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					                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                              Department of Veterans Affairs
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                             Financial and Logistics Integrated Technology Enterprise (FLITE)
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                               Integrated Financial Accounting System (IFAS)




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                        Acquire to
                                                                                                                                                                                                                                                                                                            Procure to Pay                                                                                                                                                                                                                                Retire                                                                                                                                                                                                                  Order to Cash                                                                                                                                                                                                  Record to Report

                                                                                                                                                                             PURCHASING                                                                                                                                                                                                                         ACCOUNTS PAYABLE                                                                                                                   Assets                                                                                                                                                                                                   ACCOUNTS RECEIVABLE                                                                                                                                                                                                                 GENERAL LEDGER




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                            Budget Distribution - Reimbursements
                                                                                                                                                                                                                                                                                                             ALAC Establish & Receive Collections




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                   Budget Distribution - Construction




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                            ALAC Deposits - Funding Fee Only
                                                                                                                                                                                       Miscellaneous Obligations (1358)




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                     Fixed Asset Subsystem (Acquire)




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                   DMC Education Benefits Offset
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                        Accounts Rec Non HealthCare




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                       Accts Rec HealthCare Interim
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                      Accts Rec Wait for Payment




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                      Accts Rec HealthCare To Be
                                                                                                                                                                                                                                                                                  Non-Obligation Payments




                                                                                                                                                                                                                                                                                                                                                                            Special Adaptive Housing




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                       Fixed Asset (Disposition)
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                       Agent Cashier Payments
                                                                                                                                                                                                                                                                                                                                                    ALAC Accounts Payable




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                   Agent Cashier Deposits
                                                                                                                                                                                                                          Receiving/Certificaiton




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                               ALAC Deposits - Other




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                         GL Only Corrections
                                                                                                                                                   Purchasing (2237)




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                Cancelled Checks




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                      Miscellaneous JV
                                                                                                                                                                                                                                                                                                                                                                                                                                                        PCS Modification
                                                                                                                                                                                                                                                                                                                                                                                                                                 Travel Payment
                                                                                                                                                                                                                                                                 Revolving Fund




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                          Suspense Fund
                                                                                                                                                                                                                                                                                                                                                                                                                Travel Request
                                                                                                                    Procure to Pay




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                            Debit Voucher
                                                                                                                                                                       Purchase Card




                                                                                                                                                                                                                                                                                                                                                                                                                                                                           PCS Advance
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                         PCS Expense




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                               GL Monthly
                                                                                                                                     Vendor File




                                                                                                                                                                                                                                                    Issue Book




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                   GL BOFY




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                               Accruals
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                            GL EOFY
                                                                                                                                                                                                                                                                                                                                                                                                       CWINRS




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                 Reports
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                   Grants
                                 Req     Requirement




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                          REPS
                                                                                                                                                                                                                                                                                                                                                                                                                                                  PCS
        Process                  No      Name               Requirement Text                          Priority
                                                            Define the following types of cost objects
                                                            for accumulation, distribution and
                                                            reporting purposes:
                                                            •     Accounting classification elements
                                                            •     Specific customers, vendors,
                                                            reimbursable agreements, contracts,
        Cost Setup and                                      PAs, task orders, work orders, and grants
        Accumulation             CMA-01 Define cost objects •     GPRA goals.                          Mandatory
        Cost Setup and                                      Accumulate costs—Accumulate costs
        Accumulation             CMA-02 Accumulate costs and revenue by cost object.                   Mandatory

                                                            Costs objects on prepaid
                                                            expenses—Associate the purchase of
                                                            fixed assets and inventory and the
                                                            payment of advances with related cost
                                                            objects so that subsequent expenditures
                                                            are identified by cost object.
        Cost Setup and                  Costs objects on
        Accumulation             CMA-03 prepaid expenses                                                Mandatory
                                                             Full cost—Accumulate the full cost of
                                                             cost objects. Full costs include direct
                                                             costs, indirect cost allocations, implicit
                                                             costs (e.g., costs provided by other
                                                             government agencies such as pension
        Cost Setup and                                       costs), and unfunded costs (e.g., annual
        Accumulation             CMA-04 Full cost            leave costs).                              Mandatory
                                                             Non-financial data—Accumulate non-
                                                             financial data (e.g., units purchased,
        Cost Setup and                                       units sold) by cost object at the
        Accumulation             CMA-05 Non-financial data transaction level.                           Mandatory
                                                             Recording cost distribution entries in
                                        Recording cost       GL—Distribute the full cost of goods and
                                        distribution entries services by cost object. Record the cost
        Cost Distribution        CMB-01 in GL                distribution entries in the GL.            Mandatory
                                                            Attributes on cost distribution—Capture
                                                            U.S. SGL attributes on cost distribution
                                                            entries needed to prepare the Statement
                                                            of Net Cost. For example, costs
                                                            distributed to programs and used in the
                                                            preparation of the Statement of Net Cost
                                                            should retain the Federal/Non-Federal,
                                        Attributes on cost Exchange/Non-Exchange, and
        Cost Distribution        CMB-02 distribution        Custodial/Non-Custodial classifications. Mandatory
                                                            Multi-layer overhead
                                                            distributions—Perform multi-layer
                                                            overhead distributions that are agency-
                                        Multi-layer         defined (at least 3 levels of distribution)
                                        overhead            using multiple rates and fixed amount
        Cost Distribution        CMB-03 distributions       allocation methods.                         Mandatory
                                                            Re-distribute costs—Re-distribute costs
                                                            based on revised rates and allocation
        Cost Distribution        CMB-04 Re-distribute costs amounts.                                    Mandatory




                                                                                                                                                                                                                                                                                                                                          Appendix D-1
Business Requirements Document                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                        6/16/2010
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                            Department of Veterans Affairs
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                           Financial and Logistics Integrated Technology Enterprise (FLITE)
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                             Integrated Financial Accounting System (IFAS)




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                      Acquire to
                                                                                                                                                                                                                                                                                                          Procure to Pay                                                                                                                                                                                                                                Retire                                                                                                                                                                                                                  Order to Cash                                                                                                                                                                                                  Record to Report

                                                                                                                                                                           PURCHASING                                                                                                                                                                                                                         ACCOUNTS PAYABLE                                                                                                                   Assets                                                                                                                                                                                                   ACCOUNTS RECEIVABLE                                                                                                                                                                                                                 GENERAL LEDGER




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                          Budget Distribution - Reimbursements
                                                                                                                                                                                                                                                                                                           ALAC Establish & Receive Collections




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                 Budget Distribution - Construction




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                          ALAC Deposits - Funding Fee Only
                                                                                                                                                                                     Miscellaneous Obligations (1358)




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                   Fixed Asset Subsystem (Acquire)




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                 DMC Education Benefits Offset
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                      Accounts Rec Non HealthCare




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                     Accts Rec HealthCare Interim
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                    Accts Rec Wait for Payment




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                    Accts Rec HealthCare To Be
                                                                                                                                                                                                                                                                                Non-Obligation Payments




                                                                                                                                                                                                                                                                                                                                                                          Special Adaptive Housing




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                     Fixed Asset (Disposition)
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                     Agent Cashier Payments
                                                                                                                                                                                                                                                                                                                                                  ALAC Accounts Payable




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                 Agent Cashier Deposits
                                                                                                                                                                                                                        Receiving/Certificaiton




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                             ALAC Deposits - Other




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                       GL Only Corrections
                                                                                                                                                 Purchasing (2237)




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                              Cancelled Checks




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                    Miscellaneous JV
                                                                                                                                                                                                                                                                                                                                                                                                                                                      PCS Modification
                                                                                                                                                                                                                                                                                                                                                                                                                               Travel Payment
                                                                                                                                                                                                                                                               Revolving Fund




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                        Suspense Fund
                                                                                                                                                                                                                                                                                                                                                                                                              Travel Request
                                                                                                                  Procure to Pay




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                          Debit Voucher
                                                                                                                                                                     Purchase Card




                                                                                                                                                                                                                                                                                                                                                                                                                                                                         PCS Advance
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                       PCS Expense




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                             GL Monthly
                                                                                                                                   Vendor File




                                                                                                                                                                                                                                                  Issue Book




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                 GL BOFY




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                             Accruals
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                          GL EOFY
                                                                                                                                                                                                                                                                                                                                                                                                     CWINRS




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                               Reports
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                 Grants
                                 Req     Requirement




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                        REPS
                                                                                                                                                                                                                                                                                                                                                                                                                                                PCS
        Process                  No      Name              Requirement Text                           Priority
                                                         Comparative income statement by cost
                                                         object—Generate the Comparative
                                                         Income Statement by Cost Object.
                                                         Parameters include cost object and
                                                         accounting periods (month and year).
                                                         Result is a report that compares month
                                                         and year-to-date activity to prior month
                                                         and prior year-to-date activity, by cost
                                                         object. The report must list the following
                                                         data:
                                                         •     Revenue
                                                         •     Direct expenses
                                        Comparative      •     Indirect expenses (overhead)
                                        income statement •     Total expenses
        Cost Reporting           CMC-01 by cost object   •     Net revenue/cost.                      Mandatory

                                                           Cost object income statement—Generate
                                                           Cost Object Income Statement.
                                                           Parameters include any cost object and
                                                           accounting period. Result is a report with
                                        Cost object income revenue, direct cost, and indirect cost
        Cost Reporting           CMC-02 statement          (overhead) by cost object.                 Mandatory
                                                           Cost object audit trail—Maintain an audit
                                        Cost object audit trail of transactions from their origin to
        Cost Reporting           CMC-03 trail              the final cost object(s).                  Mandatory
        Treasury                                           Maintain multiple ALCs.
        Information
        Maintenance              FBA-01 Multiple ALCs                                                 Mandatory
        Treasury
        Information                                        Define an ALC as a GWA reporter or a
        Maintenance              FBA-02 ALC Type           non-GWA reporter.                          Mandatory
        Treasury
        Information                     ALC Business
        Maintenance              FBA-03 Activities         Maintain ALC Business Activities.          Mandatory
                                                           Define an ALC's Business Activity as:
                                                           •    IPAC only
                                                           •    CA$HLINK II only
                                                           •    TDO Payments only
                                                           •    IPAC and CA$HLINK II
                                                           •    IPAC and TDO payments
        Treasury                                           •    TDO payments and CA$HLINK II
        Information                     ALC Business       •    IPAC, CA$HLINK II, and TDO
        Maintenance              FBA-04 Activity           payments.                                  Mandatory
        Treasury
        Information                     GWA Reporter
        Maintenance              FBA-05 Categories         Maintain GWA Reporter Categories.          Mandatory
                                                           Define the GWA Reporter Category for
                                                           GWA reporter ALCs as
                                                           •    IPAC Only
                                                           •    CA$HLINK II Only
                                                           •    TDO Payments Only
                                                           •    IPAC and CA$HLINK II
                                                           •    IPAC and TDO Payments
                                                           •    TDO Payments and CA$HLINK II,
        Treasury                                           or
        Information                     GWA Reporter       •    IPAC, CA$HLINK II and TDO
        Maintenance              FBA-06 Category           Payments.                                  Mandatory

                                                           Capture the ALC on all transactions that
        Treasury                                           impact the FBWT and are reported to
        Information                                        Treasury on the FMS 224, Partial 224, or
        Maintenance              FBA-07 Capture ALC        through the GWA system.                  Mandatory
                                                                                                                                                                                                                                                                                                                                        Appendix D-2
Business Requirements Document                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                      6/16/2010
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                              Department of Veterans Affairs
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                             Financial and Logistics Integrated Technology Enterprise (FLITE)
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                               Integrated Financial Accounting System (IFAS)




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                        Acquire to
                                                                                                                                                                                                                                                                                                            Procure to Pay                                                                                                                                                                                                                                Retire                                                                                                                                                                                                                  Order to Cash                                                                                                                                                                                                  Record to Report

                                                                                                                                                                             PURCHASING                                                                                                                                                                                                                         ACCOUNTS PAYABLE                                                                                                                   Assets                                                                                                                                                                                                   ACCOUNTS RECEIVABLE                                                                                                                                                                                                                 GENERAL LEDGER




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                            Budget Distribution - Reimbursements
                                                                                                                                                                                                                                                                                                             ALAC Establish & Receive Collections




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                   Budget Distribution - Construction




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                            ALAC Deposits - Funding Fee Only
                                                                                                                                                                                       Miscellaneous Obligations (1358)




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                     Fixed Asset Subsystem (Acquire)




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                   DMC Education Benefits Offset
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                        Accounts Rec Non HealthCare




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                       Accts Rec HealthCare Interim
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                      Accts Rec Wait for Payment




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                      Accts Rec HealthCare To Be
                                                                                                                                                                                                                                                                                  Non-Obligation Payments




                                                                                                                                                                                                                                                                                                                                                                            Special Adaptive Housing




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                       Fixed Asset (Disposition)
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                       Agent Cashier Payments
                                                                                                                                                                                                                                                                                                                                                    ALAC Accounts Payable




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                   Agent Cashier Deposits
                                                                                                                                                                                                                          Receiving/Certificaiton




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                               ALAC Deposits - Other




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                         GL Only Corrections
                                                                                                                                                   Purchasing (2237)




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                Cancelled Checks




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                      Miscellaneous JV
                                                                                                                                                                                                                                                                                                                                                                                                                                                        PCS Modification
                                                                                                                                                                                                                                                                                                                                                                                                                                 Travel Payment
                                                                                                                                                                                                                                                                 Revolving Fund




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                          Suspense Fund
                                                                                                                                                                                                                                                                                                                                                                                                                Travel Request
                                                                                                                    Procure to Pay




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                            Debit Voucher
                                                                                                                                                                       Purchase Card




                                                                                                                                                                                                                                                                                                                                                                                                                                                                           PCS Advance
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                         PCS Expense




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                               GL Monthly
                                                                                                                                     Vendor File




                                                                                                                                                                                                                                                    Issue Book




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                   GL BOFY




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                               Accruals
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                            GL EOFY
                                                                                                                                                                                                                                                                                                                                                                                                       CWINRS




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                 Reports
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                   Grants
                                 Req     Requirement




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                          REPS
                                                                                                                                                                                                                                                                                                                                                                                                                                                  PCS
        Process                  No      Name               Requirement Text                           Priority

                                                            Maintain valid TAS/BETC combinations
        Treasury                                            as provided by Treasury's SAM for
        Information                     TAS/BETC            classification of the agency's FBWT
        Maintenance              FBA-08 combinations        transactions in the GWA system.            Mandatory

        Treasury                                         Capture the TAS/BETC on all
        Information                                      transactions that impact the FBWT and
        Maintenance              FBA-09 Capture TAS/BETC are reported through the GWA system.          Mandatory

                                                            Define transactions that impact the
                                                            FBWT and are reported on the FMS 224,
        Treasury                                            Partial 224, or through the GWA system
        Information                     FBWT transaction    as "IPAC", "CA$HLINK II", "TDO
        Maintenance              FBA-10 types               Payments", or "Reclassifications".     Mandatory
        Treasury
        Information                     Treasury        Capture the "Treasury Document #" on all
        Maintenance              FBA-11 Document Number transactions that impact the FBWT.       Mandatory

        Payment                         Payment            Import payment confirmation data from
        Confirmation             FBB-01 confirmation data the GOALS II/ IAS RFC Agency Link.           Mandatory
                                                           Liquidate individual disbursement-in-
                                                           transit transactions and record confirmed
                                        Liquidate          disbursements upon receipt of payment
        Payment                         disbursements-in- confirmation from the GOALS II IAS RFC
        Confirmation             FBB-02 transit            Agency Link.                                Mandatory
                                                           Update payments with paid schedule
                                                           number, confirmed date, and check
                                                           number or trace number upon receipt of
        Payment                         Update payment confirmation data from the GOALS II IAS
        Confirmation             FBB-03 information        RFC Agency Link.                            Mandatory
                                                           Assign check numbers to individual
                                                           payments, based upon the payment
        Payment                         Assign check       schedule's check range received from the
        Confirmation             FBB-04 numbers            GOALS II IAS RFC Agency Link.               Mandatory
                                                           Correct system-assigned check numbers
                                                           on payment records that do not match
        Payment                         Correct check      the actual check number assigned by
        Confirmation             FBB-05 number             Treasury.                                   Mandatory
                                                           Assign check numbers to individual
                                                           payment records when a payment
        Payment                         Multiple check     schedule has multiple check ranges or a
        Confirmation             FBB-06 ranges             break in check numbers.                     Mandatory
                                                           Record disbursement cancellations for
        Payment                         Disbursement       individual payments that have not been
        Confirmation             FBB-07 cancellations      negotiated.                                 Mandatory
                                                           Import the ACR support listing from the
                                                           GOALS II/IAS RFC Agency Link to
                                                           facilitate reconciliation of agency
                                                           recorded disbursements and
        Reconciliation           FBC-01 Import ACR listing cancellations with Treasury.                Mandatory

                                                             Compare individual amounts on the ACR
                                                             support listing with amounts recorded in
                                                             the agency's general ledger by schedule
                                        Compare ACR          number and accounting period. The
                                        support listing with accounting period is the fiscal month and
        Reconciliation           FBC-02 GL                   year used for financial reporting purposes Mandatory


                                                                                                                                                                                                                                                                                                                                          Appendix D-3
Business Requirements Document                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                        6/16/2010
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                   Department of Veterans Affairs
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                  Financial and Logistics Integrated Technology Enterprise (FLITE)
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                    Integrated Financial Accounting System (IFAS)




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                             Acquire to
                                                                                                                                                                                                                                                                                                                 Procure to Pay                                                                                                                                                                                                                                Retire                                                                                                                                                                                                                  Order to Cash                                                                                                                                                                                                  Record to Report

                                                                                                                                                                                  PURCHASING                                                                                                                                                                                                                         ACCOUNTS PAYABLE                                                                                                                   Assets                                                                                                                                                                                                   ACCOUNTS RECEIVABLE                                                                                                                                                                                                                 GENERAL LEDGER




