MINUTES OF THE MEETING OF THE BOARD OF GOVERNORS by inthefire

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									MINUTES OF THE 393RD MEETING OF THE BOARD OF GOVERNORS OF DAWSON COLLEGE HELD
ON MONDAY, DECEMBER 1, 2003 AT 6:00 P.M. IN THE BOARDROOM 3040 SHERBROOKE ST. W.,
MONTREAL, QUEBEC

PRESENT:                      Judith Adamson                    Roger R. Bédard
                              Donald Boisvert                   Denise Cloutier
                              Ethan Cox                         Donald Daigle
                              Isa Helfield                      Kieran Huxley
                              Diana McDougall                   Diane Nalini de Kerchkove
                              Neil Roberts                      Terry-NanTannenbaum, Chair
                              Graeme Welch                      Theodros Wolde
                              Patrick Woodsworth
ABSENT:                       Marion Murphy                     Antonio Lacroce
                              Ken Fogel
College Officers:             Pierre Beaulieu                   Raymond Boucher
                              J. Terrance Brennan
Chairperson of Senate:        Sue McKenzie
Secretary to the Board:       Sharron Timmins
Also Present:                 Ray Bourgeois                     Barbara Freedman
                              Paul Pemberton                    Guy Veilleux
                              Don Walker


                                                AGENDA
       393.1        ADOPTION OF THE AGENDA OF THE 393RD MEETING
       393.2        ADOPTION OF THE MINUTES OF THE 392NDMEETING
       393.3        CORRESPONDENCE
       393.4        REPORTS
                       .1 Report of the Executive Committee
                       .2 Report of the Chair of the Board
                       .3 Report of the Director General
                       .4 Report of the Academic Dean
                       .5 Report of the Chair of Senate
                       .6 Report of the Director of Administrative Services
       393.5        BUSINESS ARISING FROM THE MINUTES
       393.6        NEW BUSINESS
                       .1 Appointment of College External Auditors for 2003-04
                       .2 Policy on French Language
                       .3 Creative Arts, Language & Literature Program Revision
                       .4 Institutional Program Evaluation Policy
                       .5 Delegation of Approval of the Evaluation Report on the SSAP
       393.7        VARIA
       393.8        DATE OF NEXT MEETING
       393.9        ADJOURNMENT
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         393.1         ADOPTION OF THE AGENDA OF THE 393RD MEETING

                       It was moved by Donald Daigle, seconded by Donald Boisvert, THAT THE AGENDA OF
                       THE 393RD MEETING BE ADOPTED. The motion was adopted unanimously.


         393.2         ADOPTION OF THE MINUTES OF THE 392NDMEETING

                       Two points were noted for correction in the minutes:
                       (1) Under the report of the Academic Dean (page 3), “…programs were already closed by
                           the end of July due to limited resources.” will be corrected to read “…programs were
                           already closed by the end of July.”
                       (2) Under the report of the Chair of Senate (page 3), “A literary task force has been
                           established…” will be corrected to read, “A literacy task force has been established…”.

                       It was moved by Ethan Cox, seconded by Neil Roberts THAT THE MINUTES OF THE
                       392ND MEETING BE ADOPTED, AS AMENDED. The motion was adopted unanimously.

         393.3         CORRESPONDENCE

                       J. Terrance Brennan reported that two letters from a faculty member had been received
                       and were available for members to read.

         393.4         REPORTS

                       .1    Report of the Executive Committee

                       The Director General reported that the Executive Committee had met November 17th.
                       Revisions to the 2003-2004 regular operating budget were adopted and the Policy on
                       French Language was recommended to the Board. The mandate of Ken Ekins as
                       ombudsperson was renewed from July 1, 2004 to June 30, 2006.

                        .2 Report of the Chair of the Board

                       Terry-Nan encouraged all to attend the upcoming Board cocktail party and also took the
                       opportunity to thank Graeme Welch who was attending his last Board meeting as interim
                       Academic Dean.

