICS:

The Account Clerk I classification is the entry-level classification in the Account Clerk
series. Incumbents perform routine clerical accounting duties and provide general
assistance in an assigned office. The Account Clerk II classification is the experienced-
level classification in the Account Clerk series. Incumbents perform accounting clerical
duties of the above-average difficulty in an assigned accounting area such as accounts
payable, accounts receivable, welfare or purchasing. The Account Clerk III classification is
the advanced-level classification in the series. Incumbents perform complex and varied
financial and statistical record-keeping duties which require substantial knowledge of
County accounting procedures. Incumbents perform a full range of financial duties or are
sole financial clerical support for an operational unit.

REPRESENTATIVE DUTIES:

Receive, inspect and verify accuracy and completeness of a variety of routine documents;
maintain records and files as directed; follow up on questions and concerns and adjust
documents and records as needed.

Prepare and process a variety of documents including purchase orders, requisitions, work
orders and special requests; follow-up with vendors and County employees and assure
proper fulfillment of orders, requisitions, payments or receivables.

Prepare and maintain a variety of files and records; perform periodic inventories;
investigate and resolve discrepancies and errors in counts, financial information and other
accounting data.

Perform a variety of general clerical duties including answering phones, typing forms,
copying and filing; prepare and maintain records and files as directed.

Distribute and pick up a variety of materials and supplies; drive to various County sites as
assigned.

Perform related duties as assigned.



October 1992
Account Clerk I/II – “To Establish an Eligibility List” - Continued                    Page 2

KNOWLEDGE AND ABILITIES:

KNOWLEDGE OF:
Modern office practices, procedures and equipment.
Statistical and financial record-keeping techniques.
Correct oral and written usage of English.
Telephone techniques and etiquette.
Basic math.

ABILITY TO:
Perform clerical accounting duties in the maintenance of assigned routine accounts.
Utilize alpha and numeric filing systems.
Answer telephones and greet the public courteously.
Perform clerical duties such as filing, typing, duplicating and maintaining routine records.
Understand and follow oral and written directions.
Add, subtract, multiply and divide quickly and accurately.
Establish and maintain cooperative and effective working relationships with others.
Type at an acceptable rate of speed.

EDUCATION AND EXPERIENCE:

Any combination equivalent to: sufficient training and experience to demonstrate the
knowledge and abilities listed above.

LICENSES AND OTHER REQUIREMENTS:

Some positions in this classification may be required to possess a valid California driver’s
license.

WORKING CONDITIONS:

Office environment; subject to constant interruptions.

Physical abilities required include dexterity of hands and fingers to operate standard office
equipment and computers, bending and reaching to retrieve and maintain files, hearing
and speaking to exchange information and sitting for extended periods of time.




October 1992
Account Clerk I/II – “To Establish an Eligibility List” - Continued                  Page 3

                                   IMPERIAL COUNTY


CLASS TITLE:    ACCOUNT CLERK II
BASIC FUNCTION:

Under the direction of an assigned supervisor, perform above-average and difficult
accounting clerical work involved in the preparation and maintenance of financial and
statistical records for an assigned set of accounts such as accounts payable, accounts
receivable, payroll or purchasing.

DISTINGUISHING CHARACTERISTICS:

The Account Clerk II classification is the experienced-level classification in the Account
Clerk series. Incumbents perform accounting clerical duties of above-average difficulty in
an assigned accounting area such as accounts payable, accounts receivable, welfare or
purchasing. The Account Clerk III classification is the advanced-level classification in the
series. Incumbents perform complex and varied financial and statistical record-keeping
duties which require substantial knowledge of County accounting procedures. Incumbents
perform a full range of financial duties or are sole financial clerical support for an
operational unit. The Account Clerk I is the entry-level classification in the Account Clerk
series. Incumbents perform routine clerical accounting duties and provide general
assistance in an assigned office.

REPRESENTATIVE DUTIES:

Perform above-average and difficult accounting clerical duties; compile, prepare and
maintain a set of financial records such as accounts payable, accounts receivable, payroll,
purchasing, welfare cases or other County accounts; coordinate assigned accounting
activities with other functions.

Verify, balance and adjust accounts; prepare documents for computer input; assist in
resolving computer-related problems.

Post, assemble, tabulate, compare and verify financial and statistical data; receive
payments and collect fees; write receipts and maintain appropriate records; maintain and
assure accuracy of assigned accounts.

Prepare or check warrants, claims, invoices, requisitions, purchase orders and similar
documents; process documents involved in financial transactions including welfare
payments.

Prepare and process periodic billings to federal, State and County agencies; post

payments to proper accounts and balance.


October 1992
Account Clerk I/II – “To Establish an Eligibility List” - Continued                   Page 4

Compile, prepare and maintain a variety of statistical records and reports of moderate
difficulty and complexity; prepare and review various statistical or accounting tables and
reports; prepare federal, State and County reports according to established procedures.

Compare, schedule, index and file bills, vouchers, warrants and other records.

Maintain journal accounts; balance, check and correct irregularities.

Receive payments and collect fees; provide information and directions to the public;
explain County procedures and requirements; perform research into specific situations
and accounts as assigned.

Receive telephone calls; provide information as appropriate; prepare and send
correspondence and notification according to established procedures; open and distribute
mail to proper departmental personnel.

Operate a variety of office machines including computer, calculator and typewriter.

Receive and provide information to other County departments and personnel, vendors
and various agencies and organizations.

Interpret and apply appropriate accounting rules and regulations; assure accuracy of
assigned accounts.

Assist other department staff members such as cashier as necessary to assure timely
and efficient operation; train temporary employees and work program students in the
maintenance of accounting records as assigned.

Perform related duties as assigned.

KNOWLEDGE AND ABILITIES:

KNOWLEDGE OF:
Accounting practices and procedures.
Modern office practices, procedures and equipment.
Interpersonal skills using tact, patience and courtesy.
Applicable laws, codes, regulations, policies and procedures.
Oral and written communication skills.
Technical aspects of field of specialty.
Correct English usage, grammar, spelling, punctuation and vocabulary.
Record-keeping techniques.
Operation of a computer terminal.
Telephone techniques and etiquette.



ABILITY TO:

October 1992
Account Clerk I/II – “To Establish an Eligibility List” - Continued                  Page 5
Learn to interpret, apply and explain laws, codes, regulations, policies and procedures.
Add, subtract, multiply and divide quickly and accurately.
Apply bookkeeping and financial record-keeping principles to the maintenance of fiscal
and accounting records of above average difficulty.
Perform clerical work of above average difficulty.
Learn office policies, rules and practices.
Understand and follow oral and written directions.
Meet schedules and time lines.
Plan and organize work.
Prepare and maintain records and reports.
Work confidentially with discretion.
Communicate effectively both orally and in writing.
Establish and maintain effective working and cooperative relationships with others.
Analyze situations accurately and adopt an effective course of action.
Operate a variety of office machines including computer, calculator and typewrite.

EDUCATION AND EXPERIENCE:

Any combination equivalent to: one year experience at the level of an Account Clerk I.

LICENSES AND OTHER REQUIREMENTS:

Some positions in this classification may be required to possess a valid California driver's
license.

WORKING CONDITIONS:

Office environment; subject to constant interruption.

Physical abilities required include dexterity of hands and fingers to operate standard office
equipment and computers, bending and reaching to retrieve and maintain files, hearing
and speaking to exchange information, and sitting for extended periods of time.




October 1992

				
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