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                 Budget Distribution - Reimbursements
                                                                                                                                                                                                                                                                                                                  ALAC Establish & Receive Collections




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                        Budget Distribution - Construction




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                 ALAC Deposits - Funding Fee Only
                                                                                                                                                                                            Miscellaneous Obligations (1358)




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                          Fixed Asset Subsystem (Acquire)




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                        DMC Education Benefits Offset
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                             Accounts Rec Non HealthCare




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                            Accts Rec HealthCare Interim
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                           Accts Rec Wait for Payment




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                           Accts Rec HealthCare To Be
                                                                                                                                                                                                                                                                                       Non-Obligation Payments




                                                                                                                                                                                                                                                                                                                                                                                 Special Adaptive Housing




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                            Fixed Asset (Disposition)
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                            Agent Cashier Payments
                                                                                                                                                                                                                                                                                                                                                         ALAC Accounts Payable




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                        Agent Cashier Deposits
                                                                                                                                                                                                                               Receiving/Certificaiton




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                    ALAC Deposits - Other




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                              GL Only Corrections
                                                                                                                                                        Purchasing (2237)




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                     Cancelled Checks




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                           Miscellaneous JV
                                                                                                                                                                                                                                                                                                                                                                                                                                                             PCS Modification
                                                                                                                                                                                                                                                                                                                                                                                                                                      Travel Payment
                                                                                                                                                                                                                                                                      Revolving Fund




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                               Suspense Fund
                                                                                                                                                                                                                                                                                                                                                                                                                     Travel Request
                                                                                                                         Procure to Pay




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                 Debit Voucher
                                                                                                                                                                            Purchase Card




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                PCS Advance
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                              PCS Expense




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                    GL Monthly
                                                                                                                                          Vendor File




                                                                                                                                                                                                                                                         Issue Book




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                        GL BOFY




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                    Accruals
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                 GL EOFY
                                                                                                                                                                                                                                                                                                                                                                                                            CWINRS




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                      Reports
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                        Grants
                                 Req     Requirement




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                               REPS
                                                                                                                                                                                                                                                                                                                                                                                                                                                       PCS
        Process                  No      Name                  Requirement Text                              Priority
                                                               Generate the GL/ACR Discrepancy
                                                               Report. Parameter is accounting period.
                                                               Result is a report including schedule
                                                               number, dollar amount, and confirmed
                                                               date or transaction date of:
                                                               •     Items on the ACR listing and not in
                                                               the agency's general ledger
                                                               •     Items on the ACR listing for a
                                                               different amount than in the agency's
                                        GL/ACR                       general ledger
                                        Discrepancy            •     Items in the agency's general ledger
        Reconciliation           FBC-03 Report                 and not on the ACR listing.                  Mandatory
                                                               Import IPAC support listing from the
                                                               GOALS II/IAS to facilitate reconciliation of
                                        Import IPAC            agency recorded IPAC transactions with
        Reconciliation           FBC-04 support listingI       Treasury.                                    Mandatory

                                        Compare IPAC           Compare IPAC transactions on the IPAC
                                        support listing with   support listing with IPAC transactions
        Reconciliation           FBC-05 GL                     recorded in the agency's general ledger. Mandatory
                                                               Generate the GL/IPAC Discrepancy
                                                               Report. Parameter is the accounting
                                                               period. Result is report including
                                                               document reference number (from IPAC
                                                               Support Listing), dollar amount, and audit
                                                               date or transaction date of:
                                                               •     Items on the IPAC support listing
                                                               and not in the agency's general ledger
                                                               •     Items on the IPAC support listing for
                                                               a different amount than in the agency's
                                                               general ledger
                                        GL/IPAC                •     Items in the agency's general ledger
                                        Discrepancy            and not on the IPAC support listing.
        Reconciliation           FBC-06 Report                                                               Mandatory

                                                             Import DT/DV support listing—Import the
                                                             Monthly DT/DV support listing from the
                                                             GOALS II/ IAS to facilitate reconciliation
                                        Import DT/DV         of agency recorded deposits and debit
        Reconciliation           FBC-07 support listing      vouchers with Treasury.                    Mandatory
                                                             Compare individual amounts on the
                                                             DT/DV support listing with amounts
                                        Compare DT/DV        recorded in the agency's general ledger
                                        support listing with by document number and accounting
        Reconciliation           FBC-08 GL                   period.                                    Mandatory


                                                               Generate the GL Deposit Ticket/Debit
                                                               Voucher Discrepancy Report. Parameter
                                                               is the accounting period. Result is a
                                                               report including document number
                                                               (Deposit Ticket or Debit Voucher
                                                               number), dollar amount, and document
                                                               date of:
                                                               •     Items on the DT/DV support listing
                                                               and not in the agency's general ledger
                                                               •     Items on the DT/DV support listing
                                                               for a different amount than in the
                                                               agency's general ledger
                                        GL/DT/DV               •     Items in the agency's general ledger
                                        Discrepancy            and not on the DT/DV support listing.
        Reconciliation           FBC-09 Report                                                               Mandatory
                                                                                                                                                                                                                                                                                                                                               Appendix D-4
Business Requirements Document                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                             6/16/2010
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                Department of Veterans Affairs
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                               Financial and Logistics Integrated Technology Enterprise (FLITE)
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                 Integrated Financial Accounting System (IFAS)



                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                          Acquire to
                                                                                                                                                                                                                                                                                                              Procure to Pay                                                                                                                                                                                                                                Retire                                                                                                                                                                                                                  Order to Cash                                                                                                                                                                                                  Record to Report

                                                                                                                                                                               PURCHASING                                                                                                                                                                                                                         ACCOUNTS PAYABLE                                                                                                                   Assets                                                                                                                                                                                                   ACCOUNTS RECEIVABLE                                                                                                                                                                                                                 GENERAL LEDGER




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                              Budget Distribution - Reimbursements
                                                                                                                                                                                                                                                                                                               ALAC Establish & Receive Collections




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                     Budget Distribution - Construction




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                              ALAC Deposits - Funding Fee Only
                                                                                                                                                                                         Miscellaneous Obligations (1358)




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                       Fixed Asset Subsystem (Acquire)




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                     DMC Education Benefits Offset
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                          Accounts Rec Non HealthCare




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                         Accts Rec HealthCare Interim
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                        Accts Rec Wait for Payment




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                        Accts Rec HealthCare To Be
                                                                                                                                                                                                                                                                                    Non-Obligation Payments




                                                                                                                                                                                                                                                                                                                                                                              Special Adaptive Housing




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                         Fixed Asset (Disposition)
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                         Agent Cashier Payments
                                                                                                                                                                                                                                                                                                                                                      ALAC Accounts Payable




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                     Agent Cashier Deposits
                                                                                                                                                                                                                            Receiving/Certificaiton




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                 ALAC Deposits - Other




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                           GL Only Corrections
                                                                                                                                                     Purchasing (2237)




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                  Cancelled Checks




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                        Miscellaneous JV
                                                                                                                                                                                                                                                                                                                                                                                                                                                          PCS Modification
                                                                                                                                                                                                                                                                                                                                                                                                                                   Travel Payment
                                                                                                                                                                                                                                                                   Revolving Fund




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                            Suspense Fund
                                                                                                                                                                                                                                                                                                                                                                                                                  Travel Request
                                                                                                                      Procure to Pay




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                              Debit Voucher
                                                                                                                                                                         Purchase Card




                                                                                                                                                                                                                                                                                                                                                                                                                                                                             PCS Advance
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                           PCS Expense




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                 GL Monthly
                                                                                                                                       Vendor File




                                                                                                                                                                                                                                                      Issue Book




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                     GL BOFY




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                 Accruals
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                              GL EOFY
                                                                                                                                                                                                                                                                                                                                                                                                         CWINRS




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                   Reports
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                     Grants
                                 Req      Requirement




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                            REPS
                                                                                                                                                                                                                                                                                                                                                                                                                                                    PCS
        Process                  No       Name              Requirement Text                              Priority

                                                            Generate the FMS 224 Report.
                                                            Parameter is the accounting period.
                                                            Result is the FMS 224, Statement of
                                                            Transactions, for non-GWA reporting
                                                            ALC's. Generate the report in both hard
                                                            copy and electronic formats required by
        Reconciliation           FBC-10 FMS 224 Report      the Department of the Treasury.
                                                            Generate the FMS Partial 224 Report.          Mandatory
                                                             Parameters are the ALC Business
                                                             Activity, GWA Reporter Category, and
                                                             accounting period. Result is the FMS
                                                             Partial 224 for transactions associated
                                                             with the ALC's Business Activity (IPAC,
                                                             CA$HLINK II, TDO Payments) and not
                                                             reported through the GWA system, and
                                                             Reclassification transactions. Generate
                                                             the report in both hard copy and
                                                             electronic formats required by the
        Reconciliation           FBC-11   Partial 224 Report Department of Treasury.                      Mandatory
                                                             Generate the SF1219/1220 statements.
                                                             Parameter is accounting period. Result
                                                             is SF 1219/1220, Statement of
                                                             Accountability/
                                                             Transactions in both hard copy and
                                                             electronic formats required by the
                                          1219/1220          Department of Treasury.
        Reconciliation           FBC-12   Statements                                                      Mandatory
                                                             Generate the FMS 224 Transaction
                                                             Detail Report. Parameter is the
                                                             accounting period. Result is a report
                                                             listing the detailed transactions
                                                             supporting each TAS total reported in
                                                             each section of the FMS 224. Detailed
                                                             transactions must include:
                                                             •      ALC
                                                             •      TAS
                                                             •      Transaction amount
                                                             •      Confirmation date
                                                             •      Transaction document number or
                                                             Treasury document number. Separate
                                                             report totals for disbursement and receipt
                                          FMS 224 Cash       activity by ALC and TAS must be
                                          Transaction Detail provided.
        Reconciliation           FBC-13   Report                                                          Mandatory
                                                             Partial 224 Transaction Detail
                                                             Report—Generate the Partial 224
                                                             Transaction Detail Report. Parameter is
                                                             the accounting period. Result is a report
                                                             listing the detailed transactions
                                                             supporting each TAS total reported in
                                                             each section of the Partial 224. Detailed
                                                             transactions must include:
                                                             •      ALC
                                                             •      TAS
                                                             •      Transaction amount
                                                             •      Confirmation date
                                                             •      Transaction document number or
                                                             Treasury document number.
                                                             Separate report totals for disbursement
                                                             and receipt activity by ALC and TAS must
                                          Partial 224        be provided.
                                          Transaction Detail
        Reconciliation           FBC-14   Report                                                          Mandatory
                                                                                                                                                                                                                                                                                                                                            Appendix D-5
Business Requirements Document                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                          6/16/2010
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                 Department of Veterans Affairs
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                Financial and Logistics Integrated Technology Enterprise (FLITE)
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                  Integrated Financial Accounting System (IFAS)




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                           Acquire to
                                                                                                                                                                                                                                                                                                               Procure to Pay                                                                                                                                                                                                                                Retire                                                                                                                                                                                                                  Order to Cash                                                                                                                                                                                                  Record to Report

                                                                                                                                                                                PURCHASING                                                                                                                                                                                                                         ACCOUNTS PAYABLE                                                                                                                   Assets                                                                                                                                                                                                   ACCOUNTS RECEIVABLE                                                                                                                                                                                                                 GENERAL LEDGER




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                               Budget Distribution - Reimbursements
                                                                                                                                                                                                                                                                                                                ALAC Establish & Receive Collections




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                      Budget Distribution - Construction




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                               ALAC Deposits - Funding Fee Only
                                                                                                                                                                                          Miscellaneous Obligations (1358)




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                        Fixed Asset Subsystem (Acquire)




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                      DMC Education Benefits Offset
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                           Accounts Rec Non HealthCare




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                          Accts Rec HealthCare Interim
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                         Accts Rec Wait for Payment




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                         Accts Rec HealthCare To Be
                                                                                                                                                                                                                                                                                     Non-Obligation Payments




                                                                                                                                                                                                                                                                                                                                                                               Special Adaptive Housing




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                          Fixed Asset (Disposition)
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                          Agent Cashier Payments
                                                                                                                                                                                                                                                                                                                                                       ALAC Accounts Payable




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                      Agent Cashier Deposits
                                                                                                                                                                                                                             Receiving/Certificaiton




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                  ALAC Deposits - Other




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                            GL Only Corrections
                                                                                                                                                      Purchasing (2237)




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                   Cancelled Checks




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                         Miscellaneous JV
                                                                                                                                                                                                                                                                                                                                                                                                                                                           PCS Modification
                                                                                                                                                                                                                                                                                                                                                                                                                                    Travel Payment
                                                                                                                                                                                                                                                                    Revolving Fund




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                             Suspense Fund
                                                                                                                                                                                                                                                                                                                                                                                                                   Travel Request
                                                                                                                       Procure to Pay




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                               Debit Voucher
                                                                                                                                                                          Purchase Card




                                                                                                                                                                                                                                                                                                                                                                                                                                                                              PCS Advance
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                            PCS Expense




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                  GL Monthly
                                                                                                                                        Vendor File




                                                                                                                                                                                                                                                       Issue Book




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                      GL BOFY




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                  Accruals
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                               GL EOFY
                                                                                                                                                                                                                                                                                                                                                                                                          CWINRS




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                    Reports
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                      Grants
                                 Req     Requirement




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                             REPS
                                                                                                                                                                                                                                                                                                                                                                                                                                                     PCS
        Process                  No      Name               Requirement Text                               Priority

                                                            Generate a Partial 224 Exception Report.
                                                            Parameter is accounting period. Result
                                                            is a list of the FBWT transactions that
                                                            were posted to an ALC, but are ineligible
                                                            for inclusion on the P224 based on the
                                                            ALC's business activity. Transactions
                                                            must include:
                                                            •       ALC
                                                            •       TAS
                                                            •       Transaction amount
                                                            •       Confirmation date
                                        Partial 224         •       Document number.
        Reconciliation           FBC-15 Exception Report                                                   Mandatory

                                                            Generate the Cash Forecasting Report.
                                                            Result is a report with payment and
                                                            deposit amounts at a detail suitable for
                                                            reporting large dollar notifications as
                                        Cash Forecasting described in I TFM-6-8500, Cash
        Reconciliation           FBC-16 Report              Forecasting Requirements.                 Mandatory
                                                            Capture financial operating plans for any
                                        Financial operating funded organization level or other
        Budget Planning          FMA-01 plans               accounting classification.                Mandatory
                                                            Capture spending plans for any funded
                                                            organization level or other accounting
        Budget Planning          FMA-02 Spending plans      classification.                           Mandatory

                                                            Capture financial operating and spending
        Budget Planning          FMA-03 Plan periods        plans by month, quarter and year.           Mandatory
                                                            Export financial operating and spending
                                                            plan data at the accounting line item level
                                                            in an Excel or ASCII text delimited file
        Budget Planning          FMA-04 Export plan data    format.                                     Mandatory

                                                            Generate plan results based on multiple
                                                            measures including fixed dollar amounts,
                                        Plan                unit costs, cost allocations, labor hours or   Value
        Budget Planning          FMA-05 measurements        full-time equivalents (FTEs).                  Added
                                                            Maintain current and multiple historical       Value
        Budget Planning          FMA-06 Plan versions       versions of plans.                             Added
                                                            Compare multiple versions of plans.            Value
        Budget Planning          FMA-07 Compare plans                                                      Added
                                                            Maintain financial operating and spending
                                                            plans for future periods (i.e., future fiscal Value
        Budget Planning          FMA-08 Future plans        years).                                       Added

                                                            Activate future period plans based on a        Value
        Budget Planning          FMA-09 Plan activation     specified plan start date or on-demand.        Added
                                                            Compare planned spending to actual             Value
        Budget Planning          FMA-10 Planned to actual   spending.                                      Added
                                                            Classify budget projections using
                                                            accounting classification elements (e.g.,
                                  Budget                    Apportionment categories, Authority type,      Value
        Budget Preparation FMB-01 information               etc.).                                         Added
                                                            Import budget formulation data (e.g.,
                                                            Presidential/OMB pass backs,
                                  Import budget             congressional markup documents, and            Value
        Budget Preparation FMB-02 formulation data          internal agency decisions).                    Added
                                                            Calculate prior year budgets, actual
                                  Calculate prior           spending amounts and variances at the          Value
        Budget Preparation FMB-03 year budget data          line item level.                               Added
                                                                                                                                                                                                                                                                                                                                             Appendix D-6
Business Requirements Document                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                           6/16/2010
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                          Department of Veterans Affairs
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                         Financial and Logistics Integrated Technology Enterprise (FLITE)
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                           Integrated Financial Accounting System (IFAS)




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                    Acquire to
                                                                                                                                                                                                                                                                                                        Procure to Pay                                                                                                                                                                                                                                Retire                                                                                                                                                                                                                  Order to Cash                                                                                                                                                                                                  Record to Report

                                                                                                                                                                         PURCHASING                                                                                                                                                                                                                         ACCOUNTS PAYABLE                                                                                                                   Assets                                                                                                                                                                                                   ACCOUNTS RECEIVABLE                                                                                                                                                                                                                 GENERAL LEDGER




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                        Budget Distribution - Reimbursements
                                                                                                                                                                                                                                                                                                         ALAC Establish & Receive Collections




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                               Budget Distribution - Construction




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                        ALAC Deposits - Funding Fee Only
                                                                                                                                                                                   Miscellaneous Obligations (1358)




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                 Fixed Asset Subsystem (Acquire)




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                               DMC Education Benefits Offset
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                    Accounts Rec Non HealthCare




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                   Accts Rec HealthCare Interim
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                  Accts Rec Wait for Payment




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                  Accts Rec HealthCare To Be
                                                                                                                                                                                                                                                                              Non-Obligation Payments




                                                                                                                                                                                                                                                                                                                                                                        Special Adaptive Housing




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                   Fixed Asset (Disposition)
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                   Agent Cashier Payments
                                                                                                                                                                                                                                                                                                                                                ALAC Accounts Payable