                        .3 Report of the Director General

                       The Director General informed members that the Ministère de la Culture has approved the
                       theatre construction project in principle. He will soon be meeting with the Ministère de
                       l’Education regarding the project and he is confident federal funding will be provided in
                       addition to that provided by the MEQ and the Ministère de la Culture. The College may
                       also be expected to provide some funding for the project in order to get final approval.
                       The College has hired architects to pilot the project through the approval stages with the
                       city boroughs of Westmount and Ville Marie.

                       The Director General also reported on the Fédération meeting with the Minister of
                       Education, Mr. Reid. The discussion centred on the future of the college network and the
                       upcoming Forum, with Mr. Reid repeating the message that major changes to the cégep




MINUTES OF THE 393rd MEETING OF THE BOARD OF GOVERNORS
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                       system will be considered. The Director General will be updating the Board as the dossier
                       evolves.

                       On the issue of enrolments, the Director General noted that there is upward pressure on
                       all anglophone colleges. It is not yet clear what the colleges can do collectively to address
                       this concern, but discussions are ongoing among the Directors General of Anglophone
                       colleges.

                       Dawson has put forth a proposal to provide a Commerce program and a Science program
                       to 280 students of Jade Bird School in China. Dawson would undertake the recruitment of
                       faculty with three quarters of students being trained in English and one quarter being
                       trained in French in collaboration with Cégep Vieux Montréal.

                       In reference to the Annual Management plan, the Director General referred to three
                       documents that were circulated to Board members. The documents provide progress
                       reports on the objectives of the College Officers, the Institutional Evaluation Action Plan
                       and issues arising from the Student Satisfaction Inventory. The Director General
                       requested members peruse the documents and contact him should they have any
                       questions. He plans to provide another progress report in the spring with a final report
                       presented to the Board at the first meeting in fall 2004.

                       The Director General reported that on November 18th, Management had come together for
                       a day to define ways in which the goals for strategic planning could be addressed.
                       Progress has been made in organizing strategies and the results have been fed back to
                       the Strategic Planning Advisory Committee. The Director General is still aiming to
                       complete a first draft of the Strategic Plan by Christmas.

                        .4     Report of the Academic Dean

                       Graeme Welch reported that the Science Program action plan is now being implemented
                       and that a fall survey that had been carried out and confirms that students would choose
                       the Computer Science course as recommended by the universities.

                       The interim Academic Dean reported that Senate has approved a profile in Tourism and
                       Travel for Social Science students, stating the profile has been developed for entry to
                       university programs in the administration or management of the travel industry or related
                       public service functions. Dawson is the only English college to provide this profile which
                       parallels the Commerce program.

                       Revisions to the Civil Tech program are progressing and will be presented to Senate, after
                       which time the revised program will be presented to the Board in February 2004. The Fine
                       Arts Evaluation Plan will be presented to Academic Administration this week.

                       Graeme Welch circulated documents on activities related to the Ombuds Report, then
                       reported on the final statistics for the fall enrolment, thanking Paul Pemberton for his
                       excellent achievements through careful planning and analysis. He also circulated the Owl
                       Hoots, the newsletter of the DTU.




MINUTES OF THE 393rd MEETING OF THE BOARD OF GOVERNORS
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                        .5 Report of the Chair of Senate

                       Sue McKenzie reported that Senate reviewed the IPEP policy as well as revisions to the
                       language profile of the CALL program and Article 1 of the French Language Policy. The
                       issue of attendance has been discussed at the last Senate meeting and work is
                       progressing on the draft Attendance Policy for Students.

                        .6 Report of the Director of Administrative Services

                       J. Terrance Brennan noted that a draft of the Human Resource Management Policy has
                       been presented to all three unions with a request for a response in writing before
                       Christmas.

                       Guy Veilleux presented the first monthly budget report of the year noting, that although
                       there is no trend for comparison yet, the College is performing slightly under budget.

         393.5         BUSINESS ARISING FROM THE MINUTES

                       There was no business under this item.

