Emergency Procedures for the Department of Anthropology by vev19514


									  Emergency Procedures
         for the
Department of Anthropology
     607 Pena Street-Suite 600
      Archaeological Research
    Department of Anthropology
What is the IIPP and how does it concern me?

The “IIPP” is the Injury and Illness Prevention
It outlines and identifies your job hazards and
   contains documentation of training and
   department inspections to ensure safe
   performance within the workplace. It is required
   by both state and federal law.
Department of Anthropology
Where is it?   There is a copy maintained in the
               Anthropology Main Office (330
               Young Hall) at all times.

               At the 607 Pena Street facility, there
               is a copy maintained in the break

               There is also a copy maintained by
               the Department Safety Coordinator,
               Elizabeth Guerra, and the Alternate
               Department Safety Coordinator, Lisa
               Deitz in Room 119 Young Hall. 3
What hazards am I
    exposed to
and what can I do
    to prevent
 injuries/illness?   Ergonomics
                                                 & Falls

                     Emergency      Paper      Violence
                      situations    cutter


      1.   Avoid office injuries by reviewing
           the Safe Work Practices for Office
           Personnel Manual and by reviewing
           the Office Safety Checklist and
           Resource Guide at the EH&S
           (The Safe Work Practices for Office Personnel Manual
                     is maintained in the Anthropology Main Office 330 Young Hall.)


     2. Working off campus can at times
       pose security risks, it is therefore
       pertinent that all entrances at 607
       Pena Street-Suite 600 are locked
       during the day and especially during
       evening hours.


   3. If you encounter a letter or package
      that appears to have been tampered
      with, damaged, or looks suspicious,
      do not touch, move, smell, or tamper
      with it. Notify your supervisor, the
      Principal Investigator, and/or UC
      Davis Police immediately.


4.    Collections are routinely moved from one location to
     another, and usually involve moving trays or boxes that can
     weigh 50 pounds or more. Learn safe lifting procedures.
     Remove heavy objects from an unmanageable or
     unbalanced tray rather than trying to move the entire tray at
     one time. Use a cart to transport collections whenever
     possible, and when moving trays from room to room. GET
     HELP for heavy items.

             5.   It is important for safety reasons to familiarize yourself and
                   undergraduate students of all exits (including emergency
                   exits), fire alarms, and fire extinguishers. If you are
                   supervising students, it is your responsibility to train them and
                   document all safety training for the facility in this IIPP.

6.    Some of the museum collections originate from areas where Coccidioides
      immitis, the fungus which causes Valley Fever, is common. Become familiar
      with the symptoms of Valley Fever and where it occurs. To protect yourself
      and others, avoid disturbing soil samples or any dust or soil on objects in
      collections that may pose a hazard. If you plan to work with a collection that
      poses a risk, develop a written plan with the Principal Museum Preparator to
      reduce the possibility of exposure.

7.    Exposure to the Hantavirus is a concern is a concern when processing
      museum collections. Black widows and wasps may also be a problem at 607
      Pena Street-Suite 600. Become familiar with the symptoms of exposure to
      these hazards. Discuss strategies for avoiding exposure with the Principal
      Museum Preparator.

8.    Exposure to some molds can be hazardous, particularly in archive and
     library collections. Learn to identify mold in the collections. Notify the
     Principal Museum Preparator immediately if you detect any mold in the
     archaeological collections.                                                       9

    9. Never put yourself or others at risk to
       protect collections. Human safety
       always takes priority.


   10. Some copy machines, laser printers
     and fax machines emit small amounts
     of ozone.

          These low levels of ozone can cause headaches and
          eye, nose, and throat irritation. Care should be taken in
          locating ozone-emitting devices. Filters on devices
          equipped with ozone filters should be replaced
          annually. Those with sensitivity to ozone may need to
          take additional precautions including breaking up work
          with ozone-emitting equipment with other tasks.
          Consider any hazards that other equipment you work
          with might pose.
    11. Small hand and electric tools are
       occasionally used to assemble furniture
       and office partitions. Tools used include
       hammers, wrenches, screwdrivers, and
       power drill. Care must be used in using all
       hand tools, including use of appropriate
       safety equipment.

    12. The paper cutter can cause
       lacerations. Make sure the lever
       is down before leaving the cutter.


    13. To reduce your exposure to
      hazardous materials, food, beverage,
      medicine, tobacco, chewing gum, and
      cosmetics are forbidden in animal
      areas and laboratories where
      chemical, biological and radioactive
      materials are used or stored.