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                               Agent Cashier Deposits
                                                                                                                                                                                                                      Receiving/Certificaiton




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                           ALAC Deposits - Other




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                     GL Only Corrections
                                                                                                                                               Purchasing (2237)




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                            Cancelled Checks




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                  Miscellaneous JV
                                                                                                                                                                                                                                                                                                                                                                                                                                                    PCS Modification
                                                                                                                                                                                                                                                                                                                                                                                                                             Travel Payment
                                                                                                                                                                                                                                                             Revolving Fund




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                      Suspense Fund
                                                                                                                                                                                                                                                                                                                                                                                                            Travel Request
                                                                                                                Procure to Pay




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                        Debit Voucher
                                                                                                                                                                   Purchase Card




                                                                                                                                                                                                                                                                                                                                                                                                                                                                       PCS Advance
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                     PCS Expense




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                           GL Monthly
                                                                                                                                 Vendor File




                                                                                                                                                                                                                                                Issue Book




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                               GL BOFY




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                           Accruals
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                        GL EOFY
                                                                                                                                                                                                                                                                                                                                                                                                   CWINRS




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                             Reports
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                               Grants
                                 Req   Requirement




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                      REPS
                                                                                                                                                                                                                                                                                                                                                                                                                                              PCS
        Process                  No    Name            Requirement Text                              Priority
                                                       Export prior year budgets, actual
                                                       spending and variances at the line item
                                  Export prior year    level in an excel or ASCII text delimited     Value
        Budget Preparation FMB-04 budget data          file format.                                  Added

                                                       Generate projected future period
                                                       obligations, income, and expenditures at
                                                       any level of the organizational structure
                                                       based on prior year actual activity using     Value
        Budget Preparation FMB-05 Projected activity   agency-defined projection rates.              Added
                                                       Define projection rates (e.g., 90%, 100%,
                                  Define projection    110%) by budget object class for use in       Value
        Budget Preparation FMB-06 rates                budget formulation.                           Added
                                                       Calculate budget amounts for all,
                                                       selected groups, or individual budget line
                                  Apply projection     items based on agency-defined                 Value
        Budget Preparation FMB-07 rates                projection rates.                             Added
                                                       Generate multiple budgets based on
                                                       alternative agency-specified accounting
                                                       structures, funding levels, and spending      Value
        Budget Preparation FMB-08 What if analysis     criteria.                                     Added
                                                       Generate payroll forecasts (i.e.,
                                                       anticipated compensation and benefits)
                                                       at the object class and individual            Value
        Budget Preparation FMB-09 Payroll forecasts    employee level.                               Added
                                  Modified payroll                                                   Value
        Budget Preparation FMB-10 forecasts            Generate modified payroll forecasts.          Added
                                  Projected            Generate overhead projections using           Value
        Budget Preparation FMB-11 overhead             agency defined overhead rates.                Added

                                  Import budget        Import budget formulation data submitted      Value
        Budget Preparation FMB-12 information          in Excel or ASCII text delimited format.      Added
                                                       Import budget submission guidance,
                                  Import budget        other narrative text and briefing material
                                  submission           written using common PC desktop               Value
        Budget Preparation FMB-13 guidance             applications (e.g., MS Word).                 Added

                                  Distribute budget
                                  submission           Distribute budget submission guidance         Value
        Budget Preparation FMB-14 guidance             electronically.                               Added
                                                       Generate budget information for multiple
                                                       budget cycles (e.g. monthly, quarterly,       Value
        Budget Preparation FMB-15 Budget cycles        semi-annual, and yearly).                     Added
                                                       Associate budget formulation line items
                                  Budget and GPRA      to the agency’s stated goals and              Value
        Budget Preparation FMB-16 goals                objectives required by GPRA.                  Added

                                                       Generate budget formulation information
                                                       for all categories on which legally binding
                                  Budget               budgetary decisions are made (e.g.,           Value
        Budget Preparation FMB-17 information          appropriation limitations).                   Added
                                                       Generate budget formulation information
                                                       for administrative purposes as in the
                                                       nature of policy guidance and decision
                                  Administrative       making (e.g., Presidential/OMB pass
                                  budget               backs, congressional markup documents,Value
        Budget Preparation FMB-18 information          or internal agency decisions).        Added
                                                                                             Value
        Budget Preparation FMB-19 SF 132 TAFS data     Capture SF-132 Schedule data by TAFS. Added
                                                       Export SF-132 Schedules for each TAFS
                                  Export SF 132        requiring apportionment in Excel file Value
        Budget Preparation FMB-20 Schedules            format specified by OMB.              Added
                                                                                                                                                                                                                                                                                                                                      Appendix D-7
Business Requirements Document                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                    6/16/2010
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                              Department of Veterans Affairs
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                             Financial and Logistics Integrated Technology Enterprise (FLITE)
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                               Integrated Financial Accounting System (IFAS)


                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                        Acquire to
                                                                                                                                                                                                                                                                                                            Procure to Pay                                                                                                                                                                                                                                Retire                                                                                                                                                                                                                  Order to Cash                                                                                                                                                                                                  Record to Report

                                                                                                                                                                             PURCHASING                                                                                                                                                                                                                         ACCOUNTS PAYABLE                                                                                                                   Assets                                                                                                                                                                                                   ACCOUNTS RECEIVABLE                                                                                                                                                                                                                 GENERAL LEDGER




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                            Budget Distribution - Reimbursements
                                                                                                                                                                                                                                                                                                             ALAC Establish & Receive Collections




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                   Budget Distribution - Construction




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                            ALAC Deposits - Funding Fee Only
                                                                                                                                                                                       Miscellaneous Obligations (1358)




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                     Fixed Asset Subsystem (Acquire)




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                   DMC Education Benefits Offset
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                        Accounts Rec Non HealthCare




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                       Accts Rec HealthCare Interim
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                      Accts Rec Wait for Payment




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                      Accts Rec HealthCare To Be
                                                                                                                                                                                                                                                                                  Non-Obligation Payments




                                                                                                                                                                                                                                                                                                                                                                            Special Adaptive Housing




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                       Fixed Asset (Disposition)
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                       Agent Cashier Payments
                                                                                                                                                                                                                                                                                                                                                    ALAC Accounts Payable




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                   Agent Cashier Deposits
                                                                                                                                                                                                                          Receiving/Certificaiton




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                               ALAC Deposits - Other




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                         GL Only Corrections
                                                                                                                                                   Purchasing (2237)




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                Cancelled Checks




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                      Miscellaneous JV
                                                                                                                                                                                                                                                                                                                                                                                                                                                        PCS Modification
                                                                                                                                                                                                                                                                                                                                                                                                                                 Travel Payment
                                                                                                                                                                                                                                                                 Revolving Fund




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                          Suspense Fund
                                                                                                                                                                                                                                                                                                                                                                                                                Travel Request
                                                                                                                    Procure to Pay




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                            Debit Voucher
                                                                                                                                                                       Purchase Card




                                                                                                                                                                                                                                                                                                                                                                                                                                                                           PCS Advance
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                         PCS Expense




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                               GL Monthly
                                                                                                                                     Vendor File




                                                                                                                                                                                                                                                    Issue Book




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                   GL BOFY




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                               Accruals
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                            GL EOFY
                                                                                                                                                                                                                                                                                                                                                                                                       CWINRS




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                 Reports
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                   Grants
                                 Req     Requirement




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                          REPS
                                                                                                                                                                                                                                                                                                                                                                                                                                                  PCS
        Process                  No      Name              Requirement Text                             Priority

                                                            Record funding based on related budget
                                        Budget execution    execution documents (e.g., appropriation
        Budget Authority         FMC-01 documents           warrants and apportionments).               Mandatory
                                                            Capture fund specific information (e.g.,
                                                            public law, program, authority type,
                                        Budget execution apportionment category, etc.) on budget
        Budget Authority         FMC-02 documents data      execution documents.                        Mandatory
                                                            Record budgetary authority (defined in
                                                            OMB Circular A-11) including direct
                                                            appropriations, borrowing authority,
                                        Budget authority contract authority, and spending authority
        Budget Authority         FMC-03 types               from offsetting collections.                Mandatory
                                                            Capture multiple internal fund codes
                                                            based on a single apportionment
                                                            schedule, ensuring that unique fund
                                                            characteristics (e.g. authority type,
                                        Internal funds      apportionment category) are available for
        Budget Authority         FMC-04 control document funds control purposes.                        Mandatory
                                                            Record changes to budget authority
                                                            including reductions; rescissions;
                                                            amounts withheld or made unavailable;
                                                            supplementals, transfers;
                                        Changes to budget reprogramming; legal limitations and
        Budget Authority         FMC-05 authority           changes to continuing resolutions.          Mandatory
                                                            Record the expiration and cancellation of
                                        Expirations of      budget authority in accordance with OMB
        Budget Authority         FMC-06 budget authority Circular A-11.                                 Mandatory
                                        Continuing          Record multiple, successive continuing
        Budget Authority         FMC-07 resolutions         resolutions.                                Mandatory
                                                            Capture the start and end dates, amount,
                                                            and public law number of a continuing
        Budget Authority         FMC-08 CR effective dating resolution.                                 Mandatory
                                                            Record amendments to the amount
                                                            and/or effective dates of an existing
        Budget Authority         FMC-09 CR amendments       Continuing Resolution.                      Mandatory
                                                            Process revolving fund contracts, work
                                                            orders, and projects. Monitor all related
                                                            advances, prepayments and
        Budget Authority         FMC-10 Revolving funds     reimbursements.                             Mandatory

                                        Reimbursable       Calculate available fund balances based
        Budget Authority         FMC-11 authority          on reimbursable agreement authority.      Mandatory
                                                           Prevent the use of funds against
                                                           reimbursable agreements with the public
                                        Advance funding    and other non-federal entities without an
        Budget Authority         FMC-12 edit               advance.                                  Mandatory
                                                           Record apportioned funds in accordance
                                        SF 132             with the latest OMB approved SF 132
                                        apportionment      Apportionment and Reapportionment
        Budget Authority         FMC-13 data               Schedule.                                 Mandatory
                                                           Capture legal (statutory) and
                                                           administrative (agency imposed)
        Funds Distribution       FMD-01 Limitations        limitations on the use of funds.            Mandatory
                                                           Record allotments, sub-allotments,
                                                           allocations and allowances (i.e. distribute
                                                           funds) to multiple organizational levels or
                                                           other elements of accounting
                                                           classification.
        Funds Distribution       FMD-02 Fund distributions                                             Mandatory
                                                           Record up to eight levels of funds
                                                           distribution including levels used for
                                        Fund distribution appropriation and apportionment of
        Funds Distribution       FMD-03 levels             budget authority.                           Mandatory                                                                                                                                                                                                                          Appendix D-8
Business Requirements Document                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                        6/16/2010
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                              Department of Veterans Affairs
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                             Financial and Logistics Integrated Technology Enterprise (FLITE)
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                               Integrated Financial Accounting System (IFAS)


                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                        Acquire to
                                                                                                                                                                                                                                                                                                            Procure to Pay                                                                                                                                                                                                                                Retire                                                                                                                                                                                                                  Order to Cash                                                                                                                                                                                                  Record to Report

                                                                                                                                                                             PURCHASING                                                                                                                                                                                                                         ACCOUNTS PAYABLE                                                                                                                   Assets                                                                                                                                                                                                   ACCOUNTS RECEIVABLE                                                                                                                                                                                                                 GENERAL LEDGER




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                            Budget Distribution - Reimbursements
                                                                                                                                                                                                                                                                                                             ALAC Establish & Receive Collections




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                   Budget Distribution - Construction




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                            ALAC Deposits - Funding Fee Only
                                                                                                                                                                                       Miscellaneous Obligations (1358)




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                     Fixed Asset Subsystem (Acquire)




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                   DMC Education Benefits Offset
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                        Accounts Rec Non HealthCare




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                       Accts Rec HealthCare Interim
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                      Accts Rec Wait for Payment




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                      Accts Rec HealthCare To Be
                                                                                                                                                                                                                                                                                  Non-Obligation Payments




                                                                                                                                                                                                                                                                                                                                                                            Special Adaptive Housing




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                       Fixed Asset (Disposition)
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                       Agent Cashier Payments
                                                                                                                                                                                                                                                                                                                                                    ALAC Accounts Payable




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                   Agent Cashier Deposits
                                                                                                                                                                                                                          Receiving/Certificaiton




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                               ALAC Deposits - Other




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                         GL Only Corrections
                                                                                                                                                   Purchasing (2237)




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                Cancelled Checks




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                      Miscellaneous JV
                                                                                                                                                                                                                                                                                                                                                                                                                                                        PCS Modification
                                                                                                                                                                                                                                                                                                                                                                                                                                 Travel Payment
                                                                                                                                                                                                                                                                 Revolving Fund




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                          Suspense Fund
                                                                                                                                                                                                                                                                                                                                                                                                                Travel Request
                                                                                                                    Procure to Pay




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                            Debit Voucher
                                                                                                                                                                       Purchase Card




                                                                                                                                                                                                                                                                                                                                                                                                                                                                           PCS Advance
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                         PCS Expense




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                               GL Monthly
                                                                                                                                     Vendor File




                                                                                                                                                                                                                                                    Issue Book




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                   GL BOFY




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                               Accruals
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                            GL EOFY
                                                                                                                                                                                                                                                                                                                                                                                                       CWINRS




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                 Reports
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                   Grants
                                 Req     Requirement




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                          REPS
                                                                                                                                                                                                                                                                                                                                                                                                                                                  PCS
        Process                  No      Name               Requirement Text                            Priority

                                                           Prevent the distribution of funds in
                                        Fund distribution  excess of the amount of funds available
        Funds Distribution       FMD-04 availability       at the next highest distribution level.      Mandatory
                                                           Record the modification of funding
                                                           distributions at multiple organizational
                                        Fund distribution levels or elements of the accounting
        Funds Distribution       FMD-05 modification       classification structure.                    Mandatory
                                                           Record the withdrawal (or cancellation) of
                                                           unobligated allotments and sub-
                                                           allotments (both expired and unexpired)
                                        Withdrawal of      for all or selected TAFS at the end of a
                                        unobligated funds fiscal period or on demand as in
        Funds Distribution       FMD-06 by TAFS            rescissions.                                 Mandatory
                                                           Record the withdrawal (or cancellation) of
                                                           unobligated allotments and sub-
                                                           allotments (both expired and unexpired)
                                        Withdrawal of      for selected organizations at the end of a
                                        unobligated funds specific fiscal period or on demand as in
        Funds Distribution       FMD-07 by organization    rescissions.                                 Mandatory
                                                           Update allotments, sub-allotments,
                                                           allocations and legal and administrative
                                        Plan-based funding limitations based on changes to              Value
        Funds Distribution       FMD-08 updates            operating plans.                             Added
                                                           Generate allotment and sub-allotment
                                        Generated          information with sufficient detail to        Value
        Funds Distribution       FMD-09 allotments         support funds control.                       Added
                                                           Distribute system-generated allotment
                                                           and sub-allotment information
                                        Distribute         electronically to subordinate                Value
        Funds Distribution       FMD-10 allotments         organizations.                               Added
                                                           Capture requests for reprogramming of
                                        Reprogramming      funds or additional funds outside the        Value
        Funds Distribution       FMD-11 requests           formal budget process.                       Added
                                                           Capture submitted, reviewed and
                                        Reprogramming      approved status information on re-           Value
        Funds Distribution       FMD-12 request status     programming requests.                        Added
                                        Record             Record budget authority changes based
                                        reprogramming      upon approval of reprogramming               Value
        Funds Distribution       FMD-13 requests           requests.                                    Added
                                                            Monitor the use of funds at each
                                                            organizational level and other accounting
                                                            classification to which budget authority is
                                                            distributed. Reject, warn or inform the
                                        Monitor use of      agency by spending document line when
        Funds Control            FME-01 funds               distributed authority is exceeded.          Mandatory
                                                            Process spending documents that affect
                                                            the availability of funds, including
                                        Spending            commitments, obligations, advances, and
        Funds Control            FME-02 documents           expenditures.                               Mandatory
                                                            Record spending transactions, including
                                                            commitments, obligations, advances and
                                                            expenditures, at or below the level in the
                                        Spending            accounting classification than they are
        Funds Control            FME-03 transactions        budgeted.                                  Mandatory
                                                            Record transactions against prior year
                                                            funds, both expired and unexpired, in the
        Funds Control            FME-04 Prior year funds    current year.                              Mandatory
                                                            Monitor amounts paid out of current year
                                                            funds to cover obligations made against
                                                            a cancelled account (TAFS). Prevent
                                                            payments that cumulatively exceed 1
                                                            percent of the current year appropriation
                                        Closed account      or the total amount available prior to
                                                                                                                                                                                                                                                                                                                                          Appendix D-9
        Funds Control
Business Requirements Document
                                 FME-05 payments            close of the original appropriation.       Mandatory                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                      6/16/2010
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                 Department of Veterans Affairs
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                Financial and Logistics Integrated Technology Enterprise (FLITE)
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                  Integrated Financial Accounting System (IFAS)




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                           Acquire to
                                                                                                                                                                                                                                                                                                               Procure to Pay                                                                                                                                                                                                                                Retire                                                                                                                                                                                                                  Order to Cash                                                                                                                                                                                                  Record to Report

                                                                                                                                                                                PURCHASING                                                                                                                                                                                                                         ACCOUNTS PAYABLE                                                                                                                   Assets                                                                                                                                                                                                   ACCOUNTS RECEIVABLE                                                                                                                                                                                                                 GENERAL LEDGER




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                               Budget Distribution - Reimbursements
                                                                                                                                                                                                                                                                                                                ALAC Establish & Receive Collections




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                      Budget Distribution - Construction




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                               ALAC Deposits - Funding Fee Only
                                                                                                                                                                                          Miscellaneous Obligations (1358)




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                        Fixed Asset Subsystem (Acquire)