         393.6         NEW BUSINESS

                       .1    Appointment of College External Auditors for 2003-04

                       J. Terrance Brennan reviewed the process for the appointment of auditors for the current
                       year. The audit will take place next August and September. He explained the initial
                       contract with Raymond, Chabot, Grant, Thorton was for a three-year period with a possible
                       two-year extension. The Audit Committee is recommending the current contract be
                       extended for an additional year and that Raymond, Chabot, Grant, Thornton be appointed
                       as external auditors.

                       It was moved by Donald Daigle, seconded by Kieran Huxley, THAT RAYMOND CHABOT
                       GRANT THORNTON BE APPOINTED AS DAWSON COLLEGE’S EXTERNAL
                       AUDITORS FOR THE YEAR 2003-2004 AT A FEE OF $28,000 PLUS TAXES ($32,207).
                        The motion was adopted unanimously.

                       .2    Policy on French Language

                       The Director of Administrative Services reported that as a result of a change to the French
                       Language Charter in 2002, an amendment was made which requires colleges to adopt a
                       Policy on French Language. Senate has been consulted on Article 1 of the Policy on
                       French Language. Article 2 reflects the way in which business is currently carried out in
                       the College.

                       It was moved by Neil Roberts, seconded by Donald Boisvert, THAT THE FRENCH
                       LANGUAGE POLICY BE ADOPTED. The motion was approved unanimously.

                       .3    Creative Arts, Language & Literature Program Revision

                       Graeme Welch introduced Don Walker, interim Dean of Pre-University Studies, noting
                       Mr. Walker was available to answer questions members may have on the CALL program




MINUTES OF THE 393rd MEETING OF THE BOARD OF GOVERNORS
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                       revision. The Creative Arts, Literature and Languages program 500.A0, which was revised
                       only a few years ago, is being revised again due to minor technical changes in the manner
                       in which the Ministry has asked to incorporate a revised set of competencies for
                       languages. As students begin at different levels, the competencies were redesigned into
                       four levels. The revision to the program only affects the Languages profile and the
                       modification has been endorsed by Senate.

                       It was moved by Kieran Huxley, seconded by Diana McDougall, THAT THE REVISED
                       CREATIVE ARTS, LITERATURE & LANGUAGES PROGRAM BE APPROVED FOR
                       IMPLEMENTATION IN FALL 2004. The motion was approved unanimously.

                       .4    Institutional Program Evaluation Policy

                       Graeme Welch reported that as the Institutional Program Evaluation Policy still required
                       adjustments, the motion to adopt the policy was withdrawn.

                       .5    Delegation of Approval of the Evaluation Report on the SSAP

                       Graeme Welch requested that due to time constraints, the approval of the Evaluation
                       Report on the Student Success Action Plan be delegated to the Executive Committee of
                       the Board of Governors. The SSAP report will be presented to Senate at its December
                       11th meeting. As the evaluation must be submitted to the CEEC by December 22nd, a
                       special meeting of the Executive Committee will take place December 15th to address this
                       issue.

                       It was moved by Donald Daigle, seconded by Neil Roberts, THAT THE APPROVAL OF
                       THE FINAL VERSION OF THE EVALUATION REPORT ON THE SSAP BE
                       DELEGATED TO THE EXECUTIVE COMMITTEE, SUBJECT TO RATIFICATION BY
                       THE BOARD. The motion was approved unanimously.

         393.7         VARIA

                       There was no business under this item.


         393.8         DATE OF NEXT MEETING

                       The date for the next meeting for the Board of Governors is scheduled for Monday,
                       February 9, 2004.


         393.9         ADJOURNMENT

                       The meeting adjourned at 7:10 p.m.

           SIGNATURES



           __________________________________                    ___________________________________
           Terry-Nan Tannenbaum                                  J. Terrance Brennan




MINUTES OF THE 393rd MEETING OF THE BOARD OF GOVERNORS
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           Chair                                         Director of Corporate Affairs




MINUTES OF THE 393rd MEETING OF THE BOARD OF GOVERNORS

								
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