   14. Become familiar with the proper
      procedures of storing personal items (ex.
      bags, bikes, etc.) in or around your work
      area. Do not store your belongings in
      common areas. All hallways and corridors
      must remain free of storage or obstacles at
      all times.

             If you are required to share workspace or perform work in
            someone else’s personal work area, be aware of obstacles, and
            be mindful and considerate of those around you. If you
            recognize a hazardous working condition, report it immediately
            to your supervisor.
            Do not reenter the area until you have been instructed that it is
            safe to do so.                                                      14

   15. Be familiar with the campus fire nets that relate
      to your workplace. For instance, it is against the
      fire code to make permanent use of extension
      cords or temporary power taps in any campus

                     These fire nets can be found
                                online at

         What do I do in the event of an
            EMERGENCY ?
                       THERE ARE NO FALSE ALARMS.

If time permits, collect your valuables (e.g., car keys), turn off all laboratory / office
equipment, lock away sensitive items, leave the lights on, and close, but do not lock your
door. If you see or smell smoke, drop to the ground to exit as there may be toxic paint and
plastic fumes in the smoke.

         What do I do in the event of an
            EMERGENCY ?
                            In the event of an emergency,
                            evacuate to the Building Assembly
                            Area, which is the parking lot south
Building Assembly Area      of the 607 Pena facility main
                            entrance, between 607 Pena St.
                            and the Peak Performance Gym.

                            Remember to stay as far away
                            from the building as the building is
                            tall. DO NOT LEAVE. Roll call will
                            be taken to ascertain whether
                            anyone seen in the building that
                            day might be trapped inside. DO
                            NOT RETURN TO THE BUILDING
                            to find others. The supervisors or
            Assembly        a safety representative from your
              Area          facility will inform the fire personnel
                            which persons are missing and
                            where they were last seen.              17
                                What if there is a

                                             FIRE ?
If you see a fire, go directly to the nearest alarm and pull the alarm. There will be
an immediate alarm that will go directly to the fire department.

Evacuate immediately to the Building Assembly Area and wait until roll call has
been taken.

                                              Contact the Department Office     (753-0745/ Room
                                              330) so the safety coordinator can assess the
                                              Do not attempt to fight the fire unless you know
                                              how to use an extinguisher and the fire is small.

                       What if there is an
                      EARTHQUAKE ?
In a severe earthquake, you will find
standing or walking to almost
impossible. If you can, crawl under a
desk to protect yourself from falling
objects and flying glass. If you are
near an open doorway, stand beneath
it to protect against ceiling collapse.

After the tremors have stopped, leave
the building if possible and report to
the Building Assembly Area.

                                          Be aware of potential hazards such as falling glass, objects
                                          stored up high, broken chemical containers, dangling power
                                          lines or ruptured water/sewer pipes. Aftershocks might also
                                          occur as you attempt to evacuate.

                                          Initial rescue efforts will be concentrated on saving lives
                                          rather than property and you should be prepared to perform
                                          first aid and otherwise assist those who have been injured.
                 What if there is a
               BOMB THREAT ?
If you receive a threatening phone call or a bomb threat on your telephone, signal a coworker via a
prearranged signal. The coworker should immediately call 911 to notify the Police.

Keep the caller talking as long as possible and make written notes. Get as much information as
you can on the location of the caller and the bomb. Use the form on the next page as a guide
and to write down information.

As soon as the caller hangs up, call 911 if this has not already been done, then contact the
Department Office (752-0745/ Room 330). Always give the name of the building, the room
number, your name, and telephone extension number.

DO NOT SEARCH FOR THE BOMB, but be sure to report any unusual or suspicious looking
objects in your work area. Do not touch any unfamiliar objects.

Do not attempt to initiate a building evacuation. The decision to evacuate will be made by the
Police Department and the Department Head. If the decision is made to evacuate, go to the
Building Assembly Area and wait for roll call.

              What do I do after hours?
    Night, Weekend, and Holiday Operations

During night, weekend or holiday operations, all department employees will follow the guidelines
discussed here and in the departmental Emergency Action Plan. However, Safety Coordinators are
often absent during these periods, so individuals and shift supervisors must report injuries directly to
the on-scene incident commander.

In addition to calling 911, persons working during the night,
weekends, and holidays please contact at least one of the
following department personnel in case of an emergency:

Dept. Safety Coordinator: Elizabeth Guerra at 707-246-4503
Alternate Safety Coordinator: Lisa Deitz at 530-383-2080

       Persons with Mobility Impairment
The following guidelines will assist differently abled employees with emergency evacuation.