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                      DMC Education Benefits Offset
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                           Accounts Rec Non HealthCare




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                          Accts Rec HealthCare Interim
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                         Accts Rec Wait for Payment




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                         Accts Rec HealthCare To Be
                                                                                                                                                                                                                                                                                     Non-Obligation Payments




                                                                                                                                                                                                                                                                                                                                                                               Special Adaptive Housing




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                          Fixed Asset (Disposition)
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                          Agent Cashier Payments
                                                                                                                                                                                                                                                                                                                                                       ALAC Accounts Payable




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                      Agent Cashier Deposits
                                                                                                                                                                                                                             Receiving/Certificaiton




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                  ALAC Deposits - Other




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                            GL Only Corrections
                                                                                                                                                      Purchasing (2237)




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                   Cancelled Checks




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                         Miscellaneous JV
                                                                                                                                                                                                                                                                                                                                                                                                                                                           PCS Modification
                                                                                                                                                                                                                                                                                                                                                                                                                                    Travel Payment
                                                                                                                                                                                                                                                                    Revolving Fund




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                             Suspense Fund
                                                                                                                                                                                                                                                                                                                                                                                                                   Travel Request
                                                                                                                       Procure to Pay




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                               Debit Voucher
                                                                                                                                                                          Purchase Card




                                                                                                                                                                                                                                                                                                                                                                                                                                                                              PCS Advance
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                            PCS Expense




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                  GL Monthly
                                                                                                                                        Vendor File




                                                                                                                                                                                                                                                       Issue Book




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                      GL BOFY




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                  Accruals
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                               GL EOFY
                                                                                                                                                                                                                                                                                                                                                                                                          CWINRS




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                    Reports
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                      Grants
                                 Req      Requirement




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                             REPS
                                                                                                                                                                                                                                                                                                                                                                                                                                                     PCS
        Process                  No       Name              Requirement Text                               Priority

                                                            Capture accounting classification
                                        Spending            information on commitments, obligations,
                                        document            advances, and expenditures at the
        Funds Control            FME-06 classification      accounting line item level.              Mandatory
                                                            Maintain a history of changes made to
                                        Historical spending commitment, obligation, advance, and
        Funds Control            FME-07 data                expenditure documents.                   Mandatory

                                                            Maintain open documents to show the
                                                            status of commitments, obligations,
                                        Open spending       advances, accruals and disbursements
        Funds Control            FME-08 document detail     by document (commodity) line item.             Mandatory
                                        Validate funds      Validate funds availability prior to
        Funds Control            FME-09 availability        recording spending transactions.               Mandatory
                                                            Derive funds availability based on the
                                                            budget fiscal year of the originating
                                                            document, i.e., whether funds cited are
                                                            unexpired, expired, or cancelled. Record
                                        Use of unexpired,   U.S. SGL prescribed general ledger
                                        expired or          entries when de-obligation of expired
        Funds Control            FME-10 cancelled funds     funding occurs.                                Mandatory
                                                            Validate period of availability. Prevent the
                                                            allotment and reuse of de-obligated
                                        Reuse of de-        balances for new obligations in expired
        Funds Control            FME-11 obligated funds     funds.                                         Mandatory

                                                            Update balances used for funds controls
                                                            to reflect changes in the status and
                                        Fund control        amounts of commitments, obligations,
        Funds Control            FME-12 updates             expenditure and available balances.     Mandatory

                                                            Monitor the use of funds against financial
        Funds Control            FME-13 Monitor plans       operating and spending plans.              Mandatory
                                                            Monitor the use of funds against legal
                                          Monitor           (statutory) and administrative (agency
        Funds Control            FME-14   limitations       imposed).                                  Mandatory
                                                            Monitor the use of funds against specific
                                          Monitor object    object class limitations.
        Funds Control            FME-15   class limitations
                                          Monitor                                                      Mandatory
                                          reimbursable      Monitor spending against reimbursable
        Funds Control            FME-16   agreements        agreement amounts.                         Mandatory
                                          Reduce            Reduce reimbursable authority and
                                          reimbursable      reimbursable agreement balances when
        Funds Control            FME-17   balance           customer orders are recorded.              Mandatory
                                                            Monitor the use of funds against
                                                            contracts, work-orders, task orders, and
        Funds Control            FME-18   Monitor contracts grants.                                    Mandatory
                                                            Capture a suggested vendor on
        Funds Control            FME-19   Suggested vendor commitment documents.                       Mandatory
                                                            Close commitment documents and
                                                            document lines under the following
                                                            circumstances:
                                                                •    By the system upon issuance of
                                                            an obligating document
                                                                •    By an authorized user
                                        Close                   •    As part of the year-end pre-
        Funds Control            FME-20 commitments         closing process.                               Mandatory


                                                                                                                                                                                                                                                                                                                                   Appendix D-10
Business Requirements Document                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                           6/16/2010
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                Department of Veterans Affairs
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                               Financial and Logistics Integrated Technology Enterprise (FLITE)
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                 Integrated Financial Accounting System (IFAS)




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                          Acquire to
                                                                                                                                                                                                                                                                                                              Procure to Pay                                                                                                                                                                                                                                Retire                                                                                                                                                                                                                  Order to Cash                                                                                                                                                                                                  Record to Report

                                                                                                                                                                               PURCHASING                                                                                                                                                                                                                         ACCOUNTS PAYABLE                                                                                                                   Assets                                                                                                                                                                                                   ACCOUNTS RECEIVABLE                                                                                                                                                                                                                 GENERAL LEDGER




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                              Budget Distribution - Reimbursements
                                                                                                                                                                                                                                                                                                               ALAC Establish & Receive Collections




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                     Budget Distribution - Construction




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                              ALAC Deposits - Funding Fee Only
                                                                                                                                                                                         Miscellaneous Obligations (1358)




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                       Fixed Asset Subsystem (Acquire)




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                     DMC Education Benefits Offset
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                          Accounts Rec Non HealthCare




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                         Accts Rec HealthCare Interim
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                        Accts Rec Wait for Payment




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                        Accts Rec HealthCare To Be
                                                                                                                                                                                                                                                                                    Non-Obligation Payments




                                                                                                                                                                                                                                                                                                                                                                              Special Adaptive Housing




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                         Fixed Asset (Disposition)
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                         Agent Cashier Payments
                                                                                                                                                                                                                                                                                                                                                      ALAC Accounts Payable




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                     Agent Cashier Deposits
                                                                                                                                                                                                                            Receiving/Certificaiton




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                 ALAC Deposits - Other




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                           GL Only Corrections
                                                                                                                                                     Purchasing (2237)




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                  Cancelled Checks




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                        Miscellaneous JV
                                                                                                                                                                                                                                                                                                                                                                                                                                                          PCS Modification
                                                                                                                                                                                                                                                                                                                                                                                                                                   Travel Payment
                                                                                                                                                                                                                                                                   Revolving Fund




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                            Suspense Fund
                                                                                                                                                                                                                                                                                                                                                                                                                  Travel Request
                                                                                                                      Procure to Pay




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                              Debit Voucher
                                                                                                                                                                         Purchase Card




                                                                                                                                                                                                                                                                                                                                                                                                                                                                             PCS Advance
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                           PCS Expense




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                 GL Monthly
                                                                                                                                       Vendor File




                                                                                                                                                                                                                                                      Issue Book




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                     GL BOFY




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                 Accruals
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                              GL EOFY
                                                                                                                                                                                                                                                                                                                                                                                                         CWINRS




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                   Reports
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                     Grants
                                 Req     Requirement




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                            REPS
                                                                                                                                                                                                                                                                                                                                                                                                                                                    PCS
        Process                  No      Name               Requirement Text                         Priority
                                                            Capture the following additional data
                                                            elements on obligating documents:
                                                            •     Obligation type
                                                            •     Prompt pay indicator and type, or
                                                            payment terms (including discount terms)
                                                            •     Fast Pay indicator
                                                            •     Matching terms (2-way, 3-way, 4-
                                                            way)
                                                            •     Vendor ID number
                                                            •     Vendor name (legal, DBA or
                                                            division)
                                                            •     DUNS + 4 number
                                                            •     NAICS code
                                        Obligating          •     SIC code
        Funds Control            FME-21 document data       •     Approval date.                     Mandatory
                                                            Define the obligation types to be captured
                                                            on obligation documents, based on
                                                            budget object class (e.g., travel, payroll),
                                                            agency source document (e.g., travel
                                        Define obligation   order, purchase order, grant) or other
        Funds Control            FME-22 types               agency-specified criteria.                   Mandatory
                                                            Validate that the vendor name on an
                                        Validate CCR        obligation is the same as the vendor
                                        vendor name on      name on the vendor file, for registered
        Funds Control            FME-23 obligations         CCR vendors.                                 Mandatory
                                        No related          Record obligations when there is no
        Funds Control            FME-24 commitment          related commitment.                          Mandatory

                                                            Capture a different vendor on an
                                                            obligating document than the vendor
        Funds Control            FME-25 Different vendors   captured on a referenced commitment.          Mandatory

                                                            Disburse to a different vendor on an
                                                            obligating document than the vendor
        Funds Control            FME-25 Different vendors   captured on a referenced commitment.          Mandatory

                                                            Close obligation documents under the
                                                            following
                                                            circumstances:
                                                            •     By the system upon final payment
                                                            for goods or services, or
                                                            •     By an authorized user.
                                                            Upon the closing of an obligation, classify
                                                            any de-obligation of excess funds by
                                                            budgetary status (i.e., expired, unexpired,
                                                            available for obligation or unavailable).
        Funds Control            FME-26 Close obligations                                                 Mandatory

                                                            Process, track, and control records of call
        Funds Control            FME-27 Records of call     against blanket purchase agreements.        Mandatory
                                                            Process, track, and control delivery
        Funds Control            FME-28 Delivery orders     orders against contract limitations.        Mandatory

                                                         Record advance payments made, such
                                                         as travel advances, contract
                                                         prepayments, and grant advances. When
                                                         recording an advance payment,
                                                         reference an obligating document and
                                                         bring forward all accounting information.
                                                         In cases where no obligating document is
                                                         available, reduce funds availability and
                                                         create an obligating document to support
        Funds Control            FME-29 Advance payments the advance payment made.                 Mandatory
                                                                                                                                                                                                                                                                                                                                  Appendix D-11
Business Requirements Document                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                          6/16/2010
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                              Department of Veterans Affairs
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                             Financial and Logistics Integrated Technology Enterprise (FLITE)
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                               Integrated Financial Accounting System (IFAS)


                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                        Acquire to
                                                                                                                                                                                                                                                                                                            Procure to Pay                                                                                                                                                                                                                                Retire                                                                                                                                                                                                                  Order to Cash                                                                                                                                                                                                  Record to Report

                                                                                                                                                                             PURCHASING                                                                                                                                                                                                                         ACCOUNTS PAYABLE                                                                                                                   Assets                                                                                                                                                                                                   ACCOUNTS RECEIVABLE                                                                                                                                                                                                                 GENERAL LEDGER




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                            Budget Distribution - Reimbursements
                                                                                                                                                                                                                                                                                                             ALAC Establish & Receive Collections




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                   Budget Distribution - Construction




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                            ALAC Deposits - Funding Fee Only
                                                                                                                                                                                       Miscellaneous Obligations (1358)




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                     Fixed Asset Subsystem (Acquire)




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                   DMC Education Benefits Offset
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                        Accounts Rec Non HealthCare




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                       Accts Rec HealthCare Interim
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                      Accts Rec Wait for Payment




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                      Accts Rec HealthCare To Be
                                                                                                                                                                                                                                                                                  Non-Obligation Payments




                                                                                                                                                                                                                                                                                                                                                                            Special Adaptive Housing




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                       Fixed Asset (Disposition)
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                       Agent Cashier Payments
                                                                                                                                                                                                                                                                                                                                                    ALAC Accounts Payable




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                   Agent Cashier Deposits
                                                                                                                                                                                                                          Receiving/Certificaiton




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                               ALAC Deposits - Other




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                         GL Only Corrections
                                                                                                                                                   Purchasing (2237)




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                Cancelled Checks




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                      Miscellaneous JV
                                                                                                                                                                                                                                                                                                                                                                                                                                                        PCS Modification
                                                                                                                                                                                                                                                                                                                                                                                                                                 Travel Payment
                                                                                                                                                                                                                                                                 Revolving Fund




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                          Suspense Fund
                                                                                                                                                                                                                                                                                                                                                                                                                Travel Request
                                                                                                                    Procure to Pay




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                            Debit Voucher
                                                                                                                                                                       Purchase Card




                                                                                                                                                                                                                                                                                                                                                                                                                                                                           PCS Advance
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                         PCS Expense




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                               GL Monthly
                                                                                                                                     Vendor File




                                                                                                                                                                                                                                                    Issue Book




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                   GL BOFY




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                               Accruals
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                            GL EOFY
                                                                                                                                                                                                                                                                                                                                                                                                       CWINRS




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                 Reports
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                   Grants
                                 Req     Requirement




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                          REPS
                                                                                                                                                                                                                                                                                                                                                                                                                                                  PCS
        Process                  No      Name              Requirement Text                             Priority
                                                           Record advance payment refunds by
                                        Expenditures       document or document line item. Update
        Funds Control            FME-30 against advances   the advance balance.                   Mandatory
                                                           Record expenditures incurred against
                                                           advance payments made, reducing the
                                        Expenditures       advance balance and liquidating the
        Funds Control            FME-31 incurred           referenced obligation.                 Mandatory

                                                           Capture the following other data fields on
                                                           obligating documents:
                                                           •      Requester's name
                                                           •      Telephone number of requester
                                                           •      Deliver to location (e.g., room
                                                           number, division)
                                                           •      Contact name
                                                           •      COTR name
                                        Additional         •      COTR telephone number               Value
        Funds Control            FME-32 obligation data    •      Comments.                           Added


                                                           Generate the Status of Funds Report.
                                                           Parameter is the accounting period.
                                                           Result is a report providing the following
                                                           information for each allotment recorded
                                                           by the agency:
                                                           •     Accounting classification elements
                                                           •     Total Allotment
                                                           •     Commitments
                                                           •     Obligations
                                                           •     Expenditures
                                                           •     Available Balance
                                                           Available balance must equal the GL
                                                           balance in the 4610 or 4620 account.
                                                           Amounts should be cumulative from the
                                                           beginning of the fiscal year through the
                                                           accounting period specified. If reporting
                                        Status of Funds    for the current period, amounts must be
        Funds Status             FMF-01 Report             cumulative up through the current date.      Mandatory


                                                           Query budget information. Parameters
                                                           include accounting classifications. Result
                                                           is budgetary authority amounts (all types,
                                                           as applicable to the fund type), spending
                                                           activity (e.g., obligations, expenditures),
                                                           and the available balance. Displayed
                                                           amounts should be consistent with
                                                           amounts derived using the U.S. SGL
        Funds Status             FMF-02 Budget query       crosswalk to the SF-133.                    Mandatory

                                                           Generate a contract/BPA activity report.
                                                           Parameters include contract/BPA number
                                                           accounting period and period covered
                                                           (monthly, quarterly, fiscal year-to-date, or
                                                           inception-to-date). Result is list of
                                                           accounting activity (obligations,
                                                           expenditures, disbursements, etc.) under
                                                           the contract/BPA, with vendor
                                                           information, period of performance,
                                                           document numbers, delivery order/task
                                                           order numbers, accounting classification
                                                           information, transaction dates and
                                                           amounts. Sorting options include
                                        Contract/BPA       transaction date, document type and
        Funds Status             FMF-03 Activity Report    accounting classification.                   Mandatory                                                                                                                                                                                                               Appendix D-12
Business Requirements Document                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                        6/16/2010
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                  Department of Veterans Affairs
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                 Financial and Logistics Integrated Technology Enterprise (FLITE)
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                   Integrated Financial Accounting System (IFAS)


                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                            Acquire to
                                                                                                                                                                                                                                                                                                                Procure to Pay                                                                                                                                                                                                                                Retire                                                                                                                                                                                                                  Order to Cash                                                                                                                                                                                                  Record to Report

                                                                                                                                                                                 PURCHASING                                                                                                                                                                                                                         ACCOUNTS PAYABLE                                                                                                                   Assets                                                                                                                                                                                                   ACCOUNTS RECEIVABLE                                                                                                                                                                                                                 GENERAL LEDGER




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                Budget Distribution - Reimbursements
                                                                                                                                                                                                                                                                                                                 ALAC Establish & Receive Collections




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                       Budget Distribution - Construction




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                ALAC Deposits - Funding Fee Only
                                                                                                                                                                                           Miscellaneous Obligations (1358)




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                         Fixed Asset Subsystem (Acquire)




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                       DMC Education Benefits Offset
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                            Accounts Rec Non HealthCare




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                           Accts Rec HealthCare Interim
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                          Accts Rec Wait for Payment




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                          Accts Rec HealthCare To Be
                                                                                                                                                                                                                                                                                      Non-Obligation Payments




                                                                                                                                                                                                                                                                                                                                                                                Special Adaptive Housing




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                           Fixed Asset (Disposition)
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                           Agent Cashier Payments
                                                                                                                                                                                                                                                                                                                                                        ALAC Accounts Payable




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                       Agent Cashier Deposits
                                                                                                                                                                                                                              Receiving/Certificaiton




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                   ALAC Deposits - Other




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                             GL Only Corrections
                                                                                                                                                       Purchasing (2237)




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                    Cancelled Checks




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                          Miscellaneous JV
                                                                                                                                                                                                                                                                                                                                                                                                                                                            PCS Modification
                                                                                                                                                                                                                                                                                                                                                                                                                                     Travel Payment
                                                                                                                                                                                                                                                                     Revolving Fund




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                              Suspense Fund
                                                                                                                                                                                                                                                                                                                                                                                                                    Travel Request
                                                                                                                        Procure to Pay




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                Debit Voucher
                                                                                                                                                                           Purchase Card




                                                                                                                                                                                                                                                                                                                                                                                                                                                                               PCS Advance
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                             PCS Expense