Visually Impaired:
1.       Describe the nature of the emergency to the person.
2.       Offer to guide the person and ask if he/she prefers to take your elbow.
3.       Advise the person about the evacuation route.
4.       Take the person to the Building Assembly Area.

Hearing Impaired:
1.     Never assume a hearing impaired person can lip read.
2.     If the person did not hear the warning or alarm, write down the type of emergency and direct them to the emergency exit.
3.     Offer to walk with the person to the exit.
4.     Take the person to the Building Assembly Area.

Persons using Crutches, Canes, or Walkers:
1.     Describe the nature of the emergency.
2.     Offer to guide the person and ask if he/she prefers to take your elbow.
3.     Advise the person about the evacuation route.
4.     Take the person to the Building Assembly Area.

Persons using Wheelchairs:
1.     Describe the nature of the emergency.
2.     Ask the person how you can help him/her to exit the building.
3.     Always follow the instructions of the wheelchair user.
4.     Do not remove a person from a wheelchair unless they agree to such a procedure.
5.     Some electric wheelchairs can weigh 400 lbs. If needed, use a minimum of four injury-free employees with strong backs to move
       the chair without the battery. Follow correct lifting techniques.
6.     Take extra care for wheelchair users attached to a respirator. Detach and test the portable respirator unit prior to disconnecting
       the battery operated respirator.

Unconscious Person in a Wheelchair:
1.    Call 911.
2.    Give your name, department, and phone number.
3.    Describe the situation and where you will meet emergency personnel.
4.    If you are unable to meet emergency personnel outside, ask someone in your unit to escort emergency personnel to your location.
5.    If immediate evacuation is required, do what is required to exit safely.
6.    Follow all instruction from the emergency dispatcher.
       What can I do
to prepare for an emergency?
What are my responsibilities?

                                                           What you can do:
  Safeguard your research
          In 1994, the CSU Northridge campus was immensely damaged by an earthquake of a
magnitude of 6.7 and several significant aftershocks. Regardless of the emergency plans and
precautionary tactics taken by the campus, a disaster such as this one could not have been
avoided or predicted.

To view a clip from the documentary movie of the Northridge earthquake, Academic Aftershocks, click on the chapter title
(for those who do not have RealPlayer, follow the link below to the video and view the chapter, “What a Disaster!”)


                                                                "What a Disaster!"

                                     The full video can be viewed at http://safetyservices.ucdavis.edu/emergencymgmt

            In the event of such an emergency, it is difficult to predict WHEN or IF AT ALL you
            will be allowed back into the building. Protect yourself from such a disaster by
            keeping regular backups of your work in a safe offsite location. Try to avoid storing
            irreplaceable possessions and research in your office, and maintain documentation
            in a safe and secure location.                                                                                 25
          What should I backup?
At a minimum, you should backup your most important work and other files
that would be difficult to replace.

    For example:
            -Research Data
            -Final Papers
            -Pending Publications
            -Address Books, etc.
                                          DON’T LET THIS HAPPEN TO YOU

         It is your responsibility to:
   be aware of the potential occupational hazards in general in the work area
    and associated with your job assignment.

   be familiar with the Department emergency and evacuation procedures.

   be familiar with the safe work practices which indicate the work conditions,
    practices, and personal protective equipment required for your job title.

   be familiar with chemical spill procedures (if applicable), and the hazards of
    any chemicals to which you may be exposed.
         (It is your right of access to information contained on material safety data sheets for those
          chemicals, and your responsibility to know how to understand this information.)

         It is your responsibility:
   as a supervisor, to train employees and students under your supervision (if
    applicable), in the appropriate areas of safety and precautionary tactics, and
    to make your employees and students familiar with the Department IIPP
    (Illness and Injury Prevention Program), Emergency Plan, and Safe Work
    Practices Manuals available in the Department office (Room 330 Young

   be familiar with the disciplinary procedures the employer will use to enforce
    compliance with safe work practices.

It is your right to ask any questions, or provide any
information to the employer on safety either directly
      or anonymously without any fear of reprisal.

    Training Subject: Annual Departmental Emergency and Job Safety Training

  Resources: The Anthropology Department Emergency Plan, The Anthropology Department
  Injury and Illness Prevention Program (IIPP), and the Safe Work Practices Manuals, all of
     which are available for review in 607 Pena facility break area, the Department Office
                        (Room 330 Young Hall), and in 119 Young Hall.

                   Please direct any questions regarding this training to
            the Department Safety Coordinator, Elizabeth Guerra at 754-6280 or

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