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                   GL Monthly
                                                                                                                                         Vendor File




                                                                                                                                                                                                                                                        Issue Book




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                       GL BOFY




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                   Accruals
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                GL EOFY
                                                                                                                                                                                                                                                                                                                                                                                                           CWINRS




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                     Reports
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                       Grants
                                 Req     Requirement




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                              REPS
                                                                                                                                                                                                                                                                                                                                                                                                                                                      PCS
        Process                  No      Name                Requirement Text                               Priority

                                                             Generate a reimbursable agreement
                                                             activity report. Parameters include
                                                             reimbursable agreement number,
                                                             accounting period and period covered
                                                             (monthly, quarterly, fiscal year-to-date, or
                                                             inception-to-date). Result is a list of
                                                             accounting activity (commitments,
                                                             obligations, advances, expenditures, etc.)
                                                             under the reimbursable agreement, with
                                                             customer/vendor information, period of
                                                             performance, document numbers,
                                                             accounting classification information,
                                                             transaction dates and amounts. Sorting
                                                             options include transaction date,
                                                             document type and accounting
                                        Reimbursable         classification.
                                        Agreement Activity
        Funds Status             FMF-04 Report                                                              Mandatory

                                                             Query status of funds. Parameters
                                                             include accounting period, and allotment
                                                             accounting classification. Result is a
                                                             display providing the following
                                                             information:
                                                             •      Accounting classification elements
                                                             •      Total Allotment
                                                             •      Commitments
                                                             •      Obligations
                                                             •      Expenditures
                                                             •      Available Balance (available
                                                             balance must equal the balance in the
                                                             4610 or 4620 account).
                                                             Drill down from the commitments line,
                                                             obligations line, and the expenditures line
                                                             to the detailed transactions, documents,
                                        Status of Funds      and document detail that support these
        Funds Status             FMF-05 Query                lines.                                      Mandatory

                                        System assurance     Validate that funds availability balances
                                        for funds            used for funds control and funds status
        Funds Status             FMF-06 availability         reporting agree with the general ledger.       Mandatory

                                                             Maintain budget data needed to support
                                                             OMB’s MAX A-11 system requirements
                                                             that agencies currently fulfill via their
        Funds Status             FMF-07 MAX budget data      FACTS II submissions to FMS.                   Mandatory
                                                             Generate Excel files that are consistent
                                                             with the presentation of the program and
                                                             financing schedule and the object class
                                        MAX budget data      schedule published in OMB Circular A-          Value
        Funds Status             FMF-08 reporting            11.                                            Added
                                                             Notify the agency when funds availability
                                                             is reduced based on the processing of
                                        Funds availability   agency-specified transaction types or
                                        notification by      sources (e.g., credit card payments and        Value
        Funds Status             FMF-09 exception            payroll).                                      Added
                                                         Notify the agency when funds availability
                                        Funds availability
                                                         by TAFS or internal fund code reaches a
                                        notification by  pre-defined percent of the original total          Value
        Funds Status             FMF-10 percent          funding amount.                                    added
                                                         Generate Excel files that are consistent
                                                         with the presentation of budget
                                        Other MAX Budget schedules published in OMB Circular A-             Value                                                                                                                                                                                                                   Appendix D-13
         Funds Status
Business Requirements Document   FMF-11 Data Reporting   11.                                                added                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                         6/16/2010
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                            Department of Veterans Affairs
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                           Financial and Logistics Integrated Technology Enterprise (FLITE)
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                             Integrated Financial Accounting System (IFAS)




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                      Acquire to
                                                                                                                                                                                                                                                                                                          Procure to Pay                                                                                                                                                                                                                                Retire                                                                                                                                                                                                                  Order to Cash                                                                                                                                                                                                  Record to Report

                                                                                                                                                                           PURCHASING                                                                                                                                                                                                                         ACCOUNTS PAYABLE                                                                                                                   Assets                                                                                                                                                                                                   ACCOUNTS RECEIVABLE                                                                                                                                                                                                                 GENERAL LEDGER




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                          Budget Distribution - Reimbursements
                                                                                                                                                                                                                                                                                                           ALAC Establish & Receive Collections




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                 Budget Distribution - Construction




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                          ALAC Deposits - Funding Fee Only
                                                                                                                                                                                     Miscellaneous Obligations (1358)




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                   Fixed Asset Subsystem (Acquire)




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                 DMC Education Benefits Offset
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                      Accounts Rec Non HealthCare




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                     Accts Rec HealthCare Interim
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                    Accts Rec Wait for Payment




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                    Accts Rec HealthCare To Be
                                                                                                                                                                                                                                                                                Non-Obligation Payments




                                                                                                                                                                                                                                                                                                                                                                          Special Adaptive Housing




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                     Fixed Asset (Disposition)
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                     Agent Cashier Payments
                                                                                                                                                                                                                                                                                                                                                  ALAC Accounts Payable




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                 Agent Cashier Deposits
                                                                                                                                                                                                                        Receiving/Certificaiton




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                             ALAC Deposits - Other




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                       GL Only Corrections
                                                                                                                                                 Purchasing (2237)




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                              Cancelled Checks




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                    Miscellaneous JV
                                                                                                                                                                                                                                                                                                                                                                                                                                                      PCS Modification
                                                                                                                                                                                                                                                                                                                                                                                                                               Travel Payment
                                                                                                                                                                                                                                                               Revolving Fund




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                        Suspense Fund
                                                                                                                                                                                                                                                                                                                                                                                                              Travel Request
                                                                                                                  Procure to Pay




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                          Debit Voucher
                                                                                                                                                                     Purchase Card




                                                                                                                                                                                                                                                                                                                                                                                                                                                                         PCS Advance
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                       PCS Expense




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                             GL Monthly
                                                                                                                                   Vendor File




                                                                                                                                                                                                                                                  Issue Book




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                 GL BOFY




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                             Accruals
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                          GL EOFY
                                                                                                                                                                                                                                                                                                                                                                                                     CWINRS




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                               Reports
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                 Grants
                                 Req     Requirement




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                        REPS
                                                                                                                                                                                                                                                                                                                                                                                                                                                PCS
        Process                  No      Name            Requirement Text                             Priority
                                                         The system shall have controls in place
                                                         to prevent facility lockout of thesystem. If
                                        Other MAX Budget the cumulative total is more than the        Value
        Funds Status             FMF-12 Data Reporting   withdrawl, then there should be no           added

                                                           Maintain a chart of accounts consistent
                                                           with the U.S. SGL Chart of Accounts,
                                                           including the proprietary, budgetary, and
        GL Account                                         memorandum accounts, basic numbering
        Definition               GLA-01 Chart of accounts structure, and account titles.              Mandatory
                                                           Maintain an association between the
                                                           chart of accounts and valid attribute
                                                           domain values used for Treasury
        GL Account                                         reporting (e.g., FACTS I, FACTS II and
        Definition               GLA-02 Account attributes GFRS reporting).                           Mandatory
                                                           Define specific GL accounts as control
        GL Account                                         accounts for purposes of tracking activity
        Definition               GLA-03 Control accounts in subsidiary ledgers.                       Mandatory

        GL Account                                         Define agency-specific GL sub-accounts
        Definition               GLA-04 Sub-accounts       that summarize to U.S. SGL accounts.       Mandatory
                                                           Accommodate an additional 2 digits
        GL Account                      Sub-account        beyond the U.S. SGL account for agency-
        Definition               GLA-05 length             specific GL sub-accounts.                  Mandatory
        GL Account                      Memorandum         Define agency-specific memorandum
        Definition               GLA-06 accounts           accounts in the chart of accounts.         Mandatory
                                                           Add, change or de-activate accounts in
        GL Account                                         the chart of accounts without
        Definition               GLA-07 Account changes    programming changes.                       Mandatory

                                                            Add, change or de-activate U.S. SGL
                                                            attribute domain values in order to
                                                            accommodate changes in Treasury
        GL Account                      Attribute value     reporting (e.g. FACTS I, FACTS II, or
        Definition               GLA-08 changes             GFRS) without programming changes.        Mandatory
                                                            Deliver the Core financial system
                                                            software populated with the current
        GL Account                      Pre-configured      published values for the U.S. SGL chart
        Definition               GLA-09 U.S. SGL accounts of accounts.                                Mandatory
                                                            Deliver the Core financial system
                                                            software populated with the current
        GL Account                      Pre-configured      published values for the FACTS II
        Definition               GLA-10 FACTS II attributes attributes.                               Mandatory

                                                           Record like accounting events
                                                           consistently using standard transactions.
                                                           Standard transactions must specify the
                                                           general ledger account postings, and
        Transaction                     Standard           update document balances and any
        Definition               GLB-01 transactions       related tables (e.g. available funding).  Mandatory

        Transaction                                        Define the general ledger account
        Definition               GLB-02 GL account posting postings used in a standard transaction. Mandatory
                                                           Define standard transactions that include
        Transaction                     Transaction        proprietary, budgetary and memorandum
        Definition               GLB-03 accounts           accounts.                                 Mandatory

        Transaction                     U.S. SGL           Define standard transactions consistent
        Definition               GLB-04 consistency        with U.S. SGL posting rules.               Mandatory
                                                           Define standard transactions that derive
                                                           general ledger postings based on
        Transaction                                        accounting classification elements or
        Definition               GLB-05 Posting derivation other document data elements.              Mandatory
                                                                                                                                                                                                                                                                                                                              Appendix D-14
Business Requirements Document                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                      6/16/2010
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                Department of Veterans Affairs
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                               Financial and Logistics Integrated Technology Enterprise (FLITE)
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                 Integrated Financial Accounting System (IFAS)



                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                          Acquire to
                                                                                                                                                                                                                                                                                                              Procure to Pay                                                                                                                                                                                                                                Retire                                                                                                                                                                                                                  Order to Cash                                                                                                                                                                                                  Record to Report

                                                                                                                                                                               PURCHASING                                                                                                                                                                                                                         ACCOUNTS PAYABLE                                                                                                                   Assets                                                                                                                                                                                                   ACCOUNTS RECEIVABLE                                                                                                                                                                                                                 GENERAL LEDGER




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                              Budget Distribution - Reimbursements
                                                                                                                                                                                                                                                                                                               ALAC Establish & Receive Collections




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                     Budget Distribution - Construction




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                              ALAC Deposits - Funding Fee Only
                                                                                                                                                                                         Miscellaneous Obligations (1358)




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                       Fixed Asset Subsystem (Acquire)




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                     DMC Education Benefits Offset
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                          Accounts Rec Non HealthCare




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                         Accts Rec HealthCare Interim
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                        Accts Rec Wait for Payment




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                        Accts Rec HealthCare To Be
                                                                                                                                                                                                                                                                                    Non-Obligation Payments




                                                                                                                                                                                                                                                                                                                                                                              Special Adaptive Housing




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                         Fixed Asset (Disposition)
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                         Agent Cashier Payments
                                                                                                                                                                                                                                                                                                                                                      ALAC Accounts Payable




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                     Agent Cashier Deposits
                                                                                                                                                                                                                            Receiving/Certificaiton




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                 ALAC Deposits - Other




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                           GL Only Corrections
                                                                                                                                                     Purchasing (2237)




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                  Cancelled Checks




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                        Miscellaneous JV
                                                                                                                                                                                                                                                                                                                                                                                                                                                          PCS Modification
                                                                                                                                                                                                                                                                                                                                                                                                                                   Travel Payment
                                                                                                                                                                                                                                                                   Revolving Fund




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                            Suspense Fund
                                                                                                                                                                                                                                                                                                                                                                                                                  Travel Request
                                                                                                                      Procure to Pay




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                              Debit Voucher
                                                                                                                                                                         Purchase Card




                                                                                                                                                                                                                                                                                                                                                                                                                                                                             PCS Advance
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                           PCS Expense




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                 GL Monthly
                                                                                                                                       Vendor File




                                                                                                                                                                                                                                                      Issue Book




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                     GL BOFY




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                 Accruals
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                              GL EOFY
                                                                                                                                                                                                                                                                                                                                                                                                         CWINRS




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                   Reports
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                     Grants
                                 Req     Requirement




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                            REPS
                                                                                                                                                                                                                                                                                                                                                                                                                                                    PCS
        Process                  No      Name               Requirement Text                              Priority
                                                            Define edit rules for standard
                                                            transactions to require, prohibit, or set a
        Transaction                                         default value for accounting classification
        Definition               GLB-06 Transaction rules   elements.                                     Mandatory
        Transaction                     Number of GL        Define up to 10 debit and credit pairs in a
        Definition               GLB-07 account pairs       single standard transaction.                  Mandatory
                                                            Update all general ledger account
                                                            balances (i.e., budgetary, proprietary and
        GL Update and                   Updating GL         memorandum accounts) based on a
        Editing                  GLC-01 balances            single input transaction.                     Mandatory
                                                            Classify accounting transactions by U.S.
                                                            SGL attributes required for FACTS I,
                                        Classifying         FACTS II, and GFRS reporting as
        GL Update and                   transactions by     specified by the current supplement(s) to
        Editing                  GLC-02 attribute           the TFM.                                      Mandatory
                                                            Validate U.S. SGL attributes on
        GL Update and                   Validate            transactions (whether entered or derived)
        Editing                  GLC-03 attributesV         prior to the posting.                         Mandatory

                                                            Prevent transactions from posting that
                                                            would cause general ledger debits and
                                                            credits to be out-of-balance at any level
        GL Update and                   Balanced GL         of the agency's accounting classification
        Editing                  GLC-04 postings by ACS     structure specified on a transaction.         Mandatory
                                                            Prevent transactions from posting that
                                                            would cause general ledger debits and
                                                            credits to be out of balance within the
                                                            proprietary, budgetary, or memorandum
                                        Balanced GL         accounts. Proprietary, budgetary, and
        GL Update and                   postings by         memorandum accounts must each be
        Editing                  GLC-05 account type        self-balancing.                               Mandatory
                                                 Update general ledger control accounts
                                                 consistent with postings made to
                               GL control        subsidiary ledgers. Prevent transactions
                               accounts balanced from posting that would cause the
        GL Update and          with subsidiary   general ledger control accounts to be out-
        Editing         GLC-06 ledgers           of-balance with the subsidiary ledgers                   Mandatory
                                                 Prevent transactions from posting to
        GL Update and          De-activated      general ledger accounts that have been
        Editing         GLC-07 accounts          de-activated.                                            Mandatory
                                                 Derive and record the amount of upward
                                                 or downward spending adjustments upon
                                                 liquidating, canceling, or modifying the
                                                 dollar amount of prior year obligations or
                                                 expenditures. Record the spending
        Upward/Downward        Record spending adjustment at the time of posting the
        Spending Adj    GLD-01 adjustments       transaction which generated it.                          Mandatory
                                                 When correcting documents that
                                                 previously generated spending
                                                 adjustment entries, reverse the original
                               Spending          spending adjustment entries and
        Upward/Downward        adjustment        generate new spending adjustments for
        Spending Adj    GLD-02 reversals         the correct amounts.                                     Mandatory
                                                 Determine if upward and downward
                                                 adjustments are to expired or unexpired
                               Adjustments to    budget authority in order to derive the
        Upward/Downward        expired vs.       U.S. SGL prescribed entries to record
        Spending Adj    GLD-03 unexpired         spending adjustments.                                    Mandatory

                                                            Determine if anticipated recoveries have
                                                            been previously recorded in order to
        Upward/Downward        Anticipated                  derive the U.S. SGL prescribed entries to
        Spending Adj    GLD-04 recoveries                   record downward spending adjustments. Mandatory                                                                                                                                                                                                                       Appendix D-15
Business Requirements Document                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                          6/16/2010
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                             Department of Veterans Affairs
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                            Financial and Logistics Integrated Technology Enterprise (FLITE)
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                              Integrated Financial Accounting System (IFAS)


                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                       Acquire to
                                                                                                                                                                                                                                                                                                           Procure to Pay                                                                                                                                                                                                                                Retire                                                                                                                                                                                                                  Order to Cash                                                                                                                                                                                                  Record to Report

                                                                                                                                                                            PURCHASING                                                                                                                                                                                                                         ACCOUNTS PAYABLE                                                                                                                   Assets                                                                                                                                                                                                   ACCOUNTS RECEIVABLE                                                                                                                                                                                                                 GENERAL LEDGER




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                           Budget Distribution - Reimbursements
                                                                                                                                                                                                                                                                                                            ALAC Establish & Receive Collections




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                  Budget Distribution - Construction




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                           ALAC Deposits - Funding Fee Only
                                                                                                                                                                                      Miscellaneous Obligations (1358)




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                    Fixed Asset Subsystem (Acquire)




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                  DMC Education Benefits Offset
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                       Accounts Rec Non HealthCare




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                      Accts Rec HealthCare Interim
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                     Accts Rec Wait for Payment




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                     Accts Rec HealthCare To Be
                                                                                                                                                                                                                                                                                 Non-Obligation Payments




                                                                                                                                                                                                                                                                                                                                                                           Special Adaptive Housing




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                      Fixed Asset (Disposition)
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                      Agent Cashier Payments
                                                                                                                                                                                                                                                                                                                                                   ALAC Accounts Payable




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                  Agent Cashier Deposits
                                                                                                                                                                                                                         Receiving/Certificaiton




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                              ALAC Deposits - Other




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                        GL Only Corrections
                                                                                                                                                  Purchasing (2237)




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                               Cancelled Checks




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                     Miscellaneous JV
                                                                                                                                                                                                                                                                                                                                                                                                                                                       PCS Modification
                                                                                                                                                                                                                                                                                                                                                                                                                                Travel Payment
                                                                                                                                                                                                                                                                Revolving Fund




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                         Suspense Fund
                                                                                                                                                                                                                                                                                                                                                                                                               Travel Request
                                                                                                                   Procure to Pay




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                           Debit Voucher
                                                                                                                                                                      Purchase Card




                                                                                                                                                                                                                                                                                                                                                                                                                                                                          PCS Advance
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                        PCS Expense




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                              GL Monthly
                                                                                                                                    Vendor File




                                                                                                                                                                                                                                                   Issue Book




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                  GL BOFY




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                              Accruals
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                           GL EOFY
                                                                                                                                                                                                                                                                                                                                                                                                      CWINRS




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                Reports
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                  Grants
                                 Req      Requirement




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                         REPS
                                                                                                                                                                                                                                                                                                                                                                                                                                                 PCS
        Process                  No       Name              Requirement Text                            Priority

                                                  Determine if upward and downward
                                                  adjustments are to paid or unpaid
                                                  obligations and/or expenditures in order
        Upward/Downward        Adjustments to     to derive the U.S. SGL prescribed entries
        Spending Adj    GLD-05 paid vs. unpaid    for recording spending adjustments.       Mandatory
                                                  Determine if upward and downward
                                                  adjustments are to delivered or
                               Adjustments to     undelivered orders in order to derive the
        Upward/Downward        delivered vs.      U.S. SGL prescribed entries to record
        Spending Adj    GLD-06 undelivered orders spending adjustments.                     Mandatory

                                                            Permit recording of previously
                                                            unrecorded obligations to prior year
                               Previously                   budget authority or expired budget
        Upward/Downward        unrecorded                   authority and generate related upward
        Spending Adj    GLD-07 obligations                  spending adjustmentstransactions will
                                                            Identify when posting in the current year. Mandatory
                                                            invoke upward spending adjustments,
                               Spending                     and apply the agency-defined level of
        Upward/Downward        adjustment                   validation (I.e., rejection, warning or
        Spending Adj    GLD-08 validation                   information only).                         Mandatory

                                                            Query general ledger account balances.
                                                            Parameters include beginning and ending
                                                            accounting period, and TAS or internal
                                                            fund code. Result is beginning account
                                                            balances, period activity, and ending
                                                            account balances for the period and TAS,
                                                            or internal fund code, specified. Drill-
                                                            down from period activity to supporting
                                                            general ledger transactions; from general
                                                            ledger transactions to supporting
                                        General ledger      documents; and from supporting
        GL Analysis and                 account balances    documents to other documents in the
        Reconciliation           GLE-01 query               document chain.                           Mandatory
                                                            Generate the Daily GL and Subsidiary
                                                            Ledger Exception Report. Result is a list
                                                            of GL control accounts by internal fund
                                                            code whose balances differ from the
                                                            subsidiary ledgers. Report lines include
                                        Daily GL and        the GL control account balance, the
        GL Analysis and                 Subsidiary Ledger   balance of the open documents in the
        Reconciliation           GLE-02 Exception Report    subsidiary ledger, and the difference.     Mandatory
                                                             Generate the GL Supporting Documents
                                                             Report as of the current system date.
                                                             Parameters include a GL control account
                                                             and TAS or internal fund code. Result is
                                                             the GL account balance, and a list of the
        GL Analysis and                   GL Supporting      open documents and balances
        Reconciliation           GLE-03   Document Report supporting the GL account balance.           Mandatory
                                                             Maintain fifteen accounting periods per
                                                             fiscal year. Provide the option to
                                                             designate one period for recording
                                                             opening balances, twelve periods for
                                                             recording monthly activity and two
        Acctng Prd Maint                                     additional periods for year end pre-
        and Closing              GLF-01   Accounting periods closing and closing entries               Mandatory
                                                             Record transactions to any open
                                                             accounting period. Provide the option to
        Acctng Prd Maint                  Open accounting keep multiple accounting periods
        and Closing              GLF-02   periods            (minimum of 3) open simultaneously.       Mandatory
                                                             Close accounting periods and prevent the
        Acctng Prd Maint                  Closed accounting posting of new transactions to any closed
        and Closing              GLF-03   periods            period.                                   Mandatory                                                                                                                                                                                                               Appendix D-16
Business Requirements Document                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                       6/16/2010
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                 Department of Veterans Affairs
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                Financial and Logistics Integrated Technology Enterprise (FLITE)
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                  Integrated Financial Accounting System (IFAS)




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                           Acquire to
                                                                                                                                                                                                                                                                                                               Procure to Pay                                                                                                                                                                                                                                Retire                                                                                                                                                                                                                  Order to Cash                                                                                                                                                                                                  Record to Report

                                                                                                                                                                                PURCHASING                                                                                                                                                                                                                         ACCOUNTS PAYABLE                                                                                                                   Assets                                                                                                                                                                                                   ACCOUNTS RECEIVABLE                                                                                                                                                                                                                 GENERAL LEDGER




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                               Budget Distribution - Reimbursements
                                                                                                                                                                                                                                                                                                                ALAC Establish & Receive Collections




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                      Budget Distribution - Construction




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                               ALAC Deposits - Funding Fee Only
                                                                                                                                                                                          Miscellaneous Obligations (1358)




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                        Fixed Asset Subsystem (Acquire)




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                      DMC Education Benefits Offset
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                           Accounts Rec Non HealthCare




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                          Accts Rec HealthCare Interim
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                         Accts Rec Wait for Payment




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                         Accts Rec HealthCare To Be
                                                                                                                                                                                                                                                                                     Non-Obligation Payments




                                                                                                                                                                                                                                                                                                                                                                               Special Adaptive Housing




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                          Fixed Asset (Disposition)
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                          Agent Cashier Payments
                                                                                                                                                                                                                                                                                                                                                       ALAC Accounts Payable




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                      Agent Cashier Deposits
                                                                                                                                                                                                                             Receiving/Certificaiton




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                  ALAC Deposits - Other




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                            GL Only Corrections
                                                                                                                                                      Purchasing (2237)




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                   Cancelled Checks




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                         Miscellaneous JV
                                                                                                                                                                                                                                                                                                                                                                                                                                                           PCS Modification
                                                                                                                                                                                                                                                                                                                                                                                                                                    Travel Payment
                                                                                                                                                                                                                                                                    Revolving Fund




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                             Suspense Fund
                                                                                                                                                                                                                                                                                                                                                                                                                   Travel Request
                                                                                                                       Procure to Pay




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                               Debit Voucher
                                                                                                                                                                          Purchase Card




                                                                                                                                                                                                                                                                                                                                                                                                                                                                              PCS Advance
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                            PCS Expense




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                  GL Monthly
                                                                                                                                        Vendor File




                                                                                                                                                                                                                                                       Issue Book




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                      GL BOFY




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                  Accruals
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                               GL EOFY
                                                                                                                                                                                                                                                                                                                                                                                                          CWINRS




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                    Reports
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                      Grants
                                 Req     Requirement




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                             REPS
                                                                                                                                                                                                                                                                                                                                                                                                                                                     PCS
        Process                  No      Name                Requirement Text                              Priority

        Acctng Prd Maint                Re-opening         Re-open closed accounting periods and
        and Closing              GLF-04 accounting periods record transactions to them.                    Mandatory

                                                             Provide a year-end closing process that
                                                             records U.S. SGL prescribed closing
        Acctng Prd Maint                                     entries in accounting periods separate
        and Closing              GLF-05 Closing entries      from other accounting periods.                Mandatory
                                                             Perform multiple closings in a trial/test
                                                             mode so that users can review the
                                                             closing results, clear the closing entries
                                                             and re-run the closing process. This
        Acctng Prd Maint                                     functionality must be available for both
        and Closing              GLF-06 Multiple closings    "pre-closing" entries and "closing" entries   Mandatory
                                                             Generate trial balances that support the
        Acctng Prd Maint                                     review of the closing process run in
        and Closing              GLF-07 Closing results      trial/test mode.                              Mandatory
                                                             Record transactions to the current and
        Acctng Prd Maint                                     prior fiscal year (i.e., until the closing
        and Closing              GLF-08 Open fiscal years    Derive an complete).
                                                             process is accounting period’s opening        Mandatory
                                                             balances based on the prior accounting
                                                             period’s closing balances at the U.S.
                                                             SGL attribute level. The opening of
                                                             general ledger account balances must
                                                             maintain the U.S. SGL attribute
                                                             information required to satisfy FACTS I,
        Acctng Prd Maint                Roll forward         FACTS II, and GFRS reporting
        and Closing              GLF-09 balances             requirements.                                 Mandatory
                                                             Fiscal year driven tablesMake fiscal year
        Acctng Prd Maint                Fiscal year driven   driven tables available in subsequent
        and Closing              GLF-10 tables               fiscal years.                                 Mandatory
                                                             Single year tablesMake single year
        Acctng Prd Maint                                     appropriation and fund tables available in
        and Closing              GLF-11 Single year tables   subsequent fiscal years.                      Mandatory
                                        Mass table           Deliver a capability to make mass
        Acctng Prd Maint                changes at fiscal    changes to tables rolled forward to a         Value
        and Closing              GLF-12 year end             subsequent fiscal year.                       Added

                                                             Generate all standard reports as of any
                                                             accounting period. Amounts reported
                                                             must reflect the cumulative amount of all
                                                             transactions posted to the general ledger
                                                             up through the accounting period
                                                             specified for running the report. If
                                                             reporting for the current period, amounts
                                                             must be cumulative up through the
        Financial Reporting GLG-01 Report end dates          current date.                             Mandatory




                                                                                                                                                                                                                                                                                                                                   Appendix D-17
Business Requirements Document                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                           6/16/2010
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                         Department of Veterans Affairs
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                        Financial and Logistics Integrated Technology Enterprise (FLITE)
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                          Integrated Financial Accounting System (IFAS)




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                   Acquire to
                                                                                                                                                                                                                                                                                                       Procure to Pay                                                                                                                                                                                                                                Retire                                                                                                                                                                                                                  Order to Cash                                                                                                                                                                                                  Record to Report

                                                                                                                                                                        PURCHASING                                                                                                                                                                                                                         ACCOUNTS PAYABLE                                                                                                                   Assets                                                                                                                                                                                                   ACCOUNTS RECEIVABLE                                                                                                                                                                                                                 GENERAL LEDGER




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                       Budget Distribution - Reimbursements
                                                                                                                                                                                                                                                                                                        ALAC Establish & Receive Collections




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                              Budget Distribution - Construction




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                       ALAC Deposits - Funding Fee Only
                                                                                                                                                                                  Miscellaneous Obligations (1358)




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                Fixed Asset Subsystem (Acquire)




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                              DMC Education Benefits Offset
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                   Accounts Rec Non HealthCare




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                  Accts Rec HealthCare Interim
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                 Accts Rec Wait for Payment




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                 Accts Rec HealthCare To Be
                                                                                                                                                                                                                                                                             Non-Obligation Payments




                                                                                                                                                                                                                                                                                                                                                                       Special Adaptive Housing




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                  Fixed Asset (Disposition)
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                  Agent Cashier Payments
                                                                                                                                                                                                                                                                                                                                               ALAC Accounts Payable




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                              Agent Cashier Deposits
                                                                                                                                                                                                                     Receiving/Certificaiton




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                          ALAC Deposits - Other




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                    GL Only Corrections
                                                                                                                                              Purchasing (2237)




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                           Cancelled Checks




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                 Miscellaneous JV
                                                                                                                                                                                                                                                                                                                                                                                                                                                   PCS Modification
                                                                                                                                                                                                                                                                                                                                                                                                                            Travel Payment
                                                                                                                                                                                                                                                            Revolving Fund




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                     Suspense Fund
                                                                                                                                                                                                                                                                                                                                                                                                           Travel Request
                                                                                                               Procure to Pay




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                       Debit Voucher
                                                                                                                                                                  Purchase Card




                                                                                                                                                                                                                                                                                                                                                                                                                                                                      PCS Advance
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                    PCS Expense




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                          GL Monthly
                                                                                                                                Vendor File




                                                                                                                                                                                                                                               Issue Book




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                              GL BOFY




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                          Accruals
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                       GL EOFY
                                                                                                                                                                                                                                                                                                                                                                                                  CWINRS




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                            Reports
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                              Grants
                                 Req   Requirement




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                     REPS
                                                                                                                                                                                                                                                                                                                                                                                                                                             PCS
        Process                  No    Name           Requirement Text                           Priority


                                                      Ensure consistency between the data
                                                      sources used to generate internal and
                                                      external financial reports for the same
                                                      accounting period. The following
                                                      relationships must be maintained:
                                                      •     The beginning and ending balances
                                                      and total debit and credit activity reported
                                                      on the Standard Trial Balance must equal
                                                      the beginning and ending balances and
                                                      total debit and credit activity reported on
                                                      the FACTS I and FACTS II trial balances.
                                                      •     The debit and credit activity
                                                      reported on the Transaction Register
                                                      must equal the debit and credit activity
                                                      reported on all of the trial balances.
                                                      •     The system-generated FACTS I
                                                      transfer file must agree with the system-
                                                      generated Balance Sheet, Statement of
                                                      Net Cost, and Statement of Changes in
                                                      Net Position
                                                      •     The system-generated FACTS II
                                                      transfer file must agree with the system-
                                                      generated Statement of Budgetary
        Financial Reporting GLG-02 Report consistency Resources and the SF-133.                    Mandatory
                                                      Generate a transaction register report.
                                                      Parameters are:accounting period,
                                                      transaction date range, or system date
                                                      range. Result is a report displaying the
                                                      following data elements for each
                                                      transaction posted during the accounting
                                                      period or date range specified:
                                                      •      Fiscal year
                                                      •      TAS
                                                      •      Internal fund code
                                                      •      Document number
                                                      •      Transaction number
                                                      •      Transaction date
                                                      •      System date
                                                      •      System time
                                                      •      Entry user ID
                                                      •      Debit account number(s)
                                                      •      Debit amount(s)
                                                      •      Credit account number(s)
                                                      •      Credit amount(s)
                                                      •      Object class
                                                      •      U.S. SGL attribute values.
                                                      Provide an option to group transactions
                                                      at the TAS, internal fund, or organization
                                                      level. Transactions which occur from a
                                                      single posting event must be grouped
                                                      together. The report must include
                                   Transaction        headings for each data element
        Financial Reporting GLG-03 register           displayed. The report must include all       Mandatory




                                                                                                                                                                                                                                                                                                                           Appendix D-18
Business Requirements Document                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                   6/16/2010
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                       Department of Veterans Affairs
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                      Financial and Logistics Integrated Technology Enterprise (FLITE)
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                        Integrated Financial Accounting System (IFAS)




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                 Acquire to
                                                                                                                                                                                                                                                                                                     Procure to Pay                                                                                                                                                                                                                                Retire                                                                                                                                                                                                                  Order to Cash                                                                                                                                                                                                  Record to Report

                                                                                                                                                                      PURCHASING                                                                                                                                                                                                                         ACCOUNTS PAYABLE                                                                                                                   Assets                                                                                                                                                                                                   ACCOUNTS RECEIVABLE                                                                                                                                                                                                                 GENERAL LEDGER




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                     Budget Distribution - Reimbursements
                                                                                                                                                                                                                                                                                                      ALAC Establish & Receive Collections




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                            Budget Distribution - Construction




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                     ALAC Deposits - Funding Fee Only
                                                                                                                                                                                Miscellaneous Obligations (1358)




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                              Fixed Asset Subsystem (Acquire)




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                            DMC Education Benefits Offset
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                 Accounts Rec Non HealthCare




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                Accts Rec HealthCare Interim
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                               Accts Rec Wait for Payment




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                               Accts Rec HealthCare To Be
                                                                                                                                                                                                                                                                           Non-Obligation Payments




                                                                                                                                                                                                                                                                                                                                                                     Special Adaptive Housing




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                Fixed Asset (Disposition)
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                Agent Cashier Payments
                                                                                                                                                                                                                                                                                                                                             ALAC Accounts Payable




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                            Agent Cashier Deposits
                                                                                                                                                                                                                   Receiving/Certificaiton




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                        ALAC Deposits - Other




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                  GL Only Corrections
                                                                                                                                            Purchasing (2237)




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                         Cancelled Checks




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                               Miscellaneous JV
                                                                                                                                                                                                                                                                                                                                                                                                                                                 PCS Modification
                                                                                                                                                                                                                                                                                                                                                                                                                          Travel Payment
                                                                                                                                                                                                                                                          Revolving Fund




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                   Suspense Fund
                                                                                                                                                                                                                                                                                                                                                                                                         Travel Request
                                                                                                             Procure to Pay




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                     Debit Voucher
                                                                                                                                                                Purchase Card




                                                                                                                                                                                                                                                                                                                                                                                                                                                                    PCS Advance
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                  PCS Expense




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                        GL Monthly
                                                                                                                              Vendor File




                                                                                                                                                                                                                                             Issue Book




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                            GL BOFY




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                        Accruals
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                     GL EOFY
                                                                                                                                                                                                                                                                                                                                                                                                CWINRS




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                          Reports
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                            Grants
                                 Req   Requirement




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                   REPS
                                                                                                                                                                                                                                                                                                                                                                                                                                           PCS
        Process                  No    Name          Requirement Text                          Priority

                                                     Generate a trial balance report.
                                                     Parameter is the accounting period.
                                                     Result is a report providing the following
                                                     amounts for each general ledger
                                                     account:
                                                     •      Beginning balance for the
                                                     accounting period
                                                     •      Total amount of debits for the
                                                     accounting period
                                                     •      Total amount of credits for the
                                                     accounting period
                                                     •      Cumulative ending balance for the
                                                     accounting period.
                                                     Provide the option to select whether
                                                     general ledger account balances are
                                                     rolled up to the TAS level, internal fund
                                                     level, or organization level, and also
                                                     whether they are displayed at the GL sub-
                                                     account level (actual accounts used for
                                                     posting transactions) or the U.S. SGL
                                                     account level. Sub-totals for beginning
                                                     balance, accounting period activity, and
                                                     ending balance columns must be
                                                     provided after each change in
                                                     organization, internal fund and TAS on
                                                     the report. The report must include the
                                                     balances of all funds and all fiscal years
        Financial Reporting GLG-04 Trial balance     maintained by the agency.                   Mandatory
                                                     Generate a FACTS I trial balance report.
                                                     Parameter is the accounting period.
                                                     Result is a report displaying the following
                                                     balances for each U.S. SGL account or
                                                     U.S. SGL account and attribute
                                                     combination:
                                                     •      Beginning balance for the
                                                     accounting period
                                                     •      Total amount of debits for the
                                                     accounting period
                                                     •      Total amount of credits for the
                                                     accounting period
                                                     •      Cumulative ending balance for the
                                                     accounting period.
                                                     Provide the option to specify whether
                                                     general ledger account balances are
                                                     rolled up to the TAS level, internal fund
                                                     level, or organization level. The report
                                                     must include all general ledger accounts
                                                     (both FACTS I accounts and non-FACTS
                                                     I accounts). FACTS I accounts must be
                                                     displayed at the U.S. SGL and attribute
                                                     level (I.e. separate amounts should be
                                                     displayed when there is more than one
                                                     attribute value within an U.S. SGL
                                                     account). Non-FACTS I accounts must
                                                     be displayed at the U.S. SGL account
                                   FACTS I trial     level. Subtotals for beginning balance,
        Financial Reporting GLG-05 balance           accounting period activity, and ending      Mandatory



                                                                                                                                                                                                                                                                                                                         Appendix D-19
Business Requirements Document                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                 6/16/2010
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                        Department of Veterans Affairs
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                       Financial and Logistics Integrated Technology Enterprise (FLITE)
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                         Integrated Financial Accounting System (IFAS)




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                  Acquire to
                                                                                                                                                                                                                                                                                                      Procure to Pay                                                                                                                                                                                                                                Retire                                                                                                                                                                                                                  Order to Cash                                                                                                                                                                                                  Record to Report

                                                                                                                                                                       PURCHASING                                                                                                                                                                                                                         ACCOUNTS PAYABLE                                                                                                                   Assets                                                                                                                                                                                                   ACCOUNTS RECEIVABLE                                                                                                                                                                                                                 GENERAL LEDGER




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                      Budget Distribution - Reimbursements
                                                                                                                                                                                                                                                                                                       ALAC Establish & Receive Collections




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                             Budget Distribution - Construction




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                      ALAC Deposits - Funding Fee Only
                                                                                                                                                                                 Miscellaneous Obligations (1358)




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                               Fixed Asset Subsystem (Acquire)




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                             DMC Education Benefits Offset
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                  Accounts Rec Non HealthCare




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                 Accts Rec HealthCare Interim
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                Accts Rec Wait for Payment




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                Accts Rec HealthCare To Be
                                                                                                                                                                                                                                                                            Non-Obligation Payments




                                                                                                                                                                                                                                                                                                                                                                      Special Adaptive Housing




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                 Fixed Asset (Disposition)
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                 Agent Cashier Payments
                                                                                                                                                                                                                                                                                                                                              ALAC Accounts Payable




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                             Agent Cashier Deposits
                                                                                                                                                                                                                    Receiving/Certificaiton




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                         ALAC Deposits - Other




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                   GL Only Corrections
                                                                                                                                             Purchasing (2237)




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                          Cancelled Checks




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                Miscellaneous JV
                                                                                                                                                                                                                                                                                                                                                                                                                                                  PCS Modification
                                                                                                                                                                                                                                                                                                                                                                                                                           Travel Payment
                                                                                                                                                                                                                                                           Revolving Fund




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                    Suspense Fund
                                                                                                                                                                                                                                                                                                                                                                                                          Travel Request
                                                                                                              Procure to Pay




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                      Debit Voucher
                                                                                                                                                                 Purchase Card




                                                                                                                                                                                                                                                                                                                                                                                                                                                                     PCS Advance
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                   PCS Expense




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                         GL Monthly
                                                                                                                               Vendor File




                                                                                                                                                                                                                                              Issue Book




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                             GL BOFY




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                         Accruals
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                      GL EOFY
                                                                                                                                                                                                                                                                                                                                                                                                 CWINRS




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                           Reports
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                             Grants
                                 Req   Requirement




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                    REPS
                                                                                                                                                                                                                                                                                                                                                                                                                                            PCS
        Process                  No    Name           Requirement Text                          Priority
                                                      Generate a FACTS II trial balance report.
                                                      Parameter is the accounting period.
                                                      Result is a report displaying the following
                                                      balances for each U.S. SGL account or
                                                      U.S. SGL account and attribute
                                                      combination:
                                                      •      Beginning balance for the
                                                      accounting period
                                                      •      Total amount of debits for the
                                                      accounting period
                                                      •      Total amount of credits for the
                                                      accounting period
                                                      •      Cumulative ending balance for the
                                                      accounting period.
                                                      Provide the option to specify whether
                                                      general ledger account balances are
                                                      rolled up to the TAFS level, internal fund
                                                      level, or organization level. The report
                                                      must include all general ledger accounts
                                                      (both FACTS II accounts and non-FACTS
                                                      II accounts). FACTS II accounts must be
                                                      displayed at the U.S. SGL and attribute
                                                      level (i.e., separate amounts should be
                                                      displayed when there is more than one
                                                      attribute value within a U.S. SGL
                                                      account). Non-FACTS II accounts must
                                                      be displayed at the U.S. SGL account
                                   FACTS II trial     level. Subtotals for beginning balance,
        Financial Reporting GLG-06 balance            accounting period activity, and ending      Mandatory

                                                      Export bulk transfer files for FACTS I and
                                                      FACTS II Adjusted Trial Balances (ATBs)
        Financial Reporting GLG-07 FACTS ATB          to the Department of Treasury's FMS.       Mandatory

                                                      Validate FACTS I and FACTS II data
                                                      prior to submission of the FACTS I and
                                                      FACTS II ATBs and the GFRS report to
                                                      Treasury's FMS. Provide the option to run
        Financial Reporting GLG-08 FACTS validation   validation edits on demand.               Mandatory

                                                      Generate the Report on Budget
                                                      Execution and Budgetary Resources (SF-
                                                      133). Parameters include TAFS and
                                                      accounting period end date. When no
                                                      TAFS is specified, generate a report for
                                                      each reportable TAFS. Results are
                                                      reports in accordance with OMB Circular
                                                      A-11 instructions and the U.S. SGL
        Financial Reporting GLG-09 SF 133             crosswalk to the SF-133 report.          Mandatory




                                                                                                                                                                                                                                                                                                                          Appendix D-20
Business Requirements Document                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                  6/16/2010
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                         Department of Veterans Affairs
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                        Financial and Logistics Integrated Technology Enterprise (FLITE)
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                          Integrated Financial Accounting System (IFAS)




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                   Acquire to
                                                                                                                                                                                                                                                                                                       Procure to Pay                                                                                                                                                                                                                                Retire                                                                                                                                                                                                                  Order to Cash                                                                                                                                                                                                  Record to Report

                                                                                                                                                                        PURCHASING                                                                                                                                                                                                                         ACCOUNTS PAYABLE                                                                                                                   Assets                                                                                                                                                                                                   ACCOUNTS RECEIVABLE                                                                                                                                                                                                                 GENERAL LEDGER




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                       Budget Distribution - Reimbursements
                                                                                                                                                                                                                                                                                                        ALAC Establish & Receive Collections




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                              Budget Distribution - Construction




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                       ALAC Deposits - Funding Fee Only
                                                                                                                                                                                  Miscellaneous Obligations (1358)




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                Fixed Asset Subsystem (Acquire)




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                              DMC Education Benefits Offset
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                   Accounts Rec Non HealthCare




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                  Accts Rec HealthCare Interim
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                 Accts Rec Wait for Payment




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                 Accts Rec HealthCare To Be
                                                                                                                                                                                                                                                                             Non-Obligation Payments




                                                                                                                                                                                                                                                                                                                                                                       Special Adaptive Housing




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                  Fixed Asset (Disposition)
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                  Agent Cashier Payments
                                                                                                                                                                                                                                                                                                                                               ALAC Accounts Payable




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                              Agent Cashier Deposits
                                                                                                                                                                                                                     Receiving/Certificaiton




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                          ALAC Deposits - Other




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                    GL Only Corrections
                                                                                                                                              Purchasing (2237)




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                           Cancelled Checks




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                 Miscellaneous JV
                                                                                                                                                                                                                                                                                                                                                                                                                                                   PCS Modification
                                                                                                                                                                                                                                                                                                                                                                                                                            Travel Payment
                                                                                                                                                                                                                                                            Revolving Fund




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                     Suspense Fund
                                                                                                                                                                                                                                                                                                                                                                                                           Travel Request
                                                                                                               Procure to Pay




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                       Debit Voucher
                                                                                                                                                                  Purchase Card




                                                                                                                                                                                                                                                                                                                                                                                                                                                                      PCS Advance
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                    PCS Expense




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                          GL Monthly
                                                                                                                                Vendor File




                                                                                                                                                                                                                                               Issue Book




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                              GL BOFY




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                          Accruals
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                       GL EOFY
                                                                                                                                                                                                                                                                                                                                                                                                  CWINRS




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                            Reports
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                              Grants
                                 Req   Requirement




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                     REPS
                                                                                                                                                                                                                                                                                                                                                                                                                                             PCS
        Process                  No    Name           Requirement Text                             Priority


                                                      Generate the following consolidated
                                                      agency financial statements:
                                                      •      Balance Sheet
                                                      •      Statement of Net Cost
                                                      •      Statement of Changes in Net
                                                      Position
                                                      •      Statement of Budgetary Resources
                                                      •      Statement of Financing
                                                      •      Statement of Custodial Activity (if
                                                      applicable).
                                                      Parameter is the accounting period end
                                                      date. Reports are to be generated from
                                                      the general ledger account balances and
                                                      attributes crosswalked in accordance
                                                      with the U.S. SGL Crosswalks to
                                                      Standard External Reports. Results are
                                                      reports in accordance with the current
                                                      OMB Bulletin on Form and Content of
                                   Financial          Agency Financial Statements.
        Financial Reporting GLG-10 statements                                                      Mandatory

                                                      Customize agency financial statement
                                                      formats by adding or deleting line items,
                                                      changing the name of line items,
                                                      inserting additional subtotals, or
                                   Statement          modifying account crosswalks through
        Financial Reporting GLG-11 customization      table updates or report writing capability. Mandatory
                                                      Generate reclassified consolidated
                                                      agency financial statements for input to
                                                      GFRS in accordance with current TFM
                                                      Agency Reporting Requirements for the
                                                      Financial Report of the United States
                                                      Government and the U.S SGL
        Financial Reporting GLG-12 GFRS Statements Crosswalks to the Closing Package.             Mandatory
                                                      Generate consolidated financial
                                                      statements on-line. Drill-down from the
                                                      consolidated amounts to the GL accounts
                                                      and balances that make up the amounts,
                                                      from the GL account balances to the
                                                      individual balances by TAS, and to
        Financial Reporting GLG-13 On-line statements detailed GL transactions.                   Mandatory




                                                                                                                                                                                                                                                                                                                           Appendix D-21
Business Requirements Document                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                   6/16/2010
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                               Department of Veterans Affairs
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                              Financial and Logistics Integrated Technology Enterprise (FLITE)
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                Integrated Financial Accounting System (IFAS)


                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                         Acquire to
                                                                                                                                                                                                                                                                                                             Procure to Pay                                                                                                                                                                                                                                Retire                                                                                                                                                                                                                  Order to Cash                                                                                                                                                                                                  Record to Report

                                                                                                                                                                              PURCHASING                                                                                                                                                                                                                         ACCOUNTS PAYABLE                                                                                                                   Assets                                                                                                                                                                                                   ACCOUNTS RECEIVABLE                                                                                                                                                                                                                 GENERAL LEDGER




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                             Budget Distribution - Reimbursements
                                                                                                                                                                                                                                                                                                              ALAC Establish & Receive Collections




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                    Budget Distribution - Construction




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                             ALAC Deposits - Funding Fee Only
                                                                                                                                                                                        Miscellaneous Obligations (1358)




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                      Fixed Asset Subsystem (Acquire)




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                    DMC Education Benefits Offset
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                         Accounts Rec Non HealthCare




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                        Accts Rec HealthCare Interim
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                       Accts Rec Wait for Payment




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                       Accts Rec HealthCare To Be
                                                                                                                                                                                                                                                                                   Non-Obligation Payments




                                                                                                                                                                                                                                                                                                                                                                             Special Adaptive Housing




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                        Fixed Asset (Disposition)
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                        Agent Cashier Payments
                                                                                                                                                                                                                                                                                                                                                     ALAC Accounts Payable




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                    Agent Cashier Deposits
                                                                                                                                                                                                                           Receiving/Certificaiton




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                ALAC Deposits - Other




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                          GL Only Corrections
                                                                                                                                                    Purchasing (2237)




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                 Cancelled Checks




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                       Miscellaneous JV
                                                                                                                                                                                                                                                                                                                                                                                                                                                         PCS Modification
                                                                                                                                                                                                                                                                                                                                                                                                                                  Travel Payment
                                                                                                                                                                                                                                                                  Revolving Fund




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                           Suspense Fund
                                                                                                                                                                                                                                                                                                                                                                                                                 Travel Request
                                                                                                                     Procure to Pay




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                             Debit Voucher
                                                                                                                                                                        Purchase Card




                                                                                                                                                                                                                                                                                                                                                                                                                                                                            PCS Advance
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                          PCS Expense




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                GL Monthly
                                                                                                                                      Vendor File




                                                                                                                                                                                                                                                     Issue Book




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                    GL BOFY




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                Accruals
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                             GL EOFY
                                                                                                                                                                                                                                                                                                                                                                                                        CWINRS




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                  Reports
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                    Grants
                                 Req     Requirement




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                           REPS
                                                                                                                                                                                                                                                                                                                                                                                                                                                   PCS
        Process                  No      Name              Requirement Text                              Priority
                                                           Capture the following vendor information:
                                                           •     Vendor ID number (agency-
                                                           assigned)
                                                           •     Vendor name (Legal)
                                                           •     Vendor name (DBA)
                                                           •     Vendor name (Division)
                                                           •     Vendor address
                                                           •     Business type (support CCR
                                                           published business rules for business
                                                           type: Federal govt., state govt., small
                                                           business, etc.)
                                                           •     Organization type (support CCR
                                                           published business rules for organization
                                                           type: sole proprietorship/Individual;
                                                           partnership, employee, etc.)
                                                           •     US or Non-US
                                                           •     Product Service codes
                                                           •     SIC code
                                                           •     NAICS code
                                                           •     Credit Card Vendor Indicator
                                                           •     DUNS number
                                                           •     DUNS + 4 number for each instance
                                                           of banking information, for CCR vendors
                                                           •     Prompt Pay indicator and type, or
                                                           payment terms
                                                           •     IRS 1099 indicator
                                                           •     IRS W-2 indicator
        Payee Information               Vendor             •     CCR registration indicator (required,
        Maintenance              PMA-01 information        exempt)                                     Mandatory

                                                           Capture third-party payee information
                                                           associated a primary vendor including:
                                                           •     Payee name
                                                           •     Payee point of contact
                                                           •     Payee telephone number
                                                           •     Payee email address
                                                           •     Remittance address or/banking
                                                           information (account number, account
        Payee Information               Third-party vendor type, RTN).
        Maintenance              PMA-02 information                                                      Mandatory

        Payee Information               Vendor/customer    Associate vendor and customer records
        Maintenance              PMA-03 relationships      that represent the same entity.            Mandatory
                                                           Import CCR data. Update vendor data for
                                                           relevant changes contained in the CCR's
                                                           daily extract files. Support the data
                                                           definitions (e.g. data types; field names;
                                                           field lengths) used in CCR for fields that
        Payee Information               CCR updates to     are common to the CCR and the Core
        Maintenance              PMA-04 vendor data        vendor file.                               Mandatory

                                                           Identify updated CCR company names
                                                           (legal, DBA or division) that are different
                                                           than vendor names on obligations.
                                                           Generate an exception report to notify
                                                           agencies of contracts that require
                                                           modification. Result is a list of selected
                                                           vendor numbers, details of the CCR
                                        CCR company        company name change, related
        Vendor                          name change        obligation document numbers and
        Maintenance              PMA-05 exception report   associated vendor names.                      Mandatory

                                                          Prevent the agency from manually
        Vendor                          Agency updates to updating CCR vendor data for vendors
        Maintenance              PMA-06 CCR vendor data   required to register in the CCR.               Mandatory                                                                                                                                                                                                               Appendix D-22
Business Requirements Document                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                         6/16/2010
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                Department of Veterans Affairs
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                               Financial and Logistics Integrated Technology Enterprise (FLITE)
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                 Integrated Financial Accounting System (IFAS)



                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                          Acquire to
                                                                                                                                                                                                                                                                                                              Procure to Pay                                                                                                                                                                                                                                Retire                                                                                                                                                                                                                  Order to Cash                                                                                                                                                                                                  Record to Report

                                                                                                                                                                               PURCHASING                                                                                                                                                                                                                         ACCOUNTS PAYABLE                                                                                                                   Assets                                                                                                                                                                                                   ACCOUNTS RECEIVABLE                                                                                                                                                                                                                 GENERAL LEDGER




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                              Budget Distribution - Reimbursements
                                                                                                                                                                                                                                                                                                               ALAC Establish & Receive Collections




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                     Budget Distribution - Construction




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                              ALAC Deposits - Funding Fee Only
                                                                                                                                                                                         Miscellaneous Obligations (1358)




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                       Fixed Asset Subsystem (Acquire)




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                     DMC Education Benefits Offset
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                          Accounts Rec Non HealthCare




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                         Accts Rec HealthCare Interim
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                        Accts Rec Wait for Payment




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                        Accts Rec HealthCare To Be
                                                                                                                                                                                                                                                                                    Non-Obligation Payments




                                                                                                                                                                                                                                                                                                                                                                              Special Adaptive Housing




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                         Fixed Asset (Disposition)
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                         Agent Cashier Payments
                                                                                                                                                                                                                                                                                                                                                      ALAC Accounts Payable




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                     Agent Cashier Deposits
                                                                                                                                                                                                                            Receiving/Certificaiton




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                 ALAC Deposits - Other




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                           GL Only Corrections
                                                                                                                                                     Purchasing (2237)




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                  Cancelled Checks




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                        Miscellaneous JV
                                                                                                                                                                                                                                                                                                                                                                                                                                                          PCS Modification
                                                                                                                                                                                                                                                                                                                                                                                                                                   Travel Payment
                                                                                                                                                                                                                                                                   Revolving Fund




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                            Suspense Fund
                                                                                                                                                                                                                                                                                                                                                                                                                  Travel Request
                                                                                                                      Procure to Pay




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                              Debit Voucher
                                                                                                                                                                         Purchase Card




                                                                                                                                                                                                                                                                                                                                                                                                                                                                             PCS Advance
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                           PCS Expense




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                 GL Monthly
                                                                                                                                       Vendor File




                                                                                                                                                                                                                                                      Issue Book




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                     GL BOFY




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                 Accruals
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                              GL EOFY
                                                                                                                                                                                                                                                                                                                                                                                                         CWINRS




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                   Reports
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                     Grants
                                 Req     Requirement




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                            REPS
                                                                                                                                                                                                                                                                                                                                                                                                                                                    PCS
        Process                  No      Name                Requirement Text                             Priority

        Payee Information               DUNS number to       Associate multiple DUNS numbers with a
        Maintenance              PMA-07 TIN association      single TIN.                            Mandatory
                                        DUNS+4 to DUNS
        Payee Information               number               Associate multiple DUNS plus 4 numbers
        Maintenance              PMA-08 association          to a single DUNS number.               Mandatory
                                        Banking
                                        information to       Associate one DUNS+4 with each
        Payee Information               DUNS+4 number        instance of a vendor’s CCR banking
        Maintenance              PMA-09 association          information.                              Mandatory
                                                             Validate for duplicate TIN when adding or
                                                             updating vendor records. Notify the
                                                             agency when duplicate TINs are
        Payee Information               Validate vendor      identified. Allow the error message to be
        Maintenance              PMA-10 TINs                 overridden.                               Mandatory
                                                            Query vendor file. Parameters include:
                                                            •     Vendor number
                                                            •     Vendor legal name
                                                            •     Vendor DBA Name
                                                            •     Vendor Division
                                                            •     Vendor TIN
                                                            •     DUNS number
                                                            •     IRS 1099 indicator.
                                                            Result is a display of all vendor data for
        Payee Information                                   the specified vendor. Output options
        Maintenance              PMA-11 Vendor file query include an Excel formatted a data file.         Mandatory
                                                            Maintain a history of changes made to
                                                            vendor information. Capture name of
                                                            data item changed, before and after
        Payee Information                                   values, entry date and time and ID of
        Maintenance              PMA-12 Vendor file history user who made the change.                     Mandatory

                                                             Query vendor history. Parameters include
                                                             vendor number, change date range.
                                                             Results include date and time of change,
        Payee Information               Vendor history       ID of user who made the change, item
        Maintenance              PMA-13 query                name, before and after data values.      Mandatory
                                        Criteria for         Deactivate vendors on demand or based
        Payee Information               deactivating         on agency-specified length of time with
        Maintenance              PMA-14 vendors              no activity.                             Mandatory
                                                             Prevent the deactivation of vendors that
        Payee Information               Vendor               have unliquidated obligations or unpaid
        Maintenance              PMA-15 deactivation edit    invoices in the system.                  Mandatory

        Vendor                                           Prevent new obligations that reference
        Maintenance              PMA-16 Debarred vendors inactive or debarred vendors.                    Mandatory

        Vendor                          Expired CCR          Prevent new obligation and payment to
        Maintenance              PMA-17 registrations        vendors with expired CCR registrations.      Mandatory
                                                             Record full or partial receipt and/or
                                                             acceptance of goods and services by
                                                             document line item. This is to include the
                                                             receipt and/or acceptance of partial
                                        Receipt and          quantities of goods and services on each
        Accounts Payable         PMB-01 acceptance           document line.                               Mandatory
                                                             Record an accrued liability and the
                                                             reclassification of the order from
                                        Accrued liability    delivered to undelivered upon receipt of
        Accounts Payable         PMB-02 upon receipt         goods or services.                           Mandatory
                                        Liquidate            Liquidate advance or prepaid expense
                                        advance/prepaid      when recording an accrued liability
        Accounts Payable         PMB-03 expense              (receipt of goods or services).              Mandatory                                                                                                                                                                                                               Appendix D-23
Business Requirements Document                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                          6/16/2010
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                         Department of Veterans Affairs
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                        Financial and Logistics Integrated Technology Enterprise (FLITE)
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                          Integrated Financial Accounting System (IFAS)



                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                   Acquire to
                                                                                                                                                                                                                                                                                                       Procure to Pay                                                                                                                                                                                                                                Retire                                                                                                                                                                                                                  Order to Cash                                                                                                                                                                                                  Record to Report

                                                                                                                                                                        PURCHASING                                                                                                                                                                                                                         ACCOUNTS PAYABLE                                                                                                                   Assets                                                                                                                                                                                                   ACCOUNTS RECEIVABLE                                                                                                                                                                                                                 GENERAL LEDGER




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                       Budget Distribution - Reimbursements
                                                                                                                                                                                                                                                                                                        ALAC Establish & Receive Collections




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                              Budget Distribution - Construction




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                       ALAC Deposits - Funding Fee Only
                                                                                                                                                                                  Miscellaneous Obligations (1358)




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                Fixed Asset Subsystem (Acquire)




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                              DMC Education Benefits Offset
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                   Accounts Rec Non HealthCare




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                  Accts Rec HealthCare Interim
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                 Accts Rec Wait for Payment




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                 Accts Rec HealthCare To Be
                                                                                                                                                                                                                                                                             Non-Obligation Payments




                                                                                                                                                                                                                                                                                                                                                                       Special Adaptive Housing




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                  Fixed Asset (Disposition)
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                  Agent Cashier Payments
                                                                                                                                                                                                                                                                                                                                               ALAC Accounts Payable




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                              Agent Cashier Deposits
                                                                                                                                                                                                                     Receiving/Certificaiton




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                          ALAC Deposits - Other




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                    GL Only Corrections
                                                                                                                                              Purchasing (2237)




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                           Cancelled Checks




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                 Miscellaneous JV
                                                                                                                                                                                                                                                                                                                                                                                                                                                   PCS Modification
                                                                                                                                                                                                                                                                                                                                                                                                                            Travel Payment
                                                                                                                                                                                                                                                            Revolving Fund




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                     Suspense Fund
                                                                                                                                                                                                                                                                                                                                                                                                           Travel Request
                                                                                                               Procure to Pay




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                       Debit Voucher
                                                                                                                                                                  Purchase Card




                                                                                                                                                                                                                                                                                                                                                                                                                                                                      PCS Advance
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                    PCS Expense




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                          GL Monthly
                                                                                                                                Vendor File




                                                                                                                                                                                                                                               Issue Book




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                              GL BOFY




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                          Accruals
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                       GL EOFY
                                                                                                                                                                                                                                                                                                                                                                                                  CWINRS




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                            Reports
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                              Grants
                                 Req      Requirement




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                     REPS
                                                                                                                                                                                                                                                                                                                                                                                                                                             PCS
        Process                  No       Name            Requirement Text                        Priority
                                                         Capture the following additional
                                                         information on receipt documents
                                                         (receiving reports):
                                                         •    Receiving official
                                                         •    Dates products were delivered or
                                                         services were provided
                                                         •    Quantity/amount received
                                        Receipt document •    Vendor ID number and name
        Accounts Payable         PMB-04 data             •    Ship to locations.                  Mandatory
                                                          Capture the following additional
                                                          information on the acceptance of
                                                          goods/services:
                                                          •    Acceptance official
                                                          •    Dates products were delivered or
                                                          services were provided
                                                          •    Date products/services accepted
                                                          •    Quantity/amount accepted
                                                          •    Date products/services rejected
                                                          •    Quantity/amount rejected
                                                          •    Vendor ID number and name
        Accounts Payable         PMB-05 Acceptance data   •    Ship to locations.                 Mandatory

                                                          Capture the following additional
                                                          information on invoice documents:
                                                          •      Vendor invoice number or account
                                                          number
                                                          •      Invoice date
                                                          •      Invoice receipt date
                                                          •      Vendor ID number and name
                                                          •      Contract line/subline number
                                                          •      Name and address of contractor
                                                          official to whom payment is to be sent
                                                          •      EFT banking information (account
                                                          number, account type, RTN)
                                                          •      DUNS+4 number for CCR vendors
                                                          •      Payment terms (including discount
                                                          for prompt payment)
                                                          •      Shipping terms (e.g., shipment
                                                          number and date of shipment)
                                                          •      Vendor contact name and
                                                          telephone number
                                                          •      Dates products were delivered or
                                                          services were provided
                                                          •      User comments
                                                          •      Date invoice returned to vendor
                                                          •      Date improper invoice resubmitted
        Invoicing                PMC-01 Invoice data      by vendor.                               Mandatory
                                                          Capture a vendor invoice number of up to
                                                          30 characters or the current requirement
                                                          of I TFM-6-5000. Report the complete
                                                          number on all payment files, reports and
        Invoicing                PMC-02 Invoice data      query results.                           Mandatory
                                                          Invoice line itemsCapture up to 9,999
                                                          document line items per invoice
        Invoicing                PMC-03                   document.                                Mandatory

                                                          Define the criteria to be used in editing
                                                          for duplicate vendor invoices, including
                                                          one or more of the following: agency
                                                          code, vendor number, vendor account
                                                          number, vendor TIN, vendor invoice
                                                          number, invoice date, invoice amount,
        Invoicing                PMC-04                   referenced obligation document number. Mandatory                                                                                                                                                                                                                 Appendix D-24
Business Requirements Document                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                   6/16/2010
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                               Department of Veterans Affairs
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                              Financial and Logistics Integrated Technology Enterprise (FLITE)
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                Integrated Financial Accounting System (IFAS)



                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                         Acquire to
                                                                                                                                                                                                                                                                                                             Procure to Pay                                                                                                                                                                                                                                Retire                                                                                                                                                                                                                  Order to Cash                                                                                                                                                                                                  Record to Report

                                                                                                                                                                              PURCHASING                                                                                                                                                                                                                         ACCOUNTS PAYABLE                                                                                                                   Assets                                                                                                                                                                                                   ACCOUNTS RECEIVABLE                                                                                                                                                                                                                 GENERAL LEDGER




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                             Budget Distribution - Reimbursements
                                                                                                                                                                                                                                                                                                              ALAC Establish & Receive Collections




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                    Budget Distribution - Construction




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                             ALAC Deposits - Funding Fee Only
                                                                                                                                                                                        Miscellaneous Obligations (1358)




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                      Fixed Asset Subsystem (Acquire)




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                    DMC Education Benefits Offset
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                         Accounts Rec Non HealthCare




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                        Accts Rec HealthCare Interim
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                       Accts Rec Wait for Payment




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                       Accts Rec HealthCare To Be
                                                                                                                                                                                                                                                                                   Non-Obligation Payments




                                                                                                                                                                                                                                                                                                                                                                             Special Adaptive Housing




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                        Fixed Asset (Disposition)
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                        Agent Cashier Payments
                                                                                                                                                                                                                                                                                                                                                     ALAC Accounts Payable




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                    Agent Cashier Deposits
                                                                                                                                                                                                                           Receiving/Certificaiton




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                ALAC Deposits - Other




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                          GL Only Corrections
                                                                                                                                                    Purchasing (2237)




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                 Cancelled Checks




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                       Miscellaneous JV
                                                                                                                                                                                                                                                                                                                                                                                                                                                         PCS Modification
                                                                                                                                                                                                                                                                                                                                                                                                                                  Travel Payment
                                                                                                                                                                                                                                                                  Revolving Fund




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                           Suspense Fund
                                                                                                                                                                                                                                                                                                                                                                                                                 Travel Request
                                                                                                                     Procure to Pay




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                             Debit Voucher
                                                                                                                                                                        Purchase Card




                                                                                                                                                                                                                                                                                                                                                                                                                                                                            PCS Advance
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                          PCS Expense




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                GL Monthly
                                                                                                                                      Vendor File




                                                                                                                                                                                                                                                     Issue Book




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                    GL BOFY




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                Accruals
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                             GL EOFY
                                                                                                                                                                                                                                                                                                                                                                                                        CWINRS




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                  Reports
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                    Grants
                                 Req     Requirement




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                           REPS
                                                                                                                                                                                                                                                                                                                                                                                                                                                   PCS
        Process                  No      Name               Requirement Text                             Priority
                                        Validate for        Validate for duplicate vendor invoices
                                        duplicate vendor    based on the agency-defined editing
        Invoicing                PMC-05 invoices            criteria.                                    Mandatory

                                                          Validate invoices from registered CCR
                                                          vendors for the following CCR vendor
                                                          information:
                                                          •     Active status
                                                          •     Vendor name on invoice or
                                                          referenced obligation same as CCR
                                                          company name (legal, DBA or division)
                                                          •     Banking information on invoice or
                                        Validate invoices referenced obligation same as banking
        Invoicing                PMC-06 from CCR vendors information on vendor file.                Mandatory
                                                          At the time of preliminary payment
                                                          scheduling, validate payments to
                                                          registered CCR vendors for the following
                                                          CCR vendor information:
                                                          •     Active status
                                                          •     Vendor name same as CCR
                                                          company name (legal, DBA or division)
                                                          on vendor file
                                                          •     Banking information same as
                                                          banking information on vendor file.
                                                          Hold payments that fail these validations
                                        Validate payments from inclusion in the final payment
        Invoicing                PMC-07 to CCR vendors    schedules.                                Mandatory

                                                            Match invoices to obligations, receiving
                                                            reports and acceptance information by
                                                            document line item and quantity. Perform
                                                            two-way matching (obligation and
                                                            invoice, or obligation and receipt), three-
                                                            way matching (obligation, simultaneous
                                                            receipt/acceptance and invoice), and four-
                                                            way matching (obligation, receipt,
                                                            acceptance and invoice). Prevent the
                                                            payment of invoices until the matching
        Invoicing                PMC-08 Matching options    process is complete.                        Mandatory

                                        Invoices for partial
                                        amount of
                                        quantities received Process invoices for payment of partial
        Invoicing                PMC-09 and accepted         quantities received and accepted.           Mandatory
                                                             Validate that invoice dates that products
                                                             were delivered or services were
                                        Validate invoice     performed are within the period of
                                        period of            performance dates on the referenced
        Invoicing                PMC-10 performance          obligation.                                 Mandatory

                                                          Validate that the invoice dates that
                                                          products were delivered or services were
                                                          performed are dates for which the
                                                          products/services have been received
                                                          and accepted. Prevent the processing of
                                        Validate invoice  invoices with unmatched dates and the
                                        delivery/performa duplicate processing of invoices with
        Invoicing                PMC-11 nce dates         matched dates.                              Mandatory
                                                          Record an invoice as a "partial" or "final"
                                                          payment of the referenced obligation. If
                                                          "final", deobligate any unliquidated
                                                          balance and close the obligation and
        Invoicing                PMC-12 Final payment     receipt.                                    Mandatory                                                                                                                                                                                                                  Appendix D-25
Business Requirements Document                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                         6/16/2010
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                              Department of Veterans Affairs
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                             Financial and Logistics Integrated Technology Enterprise (FLITE)
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                               Integrated Financial Accounting System (IFAS)




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                        Acquire to
                                                                                                                                                                                                                                                                                                            Procure to Pay                                                                                                                                                                                                                                Retire                                                                                                                                                                                                                  Order to Cash                                                                                                                                                                                                  Record to Report

                                                                                                                                                                             PURCHASING                                                                                                                                                                                                                         ACCOUNTS PAYABLE                                                                                                                   Assets                                                                                                                                                                                                   ACCOUNTS RECEIVABLE                                                                                                                                                                                                                 GENERAL LEDGER




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                            Budget Distribution - Reimbursements
                                                                                                                                                                                                                                                                                                             ALAC Establish & Receive Collections




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                   Budget Distribution - Construction




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                            ALAC Deposits - Funding Fee Only
                                                                                                                                                                                       Miscellaneous Obligations (1358)




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                     Fixed Asset Subsystem (Acquire)




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                   DMC Education Benefits Offset
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                        Accounts Rec Non HealthCare




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                       Accts Rec HealthCare Interim
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                      Accts Rec Wait for Payment




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                      Accts Rec HealthCare To Be
                                                                                                                                                                                                                                                                                  Non-Obligation Payments




                                                                                                                                                                                                                                                                                                                                                                            Special Adaptive Housing




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                       Fixed Asset (Disposition)
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                       Agent Cashier Payments
                                                                                                                                                                                                                                                                                                                                                    ALAC Accounts Payable




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                   Agent Cashier Deposits
                                                                                                                                                                                                                          Receiving/Certificaiton




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                               ALAC Deposits - Other




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                         GL Only Corrections
                                                                                                                                                   Purchasing (2237)




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                Cancelled Checks




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                      Miscellaneous JV
                                                                                                                                                                                                                                                                                                                                                                                                                                                        PCS Modification
                                                                                                                                                                                                                                                                                                                                                                                                                                 Travel Payment
                                                                                                                                                                                                                                                                 Revolving Fund




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                          Suspense Fund
                                                                                                                                                                                                                                                                                                                                                                                                                Travel Request
                                                                                                                    Procure to Pay




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                            Debit Voucher
                                                                                                                                                                       Purchase Card




                                                                                                                                                                                                                                                                                                                                                                                                                                                                           PCS Advance
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                         PCS Expense




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                               GL Monthly
                                                                                                                                     Vendor File




                                                                                                                                                                                                                                                    Issue Book




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                   GL BOFY




                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                               Accruals
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                            GL EOFY
                                                                                                                                                                                                                                                                                                                                                                                                       CWINRS